Please join us for the Pledge of Allegiance.

I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.

The minutes from the March 28, 2011, regular meeting and April 11, 2011, special meeting are presented for your review and approval.

Superintendent Sheldon Berman recommends that the Board of Education approve the minutes from the March 28, 2011, regular meeting and April 11, 2011, special meeting.

Order #57 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the minutes from the March 28, 2011, regular meeting and April 11, 2011, special meeting. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Ms. Diane Porter.

Superintendent Sheldon Berman recommends that the Board of Education accept the April 25, 2011, recognitions of the duPont Manual High School Girls' Basketball Team and and duPont Manual High School Teacher Merritt Robinson.

Order #58 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education accept the April 25, 2011, recognitions of the duPont Manual High School Girls' Basketball Team and and duPont Manual High School Teacher Merritt Robinson. The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Carol Ann Haddad.

Superintendent Sheldon Berman recommends that the Board of Education receive a recognition of the duPont Manual High School Girls' Basketball Team for winning second-place honors in the 2011 Houchens Industries/Kentucky High School Athletic Association (KHSAA) Sweet 16 Girls' State Basketball Tournament.

Superintendent Sheldon Berman recommends that the Board of Education receive a recognition of Merritt Robinson, a teacher at duPont Manual High School, for receiving the Kentucky Outstanding Civic Education Leadership Award.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  At the end of three minutes, the bell will sound twice, indicating that your time is up.

Superintendent Sheldon Berman recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.AA.

Order #59 - Motion Passed:  A recommendation to keep the $511,700 line item for the Frost and Western Middle Schools Class Size Reduction on the list of 2011-12 Budget Requests for Agenda Item V.T. Approval of the General Fund New-Year Budget Requests for Fiscal Year 2011–12 passed with a motion by Mr. Larry Hujo and a second by Mrs. Linda Duncan.

Order #60 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.AA. minus Agenda Item V.T. Approval of General Fund New-Year Budget Requests for Fiscal Year 2011–12. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mr. Joseph Hardesty.

Order #61 - Motion Passed:  A recommendation to approve Agenda Item V.T. Approval of General Fund New-Year Budget Requests for Fiscal Year 2011–12 minus the $712,500 line item for 25 Additional School Nurses passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Carol Ann Haddad.

Order #62 - Motion Passed:  A motion to approve the $712,500 line item for 25 additional school nurses requested on Agenda Item V.T. Approval of General Fund New-Year Budget Requests for Fiscal Year 2011–12 was made by Mrs. Linda Duncan and seconded by Mr. Larry Hujo. Mrs. Duncan withdrew the motion in lieu of further information. A subsequent recommendation to table the $712,500 line item for 25 additional school nurses requested on Agenda Item V.T. Approval of General Fund New-Year Budget Requests for Fiscal Year 2011–12 until the Board receives specific information requested by mid-June and considers the item further passed with a motion by Mr. Larry Hujo and a second by Mrs. Linda Duncan.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.

Submitted by: Bill Eckels

Attachment

Superintendent Sheldon Berman recommends that the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education. The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Bill Eckels

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the request for leaves of absence included in the attachment.

This is a report of field trip requests submitted to the Board of Education for approval on April 25, 2011. Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
 
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
 
Submitted by: Michael A. Mulheirn
 
Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the attached requests for field trips and receive a report of other field trips approved by the superintendent.

This project will replace the existing gymnasium floor.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects.  Plans and specifications will be prepared with this approval.

Submitted by: Michael A. Mulheirn

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the BG-1 form for the Gymnasium Floor Replacement at Eastern High School for an estimated project cost of $53,550.00.

This project provides for the repair and/or replacement of approximately 220 squares of roofing and is being undertaken via an emergency declaration.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects.  Plans and specifications will be prepared with this approval.

Submitted by: Michael A. Mulheirn

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of McCulloch Associates Architects as the architect/engineer, and the BG-1 form for the Roof Replacement at Louisville Male High School for an estimated project cost of $276,155.00.

This project refinishes the existing metal roof.
 
