Jefferson County
May 23, 2011 7:00 PM
Regular Meeting
I. Moment of Silence
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.

I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.

III. Approval of Minutes
Rationale

The minutes from the May 9, 2011, regular meeting and the May 17, 2011, special meeting are presented for your review and approval.

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the minutes from the May 9, 2011, regular meeting and the May 17, 2011, special meeting.

Actions Taken

Order #82 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the minutes from the May 9, 2011, regular meeting and the May 17, 2011, special meeting. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Ms. Diane Porter.

IV. Recognitions and Resolutions
Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept the recognitions and resolutions for May 23, 2011.

Actions Taken

Order #83 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education accept the recognitions and resolutions for May 23, 2011. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mrs. Carol Ann Haddad.

IV.A. Recognition of Hartstern Elementary School Student
Rationale

Jennifer Silva is one of nine students to win a $1,500 college savings account with Kentucky Education Savings Plan Trust (KESPT) through the KESPT Dream Out Loud Challenge. Her school will receive $500. The contest encourages students to envision how a college education would help them to make a positive impact on the world. The contest also motivates parents to start thinking about how to plan and save for their child’s college education in an effort to support their children’s dreams.

The Dream Out Loud Challenge contest invited students in kindergarten through sixth grade to submit an original poem, drawing, video, or essay answering the question “How will I change the world after college?” More than 1,400 entries were received across the state. The winning entries will be featured on www.kysaves.com.

Submitted by: Stephanie Bateman

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education receive a recognition of Hartstern Elementary School Student Jennifer Silva for winning a $1,500 college savings account with the Kentucky Education Savings Plan Trust.

IV.B. Recognition of eCYBERMISSION Competition Winners
Rationale

A seventh- and an eighth-grade team from Olmsted Academy South won first-place honors in the eCYBERMISSION competition, which is a Web-based science, technology, engineering, and math (STEM) competition for sixth-through ninth-grade students. Teams are made up of three to four students under the guidance of a Team Advisor.

Each student team identifies a specific community problem of interest and, then, selects one Mission Challenge topic—alternative sources of energy; ecosystems; environment; food; health and safety; nanotechnology; national security and safety; robots and robotics; speed, velocity, acceleration, vectors and scalars; and sports and recreation—to compete in.

The goal of the competition is to motivate and reward students from a diverse range of proficiency levels, interests, and backgrounds. The objective is also to teach students that teamwork, innovation, creativity, and the real-life applications of STEM can have a positive impact on their communities.

In recognition of their outstanding accomplishment, each student on the Olmsted Academy South teams will receive a $1,000 U.S. Savings Bond and a STEM investigation kit. 

Submitted by: Stephanie Bateman

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education receive a recognition of the Olmsted Academy South students for winning first-place honors in the eCYBERMISSION competition.

IV.C. Recognition of Kentucky History Day Competition Winners
Rationale

Rupika and Kelly’s senior group Web site entry “Breaker Boys” won first-place honors, and Alexandra’s individual documentary “Nuclear Dawn: The Cuban Missile Crisis” won second-place honors in the junior division of the KHD competition. This year’s theme was Debate and Diplomacy in History: Successes, Failures, and Consequences. These outstanding students will compete in the Kenneth E. Behring National History Day (NHD) Contest, which will be held at the University of Maryland at College Park in June.

This is the second consecutive year that Alexandra has qualified to compete in the NHD Contest.

The KHD competition is for students in grades four through twelve. As contestants, students are required to create a project in one of five categories—a paper, an exhibit, a performance, a documentary, or a Web site—based on the state theme.

Submitted by: Stephanie Bateman

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education receive a recognition of Rupika Narain and Kelly Pfister, students at duPont Manual High School, and Alexandra Bewley, a student at Olmsted Academy South, for winning first-place and second-place honors, respectively, in the 2011 Kentucky History Day competition.

IV.D. Recognition of the Seneca High School Marine Corps Junior Reserve Officers Training Corps
Rationale

The Seneca High School Marine Corps Junior Reserve Officers Training Corps (MCJROTC) competed in and won the Color Guard Division national championship title of the 2011 National High School Drill Team Championship (NHSDTC), which was held in Dayton Beach, Florida, on April 30 through May 1. The school also was the national runner-up in Drill Corps. Team members Isaiah Woods and Joey Stich placed third in the Dual Category.

Earlier this year, Seneca’s MCJROTC program was presented with the Naval Honor School Award. This prestigious award is bestowed upon the top 20 percent of Marine and Navy JROTC units in the country and is given for exemplifying excellence in military science knowledge, color guard presentation, and training.

The drill instructors for the Seneca MCJROTC program are Sergeant Major Gary Wilson and Colonel Richard Maloney.

