This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

• 10 24 23 Meeting Notice
• Diane Porter District 1 Letter of Resignation

Order #2023-163 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for October 24, 2023. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Dr. Christopher Kolb.

Kevin Hayes Taylor is the first official JCPS Police Department graduate from the Department of Criminal Justice Training. He was also selected for the Honor Guard out of his recruit class. 

His dedication and commitment to the safety of students and staff throughout Jefferson County Public Schools deserves recognition and we are excited for the future of the JCPS Police Department. 

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize Kevin Hayes Taylor for being the first official Department of Criminal Justice Training graduate from the JCPS Police Department.

Congratulations to Seneca High School Teacher Brandon Riddle, recipient of the 2023 Earle C. Clements Innovation in Education Award for civics and history teachers. Each year through this award, the National Archives and the University of Kentucky Libraries Wendell H. Ford Public Policy Research Center recognizes promising Kentucky educators who have made a marked impact on student success, who display great creativity and innovation in the classroom, and who show an unflagging enthusiasm and commitment to increasing student awareness of the importance of public service.

Clements Award recipients are selected by an independent review panel and receive $1,000 each.

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize Seneca High School Teacher Brandon Riddle for Receiving the 2023 Earle C. Clements Innovation in Education Award.

Thirty-seven JCPS seniors were recently named National Merit Semifinalists. These academically talented students now have an opportunity to continue in the competition for some 7,140 National Merit Scholarships worth nearly $28 million that will be offered in the spring.

A National Merit Semifinalist must have an outstanding academic record throughout high school, be endorsed and recommended by a high school official, write an essay, and earn SAT or ACT scores that confirm the student’s earlier performance on the qualifying test.

Congratulations to: 

Atherton High School

Eli Turner

Ballard High School

Jaxson Liening

duPont Manual High School

Nathan Anil

Jaci Baker Green

Elizabeth Bryant

Natalie L. Caragianis

Amy Chen

Riley Davis

Prasit Dhungyel

Elizabeth Howard

Sai Javvadi

Shraman Kar

Kayoung Kim

Ruth Kouokam Monoue

Richard Lian

Samuel B. Limbong

Kevin Lin

Henry E. Martin

Elena Medley

Weston Miller

Lee T. Nagel

Ashley Park

Arjun Parmar

Rishabh Ranjan

Felix F. Rogers

Nithin Senthilvel

Anvitha R. Srineni

Anirudh Srinivasan

Gopalaniruddh Tadinada

Ishani Tarkar

Aiden Vilo

Padmapriya Viswakumar

Elizabeth B. Wallace

Angela Wang

William Warms

Yolanda Xie

Eastern High School

Aaron J. McDonald

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize the 37 JCPS Students Named National Merit Semifinalists.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 10 24 23 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for October 24, 2023.

Order #2023-164 - Motion Passed:  A motion to accept the resignation of Diane Porter, District 1 Board Member, and declare a vacancy for Board Member, District 1 passed with a motion by Dr. Corrie Shull and a second by Mrs. Linda Duncan.

Order #2023-165 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for October 24, 2023. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the September 26, 2023, meeting are presented for your review and approval.

Attachment

• 9 26 23 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the September 26, 2023, meeting.

Order #2023-166 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the September 26, 2023, meeting. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.

In addition to the Superintendent’s regular report, there is an attachment with administrative procedures for review in order to support the District's focus on organizational coherence.

• 2023-2024 JCPS Alternative Education Program Profile Final.pdf

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

The Board will receive an update on current implementation efforts regarding the new school choice plan for the 2023-2024 school year. This will include updates on Choice Zone selections, the magnet strategy, and the Choice Zone support plan.

Submitted by: Robert Moore

• October School Choice Board Update

Superintendent Martin Pollio recommends the Board of Education receive an update on the School Choice Plan implementation.

Order #2023-167 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update on the School Choice Plan implementation. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.

KRS 160. 270 requires a local board of education to hold “at least one (1) regular meeting each month, at a time and place fixed by the Board.”
The proposed schedule of meetings avoids calendar conflicts including major religious and national holidays, school calendar conflicts, election days, and state and national education conferences.

The proposed schedule continues to have two types of Regular Meetings – Business Meetings and Work Session Meetings.