On November 22, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project #046-11013.
                                             
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
 
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 7, 2011. The bid tabulation is attached.
 
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160:070).
 
Submitted by: Michael A. Mulheirn
 
Attachments

Superintendent Sheldon Berman recommends that the Board of Education award a contract to TAG Coatings Corporation for Roof Resurfacing Metal Roof at Chenoweth Elementary School for the low base bid of $251,000 and approve the revised BG-1 form in the amount of $285,515.

This project replaces approximately 90 squares of roofing.
 
On November 22, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project #164-11014.
                                             
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
 
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 5, 2011. The bid tabulation is attached.
 
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160:070).
 
Submitted by: Michael A. Mulheirn
 
Attachments

Superintendent Sheldon Berman recommends that the Board of Education award a contract to Geoghegan Roofing Corporation for Roof Replacement at Conway Middle School for the low base bid of $114,400 and approve the revised BG-1 form in the amount of $131,056.

This project replaces approximately 63 squares of roofing.
 
On November 22, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project #100-11016.
                                             
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
 
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 6, 2011. The bid tabulation is attached.
 
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160:070).
 
Submitted by: Michael A. Mulheirn
 
Attachments

Superintendent Sheldon Berman recommends that the Board of Education award a contract to Highland Roofing Company, Inc. for Roof Replacement at Doss High School for the low base bid of $86,300 and approve the revised BG-1 form in the amount of $99,796.

This project replaces approximately 363 squares of roofing.
 
On November 22, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project #049-11017.
                                             
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
 
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 5, 2011. The bid tabulation is attached.
 
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160:070).
 
Submitted by: Michael A. Mulheirn
 
Attachments

Superintendent Sheldon Berman recommends that the Board of Education award a contract to Highland Roofing Company, Inc. for Roof Replacement at Farnsley Middle School for the low base bid of $377,776, and approve the revised BG-1 form in the amount of $425,379.

The project will consist of the interior renovation of the existing auditorium, exterior replacement of the concrete stairs; landing foundation; railings; new concrete steps; and ramped walkway, asbestos abatement and all associated mechanical, electrical, and plumbing work.

On October 11, 2010, the Board approved C. L. Anderson Architecture, LLC to prepare plans and specifications for Project #012-11001.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on March 16, 2011. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 106:070)

Submitted by: Michael A. Mulheirn

Attachments

Superintendent Sheldon Berman recommends that the Board of Education approve awarding a contract to David Construction, Inc. for the low bid of $241,900, reject Alternates 1-3; and approve the revised BG-1 form in the amount of $333,194 for an Auditorium Renovation at Fern Creek Traditional High School.

This project replaces approximately 80 squares of roofing.
 
On November 22, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project #065-11019.
                                             
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
 
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 6, 2011. The bid tabulation is attached.
 
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160:070).
 
Submitted by: Michael A. Mulheirn
 
Attachments

Superintendent Sheldon Berman recommends that the Board of Education award a contract to Joseph S. Bowling Company, Inc. for Roof Replacement at Jeffersontown High School for the low base bid of $83,421 and approve the revised BG-1 form in the amount of $95,566.

This project refinishes the existing metal roof.
 
On November 22, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project #041-11020.
                                             
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
 
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 7, 2011. The bid tabulation is attached.
 
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160:070).
 
Submitted by: Michael A. Mulheirn
 
Attachments

Superintendent Sheldon Berman recommends that the Board of Education award a contract to Spray-Tec, Inc. for Roof Resurfacing Metal Roof at Newburg Middle School for the low base bid of $167,804.16 and approve the revised BG-1 form in the amount of $191,789.

This project replaces approximately 20 squares of roofing.
 
On November 22, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project #580-11022.
                                             
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
 
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 5, 2011. The bid tabulation is attached.
 
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160:070).
 
Submitted by: Michael A. Mulheirn
 
Attachments

Superintendent Sheldon Berman recommends that the Board of Education award a contract to Highland Roofing Company, Inc. for Roof Replacement at Semple Elementary School for the low base bid of $38,690, and reject the bid from Joseph S. Bowling Company, Inc. due to a mathematical error; and approve the revised BG-1 form in the amount of $46,463.

