Please join us for the Pledge of Allegiance.

I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.

The minutes from the November 22, 2010, meeting are presented for your review and approval.

Superintendent Sheldon Berman recommends that the Board of Education approve the minutes from the November 22, 2010, meeting.

Order #189 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the minutes from the November 22, 2010, regular meeting. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.

Superintendent Sheldon Berman recommends that the Board of Education receive the December 13, 2010, resolutions of recognition of JCPS District students and the Farnsley Middle School Football Team.

Order #190 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education receive the December 13, 2010, resolutions of recognition of JCPS District students and the Farnsley Middle School Football Team. The recommendation passed with a motion by Ms. Diane Porter and a second by Mr. Joseph Hardesty.

Four Jefferson County Public School (JCPS) District students participated in the 29th Annual all-disabled Bayada Regatta, a national rowing competition, which was held in Philadelphia, Pennsylvania, in late August. Participants with some form of disability—physical, visual, or intellectual—competed in nearly 18 adaptive and recreational rowing events. The Bayada Regatta is sponsored by the Bayada Nurses and is hosted by the nurses and Philadelphia Adaptive Rowing (PAR).

Chris won first-place honors for 500 meters in the Arms and Shoulders rowing category; Ariana won second-place honors for 500 meters in the Trunk and Arms rowing category; Alexandria won third-place honors for 500 meters in the Legs, Trunk and Arms rowing category, and Genc Hyseni won first-place honors for 500 meters in the Trunk and Arms category. Ariana and Genc are potential Paralympic rowers for 2016 in Rio de Janero. These students, who are team members of the Louisville Adaptive Rowing Program team, won 15 national medals at the national competition.

Superintendent Sheldon Berman recommends that the Board of Education recognize Chris Childress, a student at Jeffersontown High School; Ariana Love and Alexandria Love, students at Stuart Middle School; and Genc Hyseni, a student at Atherton High School, for winning in the 2010 National Bayada Regatta.

The Farnsley Middle School football team won second-place honors in the first 2010 Division 1 State Middle School Football Association Championship, defeating three teams from Bondurant, Anderson, and Knox counties to compete in the state playoff for the winning title. Farnsley battled well in the championship game, but lost 8-0 to South Pulaski.

The Farnsley Middle School Wildcats Football team ended the season with a 16-2 record winning the league’s Western Conference Title.

Submitted by: Stephanie Bateman

Superintendent Sheldon Berman recommends that the Board of Education recognize the Farnsley Middle School Football Team for winning second-place honors in the Kentucky Middle School Football Association Championship.

Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  At the end of three minutes, the bell will sound twice, indicating that your time is up.

Superintendent Sheldon Berman recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.W.

Order #191 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the Consent Calendar as presented in Agenda Items V.A. through V.V. minus Items V.C., V.D., and V.W., which were acted on later in the meeting. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.

Order #192 - Motion Passed:  A recommendation that the Board of Education amend Agenda Item V.C. Approval of Job Descriptions and Agenda Item V.D. Approval of Organizational Charts to remove the addition of one Specialist Magnet Career Pathways (Shawnee Engineering Program) (200 base days) on the Career and Technical Education organizational chart passed with a motion by Mr. Larry Hujo and a second by Ms. Diane Porter.

Order #193 - Motion Passed:  A recommendation that the Board of Education table Agenda Item V.W. Establishment of Boundary for and Assignment of Students to The Academy @ Shawnee until a work session to be held on January 24, 2011, passed with a motion by Mrs. Linda Duncan and a second by Mr. Larry Hujo.

Order #194 - Motion Passed:  A recommendation that the Board of Education approve Agenda Item V.C. Approval of Job Descriptions and Agenda Item V.D. Approval of Organizational Charts as amended to remove the addition of one Specialist Magnet Career Pathways (Shawnee Engineering Program) (200 base days) on the Career and Technical Education organizational chart passed with a motion by Mr. Joseph Hardesty and a second by Ms. Diane Porter.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.

Submitted by: Bill Eckels

Attachment

Superintendent Sheldon Berman recommends that the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education. The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Bill Eckels

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the request for leaves of absence included in the attachment.

