Jefferson County
June 28, 2010 7:00 PM
Regular Meeting
I. Moment of Silence
II. Pledge of Allegiance
II.A. Oath of Office to be Administered to Diane L. Porter; Member, District 1
Rationale

Oath of Office to be administered by Judge Denise Clayton, Kentucky Court of Appeals, to Diane Porter, newly appointed Board of Education member for District 1. Porter was appointed by Commissioner Holliday to fill the seat vacated by Ann Elmore, who resigned effective April 29, 2010.

III. Approval of Minutes
Rationale

The minutes of the June 14, 2010, meeting are presented for your review and approval.

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the minutes from the June 14, 2010, meeting.

Actions Taken

Order #104 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the minutes from the June 14, 2010, meeting. passed with a motion by Mr. Larry Hujo and a second by Mrs. Linda Duncan.

IV. Recognitions and Resolutions
Rationale

Recognition of Cecelia Tavares


Superintendent Sheldon Berman recommends that the Board of Education receive a recognition of Cecelia Tavares, Jefferson County Public School (JCPS) District coordinator of Library Media Services, for being selected to serve on the National Council on Digital Citizenship and Creative Content.

Cecelia is 1 of approximately 50 educators and administrators from across the nation selected to serve on the National Council on Digital Citizenship and Creative Content. The council was created to address kindergarten through grade-twelve school systems’ needs to teach appropriate, educational, responsible, and fair use of digital media that students use and interact with daily. The council was formed this year and is sponsored by Microsoft. 

The council is also charged with assessing the current levels of awareness and understanding around the concept of digital citizenship; establishing best practices for the development and use of digital media for schools; advocating for relevant local, state, and regional academic standards to be set up and put in place; and providing ideas on how to best establish and encourage responsible digital citizenship among students and schools.

Recognition of the General Electric (GE) eMentoring Program Mentors

Superintendent Sheldon Berman recommends that the Board of Education recognize the GE eMentoring Program mentors for their outstanding contribution to the students of Jeffersontown High School.

In 2005, the GE Foundation awarded the Jefferson County Public School (JCPS) District a $25 million grant to enhance the math and science achievement of JCPS students. To further GE’s support of this initiative, a volunteer effort was implemented to engage GE employees in educational projects. As a result of this effort, the GE eMentoring Program was launched in the fall of 2007. 

The program is an electronic forum that connects Jeffersontown High School preengineering students with GE engineers. The program gives students an opportunity to communicate daily via e-mail with engineers on a variety of topics. The engineers give students insight into college and career choices in the engineering profession, discuss the selection of high school and college classes, and give students the opportunity to ask questions and to get the engineers’ perspective on assignments or projects that they are working on at any given time.

Submitted by: Stephanie Bateman

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the June 28, 2010, resolutions of recognition of Cecelia Tavares and the General Electric eMentoring Program mentors.

Actions Taken

Order #105 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the June 28, 2010, resolutions of recognition of Cecelia Tavares and the General Electric eMentoring Program mentors. passed with a motion by Mr. Larry Hujo and a second by Ms. Diane Porter.

V. Consent Calendar and Superintendent's Report
Rationale

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  At the end of three minutes, the bell will sound twice, indicating that your time is up.

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.V.

Actions Taken

Order #106 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.V. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.

V.A. Approval of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.

Submitted by:  Bill Eckels

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

V.B. Approval of Certified Leaves
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education. The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by:  Bill Eckels

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the request for leaves of absence included in the attachment.

V.C. Approval of Job Description
Rationale

The job description for AmeriCorps Participant is modifed to reflect responsibilities associated with the AmeriCorps grant, if approved by the Board of Education, to begin September 1, 2010.

NOTE: The AmeriCorps grant is included for approval with this Board agenda.

Submitted by: Bill Eckels

Attachment

Recommended Motion

Superintendent Berman recommends that the Board of Education approved the job description for AmeriCorps Participant.

V.D. Approval of Organizational Chart
Rationale

Two additional ESL Resource Teacher positions are added to the Literacy organizational chart to provide support for the ESL program. Next school year, four or five additional elementary ESL units will open. The ESL Resource Teachers work in schools with ESL and mainstream teachers to support and model effective instructional practices for English Language Learners (ELL) enrolled in the ESL Program.

