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I.
Call to Order
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Meetings are streamed live and archived through the District's YouTube channel at the following link: JCBE Meeting Videos
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This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.
II.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for February 25, 2025.
Order #2025-26 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for February 25, 2025. The recommendation passed with a motion by Ms. Tricia Lister and a second by Mr. Taylor Everett.
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the January 28, 2025, meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the January 28, 2025, meeting.
Order #2025-27 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the January 28, 2025, meeting. The recommendation passed with a motion by Ms. Gail Logan Strange and a second by Mr. Taylor Everett.
IV.
Work Sessions
IV.A.
Research on Start Times
This informational item will provide the Board with an update regarding research around start times.
Submitted by: Dr. Dena Dossett
IV.B.
Report and Discussion of School Cell Phone Policies
In recent years, numerous schools and districts across the nation have altered their policies regarding the use of cell phones by students during the school day. Policy goals for such changes including increasing student learning through the reduction of distractions, improving mental health, and reducing online bullying.
The Board will receive a report regarding the current Board cell phone policy, current school practices regarding cell phone use, research regarding the impact of cell phones policies on student learning and well-being, and potential policy options for Board consideration and discussion.
Submitted by Dr. Katy DeFerrari
Attachments
Superintendent Martin Pollio recommends the Board of Education receive a report on School Cell Phone Policies.
V.
Superintendent Search Process Update
VI.
Student Outcomes-Focused Governance Update
VI.A.
Recommendation to Receive Monitoring Report on Interim Metrics for Guardrail 3: Protect Inclusive Decision Making
The Board will receive a report on Interim Metrics for Guardrail 3: Project Inclusive Decision Making. This monitoring session is a conversation between the board and superintendent that provides boards the opportunity to evaluate the alignment between the community’s values (guardrails) and current performance (reality). Monitoring is about understanding the extent to which reality matches the Board’s adopted goals and guardrails. Monitoring is not about offering advice or recommendations; most monitoring is about understanding where we are and how we got here and to see what’s working/not working, and the expectation that this information impacts what happens next.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education receive a report on Interim Metrics for Guardrail 3: Protect Inclusive Decision Making.
Order #2025-28 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report on Interim Metrics for Guardrail 3: Protect Inclusive Decision Making. The recommendation passed with a motion by Ms. Tricia Lister and a second by Mrs. Linda Duncan.
VII.
Persons Requesting to Address the Board on Consent Calendar Items to be Voted Upon Separately at Board Member Request
- Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
- Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
- At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
- At the end of three minutes, the bell will sound twice, indicating that your time is up.
- The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
- The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.
VIII.
Consent Calendar
Order #2025-29 - Motion Passed: A motion to approve the Consent Agenda Minus:
VIII.N Recommendation for Approval of Sale and Purchase Agreement for the Purchase of 5127 Terry Road;
VIII.O Recommendation for Approval of Sale and Purchase Agreement for the Purchase of 5500 Terry Road
VIII.W.18 Recommendation for Approval of Memoranda of Agreement with the Jefferson County Teachers Association;
VIII.W.19 Recommendation for Approval of Agreement with Stryder Corp. dba Handshake;
VIII.DD Proposal to Amend the 2024-2025 School Calendar; passed with a motion by Ms. Tricia Lister and a second by Mr. James Craig.
Order #2025-30 - Motion Passed: A motion to approve VIII.N Recommendation for Approval of Sale and Purchase Agreement for the Purchase of 5127 Terry Road passed with a motion by Mr. James Craig and a second by Mr. Trevin Bass.
Order #2025-31 - Motion Passed: A motion to approve VIII.O Recommendation for Approval of Sale and Purchase Agreement for the Purchase of 5500 Terry Road passed with a motion by Mr. James Craig and a second by Mr. Trevin Bass.
Order #2025-32 - Motion Passed: A motion to approve VIII.W.18 Recommendation for Approval of Memoranda of Agreement with the Jefferson County Teachers Association passed with a motion by Mr. James Craig and a second by Ms. Tricia Lister.
Order #2025-33 - Motion Passed: A motion to approve VIII.W.19 Recommendation for Approval of Agreement with Stryder Corp. dba Handshake passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
Order #2025-34 - Motion Passed: A motion to approve VIII.DD Proposal to Amend the 2024-2025 School Calendar passed with a motion by Mrs. Linda Duncan and a second by Mr. Taylor Everett.
VIII.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
VIII.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
VIII.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
VIII.C.1.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Exceptional Child Education
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VIII.C.2.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Finance
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VIII.C.3.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Schools
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Cynthia Grohmann
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VIII.D.
Recommendation for Approval of Field Trips Request and Receipt of Report of Field Trips Approved by the Superintendent
This is a report of field trip requests submitted to the Board of Education on February 25, 2025.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Dr. Rob Fulk
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
VIII.E.
Recommendation for Approval of BG-1 Form for Purchase of Terry Road Parcels
A contract has been prepared for the purchase of approximately 13.0176 acres located at 5127 Terry Road between Ambvit Realty, LLC and Board of Education of Jefferson County, Kentucky for the purchase price of $860,000.
A contract has been prepared for the purchase of approximately 3.9852 acres located at 5500 Terry Road between Rigoberto Mejia and Silvia Gomez Sanchez and Board of Education of Jefferson County, Kentucky for the purchase price of $220,000.