This project renovates existing spaces for a new Medical Arts Program. Work will include demolition, entrance canopy, interior renovations, and mechanical and electrical work.
 
On October 11, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project #051-11003.
                                             
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
 
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 12, 2011. The bid tabulation is attached.
 
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160:070).
 
Submitted by: Michael A. Mulheirn
 
Attachments

Superintendent Sheldon Berman recommends that the Board of Education award a contract to Woodbine Construction Company, Inc. for Renovation for the Medical Arts Program at Waggener Traditional High School for the low base bid of $315,900, plus Alternate 1 in the amount of $395, for a total bid of $316,295; reject Alternate 2; and approve the revised BG-1 form in the amount of $363,979.

This project replaces approximately 476 squares of roofing.
 
On November 22, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for Project #034-11024.
                                             
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
 
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 6, 2011. The bid tabulation is attached.
 
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160:070).
 
Submitted by: Michael A. Mulheirn
 
Attachments

Superintendent Sheldon Berman recommends that the Board of Education award a contract to Stateline Roofing & Metal Company, Inc. for Roof Replacement at Waller-Williams Environmental School for the low base bid of $436,000 and approve the revised BG-1 form in the amount of $493,907.

These projects were assigned to various architects/engineers to prepare plans and specifications and were awarded to various contractors.
 
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 Forms be revised to include the “Cost of Issuance” and “Bond Discount.” 
 
Submitted by: Michael A. Mulheirn
 
Attachments

Superintendent Sheldon Berman recommends that the Board of Education approve the attached revised BG-1 Forms for various projects as follows: Blue Lick Elementary School—Renovation Phase 1, Media Center and Elevator (Project 09-306) and Valley High School—Renovations and Additions (Project 10-106).

On December 14, 2009, the Board of Education approved assigning L’Acquis Consulting Engineers to prepare plans and specifications for Project 470-10005.

On May 24, 2010, the Board approved awarding a contract to Schardein Mechanical Contractors, Inc. as the low bidder.

L’Acquis Consulting Engineers has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Michael A. Mulheirn

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Schardein Mechanical Contractors, Inc. for Piping Replacement at Johnson Traditional Middle School, for a total cost of $469,500.98.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
 
Submitted by: Michael A. Mulheirn
 
Attachment

Superintendent Sheldon Berman recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
 
The proposals are public record and are on file for inspection in the Purchasing Department.
 
Submitted by: Cordelia Hardin
 
Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the bid tabulations for Women's Work Pants; Athletic Supplies, Equipment and Uniforms (Percentage); Custodial Supplies: Plastic Bags; Printing: 2011-2012 Code of Acceptable Behavior; Salt, Road Grade; Uniforms for Students (Clothing Assistance Program); Pumps (Various); Termite Control Service; Dumping of Waste Material; Industrial V-Belts and Amendments on Lunchroom Commodities (Warehouse Delivery); Electric Motors; Musical Instruments; and Lunchroom Supplies School Delivery Non-Food.

This report will inform the Board of the purchase orders issued during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of purchase orders issued during the period of March 16, 2011, through March 31, 2011.

This report will inform the Board of the vouchers paid during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of vouchers paid during the period of March 16, 2011, through March 31, 2011.

In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Superintendent Sheldon Berman recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

This report is bing provided to the Board per JCPS Policy DJA: Program Consultants.

Submitted by: Cordelia Hardin        

Attachment

Superintendent Sheldon Berman recommends that the Board of Education accept the attached monthly report of professional services contracts in place as of March 28, 2011.

This report is being submitted for approval per KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting and includes the following funds: General, Special Revenue, Capital Outlay, Building, Construction, Debt Service, Food Service, Day Care Operations, Enterprise, Adult Education, Tuition Preschool, and Trust and Agency.

Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the attached financial report for the period ended February 28, 2011.

The increase is due to rising fuel costs and would reflect the current state mileage reimbursement rate of 47 cents.

The rate would be effective April 1, 2011, through June 30, 2011.

