Please join us for the Pledge of Allegiance.

I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.

The minutes from the August 9, 2010, meeting are presented for your review and approval.

Superintendent Sheldon Berman recommends that the Board of Education approve the August 9, 2010, meeting minutes.

Order #131 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the August 9, 2010, meeting minutes. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.

Recognition of Lisa Puccetti

Superintendent Sheldon Berman recommends that the Board of Education approve the August 23, 2010, resolutions of recognition of Lisa Puccetti and Indian Trail Elementary School.

Order #132 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the August 23, 2010, resolutions of recognition of Lisa Puccetti and Indian Trail Elementary School. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Diane Porter.

Superintendent Sheldon Berman recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.T.

Order #133 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.T. minus Agenda Item V.C. Approval of Organizational Chart, which was withdrawn, and Agenda Item V.N., which was pulled down for discussion and acted on later in the meeting. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mr. Stephen Imhoff.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.

Submitted by: Bill Eckels

Attachment

Superintendent Sheldon Berman recommends that the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education. 

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Bill Eckels

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the request for leaves of absence included in the attachment.

The organizational chart for Business Partnerships and Resource Development is submitted for approval to move the function box for the Volunteer Talent Center from the Director Resource Development to the Specialist I and to delete the Specialist I job descriptor.

Submitted by:  W. S. Eckels

Superintendent Sheldon Berman recommends that the Board of Education approve the attached organizational chart for Business Partnerships and Resource Development.

This is a report of field trip requests submitted to the Board of Education for approval on August 23, 2010. Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes. Also included are other field trips approved by the superintendent per JCPS Policy IICA.

Submitted by: Mike Mulheirn

Attachments

Superintendent Sheldon Berman recommends that the Board of Education approve the attached requests for field trips and receive a report of other field trips approved by the superintendent.

The project will consist of repair of existing floor surface and installation of new seating (Project #300-10028).

On June 28, 2010, The Board of Education approved assigning the Facilities/Transportation Facility Planning Unit to prepare plans and specifications for this project.

Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on July 20, 2010. The bid tabulation is attached.

This item request approval to award a contract to the low bidders of facility construction projects and reject bids deemed unacceptable. (KRS 160:070)

Sumbitted by: Michael A. Mulheirn

Attachments

Superintendent Sheldon Berman recommends that the Board of Education approve awarding a contract to Davis Furniture Company, LLC for the bid of $56,700 and the revised BG-1 form in the amount of $59,535 for New Auditorium Seating at Hazelwood Elementary School, and reject the low bid from The Atlas Companies for not meeting the required specifications.

This project is the final phase for the replacement of exterior doors and frames (Project #065-10026). On May 24, 2010, the Board approved assigning Luckett & Associates Architects & Engineers to prepare plans and specifications for this project.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans, specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the office of Facilities/Transportation on August 10, 2010. The bid tabulation is attached.

This item request approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 160:070.

Submitted by: Michael A. Mulheirn

Attachments

Superintendent Sheldon Berman recommends that the Board of Education approve awarding a contract to Martin Construction Co. for Exterior Door Replacement Phase IV at Jeffersontown High School for the low base bid of $23,500, and in accordance with the specifications accept one door at unit price #1 and two doors at unit price #3 for a total bid of $33,150 along with the revised BG-1 form in the amount of $38,789.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local Board action. Change order descriptions are included in the attachment.

Submitted by:  Michael A. Mulheirn

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
 
The proposals are public record and are on file for inspection in the Purchasing Department.
 
Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the bid tabulations for Surveillance System Accessories; Automotive Glass Installation and Replacement (Percentage); Automotive Glass Installation and Replacement (Line Item); Controls For Heating and Air Conditioning; and Amendment on Automotive on Repairs Parts and Services.

This report will inform the Board of the purchase orders issued during the period of July 23, 2010, through August 6, 2010.

Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of purchase orders issued during the period of July 23, 2010, through August 6, 2010.