Pursuant to 702 KAR 4:050 The Kentucky Department of Education requires a separate BG-1 to be submitted for the cost of the property purchase and associated closing cost and legal fees.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 form for an estimated cost of $1,098,000 for the purchase of 5127 & 5500 Terry Road.
VIII.F.
Recommendation for Approval of Bids and Revised BG-1 Forms
VIII.F.1.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Ballard High School
This project consists of replacing 277 squares of roof in Sections 16a, 16b, and 16c.
On July 23, 2024, the Board of Education approved McCulloch Associates Inc. to prepare plans and specifications for Project 25-010.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 28, 2025. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Ballard High School for the low base bid of $619,740; and approve the attached revised BG-1 form for $695,000.
VIII.F.2.
Recommendation for Approval of Bid and Revised BG-1 Form for Boiler Replacement at Breckinridge Metropolitan High School
This project will consist of replacing the school’s boiler.
On July 23, 2024, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 25-017.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 4, 2025. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Walker Mechanical Contractors, Inc. for Boiler Replacement at Breckinridge Metropolitan High School for the low base bid of $225,800; and approve the attached revised BG-1 form for $262,000.
VIII.F.3.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Camp Taylor Elementary School
This project consists of replacing 117 squares of roof in Sections 2 and 3.
On July 23, 2024, the Board of Education approved McCulloch Associates Inc. to prepare plans and specifications for Project 25-011.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 28, 2025. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to D&I General Contracting, LLC for Partial Roof Replacement at Camp Taylor Elementary School for the low base bid of $387,000; and approve the attached revised BG-1 form for $440,000.
VIII.F.4.
Recommendation for Approval of Bid and Revised BG-1 Form for Athletic Stadium Renovation at Doss High School
This project consists of a stadium renovation including bleachers, press box, concession stand and restroom replacement, installation of turf playing field, converting asphalt track from yards to meters, and install rubberized surface. The goal posts and scoreboards will also be replaced.
On June 25, 2024, the Board of Education approved The Kleingers Group to prepare plans and specifications for Project 25-005.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 23, 2025. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to OHeil Site Solutions for Athletic Stadium Renovation at Doss High School for the low base bid of $2,122,000; accept Alternate 1 for a total bid of $2,122,000; and approve the attached revised BG-1 form for $4,305,000.
VIII.F.5.
Recommendation for Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation at Dixie Elementary School
This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings, and lights. Exterior windows and minor building renovations may occur.
On June 25, 2024, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 25-001.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 10, 2025. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Phase I HVAC Renovation at Dixie Elementary School for the low base bid of $8,877,000; reject Alternate 2; accept Alternate 1 for a total bid of $8,877,000; and approve the attached revised BG-1 form for $10,402,000.
VIII.F.6.
Recommendation for Approval of Bid and Revised BG-1 Form for Boiler Replacement at Farnsley Middle School
This project will consist of replacing the school’s boiler.
On July 23, 2024, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 25-018.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 4, 2025. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Infinity Design and Construction Group, Inc. for Boiler Replacement at Farnsley Middle School for the low base bid of $340,107; and approve the attached revised BG-1 form for $392,000.
VIII.F.7.
Recommendation for Approval of Bid and Revised BG-1 Form for Sprinkler System Replacement at Field Elementary School
This project will consist of replacing the sprinkler system pipes and heads throughout the building.
On July 23, 2024, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 25-027.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 5, 2025. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Brown Sprinkler Corporation for Sprinkler System Replacement at Field Elementary School for the low base bid of $424,000; and approve the attached revised BG-1 form for $481,000.
VIII.F.8.
Recommendation for Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation at Frayser Elementary School
This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings, and lights. Minor architectural renovations may occur.
On June 25, 2024, the Board of Education approved K. Norman Berry Architects to prepare plans and specifications for Project 25-002.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 14, 2025. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Phase I HVAC Renovation at Frayser Elementary School for the low base bid of $13,554,231; and approve the attached revised BG-1 form for $15,580,000.
VIII.F.9.
Recommendation for Approval of Bid and Revised BG-1 Form for Boiler Replacement at Highland Middle School
This project will consist of replacing the school’s boiler.
On July 23, 2024, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 25-019.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 4, 2025. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Walker Mechanical Contractors, Inc. for Boiler Replacement at Highland Middle School for the low base bid of $572,000; and approve the attached revised BG-1 form for $651,500.
VIII.F.10.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Jeffersontown High School
This project consists of replacing 344 squares of roof in Sections 2a, 2b, 5a, and 5b.
On July 23, 2024, the Board of Education approved McCulloch Associates Inc. to prepare plans and specifications for Project 25-012.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 29, 2025. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Jeffersontown High School for the low base bid of $988,710; and approve the attached revised BG-1 form for $1,102,000.
VIII.F.11.
Recommendation for Approval of Bid and Revised BG-1 Form for Athletic Stadium Renovation at Louisville Male High School
This project consists of a stadium renovation including structural analysis and repairs of existing bleachers, installation of turf playing field, asphalt track with rubberized overlay, and renovations to the existing concession and restroom buildings. The goal posts and scoreboards will also be replaced.
On June 25, 2024, the Board of Education approved Schmidt to prepare plans and specifications for Project 25-008.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 6, 2025. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to OHeil Site Solutions for Athletic Stadium Renovation at Louisville Male High School for the low base bid of $1,147,000; reject Alternate 1; and approve the attached revised BG-1 form for $2,642,000.