Submitted by: Cordelia Hardin

Superintendent Sheldon Berman recommends that the Board of Education approve an increase in the mileage reimbursement rate from 42 cents to 47 cents for district employees.

The selection of Strothman & Company PSC is in compliance with the Kentucky Model Procurement Code, KRS 45A.380. The scope of this audit conforms to state regulations and is in compliance with the single audit program of the federal government.

Fees for auditing services are not to exceed $145,000 and no funds will be provided by the state for the fiscal year 2011 audit due to budget cuts.

Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the appointment of the auditing firm of Strothman & Company PSC to conduct the audit of all financial statements of the Jefferson County Board of Education for the fiscal year ending June 30, 2011.

The current cafeteria overtime rate of $25 per hour has not been increased since at least 1995. The increase to $36 per hour would reflect the current custodial overtime rate, which was approved by the Board of Education on November 26, 2007. 

Any unused portion of the fee would go directly to the school.

Submitted by: Cordelia Hardin  
          
 
 

Superintendent Sheldon Berman recommends that the Board of Education increase the cafeteria overtime rate from $25 to $36 per hour for the rental of facilities.

Pursuant to the policies and procedures of the Jefferson County Public School District and in compliance with a formal request from the Louisville Gas and Electric Company (LG&E), it is recommended that the easement be granted. The easement is for installation of pole and underground electrical service.

Approval of this recommendation will authorize the superintendent, or his designee, to sign the necessary agreement to implement the easement request.

Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education grant an electrical easement, as shown on the attached plat, to the Louisville Gas and Electric Company for Blue Lick Elementary School, 9801 Blue Lick Road, Louisville, KY, 40229.

Pursuant to the policies and procedures of the Jefferson County Public School District, and in compliance with a formal request from the Louisville and Jefferson County Metropolitan Sewer District (MSD), it is recommended that the easement be granted.

Approval of this recommendation will authorize the superintendent, or his designee, to sign the necessary documents to implement the easement request.

Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education grant a sanitary sewer and drainage easement, as shown on the attached plat, to the Louisville and Jefferson County Metropolitan Sewer District for Blue Lick Elementary School, 9801 Blue Lick Road, Louisville, KY, 40229.

Cabinet members were given an opportunity to submit new-year budget requests for fiscal year 2011-12. The attached list has been reviewed by the Finance and Budget Committee Board members.

Requests for funding of central office positions will be submitted formally to the Board by Human Resources after review by the Position and Organizational Review Committee (PORC). These positions have been included on the list to provide a complete picture of new-year requests.

The approved General Fund requests will be included in the Tentative Budget, which will be presented for Board approval on May 23, 2011. Items noted on the attachment as discussion were of specific concern to the committee

Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the attached list of General Fund New-Year Budget Requests for Fiscal Year 2011-12.

Activities/Athletics received $2,195 from Louisville Gas & Electric (LG&E) and Kentucky Utilities (KU). The funds will be used to pay the expenses to host the JCPS/LG&E academic tournament.  
 
Atherton High School received $2,500. The school received $500 from Aircraft Component Services to be used to repair the baseball field; a $1,000 scholarship from the Community Foundation of Louisville Drew Wilson Memorial Fund; and $1,000 from The Green River Area Community Foundation Excelsior Fund for a $500 scholarship for Excellence in a Classical Stringed Instrument and a $500 scholarship for Excellence in Chemistry.
 
Atkinson Elementary School received $3,500. The school received $2,500 from the Dial Corporation to be used to purchase materials that support student learning and teacher professional development and  $1,000 from John W. Witten and Neil W. Witten to be used to support student learning, teacher professional development, and child well-being.
 
Ballard High School received two full equipment racks, two half equipment racks, wooden shelves, and one lighted panel valued at $2,500 from WDRB-TV FOX-41. The items will be used by the Broadcast Journalism Department.
 
Cane Run Elementary School received $24,920. The school received $15,500 from Carbide Industries to be used for labor and materials for the outdoor classroom and a 50-inch television valued at $1,200 to be used as a message board in the front hall. The school also received $8,220 from Zeon Chemical Industries to be used for materials and labor for the outdoor classroom and for the computer software and cables to run the message board.
 