Submitted by: Bill Eckels

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the organizational chart for Literacy.

V.E. Approval of Field Trip Requests
Rationale

This is a report of field trip requests submitted to the Board of Education for approval on June 28, 2010. Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Mike Mulheirn

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the attached requests for field trips.

V.F. Approval of Project/BG-1 Form and Assignment of Architect/Engineer for New Auditorium Seating at Hazelwood Elementary School
Rationale

This project shall consist of the removal of existing seating for pick up by district personnel, repair of existing floor surface, and installation of new seating per specifications and seating plan.

Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects.  Plans and specifications will be prepared with this approval. [KRS 160.290]

Submitted by: Mike Mulheirn

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the BG-1 form for the New Auditorium Seating at Hazelwood Elementary School, for an estimated project cost of $40,000.00.

V.G. Approval of Bid and Revised BG-1 Form for Sound System Replacement at Hazelwood Elementary School
Rationale

The project includes replacing the head-end equipment, speakers, and associated wiring (Project #300-10020). On April 26, 2010, the Board approved L’Acquis Consulting Engineers/LSE Engineering, Inc. to prepare plans and specifications for this project.
 
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on June 15, 2010. The bid tabulation is attached.
 
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160:070).

Submitted by: Michael A. Mulheirn
 
Attachments

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve awarding a contract to Delta Services, LLC for the low bid of $87,800 and the revised BG-1 form in the amount of $100,368 for a Sound System Replacement at Hazelwood Elementary School.

V.H. Approval of Bid and Revised BG-1 Form for House Demolition at Olmsted Academy South
Rationale

The project consists of the complete demolition of three houses and three detached garages, removal of driveways and sidewalks, and restoration of the sites as lawn areas (Project #730-10024).

On April 26, 2010, the Board approved Godsey Associates Architects to prepare plans and specifications for this project.
                                             
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
 
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on June 16, 2010. The bid tabulation is attached.
 
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160:070).
 
Submitted by: Michael A. Mulheirn

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education award a contract to C.C.E., Inc. for the low bid of $43,870 and approve the revised BG-1 form in the amount of $51,420 for House Demolition at Olmsted Academy South.

V.I. Approval of Construction Change Orders
Rationale

The Kentucky Department of Education requires that all change orders shall be approved by local board action (702 KAR 4:160). Change order descriptions are included in the attachment.

Submitted by: Michael A. Mulheirn

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the construction change orders included in the attachment.

V.J. Approval of Bids (Submitted by Purchasing Department)
Rationale

These items represent the lowest and/or best bid for each respective item and/or group of items. (KRS 45A.345-45A.460)
 
The proposals are public record and are on file for inspection in the Purchasing Department.
 
Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the bid tabulations for Air Filter Media; Custodial Supplies; Custodial Equipment; Lunchroom Supplies: Disposable Cups; Printing: JCPS Annual Progress Report; Printing: CHOICES Guide to JCPS Optional Programs and Magnet Schools; Printing: Fuel Tickets for Nichols Garage; Printing: Parent Newsletter and Amendments on Projection System Installation; Lunchroom Commodities. School Delivery and Lunchroom Commodities Warehouse Delivery

V.K. Acceptance of Purchase Order Report
Rationale

This report will inform the Board of Education of the purchase orders issued during the period of May 22, 2010, through June 8, 2010.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of purchase orders issued during the period of May 22, 2010, through June 8, 2010.

V.L. Acceptance of Voucher Report
Rationale

This report will inform the Board of Education of the vouchers paid during the period of May 22, 2010, through June 8, 2010.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of vouchers paid during the period of May 22, 2010, through June 8, 2010.

V.M. Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require approval of the Board of Education.

Submitted by: Cordelia Hardin

Attachments

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

V.N. Acceptance of Monthly Report of Professional Services Contracts
Rationale

This report is for the Board's information and review per JCPS Policy DJA: Program Consultants.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept the monthly report of professional services contracts.

V.O. Approval of Non-Resident Student Tuition Rates for Fiscal Year 2010-11
Rationale

Pursuant to Kentucky Revised Statute 158.120 and District Policy: JECB, the Board of Education has annually approved tuition rates for non–resident students.