VIII.F.12.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Newcomer Academy
This project consists of replacing 281 squares of roof in Sections 4a and 4b.
On July 23, 2024, the Board of Education approved McCulloch Associates Inc. to prepare plans and specifications for Project 25-014.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 29, 2025. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to CentiMark Corporation for Partial Roof Replacement at Newcomer Academy for the low base bid of $742,970; and approve the attached revised BG-1 form for $832,000.
VIII.F.13.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Western High School
This project consists of replacing 110 squares of roof in Section 3.
On July 23, 2024, the Board of Education approved McCulloch Associates Inc. to prepare plans and specifications for Project 25-015.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 30, 2025. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Western High School for the low base bid of $347,720; and approve the attached revised BG-1 form for $395,000.
VIII.F.14.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Knight Middle School
This project consists of replacing 311 squares of roof in Sections 4 and 5.
On July 23, 2024, the Board of Education approved McCulloch Associates Inc. to prepare plans and specifications for Project 25-013.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 29, 2025. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Deer Park Roofing for Partial Roof Replacement at Knight Middle School for the low base bid of $798,938; and approve the attached revised BG-1 form for $894,000.
VIII.F.15.
Recommendation for Approval of Bid and Revised BG-1 Form for Boiler Replacement at Shacklette Elementary School
This project will consist of replacing the school’s boiler.
On July 23, 2024, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 25-020.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 4, 2025. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Infinity Design and Construction Group, Inc. for Boiler Replacement at Shacklette Elementary School for the low base bid of $156,371; and approve the attached revised BG-1 form for $184,000.
VIII.F.16.
Recommendation for Approval of Bid and Revised BG-1 Form for New Athletic Stadium at W.E.B. DuBois Academy
This project will include sitework, paving, bleachers, press box, lights, track, turf field, and a fieldhouse for the new W.E.B. DuBois Academy building utilizing the area of the Thomas Jefferson Middle School stadium.
On August 29, 2023, the Board of Education approved Moody Nolan to prepare plans and specifications for Project 24-016.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 18, 2025. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Morel Construction Co., LLC for New Athletic Stadium at W.E.B. DuBois Academy for the low base bid of $4,906,000; reject Alternate 2; accept Alternate 1 for a total bid of $4,908,500; and approve the attached revised BG-1 form for $7,655,000.
VIII.F.17.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Western Middle School
This project consists of replacing 236 squares of roof in Sections 9, 10, 11, and 13.
On July 23, 2024, the Board of Education approved McCulloch Associates Inc. to prepare plans and specifications for Project 25-016.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 7, 2025. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Geoghegan Roofing for Partial Roof Replacement at Western Middle School for the low base bid of $589,957; and approve the attached revised BG-1 form for $663,000.
VIII.G.
Recommendation for Approval of Contract Completions and BG-4 Forms
VIII.G.1.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Camp Taylor Elementary School
On July 25, 2023, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 24-010.
On March 5, 2024, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Camp Taylor Elementary School for a total construction cost of $426,540.
VIII.G.2.
Recommendation for Approval of Contract Completion and BG-4 Form for Food Service Phase 42 at Various Schools
On September 26, 2023, the Board of Education approved BCCLT, Inc. to prepare plans and specifications for Project 24-022. The list of schools is attached.
On May 7, 2024, the Board approved awarding a contract to Walker Mechanical Contractors, Inc. as the low bidder.
BCCLT, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Walker Mechanical Contractors, Inc. for Food Service Phase 42 at Various Schools for a total construction cost of $236,012.20.
VIII.G.3.
Recommendation for Approval of Contract Completion and BG-4 Form for Career and Technical Education Program Renovations at Iroquois High School
On July 19, 2022, the Board of Education approved Schmidt Associates to prepare plans and specifications for Project 23-003.
On March 28, 2023, the Board approved awarding a contract to EH Construction, LLC as the low bidder.
Schmidt Associates has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC School for a total construction cost of $7,058,568.24.
VIII.G.4.
Recommendation for Approval of Contract Completion and BG-4 Form for Window Replacement at John F. Kennedy Elementary School
On July 25, 2023, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 24-009.
On January 23, 2024, the Board approved awarding a contract to EH Construction, LLC as the low bidder.
Tony Kleyer, Architect has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Window Replacement at John F. Kennedy Elementary School for a total construction cost of $512,000.
VIII.G.5.
Recommendation for Approval of Contract Completion and BG-4 Form for Stage Floor Replacement at Youth Performing Arts School
On August 29, 2023, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 24-017.
On February 13, 2024, the Board approved awarding a contract to Martin Flooring Company as the low bidder.
Tony Kleyer, Architect has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Martin Flooring Company for Stage Floor Replacement at Youth Performing Arts School for a total construction cost of $139,580.
VIII.H.
Recommendation for Approval of Project Closeouts and BG-5 Forms
VIII.H.1.
Recommendation for Approval of Project Closeout and BG-5 Form for Career and Technical Education Program Renovations at Butler Traditional High School
On January 28, 2025, the Board of Education approved the contract completion and BG-4 form for WPC Company, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Career and Technical Education Program Renovations at Butler Traditional High School.
VIII.H.2.