This report will inform the Board of the vouchers paid during the period of July 23, 2010, through August 6, 2010.

Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of vouchers paid during the period of July 23, 2010, through August 6, 2010.

In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Superintendent Sheldon Berman recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

This report is being provided to the Board of Education per JCPS Policy DJA: Program Consultants.   

Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education accept the attached monthly report of professional services contracts in place as of August 9, 2010.

JCPS School and Community Nutrition Services and JCPS acknowledge and agree that children’s free and reduced price meal and free milk eligibility information obtained under provisions of the National School Lunch Act (42 USC 1751 et. seq.) or Child Nutrition Act of 1966 (42 USC 1771 et. seq.) and the regulations implementing these Acts is confidential information.

This Agreement is intended to ensure that any information disclosed by JCPS Nutrition Services to JCPS about children’s free and reduced price meals or free milk eligibility will be used only for purposes specified in this Agreement, and that Nutrition Services and JCPS recognize there are penalties for unauthorized disclosures of the eligibility information. This action shall be effective from the date of approval until August 31, 2011. An annual review and approval is required by federal regulations.

Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the revised 2010–11 Disclosure of Free and Reduced Price Information Agreement.

In compliance with Kentucky Revised Statute 160.470 and the regulations of the State Board of Education, the Jefferson County Board of Education is required to approve tax rates for the fiscal year beginning July 1, 2010, to June 30, 2011.

Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the attached tax rates for fiscal year 2010–11.

Order #134 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the attached tax rates for fiscal year 2010–11. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mr. Joseph Hardesty.

Pursuant to the policies and procedures of the Jefferson County Public School District, and in compliance with a formal request from MSD, it is recommended that the easements be granted. The temporary construction easement will revert back to the Board upon the completion of the sewer project.
 
Approval of this recommendation will authorize the superintendent, or his designee, to sign the necessary documents to implement the easement request.

Submitted by: Cordelia Hardin

Attachments

Superintendent Sheldon Berman recommends that the Board of Education grant a sanitary sewer and drainage easement and a temporary construction easement, as shown on the attached plats, to the Louisville and Jefferson County Metropolitan Sewer District (MSD) for Cane Run Elementary School, 3951 Cane Run Road, Louisville, Kentucky, 40211.

Pursuant to the policies and procedures of the Jefferson County Public School District, and in compliance with a formal request from MSD, it is recommended that the easements be granted. The temporary construction easement will revert back to the Board upon the completion of the sewer project.
 
Approval of this recommendation will authorize the superintendent, or his designee, to sign the necessary documents to implement the easement request.

Submitted by: Cordelia Hardin

Attachments

Superintendent Sheldon Berman recommends that the Board of Education grant a sanitary sewer and drainage easement and a temporary construction easement, as shown on the attached plats, to the Louisville and Jefferson County Metropolitan Sewer District for Mill Creek Elementary School, 3816 Dixie Highway, Louisville, Kentucky, 40216.

Field Elementary School received $1,000 from the Rudd-Sarfin Philanthropic Fund. The funds will be used for scholarships for students receiving free and reduced-price lunches to attend the fifth-grade field trip to Pine Mountain Settlement School.
 
Lincoln Elementary Performing Arts School received $4,364.66 from the International Contemporary Art Foundation, Inc. The funds will be used to purchase miscellaneous supplies, costumes, props, and shoes for the Drama Department.
 
Rangeland Elementary School received $585.60 from Louisville Third Century, Inc. The funds will be used to purchase a Science Math and the Right Technology (SMART) Board and portable stand to be used as a teaching tool by the second and third-grade teachers.
 
Young Elementary School received 12 planter barrels valued at $600. The planter barrels will be used for outside classroom extensions for students to plant flowers or vegetables.

Submitted by:  DeVone Holt

Superintendent Sheldon Berman recommends that the Board of Education accept donations totaling $6,550.26 for various schools.