Submitted by: Stephanie Bateman

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education receive a recognition of the Seneca High School Marine Corps Junior Reserve Officers Training Corps for winning the Color Guard Division of the 2011 National High School Drill Team Championship.

IV.E. Recognition of the Fern Creek Traditional High School Female Marine Corps Junior Reserve Officers Training Corps
Rationale

The Fern Creek Traditional High School Female Marine Corps Junior Reserve Officers Training Corps (MCJROTC) Drill Team won its 12th consecutive national championship title. The Fern Creek High School Lady Leathernecks team competed against 11 teams from across the nation in the NHSDTC competition, which was held in Dayton Beach, Florida, on April 30 through May 2. 

The National High School Drill Team Championship (NHSDTC) is highly recognized as the premiere JROTC drill competition and ceremony competition held in the world. The NHSDTC encompasses two levels of competition—Challenge and Masters. The teams are judged on presentation, precision, and execution of the drills.

The drill instructors for the Fern Creek Traditional High School MCJROTC program are Master Gunnery Sergeant Frank Herbert and Lieutenant Colonel Roger Angel.

Submitted by Stephanie Bateman

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education receive a recognition of the Fern Creek Traditional High School Female Marine Corps Junior Reserve Officers Training Corps Drill Team for winning the 2011 National High School Drill Team Championship.

IV.F. Recognition of the Brown School and Iroquois High School
Rationale

The Brown School and Iroquois High School are 2 of 36 schools selected from across the nation to be named a GRAMMY Signature School. The designation recognizes schools that have made an outstanding commitment to music education. The two schools received the Enterprise Award, which recognizes efforts made by schools that are economically underserved. In recognition of their efforts, representatives from the GRAMMY Foundation presented each school with an award and a $5,500 grant during a school event held at each school earlier this month.

Last August, the GRAMMY Foundation sent applications to more than 20,000 public high schools from across the nation, requesting information about the schools’ music programs. Finalists were asked to submit recordings of music performances, which were reviewed by a distinguished panel of top music educators and music industry professionals to select the GRAMMY Signature Schools.

Submitted by: Stephanie Bateman

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education receive recognition of the Brown School and Iroquois High School for being named GRAMMY Signature Schools.

V. Consent Calendar and Superintendent's Report
Rationale

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  At the end of three minutes, the bell will sound twice, indicating that your time is up.

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.FF.

Actions Taken

Order #84 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve Agenda Item V.DD. Approval of Hawthorne Elementary School as a Dual-Language Spanish Immersion Optional Program Beginning with the 2012-13 School Year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Ms. Diane Porter.

Order #85 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the Consent Calendar as presented in Agenda Items V.A. through V.FF. minus Agenda Items V.X. Approval of the Tentative Budget for Fiscal Year 2011-12 and Agenda Item V.DD. Approval of Hawthorne Elementary School as a Dual-Language Spanish Immersion Optional Program Beginning with the 2012-13 School Year, which were acted on separately. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.

Order #86 - Motion Passed:  A recommendation that the Board of Education approve Agenda Item V.X. Approval of the Tentative Budget for Fiscal Year 2011-12, as written, to include additional assistant principals at the middle school level at a cost of approximately $2.5 million. The recommendation passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Debbie Wesslund.

V.A. Approval of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.

Submitted by: Bill Eckels

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

V.B. Approval of Certified Leaves of Absence
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education. The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Bill Eckels

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the request for leaves of absence included in the attachment.

V.C. Approval of Organizational Charts
Rationale

The organizational chart for Transportation Services includes a funding source change. Twelve Special Needs Transportation Assistants will move from categorical funds to general funds. Early Childhood will continue to pay for these positions through reimbursement.
  
The funding source of one Resource Teacher, one Coordinator I, and one Diagnostic/Assessment Counselor will move from categorical to general fund on the Safe and Drug-Free Schools organizational chart to align with the Board-approved tentative budget.
 
The ECE Placement and Assessment organizational chart is submitted to add one placement specialist. One Psychometrist position will be replaced by the Psychologist job description. These changes will align the organizational chart with the Board-approved tentative budget.

The ARRA positions are removed from the organizational charts unless another fund source has been identified through the budget process.

Submitted by: Bill Eckels

Attachments

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the attached organizational charts for Exceptional Child Education, ECE Placement and Assessment, Analytical and Applied Sciences, Cultural Studies, Literacy, Safe and Drug-Free Schools, Transportation Services, and Career and Technical Education.

V.D. Approval of Field Trip Requests
Rationale

This is a report of field trip requests submitted to the Board of Education for approval on May 23, 2011. Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
 
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
 
Submitted by: Michael A. Mulheirn
 
Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the attached requests for field trips and receive a report of other field trips approved by the superintendent.