Regular Board Meetings are open to the public and will begin at 6:00 p.m. and be held in the Stewart Auditorium at the VanHoose Education Center, 3332 Newburg Road, Louisville, KY 40218.

This schedule would have 17 meeting dates:

• 12 Board Business Meetings (includes Information Items, Action Items, and a Consent Calendar)
• 5 Board Work Session Meetings (includes Work Sessions and a Consent Calendar)

Submitted by: Katy DeFerrari

Attachment

Revised 10/19/23

• 2024 Board Meeting Schedule Draft v2
• Presentation 2024 Board Meeting Schedule v2

Superintendent Martin Pollio recommends the Board of Education receive a report on the Regular Board Meeting Schedule for 2024.

Order #2023-168 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for October 24, 2023. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Certified Leaves - Board Report 10-24-23

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Personnel Actions - Board Report 10-24-23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• DEP 2023-10-24

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• ECE 2023-10-24

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• HUMAN RESOURCES 2023-10-24

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

This is a report of field trips requests submitted to the Board of Education on October 24, 2023. 

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes. 

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Dr. Rob Fulk

Attachments

• Approved by Superintendent 10-24-23
• FIELD TRIPS 10-24-23

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips by superintendent.

This project will consist of renovating two (2) existing classrooms into an Automation Engineering lab. Work will include adding electrical and ventilation for new equipment, as well as some minor wall reconfiguration.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-1 Butler THS - CTE Program Renovations

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of K. Norman Berry Associates Architects as the architect/engineer, and the BG-1 form for the Career and Technical Education Program Renovations at Butler Traditional High School, for an estimated project cost for $399,214.

This project will consist of the replacement of the school’s HVAC central plant.

On June 6, 2023, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 24-005.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on October 10, 2023.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 Marion C. Moore School - HVAC Central Plant Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to G.B.M.C., Inc. for HVAC Central Plant Replacement at Marion C. Moore School for the low base bid of $2,500,000; reject Alternate 1; and approve the attached revised BG-1 form for $2,794,000.

On June 6, 2023, the Board of Education approved C.L. Anderson Architecture, LLC to prepare plans and specifications for Project 24-003. On July 25, 2023, the Board of Education approved the BG-1 estimate in the amount of $16,555,350.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in cost estimate, resulting from shortage in labor force and construction cost increases.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 New Early Childhood Center

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for the New Early Childhood Center in the amount of $21,469,531.

On July 19, 2022, the Board of Education approved Moody Nolan to prepare plans and specifications for Project 23-004. On December 13, 2022, the Board of Education approved the BG-1 estimate in the amount of $50,000,000.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in cost estimate, resulting from shortage in labor force and construction cost increases.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Rev BG-1 W.E.B. DuBois Academy - New School Building

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for the New School Building for W.E.B. DuBois Academy in the amount of $77,894,830.

On June 22, 2021, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 22-006.

On December 14, 2021, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder.

CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-4 Ballard HS - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for Boiler Replacement at Ballard High School for a total construction cost of $890,284.

On November 29, 2022, the Board of Education approved C.L. Anderson Architecture, LLC to prepare plans and specifications for Project 23-236.

On April 25, 2023, the Board approved awarding a contract to Badgett Constructors, LLC as the low bidder.

C.L. Anderson Architecture, LLC has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-4 Butler THS - Gym Door Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Badgett Constructors, LLC for Gym Door Replacement at Butler Traditional High School for a total construction cost of $123,900.

On June 27, 2023 the Board of Education approved the BG-1 form. The closing took place on September 20, 2023.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• BG-5 Property Purchase - 4927 Poplar Level Rd

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for the purchase of 4927 Poplar Level Road.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Rob Fulk

Attachment

• Change Orders and Descriptions 10-24-23

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

The Energy Efficient Commercial Buildings Tax Deduction is a special financial incentive created by the Energy Policy Act of 2005 and designed to reduce the initial cost of investing in energy-efficient lighting and other building systems via an accelerated tax deduction.

If the building is a publicly owned building, the person who created the technical specifications for installation of the energy-efficient property can claim the CBTD, according to IRS Notice 2008-40.

The tax credit expired on December 31, 2017, but was re-instated in December 2019, and then made permanent for projects placed in service after December 2020.