Submitted by: Cordelia Hardin
 
Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the attached non–resident student tuition rates for fiscal year 2010-11.

V.P. Approval of General Liability and Educators Legal Liability Insurance
Rationale

The liability insurance premium will be $546,969 for $5,000,000 per occurrence, with a $10,000,000 aggregate and $500,000 for retention. This insurance premium is an increase of $21,482 from the 2009-10 premium.

Submitted by: Cordelia Hardin

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the purchase of General Liability and Educators Legal Liability Insurance from American Alternative Insurance Corporation for a period of one year beginning July 1, 2010, through June 30, 2011.

V.Q. Renewal of Lawyers Professional Liability Insurance Policy
Rationale

The insurance premium is $22,583 for the 2010-11 fiscal year. The renewal provides the General Counsel and the Assistant General Counsel with $5,000,000 in liability coverage. This insurance premium is an increase of $64 from the 2009-10 premium.

Submitted by: Cordelia Hardin

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education renew the Lawyers Professional Liability Insurance Policy with the American International Specialty Lines Insurance Company for a period of one year beginning July 1, 2010, through June 30, 2011.

V.R. Approval of a Telecommunications Easement at Middletown Elementary School
Rationale

Pursuant to the policies and procedures of the Jefferson County Public School District and in compliance with a formal request from AT&T Kentucky, the proposed easement has been reviewed and it is recommended that the easement be granted. The Board will receive $700.00 for the easement.
 
Approval of this recommendation will authorize the superintendent, or his designee, to sign the necessary agreement to implement the easement request.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education grant a telecommunications easement, as shown on the attached plat, to AT&T Kentucky, at Middletown Elementary School, 218 N. Madison Avenue, Louisville, KY 40243.

V.S. Acceptance of Donations
Rationale

Carrithers Middle School received $2,288 from the Carrithers Middle School Parent Teacher Student Association. The funds will be used to purchase four new computers for the computer lab.
 
Cochran Elementary School received $700 from the St. James Court Association. The funds will be used for student activities.
 
Fern Creek Traditional High School received $1,711.13 from Jennifer Girardin. The funds will be used to purchase sound system equipment for the drama and theater department.
 
Stopher Elementary School received $615 from Old Henry Family Practice. The funds will be used to purchase t-shirts for the walk-a-thon.
 
Wheatley Elementary School received $10,000 from Foundations, Inc.  The funds will be used to purchase technology learning materials and assorted literacy supplies to be used in classrooms and small groups.

Submitted by:  DeVone Holt

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept donations totaling $15,314.13 for various schools.

V.T. Acceptance of Grants and Funding
Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.U.1. through V.U.14.

V.T.1. Acceptance of Grant from University of Louisville Enhanced First Steps Preschool Program for Waller-Williams Environmental School
Rationale

The University of Louisville, through their Enhanced First Steps Preschool program grant, has awarded $2,500 to Waller-Williams Environmental School. The funds will be used to purchase materials to promote good behavior goals.

Submitted by:  DeVone Holt

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept a grant for $2,500 from the University of Louisville Enhanced First Steps Preschool program for Waller-Williams Environmental School.

V.T.2. Acceptance of Grant from Fund for the Arts for Fern Creek Traditional High School
Rationale

The Fund for the Arts has awarded $25,000 to Fern Creek Traditional High School. The funds will be used for payment to the Louisville Orchestra for the high school residency program.

Submitted by:  DeVone Holt

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept a $25,000 Fund for the Arts grant for Fern Creek Traditional High School.

V.T.3. Acceptance of Funding from Kentucky Adult Education Council on Postsecondary Education for Adult Basic Education
Rationale

The Adult and Continuing Education Department will use the funds to continue providing adult learners with Literacy, Adult Basic Education, GED, Family Education, English as a Second Language (ESL), Transitions to Postsecondary Education, Corrections, and Workforce Services Programs.