Superintendent Sheldon Berman recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.R.1. through V.R.9.

The Kentucky Derby Museum Corporation Bus Partnership Program will partially cover the cost of buses used to transport JCPS students visiting the museum during the 2010­­–11 school year.

Submitted by:  DeVone Holt

Superintendent Sheldon Berman recommends that the Board of Education accept a $10,790 bus subsidy from the Kentucky Derby Museum Corporation Bus Partnership Program.

The Kentucky Department of Education Division of Career and Technical Education (CTE) awarded the district FY 2011 locally operated CTE Center/Department Funds in the amount of $2,874,803 to continue to operate career and technical education programs in district schools.

Grant funds are used to support career and technical education teachers who serve over 13,000 CTE exploring and preparatory students in over 250 programs.

Grant funds cover approximately 45 percent of salaries and fringe benefits for up to 107 teachers in district career and technical programs and supply money for the technical teachers. The remaining percentage of the salaries and fringes is covered through the general fund. All funds must be spent by June 30, 2011.

Submitted by: Joe Burks

Attachment: PON2 540 1100000145 1

Superintendent Sheldon Berman recommends that the Board of Education accept funding in the amount of $2,874,803 from the Kentucky Department of Education Division of Career and Technical Education to continue to operate career and technical education programs in the district schools and further recommends that the Board of Education authorize the superintendent to sign the attached memorandum of agreement to receive the funds.

The Kentucky Department of Education Division of Career and Technical Education awarded the district FY 2011 Carl D. Perkins Funds in the amount of $1,344,153. The purpose of the Carl D. Perkins Act of 2006 is to provide indivduals with the academic and technical skills needed to succeed in a knowledge-skills-based economy.

Perkins grants support Career and Technical Education (CTE), which prepares students for both post-secondary education and the careers of their choice. The grant will be used to ensure the needs of business and industry, infrastructure with some personnel and operating expenses. All funds must be spent by June 30, 2011.

Submitted by: Joe Burks

Attachment:

Superintendent Sheldom Berman recommends that the Board of Education accept a Carl D. Perkins grant in the amount of $1,344,153.

Funds are awarded based on an application for the Special Education Cooperatives throughout the state. KDE has allowed Jefferson County Public Schools to
be its own special education cooperative with the inclusion of Kentucky School for the Blind.
 
KDE has outlined priorities for use of these funds. Funds will be used in the areas of instruction in core content through strategies such as increasing literacy, differentiated instruction and technology-based supports; training of teachers in a systemic approach to improving behavior and student achievement; and assuring related services and transition services are provided. Funds will also pay for supplies, materials, consultants, and professional development stipends.

Submitted by: Sharon W. Davis

Superintendent Sheldon Berman recommends that the Board of Education accept IDEA-B State Share Restricted Funds in the amount of $773,995 from the Kentucky Department of Education.

Each year the district receives a formula allocation from the U.S. Office of Education, which flows through to the district from the Kentucky Department of Education. The formula is based on December 1 Child Count data, enrollment data, and poverty data.
 
The IDEA B Basic and IDEA B Preschool grant funds are to be used to offset the excess cost of implementing the provisions of the Individuals with Disabilities Education Act, 2004.

Submitted by:  Sharon W. Davis

Superintendent Sheldon Berman recommends that the Board of Education accept Individuals with Disabilities Education Act (IDEA) Part B Basic and IDEA-B Preschool grants in the amounts of $22,197,346 and $818,838 respectively.

The U.S. Department of Education under the Women's Educational Equity Act (WEEA) has awarded the district's Louisville Education and Employment Partnership (LEEP) a $165,897 grant to implement Project PRISM (Promoting Readiness In Science and Math), a program that provides activities for approximately 500 seventh-and eighth-grade girls attending Olmsted Academy South.