Cochran Elementary School received $1,000 from Stephen W. Wyatt. The funds will be used to purchase student rewards during the spring 2011 testing season.

DuPont Manual High School received a donation of $3,100. The school received $2,000 from the Kentucky Derby Festival for the Art on the Beach Program to build a float; $600 from the Community Foundation of Louisville to provide bus transportation to the science conference for the Math, Science, and Technology (MST) Science Fair; and a $500 Civil Leader Award from the Commonwealth of Kentucky to purchase school supplies and equipment.
 
Exceptional Child Education (ECE) received $900 from the Paducah and Louisville Railway. The funds will be used to purchase equipment to impact professional development for ECE teachers.
 
Fern Creek Traditional High School received $1,100 from the Fern Creek Traditional High School Athletic Association, Inc. The funds will be used to pay the insurance premium for the spring sports programs.
                                               
Jeffersontown High School received $1,000 from the City of Jeffersontown. The funds will be used to purchase softball uniforms and supplies.
 
Klondike Lane Elementary School received $500 from Metro United Way to be used for clothing and school supplies for the students.
 
Library Media Services received $3,500 from the Theta Omega Chapter of the Omega Psi Phi Fraternity to be used to purchase books for Atkinson, King, Portland, Roosevelt-Perry, Wheatley, and Young elementary schools.
 
Maryhurst received $500 from the L&N Federal Credit Union Giving Fund. The funds will be used to bring in guest speakers and to purchase student incentives.
 
Wilkerson Traditional Elementary School received $2,000 from the University of Louisville First Steps program to be used to purchase school shirts for staff members.

Submitted by:  DeVone Holt

Superintendent Sheldon Berman recommends that the Board of Education accept donations totaling $49,215 for various schools and departments.

Superintendent Sheldon Berman recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.V.1. through V.V.4.

The Fund for the Arts has awarded Hartstern Elementary School Family Resource Center $5,320.75 to be used for all grades to attend various field trips relating to all aspects of the arts.

The Fund for the Arts has awarded Lincoln Elementary Performing Arts School $12,500 to be used for equipment and supplies for the new performing arts building after completion.

Submitted by:  DeVone Holt

Superintendent Sheldon Berman recommends that the Board of Education accept grants totaling $17,820.75 for Hartstern Elementary School Family Resource Center and Lincoln Elementary Performing Arts School.

The Target Scholarship of America Grant Program has awarded $700 to Hartstern Elementary School. The funds will be used for a kindergarten class field trip to the Louisville Science Center.

Submitted by: Amy Dennes

Superintendent Sheldon Berman recommends that the Board of Education accept a grant totaling $700 from the Target Scholarship of America Grant Program to Hartstern Elementary School.

The Community Foundation of Louisville and Metro United Way have awarded Liberty High School a $10,000 grant to fund the Turning Up the Heat Together project. The project will provide students with activities designed to increase students' awareness of and preparation for post-secondary education. 

All components are designed for implementation with ninth- and tenth-grade students. This project is aligned with the Greater Louisville Education Commitment's 55,000 Degrees project.

Submitted by: Joe Burks

Attachment

Superintendent Sheldon Berman recommends that the Board of Education accept a $10,000 grant from the Community Foundation of Louisville and Metro United Way to fund the Turning Up the Heat Together program and authorize the superintendent to sign the attached agreement to implement the program at Liberty High School.

Gen YOUth Foundation has awarded a $2,500 Fuel Up to Play 60 Grant to Olmsted Academy South. The funds will be used to purchase office materials, giveaways, physical activity materials, and instructors for hip hop and zumba sessions to support efforts to encourage all students to be active and choose healthy foods recommended by the U.S. dietary guidelines.

Submitted by: Dr. Sandy Ledford

Superintendent Sheldon Berman recommends that the Board of Education accept a $2,500 Fuel Up to Play 60 grant from Gen YOUth Foundation for Olmsted Academy South.