Approximately 99,680 working-age adults in Jefferson County lack a high school diploma and nearly 27 percent of adults have functional literacy skills below a sixth-grade level. Many of these adults are parents and caregivers for JCPS students.  These funds will be utilized to serve up to 6,344 adults in Literacy, Adult Basic Education, GED, Family Literacy, ESL, Transitions to Postsecondary Education, Corrections, and Workforce Services.   

Submitted by:  Dr. Bernard Minnis

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept an award in the amount of $3,435,300 from Kentucky Adult Education Council on Postsecondary Education and further authorize the superintendent to sign documents necessary to receive the funds.

V.T.4. Acceptance of Reimbursement from Louisville Metro Parks Department for Teacher Stipends for Professional Development
Rationale

Louisville Metro Parks received a grant from the United States Department of Agriculture Forestry Division to connect urban youth to nature. JCPS teachers received professional development to support this initiative, and Louisville Metro Parks reimbursed the district for teacher stipends for this professional development.

Submitted by: Kim Goff

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept funding in the amount of $1,460.88 from Louisville Metro Parks to reimburse the district for teacher stipends.

V.T.5. Acceptance of Grants from Louisville Metro Parks Department for Goldsmith and Kenwood Elementary Schools
Rationale

The Louisville Metro Parks Department has awarded Goldsmith Elementary a $1,300 grant to provide one-time funding to clean and replant various areas around the school campus, designate a “Share Garden” where students can contribute their own plants, and implement a plant bed maintenance program.

The Louisville Metro Parks Department has awarded Kenwood Elementary School a $1,300 grant to provide one-time funding to establish a student learning garden on the campus. The funds will be used to purchase equipment and supplies to establish and maintain the garden.

Submitted by:  Amy Dennes

Attachments

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve two grants totaling $2,600 from the Louisville Metro Parks Department for Goldsmith and Kenwood Elementary Schools and authorize the superintendent, or his designee, to sign the necessary agreements to implement the program.

V.T.6. Acceptance of Funds from KentuckianaWorks for Sponsorship of Goodwill Industries Power of Work Program
Rationale

KentuckianaWorks has awarded the JCPS Adult & Continuing Education Department $74,717 in funding for customized literacy, Adult Basic Education, and GED instructional services to participants whose eligibility has been predetermined by Goodwill Industries of Kentucky, who will recruit and refer participants to the classes. The grant period is from July 1, 2010, through June 30, 2011.

No additional staffing will be required to fulfill the terms of this agreement.  No local matching funds are required.

Submitted by: Dr. Bernard Minnis

Attachment: KentuckianaWorks Contract #600-300-11

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept funds in the amount of $74,717 from KentuckianaWorks to provide training and employment activities and services for TANF eligible participants and further recommends that the Board authorize the superintendent to sign the necessary agreements to receive these funds.

V.T.7. Acceptance of Funding from Louisville Metro Government/KentuckianaWorks for Sponsorship of the Youth Opportunities Unlimited Program
Rationale

Louisville Metro Government (via KentuckianaWorks) is providing a total of $360,000 in funding to the JCPS Adult and Continuing Education Department for the support of Youth Opportunities Unlimited (Y.O.U.) program.

The Y.O.U. center will provide assessment services, case management, contextualized basic skills, GED remediation, pre-employment training workshops, and comprehensive guidance and counseling services to participants.

Grant funds will pay for salaries, fringe benefits, and travel expenses of existing Y.O.U. program staff. The funds will also be used to pay incentives for academic achievements (i.e., attaining a GED) to eligible Y.O.U. participants and for Y.O.U. participant activities. The contract period is from July 1, 2010, through June 30, 2011.

No additional staffing will be required to fulfill the terms of the funding agreement.  No local matching funds are required.

Submitted by:  Dr. Bernard Minnis

Attachment: Contract #500-150-10

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept funding in the amount of $360,000 from Louisville Metro Government/KentuckianaWorks and further recommends that the Board authorize the superintendent to sign the necessary contracts to secure the funds.

V.T.8. Acceptance of Grants for Head Start Prorated Cost-of-Living Adjustment and Early Head Start Prorated Cost-of-Living Adjustment
Rationale

The U.S. Department of Health and Human Services, Administration  for Children and Families, has awarded the district $16,943 for Head Start Prorated COLA and $1,520 for Early Head Start Prorated COLA to spend through July 30, 2010, for the purpose of providing a 1.84 percent cost of living increase, or as in the case of this grantee, pay for higher operating costs related to personnel and fringe benefits.