The job descriptions for Assistant Director Student Services, Demographics Analyst, and Executive Director Student Relations and Safety are modified due to the division of the JCPS Gheens Academy and Student Assignment into separate departments.

The Coordinator School Improvement Grant (SIG) Assessment job description is new and will provide for monitoring the progress in the implementation of the comprehensive school reform initiative.

The new job description for Executive Director JCPS Gheens Academy for Curricular Excellence and Instructional Leadership is recommended to provide leadership for the development, implementation, and coordination of K-12 curriculum and instructional and professional development programs.

The Executive Director Student Assignment, Health, and Safety is a new job description to provide leadership for the development and implementation of the District's student assignment plan and the administration of health and safety programs.

The School Administration Managers (SAMs) Project Resource Analyst job description is new and provides technical support for the network software and data collection associated with the National SAMs project.

The following job descriptions are recommended for deletion: Director Mathematics, Director Physical Development and Health Services, Director Science, and Executive Director JCPS Gheens Academy for Curricular Excellence and Instructional Leadership/Student Assignment.

Submitted by: W. S. Eckels

Attachments

Superintendent Sheldon Berman recommends that the Board of Education approve the attached job descriptions for Assistant Director Student Services, Demographics Analyst, Executive Director Student Relations and Safety, Coordinator SIG Assessment, Executive Director JCPS Gheens Academy for Curricular Excellence and Instructional Leadership, Executive Director Student Assignment Health and Safety, SAM Project Resource Analyst, and deletion of the job descriptions for Director Mathematics, Director Physical Development and Health Services, Director Science, and Executive Director JCPS Gheens Academy for Curricular Excellence and Instructional Leadership/Student Assignment.

The organizational charts have been modified to separate the functions of the JCPS Gheens Academy and those of Student Assignment, Health and Safety. An executive director for each of the two departments has been established and the job descriptions are included with this Board agenda. One coordinator position is added to Student Assignment, Health and Safety for Magnet School Activity.

The Human Resources organizational chart includes a recommendation for the addition of one clerical position to address the workload in the application center.  Applicants for all positions in the district enter the application center to submit documents and obtain information for employment.

The National School Administration Managers (SAMs) Project grant requires that the district maintain network software supporting SAM/principal teams in 58 districts across the nation. One SAMs Project Resource Analyst position is added to the organizational chart for Administrator Recruitment and Development to build and maintain the network software and web server to support the districts participating in the project.

The Accountability, Research, and Planning organizational chart includes the addition of one Coordinator School Improvement Grant (SIG) Assessment. A Specialist I is deleted from Planning. The coordinator will work with the 26 SIG schools as they compile their quarterly reports and assess their progress in reaching annual goals. 

One Specialist Magnet Career Pathways (200 base days) is included on the Career and Technical Education organizational chart to implement an Engineering program for Shawnee High School.

Submitted by: W. S. Eckels

Attachments

Superintendent Sheldon Berman recommends that the Board of Education approve the attached organizational charts for JCPS Gheens Academy for Curricular Excellence and Instructional Leadership; Analytical and Applied Sciences; Cultural Studies; Literacy; Student Development Services; Library Media Services; Professional Development/Innovations; Student Assignment, Health and Safety; Student Relations and Safety; Physical Development and Health Services; Safe and Drug-Free Schools; Pupil Personnel; Human Resources; Administrator Recruitment and Development; Accountability, Research & Planning; and Career and Technical Education.

This is a report of field trip requests submitted to the Board of Education for approval on December 13, 2010. Administrative Regulation 702 KAR 5:060 requires that the use of common carrier field trips be approved and cited in Board of Education minutes.
 
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
 
Submitted by: Mike Mulheirn
 
Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the attached requests for field trips and receive a report of other field trips approved by the superintendent.

On November 8, 2010, the Board of Education approved the assignment of Potter and Associates Architects as the architect/engineer for the Auditorium and Gym Addition at Pleasure Ridge Park High School. Environmental Concerns should have been listed as the architect/engineer for the asbestos abatement portion only.

Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval.

Submitted by: Michael A. Mulheirn

Superintendent Sheldon Berman recommends that the Board of Education approve the assignment of Environmental Concerns as the architect/engineer, for Asbestos Abatement only, for the Auditorium Renovation and Gym Addition at Pleasure Ridge Park High School.