Recommendation for Approval of Project Closeout and BG-5 Form for HVAC Central Plant Replacement at Doss High School
On December 17, 2024, the Board of Education approved the contract completion and BG-4 form for Walker Mechanical Contractors, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for HVAC Central Plant Replacement at Doss High School.
VIII.I.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
VIII.J.
Recommendation of Approval of Agreement for Equipment and Maintenance of Eastover Park at Field Elementary School
Louisville Parks and Recreation (Metro) has developed a playground for public use on property owned by Jefferson County Public Schools (JCPS), known as Eastover Park, located at Field Elementary School. This Agreement for Equipment and Maintenance outlines the duties of Metro and JCPS, in which Metro has provided playground equipment. JCPS shall provide site and allow Metro to enter park to routinely inspect, maintain, and repair playground equipment they have provided. JCPS will also provide daily maintenance services including mowing, landscaping, and daily trash pick-up and notify Meto of any hazardous condition existing on play equipment.
These items directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Agreement for Equipment and Maintenance of Eastover Park at Field Elementary School with Louisville/Jefferson County Metro Government, acting by and through Louisville Parks and Recreation, and authorize the superintendent to sign same.
VIII.K.
Recommendation for Approval of Water Main Relocation Agreement for New Athletic Stadium at W.E.B. DuBois Academy
The Louisville Water Company (LWC) Water Main Relocation Agreement allows Jefferson County Public Schools to relocate existing water main facilities for the New Athletic Stadium at W.E.B. DuBois Academy and provides that LWC incorporate these facilities into the water service distribution system once the project is complete.
These items directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve a water main relocation agreement for the New Athletic Stadium at W.E.B. DuBois Academy and authorize the superintendent to sign same.
VIII.L.
Recommendation for Approval of Utility Easement at Atherton High School
The Louisville Gas & Electric Utility Easement allows for new underground electrical service for the renovation and classroom addition project.
The property listed on this easement is owned by the Board of Education and must be approved before being executed.
The granting of the above easement will not affect the integrity or usefulness of the property crucial to the educational needs of the District.
The project directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve a Utility Easement at Atherton High School.
VIII.M.
Recommendation of Approval of Temporary Construction Easement and Agreement at Fern Creek High School
Granting the temporary construction easement allows for the purpose of clearing, excavating, reworking connections to the storm water sewer system, regrading, and planting necessary for construction of the Fern Creek Branch of the Louisville Free Public Library. The easement covers two parcels, one owned by The Board of Education of Jefferson County, Kentucky, and the other owned by Jefferson County School District Finance Corporation. To procure this easement, Louisville/Jefferson County Metro Government will pay $614 to Jefferson County Public Schools.
The granting of the above easements will not affect the integrity or usefulness of the property crucial to the educational needs of the District.
These items directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve granting a Temporary Construction Easement and Agreement with Louisville/Jefferson County Metro Government at Fern Creek High School and authorize the superintendent to sign same.
VIII.N.
Recommendation for Approval of Sale and Purchase Agreement for the Purchase of 5127 Terry Road
A contract has been prepared for the purchase of approximately 13.0176 acres located at 5127 Terry Road between Ambvit Realty, LLC and Board of Education of Jefferson County, Kentucky for the purchase price of $860,000.
Pursuant to 702 KAR 4:050 the Kentucky Department of Education has given their preliminary approval to purchase this property.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the Sale and Purchase Agreement for the Purchase of 5127 Terry Road in the amount of $860,000 and authorize the superintendent sign the same.
VIII.O.
Recommendation for Approval of Sale and Purchase Agreement for the Purchase of 5500 Terry Road
A contract has been prepared for the purchase of approximately 3.9852 acres located at 5500 Terry Road between Rigoberto Mejia and Silvia Gomez Sanchez and Board of Education of Jefferson County, Kentucky for the purchase price of $220,000.
Pursuant to 702 KAR 4:050 the Kentucky Department of Education has given their preliminary approval to purchase this property.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Rob Fulk
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the Sale and Purchase Agreement for the Purchase of 5500 Terry Road in the amount of $220,000 and authorize the superintendent sign the same.
VIII.P.
Recommendation for Approval of Competitive Negotiations, Bid Tabulations, Contract Renewals, and Amendments.
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are tie bids on bid ID #8408 - Instructional & Office Supplies (Line Item).
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiations, bid tabulations, contract renewals, and amendments.
VIII.Q.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
VIII.R.
Acceptance of Summary of Professional Services Contracts
This summary includes all professional services contracts approved as of July 1, 2024 and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.
VIII.S.
Acceptance of Monthly Financial Report for the Period Ended December 31, 2024
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for the period ended December 31, 2024.
VIII.T.
Acceptance of Quarterly Report of Investment Performance
This report is provided to the Board per JCPS Policy 04.36 Investments.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended December 31, 2024.
VIII.U.
Acceptance of Orders of the Treasurer
VIII.U.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of January 6, 2025 through February 2, 2025.
VIII.U.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of January 6, 2025 through February 2, 2025.
VIII.U.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Edward D. Muns
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of January 6, 2025 through February 2, 2025.
VIII.V.
Acceptance of Donations, Grants, and Funding
VIII.V.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on February 25, 2025.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $165,516.05 to be used as stated in the attachment.
VIII.V.2.
