The minutes from the June 28, 2010, meeting of the Jefferson County Board of Education are presented for your review and approval.

Superintendent Sheldon Berman recommends that the Board of Education approve the minutes from the June 28, 2010, meeting.

Order #111 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the minutes from the June 28, 2010, meeting. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Diane Porter.

There are no recognitions this evening.

Superintendent Sheldon Berman recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.X.

Order #112 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.X. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.  All positions are Board of Education approved positions.

Submitted by:  Bill Eckels

Attachment

Superintendent Sheldon Berman recommends that the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education. The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by:  Bill Eckels

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the request for leaves of absence included in the attachment.

The job descriptions for Bus Monitor (Early Childhood Education), Bilingual Associate Instructor I, Early Childhood Instructor II, Home/School Coordinator, Instructor II, School Bookkeeper I, School Bookkeeper II, Secretary/Bookkeeper II, and Student Worker (Food Services) are submitted for approval to update minimum qualifications for better clarity and identify the specifications of performance responsibilities.

Submitted by: Bill Eckels

Attachments

Superintendent Sheldon Berman recommends that the Board of Education approve the attached job descriptions for Bus Monitor (Early Childhood Education), Bilingual Associate Instructor I, Early Childhood Instructor II, Home/School Coordinator, Instructor II, School Bookkeeper I, School Bookkeeper II, Secretary/Bookkeeper II, and Student Worker (Food Services).

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
 
Submitted by: Mike Mulheirn
 
Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the attached requests for field trips.

On April 28, 2008, the Board of Education approved this project and the assignment of Environmental Concerns, Inc. to prepare plans and specifications for this project.
 
On July 14, 2008, the Board approved awarding a contract to Romac, Inc. for $120,000. On June 8, 2009, the Board approved the renewal contract amount for $165,000, for a total contract amount of $285,000.
 
Additional asbestos abatement at various schools was necessary (Project #8039-VAR) and previous change orders have been approved in the amount of $79,831.19. A final change order in the amount of $59,574.05 is included in Agenda Item V.H. of the July 12, 2010, Board meeting agenda. The revised BG-1 form includes the original contract amount, renewed contract amount, and change orders, for a total contract amount of $424,405.24.   

The Kentucky Department of Education requires revision of the the BG-1 form to match the expended contingencies. 
                                        
Submitted by: Michael A. Mulheirn

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the attached revised BG-1 form for 2009-10 Asbestos Abatement Maintenance Contract at various schools in the amount of $485,806.

Project #10025-VAR is a contract for the removal of incidental asbestos as it relates to found conditions in minor construction projects.
 
On May 10, 2010, the Board of Education approved assigning Environmental Concerns to prepare plans and specifications for this project.
                                             
The price contract is required in order to comply with the school district’s AHERA (Asbestos Hazard Emergency Response Act) management plans. Compliance with the management plans began on July 9, 1989.
 
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on June 29, 2010. The bid tabulation is attached.
 
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160:070).

Submitted by: Michael A. Mulheirn

Attachments

Superintendent Sheldon Berman recommends that the Board of Education award a contract to Romac, Inc. for the 2011-12 Asbestos Abatement Maintenance Contract at Various Schools not to exceed $200,000 based on the low average multiplier, and approve the revised BG-1 form in the amount of $292,500. Contract will expire on June 30, 2011, unless renewed by both parties for an additional one-year term.

On July 14, 2008, the Board of Education approved assigning CMTA, Inc. to prepare plans and specifications for this project (Project #131-9003). On March 9, 2009, the Board approved awarding a contract to E.H. Construction Co. as the low bidder.

CMTA, Inc. has now advised the staff that this contract is complete and final payment is due the contractor.

Submitted by: Michael A. Mulheirn

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the project completion, BG-4 form, and final payment to E.H. Construction Co. for Renovation Phase 1 at Eisenhower Elementary School, for a total cost of $3,451,296.34.

The Kentucky Department of Education requires that all change orders shall be approved by local board action (702 KAR 4:160).

Change order descriptions are included in the attachment.

Submitted by: Michael A. Mulheirn

Superintendent Sheldon Berman recommends that the Board of Education approve the construction change orders included in the attachment.

These items represent the lowest and/or best bid for each respective item and/or group of items.  (KRS 45A.345-45A.460)
 
The proposals are public record and are on file for inspection in the Purchasing Department.
 
Submitted by: Cordelia Hardin

Superintendent Sheldon Berman recommends that the Board of Education approve the RFP for Competitive Negotiation for Flight Training Service and bid tabulations for Computer and Data Cables, Cords, Etc.; Mop Systems (Using Disposable Modular Strips); Lunchroom Commodities School Delivery Supplement (Coffee, Creamer and Tea Service); Milk and Other Dairy Products (Supplement); Commodity Processing for State Approved Processors Supplement and Amendments on Lawn Cutting Service; Bus Body Parts and Accessories; First Aid Supplies; and Lunchroom Commodities Warehouse Delivery.