Studio Kremer Architects provided architect/engineering services for the following projects:

• Atkinson Square Drive Building Renovations – W.E.B. DuBois High Academy
• New Elementary School – Wilkerson Elementary School

The projects directly supports strategy 3.1.1 of Vision 2020.

Superintendent Martin Pollio recommends that the Board of Education approve a request from Studio Kremer Architects that would allow them to apply for the Commercial Buildings Tax Deduction under the Energy Policy Act of 2005 for the JCPS construction projects listed in the rationale.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there is a tie bid on bid ID # 8271 – Paint & Related Items, and on bid ID # 8275 - Plumbing Supplies & Equipment (Line Item).

Submitted by:  Edward D. Muns

Attachments

• 3127 Competitive Negotiation for An Assessment of the Transportation Program and the Transportation Activities of August 9, 2023
• Amendment on Diesel & Gasoline
• Amendment on Instructional & Office Supplies (Line Item)
• Amendment on SCNS Lunchroom Products (Warehouse Delivery)
• Automotive Glass (Line Item)
• Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendments_10 24 23
• Controls for Heating & AC
• Electrical Supplies & Lighting (Line Item) Supplement
• First Aid Supplies
• Furniture, Classroom & Office (Line)
• Furniture, Classroom & Office (Percentage)
• High School Diplomas
• Paint & Related Items
• Plumbing Service
• Plumbing Supplies & Equipment
• Shoes, Athletic for 15th District
• Snow Removal Service
• Tile & Related Items (Including Installation & Removal)

Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation, bid tabulations, contract renewals, and amendments.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Edward D. Muns

Attachments 

• List of Contracts 10.24.23
• 01 - Holistic Therapy
• 02 - Steve Meredith dba Crooked River Farms, LLC.
• 03 - The Collaborative for Teaching and Learning - Admendment to PSC
• 04 - Paul Emerich France Tutoring & Consulting, LLC
• 05 - The Collaborative for Teaching and Learning
• 06 - RootED Strategy and Design Conusulting, LLC.
• 07 - Culture Curator, LLC.
• 08 - Chrystal Power Consulting
• 09 - ACB Consulting
• 10 - Juilia Dyckman Andrus Memorial, Inc.
• 11 - Social Emotional Learning Worldwide, LLC.
• 12 - New Leaders Inc.
• 13 - Rutherford Learning Group, Inc.

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This summary includes all professional services contracts approved as of July 1, 2023 and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.

Submitted by: Edward D. Muns

• Summary of Professional Services Contracts 10.24.23

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Edward D. Muns

Attachment

• August 2023 Monthly Financial Report
• Notes & Analysis - August 2023

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended August 31, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Edward D. Muns

• Orders of the Treasurer - Invoice Report 09.11.23 - 10.08.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of September 11, 2023 through October 8, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachments

• Orders of the Treasurer - PO's by Department 09.11.23 - 10.08.23
• Orders of the Treasurer - PO's by Vendor 09.11.23 - 10.08.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of September 11, 2023 through October 8, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Edward D. Muns

Attachment

• Orders of the Treasurer - Vouchers 09.11.23 - 10.08.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of September 11, 2023 through October 8, 2023.

This is a report of donations and small grants submitted to the Board of Education on October 24, 2023.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report October 24 2023

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $119,934.95 to be used as stated in the attachment.

Masona and Marvin Castleberry donated $60 to be used for the JCPS Build-a-Bed Project.

Submitted by: Edward D. Muns

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $60 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

To increase access to highly effective digital learning strategies through a real-time coaching model facilitated by a digital learning coach role. The focus of a Digital Learning Coach (DLC) is to assist in maximizing the effective use of technology for learning, differentiating instruction, and providing rigorous, relevant and engaging learning experiences for all students. Digital Learning Coaches provide a vital, real-time professional learning role for district-by-district customized digital learning experiences design, digital workflows, digital relationships, digital collaboration and student-design digital products.

The District has been awarded $115,129 by the Kentucky Department of Education to allow additional supports for DLC-based professional learning investments that have already been made by the district via full-time DLC positions.

Funding match will be from in-kind existing investment/ commitment in roles already serving in this capacity.

Dedicated funding from this program can be used for any activities in support of this professional learning role or directly for personnel costs/stipends.

This project aligns with Vision 2020 strategy 3.3.3, optimize technology usage.

