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I.
Moment of Silence
II.
Pledge of Allegiance
Please join us for the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
III.
Approval of Minutes
The minutes from the November 8, 2010, regular meeting are presented for your review and approval.
Superintendent Sheldon Berman recommends that the Board of Education approve the minutes from the November 8, 2010, meeting.
Order #180 - Motion Passed: Superintendent Sheldon Berman recommends that the Board of Education approve the minutes from the November 8, 2010, meeting. The recommendation passed with a motion by Mr. Larry Hujo and a second by Ms. Diane Porter.
IV.
Recognitions and Resolutions
Recognition of the Poplar Level Area Business Association, the Rubbertown Business Association, and the Third Street Neighborhood Association
Cane Run Elementary School, Cochran Elementary School, and Rangeland Elementary School benefitted from the enormous efforts and generous contributions from three Louisville area business associations—in partnership with other community organizations, leaders, and officials—to build new, state-of-the-art playgrounds for the schools.
The Rubbertown Business Association received a gift of $25,000 from Metro Councilwoman Mary Woolridge and, to date, have raised a total of $180,000 to build Cane Run Elementary’s handicap-accessible playground. The Third Street Neighborhood Association donated $75,000 to Cochran Elementary School to construct its playground, which is handicap-accessible and wheelchair-friendly. The Poplar Level Area Business Association kicked off a fundraising effort and through this effort received a gift from Metro Councilwoman Barbara Shanklin for $40,000. The association secured another $15,000 to build Rangeland Elementary School’s playground, which is completed and is now being used.
The district extends its sincere appreciation to these business partners for helping to enhance the well-being and learning of JCPS students.
Submitted by: Stephanie Bateman
Superintendent Sheldon Berman recommends that the Board of Education approve the November 22, 2010, resolutions of recognition of the Poplar Level Area Business Association, the Rubbertown Business Association, and the Third Street Neighborhood Association for their outstanding contribution to the students of the Jefferson County Public School (JCPS) District.
Order #181 - Motion Passed: Superintendent Sheldon Berman recommends that the Board of Education approve the November 22, 2010, resolutions of recognition of the Poplar Level Area Business Association, the Rubbertown Business Association, and the Third Street Neighborhood Association for their outstanding contribution to the students of the Jefferson County Public School (JCPS) District. The recommendation passed with a motion by Mr. Stephen Imhoff and a second by Mrs. Carol Ann Haddad.
V.
Consent Calendar and Superintendent's Report
Persons requesting to address the Board on a specific agenda item will speak when that item is brought forward.
Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.
Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
Superintendent Sheldon Berman recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.Q.
Order #182 - Motion Passed: Superintendent Sheldon Berman recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.Q. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.
Submitted by: Bill Eckels
Attachment
Superintendent Sheldon Berman recommends that the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.
V.B.
Approval of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education. The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Bill Eckels
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the request for leaves of absence included in the attachment.
V.C.
Approval of Organizational Chart
The Business Partnerships and Resource Development organizational chart is submitted to recommend that the funding source of three Coordinators I be moved from categorical funding to general funding. This change is necessary to align with the district budget. A descriptor is included for the Coordinator School Business Partnerships to designate connection of the position to Greater Louisville, Inc. The Volunteer Talent Center will move from the Director Resource Development to a Specialist I in the department. The request includes a change in reporting relationship of one clerk from the Director Resource Development to the Specialist I.
Submitted by: Bill Eckels
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the attached organizational chart for Business Partnerships and Resource Development.
V.D.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education for approval on November 22, 2010. Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Mike Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the attached requests for field trips and receive a report of other field trips approved by the superintendent.
V.E.
Approval of Projects/BG-1 Forms and Assignment of Architects/Engineers
V.E.1.
Approval of Project/BG-1 Form and Assignment of Architect/Engineer for Roof Replacement and Gutter Repair at Gym and Media Center at Atkinson Elementary School
This project will replace approximately 184 squares of roofing and repair 1620 linear feet of gutter.
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of McCulloch Associates and Architects as the architect/engineer, and the BG-1 form for Roof Replacement and Gutter Repair at Gym and Media Center at Atkinson Elementary School, for an estimated project cost of $234,757.