This report will inform the Board of the purchase orders issued during the period of June 9, 2010, through June 23, 2010.

Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of purchase orders issued during the period of June 9, 2010, through June 23, 2010.

This report will inform the Board of the vouchers paid during the period of June 9, 2010, through June 23, 2010.

Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of vouchers paid during the period of June 9, 2010, through June 23, 2010.

In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Superintendent Sheldon Berman recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

This financial report is being submitted to the Board for approval pursuant to KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachment
 
                                               

Superintendent Sheldon Berman recommends that the Board of Education approve the attached financial report for the period ended May 31, 2010.

The final report of professional services contracts for fiscal year 2009-10 is being provided to the Board for review per JCPS Policy DJA: Program Consultants.

Submitted by: Cordelia Hardin

Attachment

Superintendent Sheldon Berman recommends that the Board of Education accept the final report of professional services contracts for fiscal year 2009-10.

JCPS and Kentucky Purchasing Cooperatives (KPC) operate under Model Procurement regulations based on KRS 45A. Becoming a member of KPC will allow the JCPS Purchasing Department and KPC to pursue cooperative bidding and purchasing of goods and services when deemed to be in the best interest of the Board.

Submitted by: Cordelia Hardin        

Attachment

Superintendent Sheldon Berman recommends that the Board of Education enter into a Cooperative Purchasing Agreement with Kentucky Purchasing Cooperatives (KPC).

The Kentucky Model Procurement Code contains specific provisions, KRS 45A.345 to 45A.460, which may be adopted by local public agencies, including local boards of education. The code provides that no other statutes governing purchasing shall apply to the local public agency upon adoption of such provisions. The local public agency provisions of the code have been effective within the Jefferson County School District since 1980. The current version was adopted in 2006. The attached revision incorporates changes to the code due to passage of SB 45 which requires a reciprocal preference for resident bidders against nonresident bidders in board contracts, and SB 176 which authorizes the use of reverse auctions in the procurement process. Both bills were passed by the 2010 Kentucky State Legislature.

In the system of revision used in the attached regulations, words and punctuation in red with a strikethrough are proposed deletions, while words and punctuation in blue are proposed additions and corrections. 

Submitted by: Cordelia Hardin

Attachment 

Superintendent Sheldon Berman recommends that the Board of Education accept the attached revision of Board Policy DJ Purchasing: Kentucky Model Procurement Code for first submission and reading and subsequent consideration for adoption by the Board on August 9, 2010.

Fern Creek Traditional High School received $1,500 from the Optimist Foundation of Fern Creek. The funds will be used for football field maintenance and clean up.

The Gheens Institute for Innovation received $7,500 from the Metro United Way Success by Six program. The funds will be used for Camp Kindergarten, and each of the following 15 schools will receive $500:  Blake, Chancey, Chenoweth, Crums Lane, Fairdale, Farmer, Hawthorne, Hazelwood, Indian Trail, Kerrick, Klondike Lane, Sanders, Smyrna Traditional, Stonestreet, and Wilder elementary schools.

Submitted by:  DeVone Holt

Superintendent Sheldon Berman recommends that the Board of Education accept donations totaling $9,000 for various schools and departments.

The Kentucky School Facilities Construction Commission (SFCC) has made two official FY-2010 KETS offers of assistance to the Jefferson County Board of Education in the amounts of $1,264,943 and $843,295; for a total amount of $2,108,238. Both offers are based on final FY-2009 statewide Average Daily Attendance (ADA) figures.

The Jefferson County Board of Education has accepted offers of assistance from the Kentucky SFCC Education Technology Funding Program since the 1993 school year. The district received $1,798,790 in support of the KETS Program in FY-2009; $1,083,339 in FY-2008; and $1,247,434 in FY-2007. Those amounts were matched with a like amount of funding.
 
The funding provides for continuing the program of progress toward meeting the Jefferson County Public Schools unmet need in technology education.
 
Submitted by: Cary Petersen
 
Attachments

Superintendent Sheldon Berman recommends that the Board of Education accept two offers of assistance from the Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program for a total amount of $2,108,238 and further recommends that the Board authorize the superintendent to sign the attached Fund Utilization Planning Forms to commit $2,108,238 in local funds to the education technology restricted account to match the offers of assistance.

Each year, the Jefferson County Public Schools hosts the Showcase of Schools.  Visitors have the opportunity to pick up brochures and other materials related to the many programmatic choices and opportunities offered by schools with optional/magnet programs and magnet schools for elementary, middle, and high school students. Other services such as Early Childhood, Exceptional Child Education (ECE), Parent Teacher Association (PTA), and Transportation are also represented at the Showcase.
 