Submitted by: Dr. Kermit Belcher

Attachment

• Award Notification-10-10-2023

Superintendent Martin Pollio recommends the Board of Education accept a Digital Learning Coach Stipend Match Program through American Rescue Plan-ESSER III Funds totaling $115,129 from the Kentucky Department of Education.

The Jefferson County Board of Education has accepted offers of assistance from The Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program since the 1993 school year. 

Funding is based on the statewide ADA figures. The first offer of assistance for Fiscal Year 2024 is $964,204. Accepted state technology fund offers of assistance will be matched equally by the district.

The funding provides for continuing the program of progress toward meeting the district's needs in technology education and directly supports Vision 2020 strategy 1.1.3- provide equitable access. 

Submitted by: Dr. Kermit Belcher

Attachment

• FY2024-Jefferson County Schools - 1st Offer

Superintendent Martin Pollio recommends the Board of Education accept the first offer of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program in the amount of $964,204 and authorize the superintendent to commit $964,204 in local funds to the education technology restricted account to match the offer.

Wallace Foundation is launching the Equity Centered Pipeline Initiative (ECPI) to develop a broadly applicable approach for a comprehensive, aligned pipeline that produces equity-centered district and school leaders with the knowledge and skills to make educational equity a reality.

The original grant agreement was approved on September 14, 2021.

Wallace Foundation has awarded the District an additional $100,000 to support equity-centered principal pipeline development, internal and external communication strategies, and technical assistance for grant partners.

Submitted by: Robert Moore

Attachment

• Amend -Wallace Foundation

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $100,000 from the Wallace Foundation.

In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with Bellarmine University regarding student teaching. This is an amendment to that agreement to be effective for the 2023-2024 school year.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Agreement-Bellarmine University

Superintendent Martin Pollio recommends the Board of Education approve the attached Student Teacher/Substitute Teacher Agreement with Bellarmine University and authorize the superintendent to sign same.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. The Amendment to the ePrep CERT DPA is to add title NCLB/GAP and additional criteria on Exhibit B so data can be pulled and used as MAP data has been previously in high schools.

Submitted by: Robert Moore

Attachment

• ePrep-CERT Amendment

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Data Privacy Agreement with ePrep Inc. and authorize the superintendent to sign same.

Health, safety, and equity are some of the guiding principles for JCPS operations. Prior to the pandemic, lack of access to healthcare was an issue for many students within the District, the pandemic only exacerbated these inequities. Currently at Iroquois High School, over 600 students are not current for routine childhood immunizations, and many have no evidence of having had any routine healthcare since being in school. Undiagnosed or poorly controlled health conditions, poor vision, poor hearing, and lack of access to preventive health care can all negatively impact student academics, attendance, and behavior. Structures are needed within JCPS to provide services onsite for students and support learning and long-term outcomes.

Submitted by: Dr. Katy DeFerrari

Attachment

• Agreement-Family Health Centers Inc

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Family Health Centers and authorize the superintendent to sign same.

The District has been awarded grant funding from the Wallace Foundation to develop a comprehensive, aligned principal pipeline to benefit student achievement and produce equity-centered leaders who can help bring a district’s vision of equity to fruition. The grant funding is being utilized to support the development of principals in JCPS. This agreement is for accommodations to host principal professional development and learning throughout the 2023-2024 school year. The venue has ample space to host all principals in one place while allowing space for level/zone breakout sessions. 

Submitted by: Robert Moore

Attachment

• Agreement - Hilton Garden Inn- 10-2-2023

Superintendent Martin Pollio recommends the Board of Education approve the attached Agreement with Hilton Garden Inn and authorize the superintendent to sign same.

The Kentucky Department of Education (KDE) has requested the modification of the original Memorandum of Agreement for Damien Sweeney, Director of DEIB. This modification is adjusting the amount of salary, fringes, and indirect cost paid to the district. Since this contract is being funded with federal funds instead of general funds, this modification is adding the cost of health insurance and KTRS contributions to the fringe cost. It is also updating the contract language to include the Federal Terms and Conditions. 

Submitted by Dr. Aimee Green-Webb

Attachment

• Contract-MOA- Daniel Sweeney

Superintendent Martin Pollio recommends the Board of Education approve the attached revised 2023-2024 Memorandum of Agreement with the Kentucky Department of Education for Director of Diversity, Equity, Inclusion and Belonging (DEIB) and authorize the superintendent to sign the same.