This project will replace approximately 31 squares of roofing at the Kitchen at Goldsmith Elementary Schools and approximately 53 squares of roofing at the Agriculture Building at Seneca High School.

On November 22, 2010, the Board of Education approved the Projects and Assignments of the Architects/Engineers as individual projects. The projects are now being combined into one project to reduce cost and effort in design, bidding, and construction since this work is at one campus location.

The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects.  Plans and specifications will be prepared with this approval.

Submitted by:  Michael A. Mulheirn

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of McCulloch Associates and Architects and Environmental Concerns (Asbestos Abatement Only - Fees included in estimated project cost) as the architects/engineers, and the BG-1 form for Roof Replacement at various schools, for an estimated project cost of $106,746.

On June 8, 2009, the Board of Education approved assigning Luckett & Farley Architects to prepare plans and specifications for Project 530-9029.

On March 22, 2010, the Board approved awarding a contract to ShelCon Construction Co. in the amount of $375,070 for Package-A Switchgear Replacement; on May 24, 2010, the Board approved awarding a contract to E. H. Construction Co. in the amount of $71,700 for Package-B Demolition of The Healing Place building; and on November 22, 2010, the Board approved awarding a contract to ShelCon Construction Co. in the amount of $3,659,922 for a new Media Center, Elevator, and Classroom Addition.

The Kentucky Department of Education requires revision of the BG-1 form to match the funding source.

Submitted by: Michael A. Mulheirn

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the attached revised BG-1 form for a new Media Center, Elevator, Classroom Addition, Switchgear Replacement, and Demolition of The Healing Place building at Roosevelt-Perry Elementary School.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
 
Submitted by: Michael A. Mulheirn

Attachment

Superintendent Sheldon Berman recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
 
The proposals are public record and are on file for inspection in the Purchasing Department.
 
Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the bid tabulations for Integrated Pest Management Pesticide Products; Lunchroom Commodities (School Delivery); Lunchroom Commodities (Manufacturers Only - Warehouse Delivery); Lunchroom Commodities (Warehouse Delivery); Removal of Suspended Solid Waste Grease Trap Waste, Septic Tank Waste, Etc.; Pump Parts (Various Types); Electrical Supplies and Lighting (Percentage); Paper (Warehouse Delivery); Uniform and Floor Mat Rental and Amendments on Custodial Supplies; Plumbing Supplies and Equipment (Line Item); Audiovisual (Percentage).

This report will inform the Board of the purchase orders issued during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of purchase orders issued during the period of November 4, 2010, through November 19, 2010.

This report will inform the Board of the vouchers paid during the indicated period.

Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of vouchers paid during the period of November 4, 2010, through November 19, 2010.

In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

This report is being submitted for approval per KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting and includes the following funds: General, Special Revenue, Capital Outlay, Building, Construction, Debt Service, Food Service, Day Care Operations, Adult Education, Tuition Preschool, and Trust and Agency.

Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the attached financial report for the period ended September 30, 2010.

The Kentucky Model Procurement Code contains specific provisions, KRS 45A.345-45A.460, which may be adopted by local public agencies, including local boards       of education.  The code provides that no other statutes governing purchasing shall apply to the local public agency upon adoption of such provisions. The local public agency provisions of the code have been effective within the Jefferson County School District since 1980.

The attached revision incorporates changes to the code, which will allow the board to award multiple, partial and progressive contracts as provided for in KRS 45A, Kentucky Model Procurement Code, Section 45A.360(h) when such awards are in the best interest of the Board. The revision also updates the code to reflect the requirements of KRS 45A.494(2) used for determination of bidder residency status when awarding contracts.

In the system of revision used in the attached regulations, words and punctuation in red with a strike-through are proposed deletions, while words and punctuation in blue are proposed additions and corrections to the regulations.

These changes were first submitted for consideration on November 22, 2010.

Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education receive the attached revision of Board Policy DJ Purchasing: Kentucky Model Procurement Code for second submission and consideration for adoption.