The Kentucky Department of Education has awarded Moore Traditional School and Valley Traditional High Schools $99,748 to enhance their Project Lead the Way Biomedical programs. 

Valley Traditional High School will receive $49,999; and Moore Traditional School will receive $49,749. Funding will last for one year and will pay for teaching and classroom equipment, software licenses, and professional development.

Submitted by: Joe Burks

Attachment

Superintendent Sheldon Berman recommends that the Board of Education accept two grants totaling $99,748 from the Kentucky Department of Education to fund the Project Lead the Way Biomedical Programs at Moore Traditional School and Valley Traditional High School and further recommends that the Board authorize the superintendent to sign the necessary agreements to implement the programs.

The Kentucky General Assembly, via KRS 161.131, established the goal that by the year 2020 there will be at least one National Board for Professional Teaching Standards (NBPTS) certified teacher in every public school in Kentucky. Additionally, KRS 161.133 established the Teachers' National Certification Incentive Trust Fund that provides NBPTS-certified teachers to serve as mentors to NBPTS candidates.

Approval of the attached Solicitation Agreement will allow the district to accept funds up to $63,500 from the Trust for JCPS NBPTS-certified teachers to mentor and support approximately 100 NBPTS candidates.

Submitted by: Lynne Wheat

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the attached Solicitation Agreement with the Education Professional Standards Board for fiscal year 2011-12 and authorize the superintendent to sign same.

The Jefferson County Board of Education has accepted offers of assistance from the Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program since the 1993 school year. The district received $2,108,238 in support of the KETS Program FY 2010; $1,798,790 FY 2009; $1,083,339 FY 2008; and matched that with a like amount of funding.
                                                
The funding provides for continuing the program of progress toward meeting the Jefferson County Public Schools unmet need in technology education.

Submitted by: Cary Petersen

Attachments

Superintendent Sheldon Berman recommends that the Board of Education accept an offer of assistance from the Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program in the amount of $1,103,205 and further recommends that the board authorize the superintendent to commit $1,103,205 in local funds to the education technology restricted account to match the offer.

Hear the Music! is funded by Anthem Blue Cross and Blue Shield and is a partnership between JCPS and FFTA in conjunction with the Heuser Hearing Institute (HHI) and the University of Louisville School of Music and Audiology Departments (U of L).

Hear the Music! introduces classical music through both an in-school and performance experience combined with a hearing wellness program. The in-school dimension builds awareness and understanding of how sound, particularly music, affects students. 

Licensed hearing specialists from HHI will lead the presentations that counsel students on how they can promote their own hearing wellness in everyday life, particularly as it relates to music (e.g. the use of electronic devices).

All students participating in the program will be offered a free hearing screening and the opportunity to attend an Orchestra performance with their family as program guests. Should a participant earn a “Fail” score, the JCPS Health Services Department will notify the student’s parents and will recommend further hearing evaluation.

The program will target approximately 400 middle school students in identified schools that agree to participate in the program and will be promoted to schools through the Fund for the Arts Teacher Arts Grants Program. The presentations will begin in the spring of 2011 and will be planned according to the schools’ master schedule. 

Submitted by: Jack Jacobs

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the attached Memorandum of Agreement between the Jefferson County Board of Education and the Fund for the Arts (FFTA) and authorize the superintendent to sign same.

The amended District Facilities Plan was developed pursuant to 702 KAR 4:180 and includes the current needs of all JCPS facilities. Local Public Forums were advertised and held after both of the Local Planning Committee meetings. The amended plan was developed and unanimously approved by the Local Planning Committee in consultation with the Kentucky Department of Education (KDE), District Facilities Branch, Division of District Support.

Assuming the Board's approval of the amended District Facilities Plan, KDE will review the document one more time. Per KDE regulation, a local State Public Hearing will be held, after which the amended plan will be presented again to the Board for final approval. We anticipate that the amended District Facilities Plan will be presented to the Kentucky Board of Education at its June 8, 2011, meeting for final approval.

Requesting a waiver from KDE would allow our amended District Facilities Plan to replace our current District Facilities Plan, which was approved by the Kentucky Board of Education in June 2009. If allowed, JCPS would not have to develop a new District Facilities Plan for another four years.