V.E.2.
Approval of Project/BG-1 Form and Assignment of Architects/Engineers for Roof Replacement at Locker Rooms at Central High School Magnet Career Academy
This project will replace approximately 23 squares of roofing.
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of McCulloch Associates and Architects and Environmental Concerns (Asbestos Abatement Only – Fees Included in Estimated Project Cost) as the architects/engineers, and the BG-1 form for Roof Replacement at Locker Rooms at Central High School Magnet Career Academy, for an estimated project cost of $31,815.
V.E.3.
Approval of Project/BG-1 Form and Assignment of Architect/Engineer for Roof Resurfacing at Chenoweth Elementary School
This project will provide for the resurfacing of approximately 764 squares of metal roofing.
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of McCulloch Associates and Architects as the architect/engineer, and the BG-1 form for Roof Resurfacing at Chenoweth Elementary School, for an estimated project cost of $240,515.
V.E.4.
Approval of Project/BG-1 Form and Assignment of Architects/Engineers for Roof Replacement at Cafeteria at Conway Middle School
This project will replace approximately 97 squares of roofing.
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of McCulloch Associates and Architects and Environmental Concerns (Asbestos Abatement Only – Fees Included in Estimated Project Cost) as the architects/engineers, and the BG-1 form for Roof Replacement at Cafeteria at Conway Middle School, for an estimated project cost of $116,869.
V.E.5.
Approval of Project/BG-1 Form and Assignment of Architects/Engineers for Roof Replacement at Sections 1 and 2 at Crosby Middle School
This project will address the replacement of approximately 338 squares of roofing.
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of McCulloch Associates and Architects and Environmental Concerns (Asbestos Abatement Only – Fees Included in Estimated Project Cost) as the architects/engineers, and the BG-1 form for Roof Replacement at Sections 1 and 2 at Crosby Middle School, for an estimated project cost of $395,340.
V.E.6.
Approval of Project/BG-1 Form and Assignment of Architects/Engineers for Roof Replacement at Section 5 at Doss High School
This project will replace approximately 66 squares of roofing.
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of McCulloch Associates and Architects and Environmental Concerns (Asbestos Abatement Only – Fees Included in Estimated Project Cost) as the architects/engineers, and the BG-1 form for Roof Replacement at Section 5 at Doss High School, for an estimated project cost of $81,456.
V.E.7.
Approval of Project/BG-1 Form and Assignment of Architect/Engineer for Roof Replacement at Section 1 at Farnsley Middle School
This project will replace approximately 353 squares of roofing.
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of McCulloch Associates and Architects as the architect/engineer, and the BG-1 form for Roof Replacement at Section 1 at Farnsley Middle School, for an estimated project cost of $413,288.
V.E.8.
Approval of Project/BG-1 Form and Assignment of Architects/Engineers for Roof Replacement at Kitchen at Goldsmith Elementary School
This project will replace approximately 31 squares of roofing.
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of McCulloch Associates and Architects and Environmental Concerns (Asbestos Abatement Only – Fees Included in Estimated Project Cost) as the architects/engineers, and the BG-1 form for Roof Replacement on the Kitchen at Goldsmith Elementary School, for an estimated project cost of $40,512.
V.E.9.
Approval of Project/BG-1 Form and Assignment of Architects/Engineers for Roof Replacement at Computer Lab at Jeffersontown High School
This project will replace approximately 85 squares of roofing.
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of McCulloch Associates and Architects and Environmental Concerns (Asbestos Abatement Only – Fees Included in Estimated Project Cost) as the architects/engineers, and the BG-1 form for Roof Replacement at Computer Lab at Jeffersontown High School, for an estimated project cost of $103,263.
V.E.10.
Approval of Project/BG-1 Form and Assignment of Architect/Engineer for Roof Resurfacing at Newburg Middle School
This project will replace approximately 32 squares of roofing.
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of McCulloch Associates and Architects as the architect/engineer, and the BG-1 form for Roof Resurfacing at Newburg Middle School, for an estimated project cost of $158,700.