Cane Run Elementary School received equipment and resurfacing valued at $181,709.72 from the Rubbertown Business Association comprised of local businesses. The donation will be used to build a state-of-the-art, handicap accessible playground on the property of the school.
 
Carrithers Middle School received $6,000. The school received $2,000 from Allan B. Copley Charity Trust to buy supplies and books for students. From the City of Jeffersontown, the school received $1,000 to purchase uniforms and equipment for the boys' basketball team and $3,000 to pay the Youth Services Center clerk’s salary.            
 
Central High School Magnet Career Academy received $700 from Brenda Gutmann to be used for expenses for the track team.
 
The Computer Education Support Unit received 26 Hewlett Packard Laser Jet HP 4015n printers valued at $25,974 from Hewlett Packard. The printers will be distributed to schools.
 
Doss High School received $1,000 from Lurethea Byrd. The funds will be used to assist in purchasing uniforms, shoes, and warm-up suits for the girls’ basketball team.
 
Exceptional Child Education received $2,700 from Paducah and Louisville Railway Club Foundation. The funds will be used to purchase equipment to impact professional development for ECE teachers.
 
Fern Creek Traditional High School received $860 from Fern Creek Traditional High School Athletic Association Inc. The funds will be used to pay the winter athletic insurance premium.
 
Field Elementary School received $1,000 from Hwang’s Martial Arts. The funds will be used to provide extracurricular programs for all students to celebrate diversity in their school.
 
Jeffersontown High School received $1,000 from the City of Jeffersontown. The funds will be used for expenses for the Gaslight Classic Holiday Basketball tournament.
 
Kerrick Elementary School received $500 from Safari Club International Kentuckiana Chapter, Inc. The funds will be used to purchase archery equipment.
 
Maupin Elementary School received $1,628. They received $500 from Buck Institute of Education to be used to purchase materials for the project-based learning project and $1,128 for the Newport Aquarium Friends of Finstitute to be used to purchase admission tickets for students and chaperones to attend classes at the Newport Aquarium.
 
Portland Elementary School received $1,000 from BASF The Chemical Company through their community partnership. The funds will be used to fund environmental programs.
 
Stopher Elementary School received $1,500 from Stopher Elementary School Parent Teacher Association. The funds will be used to purchase student and teacher incentives.

Submitted by:  DeVone Holt

Superintendent Sheldon Berman recommends that the Board of Education accept donations totaling $225,571.72 for various schools and departments.

Q. Acceptance of Grants and Funding

1. Approval of Letter of Mutual Understanding for Collaboration with Catholic Charities
2. Acceptance of Grant from General Electric (GE) Foundation
3. Acceptance of a Grant Award Amendment for Additional Funding for 21st Century Community Learning Centers
4. Acceptance of Fund for the Arts Grants
5. Acceptance of Hybrid Electric School Bus Grant
6. Acceptance of Grants from Kentucky Arts Council
7. Acceptance of a Grant From Region 6 Kentucky Agency for Substance Abuse Policy (KY ASAP)
8. Acceptance of Grant from the University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center

Superintendent Sheldon Berman recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.Q.1. through V.Q.8.

Catholic Charities agrees to provide funding in an amount not to exceed $86,000 for the JCPS Adult and Continuing Education Department to provide instructors, standard instructional materials, assessment fees, and resource assistance from October 1, 2010, through December 3, 2011. JCPS Adult and Continuing Education will provide one in-kind English as a Second Language (ESL) class at no cost to Catholic Charities.

No additional staffing will be required to fulfill the terms of this agreement and no local matching funds are required. 

Submitted by: Dr. Bernard Minnis

Attachment: Agreement #1074-11

Superintendent Sheldon Berman recommends that the Board of Education approve the attached Letter of Mutual Understanding for Collaboration between Catholic Charities and Jefferson County Public Schools Adult and Continuing Education and authorize the superintendent to sign same.

This grant will provide continued support of the Developing Futures in Education initiative, which involves collaboration with the GE Foundation and the Jefferson County Teachers Association (JCTA) to deepen students’ conceptual understanding and applied skills in the areas of math and science. 
 
These funds will support the district’s continued effort to develop rigorous instruction in math and science and to develop world class standards.