The Kentucky Education & Labor Cabinet in agreement with Jefferson County Public Schools Adult Education for licensing use of the Kentucky Adult Education [KYAE] trademark logo.

JCPS Adult Education will use the KYAE logo for local marketing materials for Jefferson County Adult Education. Its primary use will be for flyers, social media, signage, and our website.  There is no other indirect cost to the district.

Submitted by: Robert Moore

Attachment

• KY Edu - Adult Education - KYAE Trademark License

Superintendent Martin Pollio recommends the Board of Education approve the attached Agreement with the Kentucky Education & Labor Cabinet and authorize the superintendent to sign same.

The Kentucky Science Center to provide a Makerplace STEAM Cart to Middletown Elementary School for use with all students. This will provide opportunities for students to engage in chromatography, balloon cars, ozobots, and robotics. 

Submitted by: Robert Moore

Attachment

• Agreement-Kentucky Science Center Marketplace STEAM Cart

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Kentucky Science Center for a Makerplace STEAM Cart and authorize the superintendent to sign same.

Advance Kentucky provides support to schools and teachers implementing the AP Precalculus Program at Louisville Male and Central High Schools. This support is intended to increase both the number of students taking the AP Precalculus exam and the number receiving qualifying scores.  

Submitted by: Robert Moore

Attachments 

• Agreement-Kentucky Science and Technologies Corporation-Keaton
• Agreement-Ky Science And Technology Corporation- Louisville Male High School
• Agrement-Kentucky Science & Technology Corporation-Batson

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Kentucky Science and Technology Corporation to implement the Advance Kentucky NMSI/College Readiness Program and authorize the superintendent to sign same.

Ohio Valley Educational Cooperative (OVEC) has established the First Time, Long-Time program to support the development of teachers. OVEC funds may be used for tuition reimbursement, tuition payments directly to universities, costs for rank change programs, or other expenses related to educator preparation.  Eligible participants include new teachers, teachers with more than three years of experience who are pursuing additional certification, classified staff participating in Option 9 or participants in the Continuing Education Option rank change program.

The period of performance is October 25, 2023, through September 30, 2024. A match is not required, and there is no commitment by the district beyond the period of performance.

Submitted by: Dr. Aimee Green-Webb

Attachment

• MOA - Ohio Valley Educational Cooperative

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $20,353 from OVEC and authorize the superintendent to sign the attached agreement.

This agreement demonstrates a collaboration in which families are engaged through a Parent/Family Engagement Meeting (PEM) to define barriers to attendance, identify strengths and needs, develop a plan of action, and strive to prevent the family from being unnecessarily involved in the child welfare system. The goal is to prevent educational neglect through collaboration among agencies and with families.

Submitted by: Dr. Katy Deferrari

Attachment

• X_K_2_MOASevenCountiesServices_0

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Seven Counties Services and authorize the superintendent to sign same.

The University of Louisville and the Board of Education are parties to a Student Teacher Agreement effective July 1, 2023. The parties desire to amend the Student Teacher Agreement in order to implement the University of Louisville Teacher Preparation Program's Substitute Teaching Student Teaching Policy according to the parameters set forth in this Amendment. This Amendment is in addition to, and does not replace, the Student Teacher Agreement, all terms and provisions of which remain in full force and effect except as specifically provided herein.  

Submitted by: Dr. Aimee Green-Webb

Attachment

• Amendment-UofL Student Teacher Agreement

Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Student Teacher Agreement with University of Louisville and authorize the superintendent to sign same.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.  The amendment allows for the purchase of additional software (MindTap) and amends the payments to "...shall not exceed standard vendor pricing."  

Submitted by: Robert Moore

Attachment

• Amend-Cengage Learning, Inc

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Data Privacy Agreement with Cengage Learning to allow for the additional software, MindTap, and authorize the superintendent to sign same.

This Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.  The Cuna Professional Development modules software provided by Class Act supports the execution of a school's response to intervention implementation by providing standards aligned communication, scheduling, and other tools to administrators, teachers and  students. 

Submitted by: Robert Moore

Attachment

• DPA - Class Act Federal Credit Union

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Class Act Federal Credit Union and authorize the superintendent to sign same.

This Data Privacy Agreement Amendment with Frontline Technologies Group adds the Recruitment & Hiring Solution module to Attachment A of the Data Privacy Agreement. The cost is $53,522.75. All other provisions of the Agreement shall remain unchanged. 