V.E.11.
Approval of Project/BG-1 Form and Assignment of Architects/Engineers for Roof Replacement at Section 4 at Noe Middle School
This project will replace approximately 32 squares of roofing.
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of McCulloch Associates and Architects and Environmental Concerns (Asbestos Abatement Only – Fees Included in Estimated Project Cost) as the architects/engineers, and the BG-1 form for Roof Replacement at Section 4 at Noe Middle School, for an estimated project cost of $42,672.
V.E.12.
Approval of Project/BG-1 Form and Assignment of Architects/Engineers for Roof Replacement at Media Center at Semple Elementary School
This project will replace approximately 21 squares of roofing.
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of McCulloch Associates and Architects and Environmental Concerns (Asbestos Abatement Only – Fees Included in Estimated Project Cost) as the architects/engineers, and the BG-1 form for the Roof Replacement at Media Center at Semple Elementary School, for an estimated project cost of $29,585.
V.E.13.
Approval of Project/BG-1 Form and Assignment of Architects/Engineers for Roof Replacement at Agriculture Building at Seneca High School
This project will replace approximately 53 squares of roofing.
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of McCulloch Associates and Architects and Environmental Concerns (Asbestos Abatement Only – Fees Included in Estimated Project Cost) as the architects/engineers, and the BG-1 form for Roof Replacement at Agriculture Building at Seneca High School, for an estimated project cost of $66,234.
V.E.14.
Approval of Project/BG-1 Form and Assignment of Architects/Engineers for Roof Replacement at Sections 1, 2, 3, 3A, 4, and 5 at Waller-Williams Elementary School
This project will replace approximately 464 squares of roofing.
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of McCulloch Associates and Architects and Environmental Concerns (Asbestos Abatement Only – Fees Included in Estimated Project Cost) as the architects/engineers, and the BG-1 form for Roof Replacement at Sections 1, 2, 3, 3A, 4, and 5 at Waller-Williams Elementary, for an estimated project cost of $541,401.
V.E.15.
Approval of Project/BG-1 Form and Assignment of Architect/Engineer for Regrading of Baseball Field at Atherton High School
This project will remove grass from infield and laser grade area to provide positive drainage. New sod will be installed on infield once grading is complete.
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the BG-1 form for the Regrading of the Baseball Field at Atherton High School, for an estimated project cost of $36,750.
V.F.
Approval of Bids and Revised BG-1 Forms
V.F.1.
Approval of Bid and Revised BG-1 Form for Renovation Phase 1, Asbestos Abatement Package A, at Blue Lick Elementary School
This project consists of the removal of asbestos lay-in ceiling tiles from Rooms 101, 102, 104-114, Lounge, Art Room, and Reading Room for Project 091-9037. Removal will be conducted in four phases.
On September 13, 2010, the Board of Education approved assigning Environmental Concerns to prepare plans and specifications for this project.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans, and specifications and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on November 9, 2010. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 160:070.
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Sheldon Berman recommends that the Board of Education approve awarding a contract to National Environmental Contracting, Inc. for Renovation Phase 1, Asbestos Abatement Package A at Blue Lick Elementary School for the low bid of $158,000, reject the bid from Cardinal Industrial Insulation Company Inc. due to a mathematical error, and approve the revised BG-1 form in the amount of $3,565,500.
V.F.2.
Approval of Bid and Revised BG-1 Form for New Media Center, Elevator, and Classroom Addition at Roosevelt-Perry Elementary School
Project #530-9029 will consist of renovations and additions to include a new media center, four classrooms, a new entrance, cafeteria, ceilings and lights in gymnasium, new offices, windows, sprinkler system, fire alarm system, site work for a entrance drive and additional parking.
On October 12, 2009, the Board of Education approved assigning Luckett & Farley to prepare plans and specifications for this project. On March 22, 2010, the Board approved awarding a contract to ShelCon Construction in the amount of $375,070 for Package A-Switchgear Replacement; and on May 24, 2010, the Board approved awarding a contract to E.H. Construction Co. in the amount of $71,700 for Package B-Demolition of the Healing Place Building.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans, and specifications and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the office of Facilities/Transportation on November 9, 2010. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160:070).