V.E. Approval of Projects, BG-1 Forms, and Assignment of Architects/Engineers
V.E.1. Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Running Track Resurfacing at Ballard High School
Rationale

This project calls for the resurfacing of the running track.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval.

Submitted by: Michael A. Mulheirn

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the BG-1 form for the Running Track Resurfacing at Ballard High School, for an estimated project cost of $40,000.00.

V.E.2. Approval of Project, BG-1 Form, and Assignment of Architect/Engineer for Asbestos and Lead Abatement Maintenance Contract at Various Schools
Rationale

This project is for the removal of incidental asbestos and lead as it relates to found conditions in minor construction projects for fiscal year 2012.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval.

Submitted by: Michael A. Mulheirn

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of Environmental Concerns as the architect/engineer, and the BG-1 form for the Asbestos and Lead Abatement Maintenance Contract at Various Schools for an estimated project cost of $300,000.00.

V.F. Approval of Bid and Revised BG-1 Form for 2011 Paving Package 1 at Various Schools
Rationale

The project will consist of the installation of new asphalt drive, asphalt repair, resurfacing, and restriping at various school sites. 

On November 8, 2010, the Board approved assigning Facilities/Transportation Facility Planning Unit to prepare plans and specifications for Project #VAR-11009.
 
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on May 10, 2011. The bid tabulation is attached.

This item request approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 160:070.

Submitted by: Michael A. Mulheirn

Attachments

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve awarding a contract to Flynn Brothers Contracting, Inc. for the low bid of $142,252, MAC Construction & Excavating, Inc. for the low bid of $17,900, Riverside Paving & Contracting, Inc. for the low bid of $32,700; reject Alternate #1 in the amount of $31,404; and approve the revised BG-1 form in the amount of $202,495 for the 2011 Paving Package 1 at Various Schools.

V.G. Approval of Revised BG-1 Form for Bleacher Repairs at Fern Creek Traditional High School
Rationale

On February 9, 2009, the Board of Education approved the project and the assignment of Jefferson County Public Schools Facilities Planning Unit to prepare plans and specifications for Project 012-9024.

On June 14, 2010, the Board approved awarding a contract to Toadvine Enterprises in the amount of $87,000.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form to match the expended contingencies.

Submitted by: Michael A. Mulheirn

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the attached revised BG-1 form for Bleacher Repairs at Fern Creek Traditional High School.

V.H. Approval of Project Completions and BG-4 Forms
V.H.1. Approval of Project Completion and BG-4 Form for Renovation Phase 1 at Blake Elementary School
Rationale

On July 14, 2008, the Board of Education approved assigning CMTA to prepare plans and specifications for project #149-9000.
 
On February 23, 2009, the Board approved awarding a contract to Parco Constructors Group as the low bidder.
 
CMTA has now advised the staff this contract is complete and final payment is due the contractor.
 
Submitted by: Michael A. Mulheirn
                                                                        
Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Parco Constructors Group for Renovation Phase 1 at Blake Elementary School for a total construction cost of $3,325,135.98.

V.H.2. Approval of Project Completion and BG-4 Form for Health Lab Modifications at Moore Traditional School
Rationale

On February 22, 2010, the Board of Education approved assigning L’Acquis Consulting Engineers to prepare plans and specifications for Project 155-10019.

On September 13, 2010, the Board approved awarding a contract to Woodbine Construction Co., Inc. as the low bidder.

L’Acquis Consulting Engineers has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by: Michael A. Mulheirn

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Woodbine Construction Co., Inc. for Health Lab Modifications at Moore Traditional School, for a total cost of $484,532.15.

V.I. Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Submitted by: Michael A. Mulheirn

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends the Board of Education approve the construction change orders included in the attachment.

V.J. Approval of Bid Tabulations and Amendments
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
 
The proposals are public record and are on file for inspection in the Purchasing Department.
 
Submitted by: Cordelia Hardin
 
Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the bid tabulations for Purchase of Uniforms; Purchase of Uniforms for Electricians; Ionization Cell Type (Water Treatment Program); Calculators and Accessories; One Year Honesty Bonds; Part A Self-Insured Motor Vehicle Claims Service, Part B Excess Motor Vehicle Liability Insurance; Automotive Repair Parts and Services (Line Item); Tool Repair Service; Digital Duplicating Machines, Parts and Supplies; Living Organisms for Biology 1A and 1B; Printing: Portfolio Folders; Uniform Rental (For Bus Compounds and Garages) and Amendment on Custodial Supplies: Plastic Bags.