The WEEA grant, which will begin its second year of funding in October, supports student learning through increased availability of classroom technology, the integration of technology into the teaching of math and science, and increased use of online instructional resources. The project also provides career guidance activities that promote girls' interest in science, technology, engineering, and mathematics careers.

Grant funds will be used to fund a full-time project coordinator and provide for teacher training stipends, field trip expenses, technology purchases, and other supplies.

Submitted by:  Dr. Bernard Minnis 

Superintendent Sheldon Berman recommends that the Board of Education accept funding in the amount of $165,897 from the U.S. Department of Education under the Women's Educational Equity Act (WEEA) to continue funding for Project PRISM (Promoting Readiness In Science and Math) at Olmsted Academy South.

The U.S. Department of Health and Human Services, Administration for Children and Families, has awarded the district $12,841,533 for fiscal year 2010-11 to continue providing educational and comprehensive services to 1,690 preschool Head Start children and 72 infants, toddlers, and pregnant women. A breakdown of the basic program costs follows:

• $11,637,633 to serve 1,690 preschool Head Start children;
• $1,043,753 to serve 72 infants, toddlers, and pregnant women;
• $134,511 for Head Start staff training; and
• $25,636 for Early Head Start staff training and quality program improvements.

Superintendent Sheldon Berman recommends that the Board of Education accept four basic grants totaling $12,841,533 from the U.S. Department of Health and Human Services for the continuation of the district's Head Start and Early Head Start programs.

The Kentucky Department of Education (KDE), through the No Child Left Behind funds, has awarded the district additional funds to increase the Reading First grant to $904,211 and extend the project period to September 30, 2010. The Reading First grant provides resources to seven elementary schools: Atkinson, Dixie, Gilmore Lane, Goldsmith, Johnsontown Road, Luhr, and Maupin. 

The purpose of the Kentucky Reading First program is to ensure that each child is a successful, proficient reader by the end of the primary program.

Grant funds pay for a school-based Reading First Coach, professional development stipends for all primary and special education teachers, materials, books, conferences, and assessments. The district is not required to commit general fund resources to this program.

Submitted by: Pat Todd

Attachment: Memorandum of Agreement PON2 540 0900013105 2

Superintendent Sheldon Berman recommends that the Board of Education accept an additional $77,000 from the Kentucky Department of Education to increase the Reading First funding and authorize the Superintendent sign the attached Memorandum of Agreement.

The Kentucky Department of Education has awarded the district $61,500 to continue funding programs at four of the 21st Century Community Schools: $2,000 for STEM and Global Literacy materials, $500 for state CCLC conference expenses, and programming at Shelby Elementary ($10,500) Semple Elementary ($10,500) Thomas Jefferson Middle ($10,500) and Western Middle School ($10,500).

The project combines methods for increasing academic achievement and incorporates enrichment activities guided by the Kentucky Core Curriculum that will improve the in-school performance of a group of at risk children.

The Centers will expend awarded funds to provide strategies that will improve the academic achievement of students scoring at grade level or below.



Submitted by: Pat Todd

Superintendent Sheldon Berman recommends that the Board of Education approve acceptance of a funding continuation of $61,500 from the Kentucky Department of Education to fund activities of the after-school learning centers at four schools.

In cooperation with the Atkinson Academy, the University of Louisville has received a grant for their Signature Partnership Program from the Oxley Foundation. The grant provides for a Teacher in Residency at Atkinson Academy. The grant will be for approximately $77,969, which will cover the salary and benefits of the selected individual. 
 
The Teacher in Residency will provide services as a literacy coach at Atkinson and will collaborate with faculty from the University. This collaboration will include placing and supporting Student Teachers with Mentor Teachers, planning professional development for teachers, supporting the Kentucky Reading Project Cohort at the school, and conducting studies of other initiatives in the school.
 
The goal of the program is to increase student achievement in the school.