Submitted by: Michael A. Mulheirn
Attachments
Superintendent Sheldon H. Berman recommends that the Board of Education approve awarding a contract to ShelCon Construction Co., LLC for the low base bid of $2,970,000, and in accordance with the specifications, accept Alternate 1 in the amount of $396,397; Alternate 2 in the amount of $242,080; Alternate 3 in the amount of $2,500; and Alternate 4 in the amount of $48,945, for a total bid of $3,659,922, and approve the revised BG-1 form for $4,771,316 for a new Media Center, Elevator, and Classroom Addition at Roosevelt Perry Elementary School.
V.G.
Approval of Project Completions and BG-4 Forms
V.G.1.
Approval of Project Completion and BG-4 Form for 2010 Paving Package 1 at Various Schools
On April 26, 2010, the Board of Education approved assigning the Jefferson County Public Schools Facility Planning Unit to prepare plans and specifications for Project VAR-10021. On June 14, 2010, the Board approved awarding a contract to Riverside Paving & Contracting, Inc. as the low bidder.
The Jefferson County Public Schools Facility Planning Unit staff has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Riverside Paving & Contracting, Inc. for 2010 Paving Package 1 at Various Schools, for a total cost of $202,837.
V.G.2.
Approval of Project Completion and BG-4 Form for 2010 Paving Package 2 at Various Schools
On April 26, 2010, the Board of Education approved assigning Jefferson County Public Schools Facility Planning Unit to prepare plans and specifications for Project VAR-10021. On June 14, 2010, the Board approved awarding a contract to Riverside Paving & Contracting, Inc. as the low bidder.
The Jefferson County Public Schools Facility Planning Unit staff has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Riverside Paving & Contracting, Inc. for 2010 Paving Package 2 at Various Schools, for a total cost of $60,623.
V.G.3.
Approval of Project Completion and BG-4 Form for 2010 Paving Package 2 at Various Schools
On April 26, 2010, the Board of Education approved assigning Jefferson County Public Schools Facility Planning Unit to prepare plans and specifications for Project VAR-10021. On June 14, 2010, the Board approved awarding a contract to Flynn Brothers Contracting & Paving as the low bidder.
The Jefferson County Public Schools Facility Planning Unit staff has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Flynn Brothers Contracting & Paving for 2010 Paving Package 2 at Various Schools, for a total cost of $22,158.
V.G.4.
Approval of Project Completion and BG-4 Form for a Sound System Replacement at Hazelwood Elementary School
On April 26, 2010, the Board of Education approved assigning L’Acquis Consulting Engineers to prepare plans and specifications for Project 300-10020. On June 28, 2010, the Board approved awarding a contract to Delta Services, LLC as the low bidder.
L’Acquis Consulting Engineers has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Delta Services, LLC for a Sound System Replacement at Hazelwood Elementary School, for a total cost of $88,838.
V.H.
Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends the Board of Education approve the construction change orders included in the attachment.
V.I.
Approval of Bids (Submitted by Purchasing Department)
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department.
Submitted by: Cordelia Hardin
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the bid tabulations for Electrical Supplies & Lighting (Line Item); New Tires & Tubes, Recapping & Repair; Custodial Cleaning Service (For South Central Neighborhood Place Locations); Custodial Cleaning Service (For First Neighborhood Place Locations), and Sale of Edlund Industrial Can Opener.
V.J.
Acceptance of Purchase Order Report
This report will inform the Board of the purchase orders issued during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of purchase orders issued during the period of October 23, 2010, through November 3, 2010.
V.K.
Acceptance of Voucher Report
This report will inform the Board of the vouchers paid during the indicated period.
Submitted by: Cordelia Hardin
Attachment
Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of vouchers paid during the period of October 23, 2010, through November 3, 2010.
V.L.
Approval of Professional Services Contracts of $5,000 or More
In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.M.
Acceptance of Monthly Report of Professional Services Contracts
This report is being provided to the Board per JCPS Policy DJA: Program Consultants.