The Head Start and Early Head Start programs are administered by the Head Start/Early Head Start Director, in coordination with the Head Start Policy Council, under the supervision of the Assistant Superintendent for Elementary Districtwide Instruction.

Submitted by: Amy Dennes

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept the Head Start Prorated COLA grant totaling $16,943 and the Early Head Start Prorated COLA grant totaling $1,520 to the district from the U.S. Department of Health and Human Services for the additional funding for cost-of-living adjustments (COLA) for the Head Start and Early Head Start programs.

V.T.9. Acceptance of a Grant from the Cabinet for Health and Family Services for District Family Resource and Youth Services Centers
Rationale

The Kentucky Education Reform Act provides for the establishement of Family Resource and Youth Services Centers (FRYSC) in those schools where at least 20 percent of the student body is eligible to receive school meals. The Centers are intended to promote and coordinate the flow of community resources and support to families and youths. This is a one-year allocation that begins July 2, 2010.

Submitted by:  Dr. Bernard Minnis

Attachment: Doc ID No. PON2 730 1000001675 1

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept grant funding in the amount of $7,431,090.50 from the Kentucky Cabinet for Health and Family Services for Family Resource and Youth Services Centers and further recommends that the Board authorize the superintendent to sign the necessary agreements to accept the funding.

V.T.10. Acceptance of Funding from KentuckianaWorks Foundation for the Youth Opportunities Unlimited Program
Rationale

This KentuckianaWorks Foundation funding helps to support the JCPS Adult and Continuing Education Youth Opportunities Unlimited (Y.O.U.) Program.

The funds will be used to cover salaries, fringe benefits and travel expenses of existing Y.O.U. program staff and to pay incentives for academic achievements (i.e., attaining a GED) to eligible Y.O.U. participants.

No additional staffing will be required to fulfill the terms of this funding agreement.  No local matching funds are required.

Submitted by:  Bernard Minnis 

Attachments: Agreement in Principle and DRAFT Contract No. 340-160-10

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept funding in the amount of $50,000 from the KentuckianaWorks Foundation and further recommends that the Board authorize the superintendent to sign the attached agreement in principle and execute a final draft of the contract by July 31, 2010.

V.T.11. Acceptance of Louisville Metro Partnership Funding for Louisville Education and Employment Partnership and Neighborhood Place
Rationale

Louisville Metro Government and JCPS jointly fund several programs operated within the District that benefit students and families in Jefferson County.

  1. Louisville Education & Employment Partnership (LEEP) is a jointly funded program that places a career planner in 18 high schools. The career planners each carry a minimum caseload of 55 students and work with the students to increase attendance, reduce dropout rates, raise academic achievement, and support successful transition to post-secondary endeavors. LEEP serves approximately 1,000 students and is funded by Louisville Metro Government, Metro United Way, JCPS, and Carl D. Perkins funds. 
  2. Neighborhood Place is a collaboration of Louisville Metro Government, Louisville Metro Health Department, Kentucky Department of Human Services, Seven Counties, and JCPS. Neighborhood Place is the joint location of staff from the aforementioned agencies that provide basic human services to families in a one-stop location that improves convenience and efficiency of services. Neighborhood Place is the primary referral point for families served by Family Resource and Youth Service Centers (FRYSC) when families have multiple needs or needs beyond those provided by these Centers. The services provided are consistent with the provisions of the Kentucky Education Reform Act (KERA) to remove barriers to student achievement.
This action allows the district to bill Louisville Metro Government for these two programs and receive the appropriate funding.

Submitted by: Dr. Bernard Minnis   

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept $362,000 in funding from Louisville Metro Government to assist in the payment of the following programs that are jointly funded by Louisville Metro Government and Jefferson County Public Schools (JCPS): Louisville Education & Employment Partnership (LEEP) in the amount of $278,400 and Neighborhood Place in the amount of $84,000 and further recommends that the Board authorize the superintendent to sign the necessary agreements to accept the funding.