V.K. Acceptance of Purchase Order Report
Rationale

This report will inform the Board of the purchase orders issued during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of purchase orders issued during the period of April 23, 2011, through May 6, 2011.

V.L. Acceptance of Voucher Report
Rationale

This report will inform the Board of the vouchers paid during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of vouchers paid during the period of April 23, 2011, through May 6, 2011.

V.M. Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

V.N. Acceptance of the Monthly Report of Professional Services Contracts
Rationale

This report is being provided to the Board per JCPS Policy DJA: Program Consultants.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept the attached monthly report of professional services contracts in place as of May 10, 2011.

V.O. Approval of the Payment of Salaries and Claims for Fiscal Year 2011-12
Rationale

The Kentucky Board of Education requires a resolution to permit payment of salaries and claims prior to formal board approval to conform with KRS 160.560.

Submitted by: Cordelia Hardin

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education authorize the payment of salaries to all personnel who have been employed by the Jefferson County Board of Education, upon recommendation of the superintendent, in accordance with approved salary schedules and based upon proper payroll reports for fiscal year 2011-12.

Superintendent Berman further recommends the payment of all properly budgeted, authorized, and approved claims against the Jefferson County Board of Education for fiscal year 2011-12.

V.P. Approval of the Designation of a Depository Bank for Fiscal Year 2011-12
Rationale

KRS 160.570 permits the Board of Education to designate a depository bank for a period not to exceed two years. Fifth Third Bank was awarded the bid for general banking services on April 25, 2005, and the bid is being renewed through June 30, 2012.

The depository bank will maintain the Adult Education, General Fund, Payroll, and Nutrition Services accounts.

Submitted by: Cordelia Hardin

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education designate Fifth Third Bank as the depository bank for fiscal year 2011-12.

V.Q. Approval of a Depository Bond for Fiscal Year 2011-12
Rationale

KRS 160.570 requires that the depository bank shall execute a bond for the faithful performance of its duties, and said bond is to be approved by the local Board of Education and the State Board of Education.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve a Depository Bond in the amount of 103 percent of current daily balances from Fifth Third Bank for fiscal year 2011-12.

V.R. Approval of the Designation of Interest Rates for Fiscal Year 2011-12
Rationale

KRS 160.570 authorizes the Board of Education to designate bank accounts as interest-bearing accounts with the local depository bank. This annual item will be provided as a reminder to the local bank that these accounts will continue to be interest-bearing accounts at competitive rates without any service charges.

Submitted by: Cordelia Hardin

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the designation of bank accounts at Fifth Third Bank to be interest-bearing accounts for fiscal year 2011-12.

Superintendent Berman further recommends that the Board of Education approve an extension of the agreement with Fifth Third Bank to provide local school activity accounts without any service charges for fiscal year 2011-12.

V.S. Approval of the Bank Signature Resolution for Fiscal Year 2011-12
Rationale

KRS 160.570 authorizes the treasurer and/or assistant treasurers to use a facsimile signature for checks less than five thousand dollars ($5,000) and two manual signatures for checks of five thousand dollars ($5,000) and over.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the attached Bank Signature Resolution for the accounts located at Fifth Third Bank for fiscal year 2011-12.

V.T. Approval of the Election of Assistant Treasurers for Fiscal Year 2011-12
Rationale

The election of the assistant treasurers for fiscal year 2011-12 is in accordance with KRS 160.560. Fifth Third Bank will be notified and directed to honor the signatures of the treasurer and/or assistant treasurers. J. Cordelia Hardin is currently serving as treasurer for the Jefferson County Board of Education.

Submitted by: Cordelia Hardin

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the election of Edward D. Muns, Lewis H. Hammond, and Franklin F. Jones as assistant treasurers for fiscal year 2011-12.

V.U. ITEM WITHDRAWN: Approval of the Official Fidelity Bonds for Fiscal Year 2011-12
V.V. Approval to Invest Funds for Fiscal Year 2011-12
Rationale

All funds of the Board of Education are invested or deposited in an interest-bearing account according to JCPS Policy DFA: Investment Policy. KRS 66.480 provides the Board of Education the authority to invest funds.

Submitted by: Cordelia Hardin

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the investment of funds located at Fifth Third Bank for fiscal year 2011-12.

V.W. Approval to Borrow Funds for Fiscal Year 2011-12
Rationale

KRS 160.540 provides that the Board of Education may borrow funds on the credit of the Board and may pledge the anticipated revenue from state and local sources for the payment of the principal and interest on the loan, with the loans to be repaid in the fiscal year in which they are borrowed. The property tax bills are distributed on or about November 1st and provide a discount period ending November 30th.

Approval of this recommendation will authorize district staff to utilize short-term borrowing in order to meet projected expenditures prior to receipt of local tax funds. This authorization will be exercised only if needed. There are no plans to borrow at this time.