Submitted by: Cordelia Hardin
Attachment
Superintendent Sheldon Berman recommends that the Board of Education accept the attached monthly report of professional services contracts in place as of November 9, 2010.
V.N.
Revision of Model Procurement Regulations
The Kentucky Model Procurement Code contains specific provisions, KRS 45A.345 - 45A.460, which may be adopted by local public agencies, including local boards of education. The code provides that no other statutes governing purchasing shall apply to the local public agency upon adoption of such provisions. The local public agency provisions of the code have been effective within the Jefferson County School District since 1980.
The attached revision incorporates changes to the code, which will allow the Board to award multiple, partial, and progressive contracts as provided for in KRS 45A, Kentucky Model Procurement Code, Section 45A.360(h) when such awards are in the best interest of the Board. The revision also updates the code to reflect the requirements of KRS 45A.494(2) used for determination of bidder residency status when awarding contracts.
In the system of revision used in the attached regulations, words and punctuation in red with a strike-through are proposed deletions, while words and punctuation in blue are proposed additions and corrections to the regulations.
Submitted by: Cordelia Hardin
Attachment
Superintendent Sheldon Berman recommends that the Board of Education receive the attached revision of Board Policy DJ Purchasing: Kentucky Model Procurement Code for first submission and reading, and subsequent consideration for adoption by the Board on December 13, 2010.
V.O.
Acceptance of Donations
Atkinson Elementary School received three saxophones, three clarinets, three trumpets, and three trombones valued at $1,200 from Linda Starks. The instruments will be used by the band students.
Butler Traditional High School received $750 from Wal-Mart. The funds will be used to purchase items to improve the baseball field.
Cochrane Elementary School Helping Hands Family Resource Center received $3,000 from Jeffersontown City Council. The funds will be used to cover the clerk’s salary.
Frayser Elementary School received $1,000 from Sam’s Club Foundation. The funds will be used to pay for bus transportation for the schoolwide field trip on December 17, 2010.
Greathouse/Shryock Traditional Elementary School received $1,809 from the GE Employee Community Fund. The funds will be used to purchase one classroom SMART Board.
Southern High School Youth Services Center received $2,726 from Southern High School Alumni Association. The funds will be used to provide services and programs in the Youth Services Center.
Stopher Elementary School received $1,300 from the Stopher Elementary School Parent Teacher Association. The funds will be used to purchase materials for the school play.
Waggener Traditional High School received $910 from the West End Yellow Jackets. The funds will be used to purchase items for the football team.
Submitted by: DeVone Holt
Superintendent Sheldon Berman recommends that the Board of Education accept donations totaling $12,695 for various schools.
V.P.
Acceptance of Grants and Funding
Superintendent Sheldon Berman recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V. xx through V. xx
V.P.1.
Acceptance of Service Learning Grant from the Kentucky Department of Education
The Kentucky Department of Education has awarded the district’s Volunteer Talent Center a $5,500 grant for Learn and Serve, which will fund service learning programs at Thomas Jefferson Middle School and a second middle school yet to be chosen.
Each middle school will receive $1,000 for students to develop and implement two or three service projects that are linked to the Creating a Respectful Environment (CARE) for Kids curriculum. The remaining funds of $3,500 will be used for bus transportation, teacher training stipends, project resource materials, and evaluations.
Submitted by: DeVone Holt
Attachment: KDE MOA PON2 540 1100001098 1
Superintendent Sheldon Berman recommends that the Board of Education accept a $5,500 grant from the Kentucky Department of Education (KDE) for the district’s Learn and Serve Service Learning Project and authorize the superintendent to sign the attached agreement.
V.P.2.
Acceptance of Fund for the Arts Grants
The Fund for the Arts has awarded the district four grants to fund various art projects at the following schools:
Camp Taylor Elementary $2,000.00
Gilmore Lane Elementary $2,140.00
Mill Creek Elementary $4,898.75
Watson Lane Elementary $5,946.50
DuPont Manual High $1,175.00
Submitted by: DeVone Holt
Superintendent Sheldon Berman recommends that the Board of Education accept grants totaling $16,160.25 from Fund for the Arts for Camp Taylor, Gilmore Lane, Mill Creek, and Watson Lane elementary schools and DuPont Manual High School.