Submitted: Lynne Wheat

Superintendent Sheldon Berman recommends that the Board of Education accept a grant totaling $10,550,875 for the GEF/JCPS/JCTA Developing Futures Grant Phase 2.

The Kentucky Department of Education has awarded the district an additional $111,796 to fund continuations of 21st Century Community Schools at Okolona, Shelby, and Semple elementary schools and Thomas Jefferson Middle School. 
 
The original award of $326,348 was accepted by the Board of Education on June 14, 2010, and the contract was subsequently signed. No new contract will be forthcoming.

Submitted By:  Jack Jacobs

Superintendent Sheldon Berman recommends that the Board of Education accept a grant award amendment for additional funding in the amount of $111,796 from Kentucky Department of Education to fund after-school learning centers at Okolona, Shelby, and Semple Elementary schools and Thomas Jefferson Middle School.

Fund for the Arts has awarded the district five grants to fund various art projects at the following schools:                                               

• Breckinridge-Franklin Elementary School--$8,700.00
• Frayser Elementary School--$5,347.50
• Kerrick Elementary School--$4,680.00
• Fern Creek Traditional High School--$1,160.00
• Jeffersontown High School--$1,250.00

Superintendent Sheldon Berman recommends that the Board of Education accept five Fund for the Arts grants totaling $21,137.50 for Breckinridge-Franklin, Frayser, and Kerrick elementary schools and Fern Creek Traditional and Jeffersontown high schools.

On October 11, 2010, the Board approved the purchase of these buses and the grant application.

This grant will allow the district to participate in the Kentucky Hybrid Electric School Bus Program and will pay the entire premium cost difference between 32 conventional school buses and 32 hybrid electric school buses. 

The purpose of the grant is to enable the Kentucky Department of Education (KDE) and participating school districts to purchase hybrid electric buses and measure their performance to determine their effectiveness versus conventional buses to aid in making future school bus purchase decisions.

Submitted by: Michael A. Mulheirn

Attachment

Superintendent Sheldon Berman recommends that the Board of Education accept a grant award of $1,903,776 from the Kentucky Department of Education, funded by the Department of Energy, and proceed with the purchase of thirty-two (32) hybrid electric school buses.

The Kentucky Arts Council has awarded a grant in the amount of $1,158 to Ballard High School and a $607 grant to Butler Traditional High School. The funds will be used to support the Poetry Out Loud programs at both high schools.

Submitted by: Joe Burks

Attachments

Superintendent Sheldon Berman recommends that the Board of Education accept two grants totaling $1,765 from Kentucky Arts Council for Ballard High School and Butler Traditional High School and authorize the superintendent to sign the attached grant agreements.

Region 6 Kentucky Agency for Substance Abuse Policy (KY ASAP) has awarded Liberty High School a grant in the amount of $4,469.16. The grant will fund projects to meet the goal of reducing underage alcohol use and abuse, marijuana, and tobacco use through an after-school program and will be used to promote healthy lifestyles and encourage positive attitudes and team work.

The funds will be used to pay staff to stay for the after-school program with a group of 50 students, healthy snacks, guest speakers, and materials needed for the program.

Submitted by: Joe Burks

Superintendent Sheldon Berman recommends that the Board of Education accept grant funding in the amount of $4,469.16 from Region 6 Kentucky Agency for Substance Abuse Policy (KY ASAP) for Liberty High School.

The University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center has awarded the district a grant of $64,350 for Reading Recovery.

Grant funds will provide funding for one Reading Recovery Teacher Leader who will provide professional development and classroom support for district Reading Recovery Teachers. 

Submitted: Lue Peabody

Superintendent Sheldon Berman recommends that the Board of Education accept a $64,350 Grant from the University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center and authorize the superintendent to enter into a Memorandum of Agreement.

The requested change is due to lower parent attendance at the October 13-14, 2010, afternoon conferences and higher teacher absenteeism the day prior to the conferences.

Submitted by:  Bill Eckels

Superintendent Sheldon Berman recommends that the Board of Education approve a revision to the 2011-12 school calendar to eliminate optional parent-teacher conferences originally scheduled for the afternoons of March 19-20, 2012.

This report reflects the inservice training hours earned by Board members during the period of October through December 2010. Training hours earned during the period of January through September 2010 were approved on October 11, 2010.