Submitted by: Cordelia Hardin

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education authorize the borrowing of funds not to exceed twenty-five million ($25,000,000) dollars from Fifth Third Bank for fiscal year 2011-12, with loan proceeds to be deposited to the account of the Jefferson County Board of Education.

V.X. Approval of the Tentative Budget for Fiscal Year 2011-12
Rationale

The Tentative Budget for fiscal year 2011-12 is being adopted in accordance with KRS 160.470 and JCPS Policy DBH: Budget Adoption Procedures and is being submitted in the MUNIS format as required by the Kentucky Department of Education.

The Tentative Budget includes the following funds: General, Special Revenue, Capital Outlay, Building, Debt Service, Food Service, Daycare Operations, Enterprise, Adult Education, and Tuition Programs.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the attached Tentative Budget for Fiscal Year 2011-12, with the exception of the inclusion of additional assistant principals at the middle school level at a cost of approximately $2.5 million.

V.Y. Acceptance of Donations
Rationale

Computer Education Support received a SMART Audio 240 from Bill Jarrett valued at $800. The equipment was given to a teacher during the SMART user group training.
 
Field Elementary School received $2,000 from Crescent Hill Community Council. The funds will be used to help fund a math and reading enrichment program for struggling learners.
 
The Finance Department received $2,826.58 from Tim Shaughnessy. The funds will be used in the Jefferson County Public Schools' general fund account.

Frost Middle School received 13 laptop computers loaded with Microsoft Office valued at $6,500 from the LG&E Mill Creek Station. The laptops will be awarded to the top 13 eighth-grade students according to their results on the district reading and math proficiency assessment results. LG&E Mill Creek will also host a reception for these students and their parents.
 
Sanders Elementary School received $1,000 from WHAS-TV for the Excel Award. The funds will be used for various field trips and to purchase school supplies.

Waggener Traditional High School received $2,500. The school received $500 from Rumpke to fund the Family, Career and Community Leaders of America 2011 National Leadership meeting and $2,000 from MedVenture to be used for two scholarships.

Submitted by:  DeVone Holt

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept donations totaling $15,626.58 for various departments and schools.

V.Z. Acceptance of Grants and Funding
Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.Z.1. through V.Z.3.

V.Z.1. Acceptance of Grant from United Parcel Service for the School-to-Work Program
Rationale

The Jefferson County Public School District and United Parcel Service (UPS) have partnered since 1991 to provide a quality cooperative learning program for JCPS high school seniors.

The program provides the following benefits for JCPS students:

  • Co-op work experience that pays $8.50 per hour plus health, dental, and vision benfits;
  • Three hours (3.0) of high school credit;
  • Up to six hours of transferable college credit;
  • Daily support of a workplace mentor assigned by UPS; and
  • Preferred placement in the post-graduation UPS Earn and Learn Program, which provides up to $3,000 per year for educational assistance.

This grant pays half of the salary and benefits of the School-to-Work resource teacher who serves as the teacher of record for the students participating in the program and helps coordinate student records and participation issues with the local schools. The attached agreement describes the total responsibilities of this resource teacher.

Submitted by: Joe Burks

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept a $2,500 per month grant (total $30,000) from United Parcel Service (UPS) to fund a School-to-Work resource teacher position for the UPS School-to-Work Program and authorize the superintendent to sign the attached agreement.

V.Z.2. Acceptance of Grants for the 2011 Kentucky Association of Career and Technical Education Conference
Rationale

The attached agreements correct the incorrect service period on the agreements that were approved by the Board of Education on March 28, 2011. All other terms remain the same.

The Kentucky Cabinet for Education and Workforce Development, Office of Career and Technical Education, has awarded the district two grants totaling $14,175 (an $8,600 grant and a $5,575 grant) to assist the Kentucky career-technical community in hosting the Kentucky Association of Career and Technical Education (KACTE) Conference in Louisville during the summer of 2011. The funds, which are allocated under the Carl D. Perkins Pre- and Post-Summer conference funding category, will focus on professional development for teachers and administrators.

The district will use the $8,600 grant to plan and execute pre-summer conference responsibilities, which include coordinating educational personnel and resources for the conference such as planning the conference with business-industry groups and governmental agencies, arranging for vendor exhibitions, and providing a sound structure for conference activities, programs, and the financial aspects of the conference.

The district will use the $5,575 grant to complete conference and post-conference activities, such as working with vendors and troubleshooting during the conference and completing all activities to officially close the conference.

Submitted by: Joe Burks

Attachments

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept two grants totaling $14,175 from the Kentucky Cabinet for Education and Workforce Development for the 2011 Kentucky Association of Career and Technical Education Conference and authorize the superintendent to sign the attached agreements.