The Showcase of Schools for the 2010-11 school year will be hosted on Friday, October 8, from 3 until 7 p.m. and on Saturday, October 9, from 10 a.m. until 3 p.m.

Submitted by: Pat Todd

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve the attached lease agreement with the Kentucky International Convention Center to accommodate the Jefferson County Public Schools 2010-11 Showcase of Schools.

Approval of the service agreement with The CollegeBoard in the amount of $31,816.46 will allow Westport and Frost middle schools to secure materials and training in order to implement the SpringBoard pre-Advanced Placement curriculum in language arts for students in grades six through eight during the 2010-11 school year.

Submitted by: Dr. Sandy Ledford

Attachment

Superintendent Sheldon Berman recommends that the Board of Education approve entering into a service agreement with The CollegeBoard for $31,816.46 and authorize the superintendent to sign the agreement.

In partnership with Western Kentucky University, with a grant from the US Department of Education Teacher Quality Partnership program, Jefferson County Public Schools will establish a teacher residency program that will prepare and place a significant number of new math and science teachers in struggling high schools.  The district’s portion of the grant totals $153,252 for the first year. The project will focus primarily on the high schools with the most need.

This five-year project will recruit a cohort of 20 teacher residents in the first four years of the project and ten in year five.

Submitted by: Dr. Robert J. Rodosky

Superintendent Sheldon Berman recommends that the Board of Education accept a subcontract totaling $153,252 from Western Kentucky University Research Foundation, Inc. and authorize the superintendent to sign the subcontract.

The Center For Disease Control and Prevention (CDC) has awarded Louisville Metro Government an ARRA grant in the amount of $7,878,491, of which the Jefferson County Board of Education is a sub-recipient of $1,481,580. Funds from this grant will be used to implement programs across the district that strive to improve the nutrition and physical health of every student.
 
The program includes many strategies such as reformulating school lunches to reduce the amount of salt, fat, and sugar they contain to increasing students' physical activity and improving physical education in schools. This is a two-year project.

Submitted by: Pat Todd

Superintendent Sheldon Berman recommends that the Board of Education accept grant funding in the amount of $1,481,580 from the Centers for Disease Control and Prevention and further recommends that the Board authorize the superintendent to sign the necessary agreements to implement the program.

The Memorandum of Agreement with the Jefferson County Teachers Association (JCTA) includes a one percent salary increase that will be applied to all of the bargaining units, as previously approved in the form of me-too agreements with the Board of Education. The MOA includes an extra-service stipend for Science Fair sponsors and Science Olympiad sponsors.

Submitted by: Bill Eckels

Attachment: JCTA MOA 07 12 10

Superintendent Sheldon Berman recommends that the Board of Education approve the attached memorandum of agreement with the Jefferson County Teachers Association.

The salary schedules are recommended for approval to establish the district's salary schedules for the 2010-11 school year. The salary schedules are primarily the approved schedules included in the negotiated agreements with the unions and associations. The non-bargained schedules are adjusted to reflect the same general salary improvements included in the negotiated agreements. Approval of this recommendation will authorize staff to extend the applicable salary schedules to all employees in the district effective July 1, 2010.

Submitted by: Bill Eckels

Attachments

Superintendent Sheldon Berman recommends that the Board of Education approve the attached salary schedules for the 2010-11 school year.

Of 25 middle schools, Conway, Frost, Knight, Lassiter, Moore, and Ramsey middle schools are the only schools that have not been designated as Advance Program centers. A review of data indicating the number of resides students in each of these schools who qualify for the Advance Program justifies establishing the program at these sites.  
 
Creating an Advance Program center in these schools can benefit all students as well as those who qualify for the program. It provides a more rigorous curriculum that can influence all subject areas for all ability levels. There are opportunities for professional development for teachers in gifted and talented education that informs and improves instruction for all students. Students who demonstrate potential and interest but have not yet qualified for the Advance Program may have opportunities to “sit in” Advance Program classes and therefore benefit from the experience by improving their confidence, supporting them in making application to and potentially qualifying for the Advance Program, and preparing them for high school Advance Placement courses
 
Beginning in the 2011-12 school year, all incoming sixth graders who qualify for the Advance Program will be enrolled in the resides school. Students who have qualified for the Advance Program but are enrolled in an Advance Program center school other than their resides school as of the 2010-11 school year may choose to continue at the school or may return to the resides school offering the newly designated Advance Program center.
 
Attachment 1 highlights the number of resides students for each of the six schools that qualify for the Advance Program and displays the Advance Program center school to which they are assigned. Attachment 2 provides an overview of the enrollment of the Advance Program center schools by all middle schools.