Acceptance of Funding from the US Department of Education
The Project Prevent Grant program will help improve school safety by increasing District capacity to
provide coordinated community-based strategies to identify, assess, and serve students exposed to or at
high risk of involvement in community violence. Funding covers salaries and fringe benefits for the Project Coordinator and Data Technician to support project implementation and district-wide data coordination related to school safety. Grant funding expands Restorative Justice case management with Volunteers of America in eight elementary schools, salaries, fringe benefits for two board-certified Behavior Analysts, and community and family workshops. Funding is for the second year. The grant period is January 1, 2023, through December 31, 2027, with a potential five-year award totaling $3,041,566. There is no match requirement and no financial obligation to the District after the grant period.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $604,709.00 from US Department of Education and authorize the superintendent to sign the attached Grant Award Notification.
VIII.V.3.
Acceptance of Funding from the Jefferson County Public Education Foundation
The Adarsh Charitable Foundation Inc donated $7,200 to JCPS Health and Wellness Department to be used for vision screening equipment.
Submitted by: Edward D Muns
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $7,200 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
VIII.V.4.
Acceptance of Carryover Funds from the Kentucky Department of Education for the 21st Century Community Learning Center Program
The 21st Century Community Learning Center (CCLC) program provides afterschool academic, artistic, and cultural enrichment opportunities for students who attend high poverty and low-performing schools to meet challenging state academic standards. Funds from award PON2 540 2300003521 totaling $8,199 will be carried forward to provide 21st CCLC services at Newcomer Academy and Slaughter Elementary.
Grant funds will be used for salaries, benefits, professional services, purchased services, and supplies.
The period of performance is February 1, 2025 through June 30, 2025.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education receive carryover funding from the Kentucky Department of Education for the 21st Century Community Learning Center (CCLC) program and authorize the Superintendent to sign the attached agreement.
VIII.W.
Recommendation for Approval of Agreements
VIII.W.1.
Recommendation for Approval of Agreements with the Department of the Navy for Navy Junior Reserve Officer Training Corps Units
Approval of the attached agreements will continue the Navy Junior Reserve Officer Training Corps (NJROTC) units at The Academy @ Shawnee, Central High School, and Valley High School, acting through the Naval Service Training Command pursuant to Title 10, United States Code, Chapter 102, Sections 2031 et seq.
The NJROTC curriculum as an elective offering broaches the following concepts:
- Problem solving: NJROTC builds capacity in the student to have confidence to explore, engage, diagnose, and solve both instructional questions and matriculation of life and also engages the student in continual instructional application that gives the student the opportunity for individual and group problem solving.
- Self-Discipline: NJROTC gives the student confidence to internalize responsible decision making and a sense of self-reliance.
- Self-Determination: While the majority of today's NJROTC students may not participate in post-secondary transition to the military, the value afforded the student in decision-making, goal orientation, and responsiveness to oneself and others is highly regarded by the student.
- Community Service: NJROTC students provide numerous hours of community service.
In addition, the curriculum requires the student to have the confidence to lead oneself and others. The NJROTC Program provides rich curriculum to those students who choose this option as well as an excellent opportunity for the transfer of skills learned to many non-NJROTC areas. Many students who take this elective in high school successfully transition to post-secondary training, i.e., colleges, universities, technical schools, or work.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached agreements for the continuation of the Navy Junior Reserve Officer Training Corps Units and authorize the superintendent to sign same.
VIII.W.2.
Recommendation for Approval of Memorandum of Agreement with Demystifiy Behavioral and Mental Health Services
Demystify Behavioral and Mental Health Services will offer mental health counseling to JCPS students and families. These services will focus on promoting well-being, positive behavioral health, and fostering a sense of value and support. The services will also work to build strong relationships that help cultivate happiness, purpose, and healthy coping strategies.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Demystify Behavioral and Mental Health Services and authorize the superintendent to sign the same.
VIII.W.3.
Recommendation for Approval of Memorandum of Agreement with Essential Embrace Healing
Essential Embrace Healing will offer mental health counseling to JCPS students and families. These services will focus on promoting well-being, positive behavioral health, and support. The services will also work to cultivate happiness eliminating depression, stress, and anxiety.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Essential Embrace Healing and authorize the superintendent to sign the same.
VIII.W.4.
Recommendation for Approval of Data Privacy Agreement with Goodheart-Wilcox., Inc.
The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. This digital resource supports students in CTE pathways and provides additional resources for teachers/students that align with standards.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Goodheart-Wilcox., Inc. and authorize the superintendent to sign same.
VIII.W.5.
Recommendation for Approval of Data Sharing Agreement with the Hanover Research Council LLC
Jefferson County Public Schools entered into an agreement with Hanover Research in June 2023 to provide research and evaluation services for district initiatives. This Memorandum of Agreement regarding data sharing will allow both organizations to collaborate, share student information, and report student and program data.
This research supports the Vision 2020 Strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with the Hanover Research Council LLC and authorize the superintendent to sign same.
VIII.W.6.
Recommendation for Approval of Memorandum of Agreement with the Henry Ford Institute
JCPS will provide on-site seminars designed to provide in-depth exploration of the college and career academy model. The events will take place onsite at Academy high schools. Attendees learn how Model Academies have been embedded in National Standards of Practice successfully. Henry Ford Learning Institute will develop and execute a marketing plan for the visits including webpage and marketing messages and provide a minimum of 65 attendees. The program provides an opportunity for the expansion of career opportunities for JCPS students.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Henry Ford Learning Institute and authorize the superintendent to sign the same.