Submitted by: W. S. Eckels

Superintendent Sheldon Berman recommends that the Board of Education approve the receipt of a grant from the University of Louisville to cover the cost of a Teacher in Residency at Atkinson Academy and authorize the Superintendent to sign the necessary agreement.

The original Memorandum of Understanding provides for one full-time Specialist I (210 day work year) to serve as a liaison between Jefferson County Public Schools, families/community, school staff, and Making Connections Network to focus on grade level reading by third grade and to serve as the point of contact for Children Healthy and Prepared to Succeed in School. 

The attached amendment will allow JCPS to determine the position title of the person(s) hired and will expand the pool of available candidates.

Submitted by: Pat Todd

Attachment:

Superintendent Sheldon Berman recommends that the Board of Education approve the attached amendment to the Memorandum of Understanding between Making Connections Network and the Jefferson County Board of Education and authorize the superintendent to sign same.

Of 25 middle schools, Conway, Knight, Lassiter, Moore, and Ramsey middle schools are the only schools that have not been designated as Advance Program centers. A review of data indicating the number of resides students in each of these schools who qualify for the Advance Program justifies establishing the program at these sites.  
 
Creating an Advance Program center in these schools can benefit all students as well as those who qualify for the program. It provides a more rigorous curriculum that can influence all subject areas for all ability levels. There are opportunities for professional development for teachers in gifted and talented education that informs and improves instruction for all students. Students who demonstrate potential and interest but have not yet qualified for the Advance Program may have opportunities to “sit in” Advance Program classes and therefore benefit from the experience by improving their confidence, supporting them in making application to and potentially qualifying for the Advance Program, and preparing them for high school Advance Placement courses.
 
Beginning in the 2011-12 school year, all incoming sixth graders who qualify for the Advance Program will be enrolled in the resides school. Students who have qualified for the Advance Program but are enrolled in an Advance Program center school other than their resides school as of the 2010-11 school year may choose to continue at the school or may return to the resides school offering the newly designated Advance Program center. All Advance program students will continue to have the opportunity to apply for magnet schools, magnet programs, or transfers.
 
Attachment 1 highlights the enrollment of Advance Programs students to current Advance Program schools and describes the impact of the proposal. Attachment 2 highlights the number of proficient and distinguished students in reading and math by school. These students may be appropriate to sit-in, test, and then eventually qualify for the Advance program. Attachment 3 provides an overview of the current Advance program schools and resides schools.

Submitted by: Pat Todd

Superintendent Sheldon Berman recommends that the Board of Education approve the designation of Conway, Knight, Lassiter, Moore, and Ramsey middle schools as Advance Program centers for the 2011-12 school year and that students who are enrolled in schools with Advance Program centers as of the 2010-11 school year may choose to continue attending that school or may attend the newly designated Advance Program center in one of the schools named above should it be the resides school.

In 2008, the district concluded a four-year campaign to have every student reading at grade level. The Every 1 Reads campaign produced an unprecedented level of community collaboration to solicit public and private resources. These resources strengthened district literacy initiatives; recruited volunteers who serve as reading mentors to students; and built a network of community based organizations that function as Every 1 Reads endorsed sites.

As the second phase of the Every 1 Reads campaign begins in the 2010-11 school year, Jefferson County Public Schools (JCPS) staff and several community partners would like to reflect on the initial four years of the campaign and present plans to maintain the program for future growth and success.

Submitted by:  DeVone Holt

Superintendent Sheldon Berman recommends that the Board of Education receive a report on the Every 1 Reads program.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the board and administrative staff. The list includes activities for discussion during this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities. 

Attachments

Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2010-11 fiscal year.

Each speaker is allowed three minutes to address the Board. At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  At the end of three minutes, the bell will sound twice, indicating that your time is up.

A recommendation to adjourn the August 23, 2010, meeting of the Jefferson County Board of Education at 10:22 p.m.

Order #135 - Motion Passed:  A recommendation to adjourn the August 23, 2010, meeting of the Jefferson County Board of Education at 10:22 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.