Submitted by: Pat Todd

Superintendent Sheldon Berman recommends that the Board of Education receive a report on the designation of Conway, Frost, Knight, Lassiter, Moore, and Ramsey middle schools as Advance Program centers for the 2011-12 school year and that students who are enrolled in schools with Advance Program centers as of the 2010-11 school year may choose to continue attending that school or may attend the newly designated Advance Program center in the schools named above should it be the resides school.

Order #113 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education receive a report on the designation of Conway, Frost, Knight, Lassiter, Moore, and Ramsey middle schools as Advance Program centers for the 2011-12 school year and that students who are enrolled in schools with Advance Program centers as of the 2010-11 school year may choose to continue attending that school or may attend the newly designated Advance Program center in the schools named above should it be the resides school. The recommendation passed with a motion by Mr. Larry Hujo and a second by Mrs. Carol Ann Haddad.

The Jefferson County Public Schools (JCPS) establishes uniform standard procedures for grading, progression, and promotion of students at the elementary, middle, and high school levels. These procedures are reviewed annually by the Jefferson County Board of Education.
 
The Assistant Superintendents (or their designees) reviewed the procedures outlined in the 2010-11 Student Progression, Promotion, and Grading Handbook (SPP&G) for the elementary, middle, and high schools. Suggestions for revisions were solicited from principals, school-based decision making councils, parents, and community members.
 
General revisions reflect the updating of the Kentucky Testing System, inclusion of formative assessment, and general editing for clarity. Key level-specific revisions are as follows:
 
Elementary School

• Revised the descriptors for the performance codes to match the elementary report card. (p. 8-9)
• Updated the Primary Program document, Kentucky Early Learning Profile(KELP), form in accordance with KDE documents. (Appendix)

• Under the “Philosophy” section,  explained the support of a Balanced Assessment System.  Included descriptions of Formative Classroom Assessment, Interim Benchmarking, and Annual Accountability Assessments.  (p. 6)
• Students’ academic grades will include four of the following
  components* instead of three, as in past years:
  • Cooperative Group Work
  • Discussion/Problem Solving
  • Homework
  • In-Class Assignments
  • Journals/Logs/Notebooks
  • Participation
  • Portfolio (collection of content work)
  • Projects/Performance Assessments/Presentations
  • Quizzes and Tests
  • Student Reflection

• Removed “80% mastery on the JCPS high school CASA assessment” and added “IC3 certification” under Electives.  (p. 7)
• Defined Valedictorian (p. 9)
• Added that foreign exchange students are not eligible for diplomas (p. 10)
• Added “Content Recovery.” (p. 11)
• Included and described the types of approved online classrooms for JCPS students (p. 12).

Superintendent Sheldon Berman recommends that the Board of Education receive a report on the revised Elementary, Middle, and High School Student Progression, Promotion, and Grading Handbooks for the 2010-11 school year. This recommendation

Order #114 - Motion Passed:  A recommendation that the Board of Education waive the second reading of the revised Elementary, Middle, and High School Student Progression, Promotion, and Grading Handbooks for the 2010-11 school year passed with a motion by Mr. Larry Hujo and a second by Mrs. Carol Ann Haddad.

Order #115 - Subsidiary Motion Passed:  A motion to approve the revisions to the Student Progression, Promotion, and Grading Handbooks for the 2010-11 school year passed with a motion by Mr. Larry Hujo and a second by Mrs. Carol Ann Haddad.

Over the past month, the superintendent challenged cabinet members to reflect on the work that had been accomplished during 2009-10 and on the directions needed to move the district forward in 2010-11. This dialogue was facilitated by a consultant sponsored by Harvard University and the Wallace Foundation. The most intense debate took place within the context of a four-day cabinet retreat centered on the district's quality indicators and the outcomes of recent state audits, with a focus on how we address the needs of those schools that have been identified as persistently low-achieving or as in Tier III.

Superintendent Sheldon Berman recommends that the Board of Education receive for discussion the proposed revisions of the district's Strategic Goals for the 2010-11 school year. This recommendation

Order #116 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education receive for discussion the proposed revisions of the district's Strategic Goals for the 2010-11 school year. The recommendation passed with a motion by Mr. Larry Hujo and a second by Ms. Diane Porter.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the board and administrative staff. The list includes activities for discussion during this fiscal year. It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities. 

Attachments

Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2010-11 fiscal year.

Order #117 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2010-11 fiscal year. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Ms. Diane Porter.

Each speaker is allowed three minutes to address the Board. At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  At the end of three minutes, the bell will sound twice, indicating that your time is up.

A recommendation to adjourn the July 12, 2010, meeting of the Jefferson County Board of Education at 8:50 p.m.

Order #118 - Motion Passed:  A recommendation to adjourn the July 12, 2010, meeting of the Jefferson County Board of Education at 8:50 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.