V.P.3.
Acceptance of Grant from Kentucky Department of Education, No Child Left Behind, Title II, Part D, Enhancing Education Through Technology Program
The Kentucky Department of Education, through the No-Child Left Behind, Title II, Part D, non-competitive appropriation, has awarded the District $125,105 to fund education technology programs at district schools. This program provides funds for innovative initiatives that support the integration of education technology into classrooms to improve teaching and learning.
Grant funds will provide professional development and hardware and software. The funding period is July 1, 2010, through September 30, 2012. Title II, Part D, funds may benefit all JCPS students and teachers.
Submitted by Cary Petersen
Superintendent Sheldon Berman recommends that the Board of Education accept $125,105 in federal funds from the Kentucky Department of Education, No Child Left Behind, Title II, Part D, Enhancing Education Through Technology program.
V.P.4.
Acceptance of Grant Funds For 21st Century Community Learning Centers
The Kentucky Department of Education has awarded the district $438,144 to fund continuations of 21st Century Community Schools at Okolona, Shelby, and Semple elementary schools, and Thomas Jefferson Middle School.
The funds are targeted to students with scores above the second stanine, but who also do not function solidly at grade level. This group of students forms a substantial portion of the children at the schools.
The project combines proven, researched, methods for increasing academic achievement through a structured, adaptable system and incorporates enrichment activities guided by the Kentucky Core Curriculum that will improve the in-school performance of a group of children at risk of being left behind.
The Centers will expend awarded funds to provide two academic support strategies that will improve, to proficiency, the academic achievement of students scoring at grade level or below.
The two strategies include a computer–based reading program that uses literature-based activities to focus on phonics, vocabulary, comprehension, and writing; and one-to-one tutoring offered by high school and college students in service learning, college students in the Federal Work Study program, and adult volunteers.
Submitted by: Jack Jacobs
Superintendent Sheldon Berman recommends that the Board of Education accept a grant amendment of $438,144 from the Kentucky Department of Education to fund after-school learning centers at Okolona, Shelby, and Semple elementary schools, and Thomas Jefferson Middle School and authorize the superintendent to sign the necessary agreements to implement the program.
V.Q.
Approval of 2011 Purchase of School Buses for Regular and Special-Needs Student Transportation
The 2011 School Bus Purchase Authorization from the Kentucky Department of Education, Education and Workforce Development Cabinet, Division of District Support, will allow the district to participate in the state contract bid for school buses. Funds are from two sources—$740,000 from Title I American Recovery and Reinvestment Act (ARRA) stimulus funds and the remainder from the JCPS 2010–11 School Bus Replacement Account.
The bus purchase will comprise five (5) 52-passenger ECE buses with wheelchair lifts and air conditioning, sixteen (16) 52-passenger ECE buses with air conditioning, and twenty-six (26) regular 66-passenger buses.
The buses recommended for purchase are to replace aging fleet inventory and will be part of our normal bus replacement program cycle.
Submitted by: Michael A. Mulheirn
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the attached 2011 School Bus Purchase Authorization for a total of forty-seven (47) buses, for a total purchase price of $3,873,095.
VI.
Action Items
VI.A.
Approval of 2010–11 Comprehensive District Improvement Plan
On August 9, 2010, the Board of Education approved the Goals and Strategies for the 2010–11 school year. These goals and strategies are designed to put into practice the district’s Theory of Action.
After Board approval, the superintendent and cabinet engaged their staff in formulating detailed series of action steps, including timelines and personnel responsible, to implement each of the strategies. In addition, district staff will regularly assess progress on implementing strategies and the impact of those strategies by using performance metrics to determine if our goals were achieved.
The final document—which includes goals, strategies, and action steps—serves as the 2010–11 Comprehensive District Improvement Plan. Public feedback was gathered by placing the document on the web, distributing it to all of our principals, and meeting with parent advisory committees.
Submitted by: Robert J. Rodosky
Attachment
Superintendent Sheldon Berman recommends that the Board of Education approve the 2010–11 Comprehensive District Improvement Plan.