V.Z.3. Acceptance of an Increase in Funding from Kentucky Adult Education Council on Postsecondary Education for Adult Basic Education
Rationale

The additional funding is comprised of $41,800 for the Skill-Up program and $223,908 in Recruitment/Retention/Results funding. 

The Adult and Continuing Education Department will use the funds to continue providing adult learners with Literacy, Adult Basic Education, GED, Family Education, English as a Second Language (ESL), Transitions to Postsecondary Education, Corrections, Workforce Services Programs, and Skill-Up Services.

Submitted by:  Dr. Bernard Minnis

Attachment PO2 415 1100001891 2

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept an increase in funding of $265,708 from the Kentucky Adult Education Council on Postsecondary Education and authorize the superintendent to sign the attached agreement.

V.Z.4. Acceptance of Funding and Approval of Letter of Mutual Understanding for Collaboration with Catholic Charities
Rationale

Catholic Charities agrees to provide funding in an amount not to exceed $37,440 for the JCPS Adult and Continuing Education Department to provide instructors, standard instructional materials, assessment fees, and resource assistance from March 22, 2011, through December 16, 2011. JCPS Adult and Continuing Education will provide English as a Second Language (ESL) classes for speakers of Cuban Spanish.

No additional staffing will be required to fulfill the terms of this agreement, and no local matching funds are required.

Submitted by: Dr. Bernard Minnis

Attachment: Catholic Charities Agreement #FY2011-01

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept funding not to exceed $37,440 and approve the attached Letter of Mutual Understanding for Collaboration between Catholic Charities and Jefferson County Public Schools Adult and Continuing Education and authorize the superintendent to sign same.

V.Z.5. Acceptance of Funding Modification from KentuckianaWorks Workforce Investment Act for Youth Opportunities Unlimited Program
Rationale

Funding for the JCPS Adult and Continuing Education Department's Youth Opportunities Unlimited (Y.O.U.) program has been reduced from $600,000 to $584,791.

The Y.O.U. Center will continue to provide customer-centered, one-stop employment and skills development for the targeted population. The Center will offer employment and educational services to enhance young job seekers' academic and job readiness skills.

Grant funds will continue to be used to provide instruction, career planning services, recruitment, educational materials and supplies, TARC passes, and performance-based incentives. Existing full- and part-time instructional staff will be utilized in the fulfillment of the program requirements.

Submitted by: Dr. Bernard Minnis

Attachment: Contract 211-400-10 Modification #01 

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept a funding modification from KentuckianaWorks Workforce Investment Act for the Youth Opportunities Unlimited Youth One-Stop Center and further authorize the superintendent to sign the attached agreement.

V.Z.6. Acceptance of Funding Modification from Louisville Metro Government/KentuckianaWorks for Youth Opportunities Unlimited Program
Rationale

Funding for the JCPS Adult and Continuing Education Department's Youth Opportunities Unlimited (Y.O.U.) program remains the same, but some line items in the budget have been modified.

The Y.O.U. center will continue to provide assessment services, case management, contextualized basic skills, GED remediation, pre-employment training workshops, and comprehensive guidance and counseling services to participants.

Submitted by: Dr. Bernard Minnis

Attachment: Contract No. 500-150-10 Modification #02

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept a funding modification from Louisville Metro Government/KentuckianaWorks and authorize the superintendent to sign the attached agreement.

V.Z.7. Acceptance of Grant from Louisville Metro Government for Frost Middle School
Rationale

The Louisville Metro Government, through Councilman Bob Henderson, has offered to grant funds in the amount of $7,000 to Jefferson County Public Schools for the resurfacing of the tennis courts at Frost Middle School.

If the grant is approved, the District will commit an in-kind match in labor and materials. 

This grant was originally submitted to the Board of Education for acceptance on May 9, 2011. This agenda item requests that the Board accept funding from Louisville Metro Government in the amount of $7,000 instead of $10,000. 

Submitted by: Mike Mulheirn

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept a $7,000 grant from Louisville Metro Government for Frost Middle School and authorize the superintendent to sign the necessary agreement.

V.AA. Approval of Requests to Submit Grants to Support School Safety
V.AA.1. Approval of Request to Submit a Grant Application for the Community Oriented Police Services (COPS) Hiring Program
Rationale

The Community Oriented Police Services (COPS) Hiring Program will provide an additional district security resource position to support schools with student management during crisis situations. 

The grant will provide funds for the position for three years and will require that the fourth year be funded by the local district. This grant will provide support beginning with the federal fiscal year of 2011.

Submitted by:  W. S. Eckels

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the submission of a grant application for the Community Oriented Police Services (COPS) Hiring Program.