Kentucky Revised Statutes 156.031, 156.070, 160.180 and State Regulation 702 KAR 1:115 require local School Board members to complete a minimum number of inservice training hours annually, based on the number of years of experience. This action will certify the participation of board members in training as indicated.

Submitted by: Sheldon Berman

Attachments

Superintendent Sheldon Berman recommends that the Board of Education certify flexible credit hours for inservice training for board members as outlined in the attachment.

Metro Louisville is planning to issue industrial building revenue bonds in the aggregate amount of up to $55,000,000.00 to finance the acquisition and construction of a student housing development and related commercial and retail space on the city block bounded by South Third Street, West Cardinal Boulevard, South Fourth Street, and West Bloom Street. The project is intended to provide safe, affordable, professionally managed apartment housing for students at the University of Louisville. 

This bond issue will allow 3rd Street Development, LLC to be exempt from property taxes; however, the attached PILOT agreement commits the Company to make payments to the Board of Education to the same extent as if it was making annual ad valorem property tax payments. 

The Board of Education has similar agreements with Citicorp, Churchill Downs, and Riverport/Republic. Therefore, this agreement permits 3rd Street Development, LLC to use the revenue bonds and allows the Board to continue to receive revenue at no loss.

Submitted by: Rosemary Miller

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the attached Payment in Lieu of Taxes Agreement with 3rd Street Development, LLC and authorize the superintendent to sign this agreement.

On November 22, 2010, the Board of Education voted to begin the process to search for a superintendent to begin a term commencing on July 1, 2011.

The first attached timeline provides for the selection of a consultant to assist the Board in the search. The consultant shall be selected by the Board of Education by January 19, 2011.

The second attached timeline addresses the establishment of the Superintendent Screening Committee as required by State law. KRS 160.352 states that prior to appointing a superintendent of schools, the board of education shall consider the recommendations of a screening committee. The composition of the committee, as required by law, is set out on the timeline.

This timeline authorizes the staff to work with representatives of teachers, principals, classified employees and parent-teacher organizations to conduct the elections for screening committee members. Per statute, the board of education cannot conduct these elections. In the event that no minority member is elected or appointed to the committee, a minority parent shall be elected by the parents in an election conducted by the board of education.

Submitted by: Rosemary Miller

Attachments

Chairwoman Debbie Wesslund recommends that the Board of Education approve the attached timelines for the selection of a consultant to assist the Board in the superintendent selection process and for the establishment of the Superintendent Screening Committee required by KRS 160.352.

That proposed timeline for the superintendent search process provides for the Board to consider and approve on December 13, 2010, a Request For Proposals (RFP) and evaluation criteria for the selection of the consultant. Attached is a proposed RFP that includes the evaluation criteria.

Once the Board approves it, the RFP will be disseminated to potential consultants and interested groups such as the Council of the Great City Schools, the National School Boards Association, and the Broad Foundation. In addition, the RFP will be advertised in The Courier-Journal and The Louisville Defender.

Submitted by: Rosemary Miller

Attachment

Chairwoman Debbie Wesslund recommends that the Board of Education approve the attached Request for Proposals (RFP) and evaluation criteria for the selection of a consultant to assist the Board in the superintendent search.

The superintendent has completed a review of the enrollment at The Academy @ Shawnee (The Academy) and the readiness of The Academy to implement an elementary program for the 2011-12 school year. Based on the information gathered in the review, it is recommended that paragraph 13 on page 13 of the Student Assignment Plan approved by the Board of Education on September 29, 2009, be amended to read as follows:

Shawnee High School will become a district-wide magnet kindergarten through twelve school beginning with the 2010-11 school year.  13.  The name of Shawnee High School will be changed to “The Academy @ Shawnee.” For a period of approximately five years, the current Shawnee High School resides will be assigned among several new resides schools so that all magnet interventions in the restructuring of Shawnee may be implemented. Refer to Attachment O. The boundary for The Academy @ Shawnee as described in Attachment O will be reevaluated for the 2013-14 school year based on the impact of the magnet programs and career theme programs at The Academy @ Shawnee. Refer to Attachment O (revised). 