VIII.W.7.
Recommendation for Approval of Memorandum of Agreement with Inside the Lines Training
Inside the Lines Training aims to empower and inspire self-development through athletic training, academic enrichment. Inside the Lines Training equips youth with the tools to navigate life's challenges and lead with emotional awareness, resilience, and confidence; focusing on developing the five components of emotional intelligence-self awareness, self regulation, motivation, empathy, and social skills - to foster well-rounded, emotionally intelligent leaders.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Inside the Lines Training and authorize the superintendent sign same.
VIII.W.8.
Recommendation for Approval of Memorandum of Agreement with Jewish Family and Career Services
Mental health services provided to expand possibilities for each student and family to meet life’s challenges with confidence. Serving students of all backgrounds with respect for humanity, compassion, and empathy.
Building connections that strengthen individuals and build a sense of belonging and community.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Jewish Family and Career Services and authorize the superintendent to sign the same.
VIII.W.9.
Recommendation for Approval of Data Privacy Agreement with Erate Sync
Erate Sync is a central repository for Erate and ECF vital documents. They also have the ability to work with Connectivity providers for data driven insights and map usage data correlated with ECF programs for decision making.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Erate Sync and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Eric Satterly
Superintendent Martin Pollio recommends that the Board of Education approve the attached amendment to the data privacy agreement with Erate Sync and authorize the superintendent sign same.
VIII.W.10.
Recommendation for Approval of Amendment to the Agreement with The Louisville Academy of Music
The Amendment amends Paragraph 1 of original Contract effective July 24,2024, to add Grace James Academy of Excellence and any other JCPS schools interested in receiving LAM music programming.
There is no charge to the District for this program.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Agreement with The Louisville Academy of Music and authorize the superintendent sign same.
VIII.W.11.
Recommendation for Approval of Data Privacy Agreement with SAM Labs Inc.
SAM Studio is an innovative platform that provides STEM teacher resources for student hands-on coding activities, engaging simulations, and project-based learning modules. By incorporating Sam Studio, students will have an opportunity for interactive learning experiences that foster deeper understanding, problem-solving skills, and computational thinking.
The purpose of this agreement is to delineate the operational guidelines for sharing data between SAM Studio and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Eric Satterly
Attachment
Superintendent Martin Pollio recommends that the Board of Education approve the attached amendment to the data protection agreement with Sam Labs Inc. and authorize the superintendent sign same.
VIII.W.12.
Recommendation for Approval of Memorandum of Agreement with StageOne Family Theatre, Inc. On Behalf of Olmsted Academy South
This program is a theater performance and short-term art residency for students at Olmsted Academy South
focused on improving and encouraging creative communication skills and using their voice in
positive ways.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Stage One Family Theatre, Inc. and authorize the superintendent to sign the same.
VIII.W.13.
Recommendation for Approval of Memorandum of Agreement with the University of Louisville
Jefferson County Public Schools (JCPS) seeks to renew a Memorandum of Agreement (MOA) with the University of Louisville Schools of Medicine, Nursing, Dentistry, and Public Health. This partnership provides essential student support for health education, compliance with school health requirements, and initiatives aimed at reducing chronic absenteeism. Renewing this agreement will strengthen collaborative efforts to address the health and wellness needs of JCPS students, fostering an environment that promotes academic success and overall well-being. The District is not providing matching funds for this project and there is no cost to JCPS.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville Schools of Nursing, Medicine, Dentistry and Public Health, and authorize the superintendent to sign the same.
VIII.W.14.
Recommendation for Approval of Memorandum of Agreement with Volunteers of America Mid-States for Restorative Justice
This Memorandum of Agreement with Volunteers of America Restorative Justice (VOA RJ), funded by a Title II grant from the US Department of Justice awarded to Volunteers of America Mid-States Restorative Justice program, will continue to allow the District to collaborate with a community partner to provide targeted social services with rolling case management to support families and students. Through this collaboration, JCPS has been able to accept referrals of identified students with extreme behavioral and environmental challenges to implement restorative justice practices to address contributing factors and impact of the student's behavior while engaging the family and school personnel to develop a partnership and provide case management to coordinate services and support to promote future success. VOA RJ also contracts with certified interpreters specially trained for case management oral interpretation to help support families and ensure culturally and linguistically responsive coordinated care. This is a separate MOA than the one approved in July 2024 for the Project Prevent federal grant work.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Volunteers of America Restorative Justice and authorize the superintendent to sign the same.
VIII.W.15.
Recommendation for Approval of Memorandum of Agreement with Volunteers of America Restorative Justice
This Memorandum of Agreement with Volunteers of America Restorative Justice (VOA RJ), funded by JCPS Title I Parent and Family Engagement funds, will expand VOA RJ services in JCPS schools. This MOA will continue to allow the district to collaborate with a community partner to provide targeted social services with rolling case management to support families and students. Through this expansion, JCPS will be able to serve the families at 10 additional schools by allowing VOA RJ to accept referrals of identified students with extreme behavioral and environmental challenges to implement restorative justice practices to address contributing factors and impact of the student's behavior while engaging the family and school personnel to develop a partnership and provide case management to coordinate services and support to promote future success. VOA RJ also contracts with certified interpreters specially trained for case management oral interpretation to help support families and ensure culturally and linguistically responsive coordinated care. This is a separate MOA than the one approved in July 2024 for the Project Prevent federal grant work.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Volunteers of America Restorative Justice and authorize the superintendent to sign the same.