V.AA.2. Approval of Request to Submit a Grant Application for the Secure Our Schools Initiative
Rationale

The Office of Community Oriented Police Services (COPS), with the United States Department of Justice, is offering a 50/50 matching grant under the Secure Our Schools Initiative. This grant will pay for technology, training, and consultants to implement safety and security measures for schools.

It is proposed that the district will match the grant using JCPS SEEK funding for the purchase and installation of approximately 900 Mobile Digital Camera Systems to be placed on the district's buses.

Since there is not currently a bid in place, an average cost of $2,100 was used to determine the cost to purchase and install camera systems on 900 buses, for an estimated total cost of $1,890,000. The district's match would be $945,000. The cameras would be used to enhance the district's anti-bullying and restorative practice initiatives by identifying perpetrators and victims, as well as identifying and creating a record of events for prosecution and training.

Submitted by:  Jack Jacobs

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the submission of a grant application for the Secure Our Schools Initiative.

V.BB. Approval of Agreement with Louisville Metro Government and Metro United Way Regarding YouthPrint System and Market Street Research Study
Rationale

Louisville Metro Government, Metro United Way, and Jefferson County Public Schools have collaborated to create a coordinated system for the enhancement of children and youth services in Louisville. The system is guided by a multi-component, long-term planning process to produce a set of strategies and recommendations dubbed Louisville's YouthPrint (a blueprint). The YouthPrint is built on a common vision for successful youth.

The YouthPrint:

  • Synthesizes information about Louisville's assets with its most critical needs;
  • Envisions a community-based system that identifies locally-defined quality programming and standards. One of the key recommendations for creating a successful Out-of-School-Time (OST) system for Youth Development in Louisville was to provide opportunities for community input on priorities, strategies, services and policies and to ensure effective communications and community engagement.
In order to accomplish the recommendation, the collaborative will sign a Contract for the Procurement of Market Street Research (MSR) to conduct a comprehensive market research study involving parents and students.

As research and the successes of other cities have shown, after-school and other out-of-school-time programming can have tremendous learning and developmental benefits for youth.

Submitted by: Dr. Bernard Minnis

Attachments

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the attached agreement between the Jefferson County Board of Education, Louisville Metro Government, and Metro United Way to reimburse Metro United Way in the amount of $20,000 and further recommends that the Board authorize the superintendent to sign same.

V.CC. Approval of 2011-12 Code Of Acceptable Behavior and Discipline and The Student Bill of Rights
Rationale

Board policies JFC, JF, and KRS 158.148 establish a process and timeline for the review of the Code of Acceptable Behavior and Discipline and the Student Bill of Rights (Code). 

In compliance with these policies and KRS, a committee has reviewed the current Code to recommend changes for the 2011-12 school year. 

Attachment I lists members of the committee and the role groups they represent. Attachment II is the proposed Code of Acceptable Behavior and Discipline and the Student Bill of Rights (Code) for the 2011-12 school year. The recommended changes that are new or have been edited are in red print. Attachment III summarizes the changes that are being recommended to the current Code. 

Submitted by: Jack Jacobs

Attachments

Attachments
Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the revised 2011-12 Code of Acceptable Behavior and Discipline and The Student Bill of Rights (Code).

V.DD. Approval of Hawthorne Elementary School as a Dual-Language Spanish Immersion Optional Program Beginning with the 2012-13 School Year
Rationale

Hawthorne Elementary School became a Learning Choice School because of its Spanish Immersion Program in the 1980’s. Since that time, Hawthorne’s staff, consisting of bilingual and bicultural personnel, has been stressing dual language through Spanish immersion for resides students for more than ten years. The staff at Hawthorne consists of six certified Spanish teachers who teach daily in Spanish. There are five other certified staff members who speak Spanish and could teach Spanish when the number of students increase through the Dual-Language Spanish Immersion Optional Program. Logistically, the staff is ready to accommodate program growth. The Family Resource Center Coordinator is fluent in Spanish as are three other classified staff members. Hawthorne wants to build on past success and strengthen the school’s future by applying to add a Spanish Immersion Optional Program.

Research supports findings that students who are bilingual or involved in extensive language study may have higher SAT scores, better ability to focus on a task, and improved brain structure and function. Students that received 30-minute Spanish lessons three times a week for a semester focusing on oral-aural skills scored significantly higher on achievement tests. Presently, there is no official accreditation needed, but there are models endorsed by the National Foreign Language Research Center. One example is Maxwell Academy in Lexington, Kentucky.