Submitted by: Michael A. Mulheirn

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the attached amended Jefferson County Public School District Facilities Plan, which will ultimately be presented to the Kentucky Board of Education for final approval, and further recommends that the Board approve requesting a waiver from KDE that would allow our amended District Facilities Plan to replace our current District Facilities Plan, which was approved by the Kentucky Board of Education in June 2009.

This report reflects the inservice training hours earned by Board members during the period of January through April 2011. 

Kentucky Revised Statutes 156.031, 156.070, 160.180 and State Regulation 702 KAR 1:115 require local School Board members to complete a minimum number of inservice training hours annually, based on the number of years of experience. This action will certify the participation of board members in training as indicated.

Submitted by: Sheldon Berman

Attachments

Superintendent Sheldon Berman recommends that the Board of Education certify flexible credit hours for inservice training for board members as outlined in the attachment.

The Early Childhood Office will report annual progress on the implementation of grants and provision of services to children and families including status on enrollment, recruitment, and student progress.

Submitted by: Amy Dennes

Superintendent Sheldon Berman recommends that the Board of Education accept the Early Childhood Programs 2010-11 Annual Report.

Order #63 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education accept the Early Childhood Program 2010-11 Annual Report. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Carol Ann Haddad.

As part of the federal No Child Left Behind requirements for districts that have not made Adequate Yearly Progress (AYP) for four or more years, JCPS must submit a corrective action plan to the Kentucky Department of Education for approval. 
 
The plan must:
• Incorporate scientifically-based research strategies that strengthen the core academic program in schools served;
• Identify actions that have the greatest likelihood of improving the achievement of participating children in meeting the academic achievement standards;
• Address the professional development needs of the instructional staff by spending not less than 10 percent (10%) of the funds received for each fiscal year in which the agency is identified for improvement for professional development;
• Include specific measurable achievement goals and targets for each of the groups of students identified in the disaggregated data consistent with AYP;
• Address the fundamental teaching learning needs in the schools, and specific academic problems of low-achieving students, including a determination of why the district’s prior plan failed to bring about increased student academic achievement;
• Incorporate, as appropriate, activities before school, after school, during the summer, and during an extension of the school year;
• Specify the responsibilities of technical assistance provided by KDE; and
• Include strategies to promote effective parental involvement.
• Include a determination of why the district’s previous plan did not bring about increased student academic achievement.
 
The corrective action plan has been revised to include the corrections needed based on the feedback that we received from KDE and will be re-submitted to KDE for their approval.

Submitted by: Dr. Robert J. Rodosky

Superintendent Sheldon Berman recommends that the Board of Education receive a report on the District Corrective Action Plan.

Order #64 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education receive a report on the 2011-12 Comprehensive District Corrective Action Improvement Plan. The recommendation passed with a motion by Mrs. Debbie Wesslund and a second by Mrs. Carol Ann Haddad.

Superintendent Sheldon Berman's contract of employment expires on June 30, 2011. The process for selection of a new superintendent is fully underway. However, in the event a candidate is not selected by July 1, 2011, or a successful candidate is unable to begin work on July 1, 2011, the hiring of an Interim Superintendent will be necessary.

Submitted by: Chairman Stephen Imhoff

Chairman Stephen P. Imhoff recommends that the Board of Education discuss and consider the process for the hiring of an Interim Superintendent.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the board and administrative staff. The list includes activities for discussion during this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities. 

Attachments

Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2010-11 fiscal year.

Order #65 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2010-11 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.

Each speaker is allowed three minutes to address the Board.

At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

Order #66 - Motion Passed:  A recommendation to enter into executive session at approximately 9:55 p.m. to discuss personnel matters in accordance with KRS 61.810(1)(e) passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Debbie Wesslund.

A recommendation to adjourn the April 25, 2011, meeting of the Jefferson County Board of Education at xxx p.m.

Order #67 - Motion Passed:  A recommendation to adjourn the April 25, 2011, meeting of the Jefferson County Board of Education at 10:28 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.