VIII.W.16.
Recommendation for Approval of Data Privacy Agreement with Wesley Family Services, dba Healthy Relationships Curriculum
The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. Software and internet based access will include adaptive Healthy Relationships Curriculum. It includes video models, visual supports and other modifications for students with disabilities.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Wesley Family Services, dba Healthy Relationships Curriculum and authorize the superintendent to sign same.
VIII.W.17.
Recommendation to Approve a Professional Services Agreement with the Council of the Great City Schools
The Council of the Great City Schools (CGCS) has developed a Student Outcomes-Focused Governance (SOFG) Framework to support large urban school districts to adopt school board behaviors and practices that create the conditions necessary to improve student outcomes.
On February 28, 2023, the Board approved a two-year agreement with CGCS for professional services. This new agreement extends the relationship to February 27, 2027. Services “include, but are not limited to in-person or virtual: leadership training and support; coaching; confidential and closed session advising; professional development; facilitation of discussions regarding the District’s long-term vision and strategic plan; real-time coaching during school board meetings; and other governance team supports.”
Submitted by: Kevin C. Brown
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services agreement with the Council of the Great City Schools and authorize the superintendent sign same.
VIII.W.18.
Recommendation for Approval of Memoranda of Agreement with the Jefferson County Teachers Association
In an effort to recruit, retain, and develop highly effective teachers and provide instructional continuity as the J. Blaine Hudson school community is established, JCBE will pay a continuity stipend to employees under the JCTA collective bargaining agreement and may require additional professional development. This Memorandum of Agreement has been developed to recognize the agreement to same.
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Jefferson County Teachers Association and authorize signature of same.
VIII.W.19.
Recommendation for Approval of Agreement with Stryder Corp. dba Handshake
This premium Handshake subscription will empower the Human Resources Division with advanced tools to optimize the recruitment process by unlocking premium search filters, including work experience, organizations, skills, and work authorization, for highly targeted candidate identification while assisting in finding individuals with specific qualifications and experience.
Additional features are included to support diversity and inclusion efforts. Employers gain access to filters reflecting candidates’ self-reported diversity data, enabling outreach for open positions, and promoting a diverse workforce. Enhanced messaging capabilities allow for personalized campaigns reaching up to 5,000 recipients per send, selected using the premium search filters, and includes tools for promoting and executing Handshake-managed events with similar reach.
Comprehensive analytics provide on-demand reporting on campaign performance, employer engagement, event success, and candidate demographics, allowing employers to track the effectiveness of their recruitment strategies. A dedicated account management dashboard allows admin users to monitor usage information across employer accounts, and a Handshake expert provides personalized training and ongoing support, ensuring staff can effectively utilize the platform.
This subscription will enable the district to host and promote their own video events, independent of career fairs, driving talent to these events with customizable, automated campaigns. This feature is particularly useful for hosting virtual job fairs or information sessions for prospective candidates.
Submitted by: Cynthia Grohmann
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Agreement with Stryder Corp. dba Handshake and authorize the superintendent to sign the same.
VIII.W.20.
Recommendation for Approval of Data Privacy Agreement with Hazel Health, Inc
Hazel Health partners with schools and families to provide high-quality virtual physical and mental health care that helps students stay engaged in learning. The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Hazel Health, Inc and authorize the superintendent to sign the same.
VIII.W.21.
Recommendation for Approval of Memorandum of Agreement with Junior Achievement of Kentuckiana
Junior Achievement of Kentuckiana (JA) BizTown combines in-class learning with a day-long visit to a simulated town. This popular learning experience allows elementary school students to operate banks, manage restaurants, write checks, and vote for mayor. Students can connect the dots between what they learn in school and the real world. The program includes 12 teacher-led sessions prior to the simulation and 1 session following the simulation, culminating in a 4–5-hour field trip to a JA BizTown. To help fund the JA BizTown that will serve around 11,000 5th-grade students (10–11-year-olds) throughout the region. Students will visit the JCPS company storefront during their day at JA BizTown to interact as Superintendent and other roles, CFO and as JCPS employees throughout the day. All JA BizTown students interact with the storefronts several times per day during the simulation. This work supports Vision 2020 strategy 1.1.3- Provide Equitable Access.
Submitted by: Dr. Katy DeFerrari
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Junior Achievement of Kentuckiana and authorize the superintendent to sign the same.
VIII.X.
Recommendation for Approval of Memorandum of Agreement Template for Academies of Louisville Site Visits
Agreement templates provide a valuable framework for creating contracts that are efficient, consistent, and accurate.
The purpose of this agreement is to establish the roles and responsibilities of JCPS and the Academies of Louisville (AofL) site visit guests. A site visit is designed to provide in-depth exploration of the college career academy model. The events take place on-site at Academy high schools. Attendees learn how Model Academies have been embedded in National Standards of Practice successfully. The program provides opportunity for expansion of career opportunities for JCPS students.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement Template for Academies of Louisville Site Visits.
VIII.Y.