All students attending Hawthorne Elementary would participate in learning and using two languages, Spanish and English. Presently, Spanish immersion classes exist in the three kindergarten classes. There are two classes each in grades one, two, and three and one class each for fourth and fifth grade. The Spanish immersion optional program instruction model will remain the same as the current dual language program, 50 percent of the day in Spanish and 50 percent in English, grades P1-5. Spanish immersion classes use Spanish teaching materials, flip charts, reference books, and student workbooks. Science is taught through hands-on science kits with many materials in Spanish. Hawthorne has expanded the dual language program to include all classes by providing instruction in special area classes, music and art, taught by a certified Spanish teacher.   

Core content instruction in the comprehensive program will still exist in English for parents that do not want students to participate in the Spanish immersion program. A practical level of Spanish for authentic communication will be offered daily to students in the comprehensive program for opportunities to practice basic Spanish and learn to convey and understand meaning in Spanish on a basic level. Spanish-speaking students, identified as ESL students or comprehensive program students would be notified of the opportunity to participate in the dual-language Spanish immersion program. Parents who wish to enroll their child in the optional program will be asked to sign a letter of commitment stating that they will make all reasonable efforts for their child to maintain enrollment from P1 through fifth grade. 

Approval of this recommendation will not affect the school’s enrollment or result in programmatic changes. Furthermore, there will be no effect on transportation.

Submitted by:  Jack Jacobs

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve Hawthorne Elementary School’s request for a Dual-Language Spanish Immersion Optional Program beginning with the 2012-13 school year.

V.EE. Revision to Board Policy IICA: FIELD TRIPS
Rationale

This proposed revised policy was considered for first reading by the Board of Education on May 9, 2011. The proposed revision will allow certified or classified staff members who are at least twenty-one (21) years of age to accompany students on trips. The revision also removes "and Excursions" from the title.

HB 427 of the 2011 Regular Session amended KRS 161.185 to require a certified or classified staff member to accompany students on non-athletic school-sponsored or school-endorsed trips. The statute previously required a member of the school faculty or a member of the administrative staff to accompany students on school trips. This policy change will allow staff such as LEEP Career Planners and Title V Home School Coordinators to take students on school trips.

In the system of revision used in the attached policy, underlined (___) words are proposed language and words containing (-----) are proposed deleted language.

Submitted by: Rosemary Miller

Attachment

Recommended Motion

Superintendent Sheldon Berman and Policy Development Committee Chair Linda Duncan recommend that the Board of Education adopt the attached JCPS Policy IICA: FIELD TRIPS.

V.FF. Acceptance of Modification of the Family Resource Youth Services Center Contract
Rationale

The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers in those schools where at least 20 percent of the student body is eligible to receive free school meals. 

The amount of the latest reduction is $85,992.54.

Submitted by: Dr. Bernard Minnis 

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept a modification in funding from the Kentucky Cabinet for Health and Family Services for Family Resource and Youth Services Centers due to a reduction in monies and further recommends that the Board authorize the superintendent to sign the attached agreement.

VI. Action Items
VII. Discussion Items
VII.A. Report on Resource Development
Rationale

This report will provide members of the Board of Education with detailed information regarding grant proposals submitted and funded for the last three years.

Submitted by:  DeVone Holt

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education receive a report from the Office of Resource Development.

Actions Taken

Order #87 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education receive a report from the Office of Resource Development. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Larry Hujo.

VII.B. 2010–11 Board of Education Discussion Agenda Planning Calendar
Rationale

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for discussion during this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities. 

Attachments

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2010-11 fiscal year.

Actions Taken

Order #88 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2010–11 fiscal year as amended to move the June 13 Opening Day/Student Assignment/Transportation Update from the work session to a discussion item, change the June 13 work session topic to Using Quality Indicators as a Board, and schedule a work session on Board Operating Principles for July 11. The recommendation passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Debbie Wesslund.

VIII. Board Reports/Requests
IX. Persons Requesting to Address the Board on Non-Agenda Items
Rationale

Each speaker is allowed three minutes to address the Board.

At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

X. Executive Session (If Needed)
Rationale

Board members adjourned from executive session by consensus and returned to open session at approximately 10:12 p.m. Chairman Stephen Imhoff announced that the Board of Education had met in executive session and no action was taken.

Actions Taken

Order #89 - Motion Passed:  A recommendation to enter into executive session at approximately 9:10 p.m. to discuss personnel matters in accordance with KRS 61.810(1)(f) passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Carol Ann Haddad.

XI. Adjournment
Recommended Motion

A recommendation to adjourn the May 23, 2011, meeting of the Jefferson County Board of Education at xxx p.m.

Actions Taken

Order #90 - Motion Passed:  A recommendation to adjourn the May 23, 2011, meeting of the Jefferson County Board of Education at 10:14 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.