Submitted by: Dr. Aimee Green-Webb

Attachment

• Amendment to DPA - Frontline Technology Group

Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Data Privacy Agreement with Frontline Technologies Group and authorize the superintendent to sign same.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This amendment adds Social Studies Resources to the current DPA.

Submitted by: Robert Moore

Attachment

• Amendment to DPA - Houghton Mifflin Harcourt

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Data Privacy Agreement with Houghton Mifflin Harcourt Publishing Company and authorize the superintendent to sign same.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. This software allows students to access digital resources on electronic devices that align with standards.

Submitted by: Robert Moore

Attachment

• DPA Amend Agreement-McGraw Hill LLC ALEKS

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with MCGraw-Hill, LLC and authorize the superintendent to sign same.

Boom Learning Cards are a tool used by Speech-Language Pathologists to engage students in activities that specifically target language and speech goals on students' Individualized Education Plans (IEPs). These cards are presented through an online platform created for educators to allow for instruction using cards, without the need for a classroom.  Students are able to be assigned these cards, and they enjoy doing them. As a result, the learner outcome has increased, as it relates to speech and language skills. 

Submitted by: Kim Chevalier

Attachment

• DPA-Omega Labs, DBA Boom Learning

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Public Consulting Group, LLC. and authorize the superintendent sign the same.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Public Consulting Group, LLC and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement.

Submitted by: Kim Chevalier

Attachment

• Fourth Amendment to DSA - Public Consulting Group

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Public Consulting Group, LLC. and authorize the superintendent sign same.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. This software supports the execution of a school’s Response to Intervention implementation by providing communication, scheduling, and tools to admins, teachers, and students that align with standards.

Submitted by: Robert Moore

Attachment

• DPA-Skydio, Inc

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Skydio, Inc. and authorize the superintendent to sign same.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

• approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
• minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
• a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
• a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD294 rather than by name.

Student SSD294 has a medical condition, with proper physician documentation, which requires a 4 hour  and 50 minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Superintendent Martin Pollio recommends the Board of Education approve the attached Shortened School Day request for one ECE student.

Rochelle E. Brown was a dedicated educator at Lassiter Middle School for over two decades until her untimely death on Mother’s Day of 2023. She deeply felt that teaching was undoubtedly her calling. Early on during her career, she worked in conjunction with the University of Louisville to help expand the Minority Teacher Recruitment Program by working to expose her students to this opportunity. She found great pleasure each day of her educational journey as she worked diligently to encourage every student that entered her classroom. Her genuine love for her students contributed to the success many of her students experienced. She was an absolute treasure cherished by staff, students, and parents. 

In addition to her commitment to education, she was an involved community member as an active member of Zeta Phi Beta Sorority and served as a role model to young women in the community as she exemplified the characteristics and dispositions of a phenomenal woman.

Since her death, the family has established the Rochelle E. Brown Scholarship for Education and Life through the Jefferson County Public Education Foundation and are planning to honor the inaugural awardee in the Spring of 2024.

Letters of endorsement from former and current staff members from Lassiter Middle School as well as community members across the city in support of the new name are attached.  

Submitted by: Robert Moore

Attachment

• Letters _ Lassiter's Rochelle E Brown Youth Services Center
• Rochelle E. Brown Letters of Endorsement 9.26.23

Superintendent Martin Pollio recommends the Board of Education approve renaming the Family Resource Youth Service Center at Lassiter Middle School The Rochelle E. Brown Family Resource Youth Service Center.

The Board Policy Committee reviewed these policies during its meeting on September 18, 2023, which were recommended for amendment by District staff. The policies received their first reading during the September 26, 2023, meeting.

Board Policies

09.444        Emergency Medical Treatment

09.427        Student Dress Code

09.436        Search and Seizure

Submitted by: Kevin C. Brown

Attachment

• Board Policies 2nd Reading

Superintendent Martin Pollio recommends the Board of Education adopt the attached of Board Policies.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 10 24 23 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.

Order #2023-169 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the meeting of the Jefferson County Board of Education.

Order #2023-170 - Motion Passed:  A motion to adjourn the October 24, 2023, meeting of the Jefferson County Board of Education at 7:20 p.m. passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.