Order #183 - Motion Passed: Superintendent Sheldon Berman recommends that the Board of Education approve the 2010–11 Comprehensive District Improvement Plan. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Ms. Diane Porter.
VII.
Discussion Items
VII.A.
ITEM POSTPONED: Report on New Teacher Induction
Each year the district hires approximately 500 new teachers. New Teacher Induction is a five-day professional development opportunity meant to introduce and familiarize the new teacher recruits with the JCPS organization.
This event aligns with the district’s Theory of Action and provides in-depth overviews of the culture, accepted practices, and performance standards in JCPS.
Submitted by: W. S. Eckels
Superintendent Sheldon Berman recommends that the Board of Education receive a report on New Teacher Induction prepared by the Human Resource staff members who design and facilitate this annual event.
VII.B.
Every 1 Reads Update
This report will provide members of the Board of Education with a detailed review of the most recent student reading scores and recent Every 1 Reads developments.
Submitted by: DeVone Holt
Superintendent Sheldon Berman recommends that the Board of Education receive an update on the progress of the Every 1 Reads program.
Order #184 - Motion Passed: Superintendent Sheldon Berman recommends that the Board of Education receive an update on the progress of the Every 1 Reads program. The recommendation passed with a motion by Ms. Diane Porter and a second by Mrs. Carol Ann Haddad.
VII.C.
2010–11 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the board and administrative staff. The list includes activities for discussion during this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities.
Attachments
Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2010-11 fiscal year.
Order #185 - Motion Passed: Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2010-11 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Each speaker is allowed three minutes to address the Board.
At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session
Do I have a motion that the Board of Education recess and reconvene in executive session for the purpose of continuing preliminary discussions relating to the evaluation of the superintendent pursuant to KRS 61.810(1)(k) of the Open Meetings Act and KRS 156.557?
Order #186 - Motion Passed: A motion that the Board of Education recess and reconvene in executive session for the purpose of continuing preliminary discussions relating to the evaluation of the superintendent pursuant to KRS 61.810(1)(k) of the Open Meetings Act and KRS 156.557 passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.
X.A.
Exit Executive Session and Return to Open Session
The Executive Session was adjourned by consensus and members of the Board of Education returned to Open Session.
XI.
Open Session
XI.A.
Interim Evaluation of Superintendent Sheldon Berman
The most important duty of the Jefferson County Board of Education is to choose and support a Superintendent who will lead a successful school system that prepares all students for post-secondary education and careers. Since Dr. Sheldon Berman’s four-year contract will expire on June 30, 2011, the Board met to conduct an interim evaluation of his performance.
During this interim session, the Board reviewed past evaluations of the superintendent, student performance progress under his leadership, as well as management and operations issues. The Board has determined that it will not renew his contract and will declare a vacancy and begin the search for a new superintendent.
As a Board, we wish to refocus our energies on making substantial progress in student achievement at every level. We have been concerned with the stagnant growth in the key areas of reading and math. Without excellence in these basics, our students will not grasp the criticial knowledge and skills necessary to be successful in a 21st century economy.
We appreciate Dr. Berman’s commitment to preserving our value of diversity and inclusion within all schools, and for his work in designing a plan to meet that goal. We embrace this value, but recognize we need to take a deep look at the current plan, and if necessary make changes to meet families’ concerns and to shore up community support.
We want to reassure every staff member, our civic and philanthropic partners, and the community at large, that we will move ahead with the cooperation of Dr. Berman and the leadership of our excellent administrative and school staffs. We know schools will continue during this transition period, focusing their attention where it should always be—on the children of Jefferson County and on their success in our schools.
Order #187 - Motion Passed: A motion that the Board of Education state its intention not to renew the contract of the superintendent and declare a vacancy in the office of the superintendent effective July 1, 2011, passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.
XII.
Adjournment
A recommendation to adjourn the November 22, 2010, meeting of the Jefferson County Board of Education at xxx p.m.
Order #188 - Motion Passed: A recommendation to adjourn the November 22, 2010, meeting of the Jefferson County Board of Education at 9:14 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.
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