The Academy @ Shawnee will enroll high school students. beginning in the 2010-11 school year, elementary students beginning in the 2011-12 school year, and middle school students beginning in  the 2012-12 school year The expansion of the programs at The Academy @ Shawnee to elementary and middle school students will be considered by the Board in 2013.

Additionally, students who are enrolled at Shawnee during the 2009-10 school year will be permitted to continue to enrollment at the school in the 2010-11 school year unless (1) the student chooses to attend the newly assigned school; (2) the student applies to and is accepted to a magnet school or magnet program; (3) the student applies to and is accepted to another high school through the open enrollment program; or (4) the student applies for and is granted a transfer.

Beginning with the 2010-11 school year, students desiring to enroll at The Academy @ Shawnee shall make application for assignment in accordance with the schedule in the preceding paragraph. Students who reside in the Shawnee boundary in effect for the 2009-10 school year will be provided the first right of review for assignment at The Academy @ Shawnee.

Submitted by: Jack Jacobs

Attachment

Superintendent Sheldon Berman recommends that the Board of Education amend paragraph number 13, page 13 and Attachment O of the student assignment plan which was approved by the Board on September 29, 2009. If adopted by the Board, these changes will result in a boundary being reestablished for The Academy @ Shawnee for the 2011-12 and 2012-13 school years and that the expansion of the programs to elementary and middle school students at The Academy @ Shawnee be delayed and reconsidered in 2013.

The Regular Session of the Kentucky General Assembly convenes on January 4, 2011, and is scheduled to adjourn on March 22, 2011. Jefferson County Public Schools functions within the statutory framework established by General Assembly, so the actions of the legislature have a significant impact on the district’s work.

The 2011 Legislative Priorities document sets forth five policy positions regarding issues that are likely to be addressed during the 2011 session and which are critically important to providing the district with the tools it needs to improve the academic achievement of students in the district.

The Proposed Revisions to HB 176 would make the process for identifying persistently low-achieving schools more fair, improve the audit process, and provide districts with greater flexibility for implementation. The changes are drafted to remain within the federal requirements to receive School Improvement Grant funds.

The 2011 Continuing Legislative Policy Positions document sets forth long-term policy positions of the district on issues that may at some point be addressed by the Kentucky General Assembly. These positions have been previously approved by the board.

Submitted by: Robert J. Rodosky

Attachments

Superintendent Sheldon Berman recommends that the Board of Education approve the attached 2011 Legislative Priorities, which the board, at its discretion, may choose to approve as a whole or vote on each item individually. Additionally, Superintendent Berman recommends that the Board of Education approve Jefferson County Public School District staff to work with legislators and education stakeholders for the passage of a bill, based on the attached draft (summary also attached), to revise the provisions of House Bill 176 governing the identification of and interventions for persistently low-achieving schools. Finally, Superintendent Berman recommends that the Board of Education approve the attached 2011 Continuing Legislative Policy Positions.

Order #195 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the attached 2011 Legislative Priorities, which the Board, at its discretion, may choose to approve as a whole or vote on each item individually. Additionally, Superintendent Berman recommends that the Board of Education approve Jefferson County Public School District staff to work with legislators and education stakeholders for the passage of a bill, based on the attached draft (summary also attached), to revise the provisions of House Bill 176 governing the identification of and interventions for persistently low-achieving schools. Finally, Superintendent Berman recommends that the Board of Education approve the attached 2011 Continuing Legislative Policy Positions. These recommendation passed with a motion by Mr. Stephen Imhoff and a second by Mr. Larry Hujo.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the board and administrative staff. The list includes activities for discussion during this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities. 

Submitted by: Superintendent Sheldon Berman

Attachments

Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2010-11 fiscal year.

Order #196 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2010–11 fiscal year as amended to add a January 24 work session on The Academy @ Shawnee and a progress report on the GE Grant. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.

Each speaker is allowed three minutes to address the Board.

At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. 

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A recommendation to adjourn the December 13, 2010, meeting of the Jefferson County Board of Education at xxx p.m.

Order #197 - Motion Passed:  A recommendation to adjourn the December 13, 2010, meeting of the Jefferson County Board of Education at 8:58 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.