Recommendation for Approval of Comprehensive School Improvement Plans of TSI Schools and Review of Gap Goals
The Comprehensive School Improvement Plans (CSIPs) of schools identified for Targeted Support and Improvement (TSI) are subject to review and approval by the local board of education, as outlined in KRS 160.346. The CSIPs describe the goals, objectives, and activities focused on school improvement efforts to ensure that each student makes progress.
In addition, pursuant to KRS 158.649 and 703 KAR 5:225, the District shall also report on each school’s plans to reduce any identified gaps in achievement and report schools that have not met their targets for two consecutive years. JCPS examined data from the 2022-2023 and 2023-2024 state accountability system to identify TSI schools failing to reduce the gap in achievement within the same student group for the last two years.
Attached is a list of schools with a link to their school plans, their federal classification status, and gap goals for review. Please note that there are differences in how each school set its goals due to each school’s individual needs assessment and data trends.
The work of the Racial Equity Policy is critical in closing achievement gaps and reducing the number of schools that are not meeting their targets.
This report supports Vision 2020 Strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the 2024-25 Comprehensive School Improvement Plans for Targeted Support and Improvement Schools and review gap goals for schools.
VIII.Z.
Recommendation for Approval of Shortened School Day for Four Exceptional Child Education Students and Shortened School Week for One Exceptional Child Education Student
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Office of Special Education and Early Learning.
The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:
- Approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- Minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- A copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- A copy of the physician's statement of the medical need.
Per regulations, the student is being identified as SSD314, SSD315, SSD316, SSD317 and SSW318.
Student SSD314 has a medical condition, with proper physician documentation, which requires a 3 hour and 20 minute school day, five days (M/T/W/TH/F). Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.
Student SSD315 has a medical condition, with proper physician documentation, which requires a 2 hour and 50 minute school day, five days (M/T/W/TH/F). Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.
Student SSD316 has a medical condition, with proper physician documentation, which requires a 3 hour and 40 minute school day, five days (M/T/W/TH/F). Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.
Student SSD317 has a medical condition, with proper physician documentation, which requires a 3 hour and 40 minute school day, five days (M/T/W/TH/F). Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.
Student SSW318 has a medical condition, with proper physician documentation, which requires a shortened school week, 3 days (M/W/F). Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.
Submitted by: Kim Chevalier
Superintendent Dr. Martin Pollio recommends the Board of Education approve shortened school days for four Exceptional Child Education students and Shortened School Week for one Exceptional Child Education Student.
VIII.AA.
Recommendation for Approval of Payment of Out-of-District Expenses for Board Members
Board Members Trevin Bass and Gail Logan Strange will attend the Council of the Great City Schools Board Cohort Workshops being held on February 7 and 8, 2025, in Baltimore, MD, and on October 20 and 21 2025, in Philadelphia.
Estimated Expense for Each Board Member:
Registration Fee: $3,000
Hotel and Air Travel Expenses: $ 1,900
Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
Meals: Reimbursed at District per diem rate
Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Members Trevin Bass and Gail Logan Strange to attend the Council of the Great City Schools Board Cohort Workshops.
VIII.BB.
Recommendation for Approval of Payment of Out-of-District Expenses for Board Member
Board Member Linda Duncan will attend the 2025 Council of the Great City Schools Legislative/Policy Conference held March 22-25, 2025, at the Mayflower Hotel in Washington, DC.
Estimated Expense:
Registration Fee: $425
Hotel and Air Travel Expenses: $ 1,450
Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
Meals: Reimbursed at District per diem rate
Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Member Linda Duncan to attend the 2025 Council of the Great City Schools Legislative/Policy Conference.
VIII.CC.
Recommendation for Approval of Proposed 2025 High School Graduation Ceremony Schedules
The attached 2025 graduation schedules provide that no graduation will be conducted prior to the last dismissal on the last student day:
Option 1 - Accounts for Last Student Day on May 23, 2025.
Option 2 - Accounts for Last Student Day on May 27, 2025.
Option 3 - Accounts for Last Student Day on May 28, 2025. This is the final option.
If additional days are missed, this option will roll forward the same number of days missed.
This proposal supports engagement with Families and listening and responding to stakeholders.
Submitted by: Robert Moore
Attachment
Superintendent Dr. Martin Pollio recommends that the Board of Education approve the attached 2025 graduation schedule, Option 1, Option 2, and Option 3.
VIII.DD.
Proposal to Amend the 2024-2025 School Calendar
JCPS schools were closed Monday, January 6, 2025, through Friday, January 10, 2025, due to inclement weather.
Under this proposed amendment to the 2024-2025 school calendar, the missed instructional days for Monday through Thursday, January 6 through January 9, 2025, would be forgiven for students. January 10, 2025 will be made up on May 23, 2025. The Kentucky Department of Education will forgive the two hour delay on January 13, 2025. Staff working calendars will be adjusted accordingly. The proposed amended calendar would comply with the requirements of KRS 158.070 relating to the length of the school term and the instructional year.
Submitted by: Cynthia Grohmann
Superintendent Martin Pollio recommends the Board of Education approve amending the 2024-2025 school calendar by forgiving 4 missed instructional days, January 6 through January 9, for students, and adding one instructional make-up day for January, May 23, 2025.
IX.
Persons Requesting to Address the Board (If Necessary)
X.
Executive Session (If Necessary)
XI.
Action Item (If Necessary)
XII.
Adjournment
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