V.T.12. Acceptance of Grant for District-Sponsored AmeriCorps Project
Rationale

The Kentucky Commission on Community Volunteerism and Service has received an award letter from the Corporation for National and Community Service to award the Jefferson County Public School District a $156,000 grant to recruit and engage 12 AmeriCorps members to provide mentoring services for truant students and to recruit, train, and manage volunteers. 

AmeriCorps members will be placed in the Family Resource and Youth Services Centers of six elementary and six middle schools. Each school will contribute $3,500 toward the cost of the members. The 12 full-time AmeriCorps members will provide mentoring for truant students who have missed 7 to 15 unexcused days of school from the previous year at each school site. Members also will recruit additional volunteers at each school site.

Submitted by:  Dr. Bernard Minnis

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept a $156,000 competitive grant from the Corporation for National and Community Service to fund the REACH Corps AmeriCorps Program and further recommends that the Board authorize the superintendent to sign the necessary agreements for the project.

V.T.13. Acceptance of a Grant from Metro United Way for the Louisville Education and Employment Partnership
Rationale

Metro United Way has awarded this grant to support the vital work of the Louisville Education and Employment Partnership (LEEP) for 2010-11.

At-risk students are provided with additional support to stay in school, graduate, and make the transition from their high school to employment in the private sector. Mentoring, job placement, and educational support are provided to students to help them obtain their goals and further their education.

Future funding will be contingent upon the outcome of the Metro United Way Campaign and the goals of the Community Impact Cabinet.  

Submitted by:  Dr. Bernard Minnis

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept a grant in the amount of $94,492 from Metro United Way for the Louisville Education and Employment Partnership and further recommends that the Board authorize the superintendent to sign the necessary agreements to receive the funds.

V.T.14. Acceptance of Funding from KentuckianaWorks Workforce Investment Act for a Youth Opportunities Unlimited (Y.O.U.) One-Stop Center
Rationale

KentuckianaWorks has awarded the Jefferson County Public School District a total of $600,000 in Workforce Investment Act (WIA) funds to provide funding in support of Youth Opportunities Unlimited (Y.O.U.), which will serve approximately 240 WIA eligible out-of-school, at-risk youths between the ages of 16 and 21 for the period of July 1, 2010, through June 30, 2011.

The Youth One-Stop Center will provide customer-centered, one-stop employment and skills development for the targeted population. The Center will offer employment and educational services to enhance young job seekers' academic and job readiness skills.

Grant funds will be used to provide instruction, career planning services, recruitment, educational materials and supplies, TARC passes, and performance-based incentives. Existing full-time and part-time instructional staff will be utilized in the fulfillment of the program requirements. 

Submitted by:  Dr. Bernard Minnis

Attachment: Contract #211-400-10

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve funding in the amount of $600,000 from KentuckianaWorks Workforce Investment Act for the Youth Opportunities Unlimited (Y.O.U.) Youth One-Stop Center and further recommends that the Board authorize the superintendent to sign the necessary contracts to receive these funds.

V.U. Approval of Amendment to the Fringe Benefit Plan
Rationale

The Fringe Benefit Plan has been amended to:

  • Modify the name of the plan;
  • Provide that Fringe Benefit contributions (as defined in the Plan), are credited to Participants on a payroll-by-payroll basis;
  • Eliminate redundant provisions; and
  • Provide for coverage of children of participating employees until attainment of age 26, effective no later than January 1, 2011 (the "2010 Plan").
Submitted by: Bill Eckels

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the attached amendment to the Fringe Benefit Plan.

V.V. Approval of Memorandum of Agreement with Kentucky Department of Education for Regional Leadership Network Content Specialist
Rationale

Seth Hunter has been selected as a Content Specialist for 2010-11. The Kentucky Department of Education has requested that JCPS allow this employee to be released for one year on a Memorandum of Agreement so he can provide service to our school district.

Submitted by: Bill Eckels

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve a Memorandum of Agreement with the Kentucky Department of Education for a Regional Leadership network Content Specialist for the 2010-11 school year and authorize the superintendent to sign the necessary agreements.

VI. Action Items
VII. Discussion Items
VII.A. Report on Athletics and Activities Programs and Participation
Rationale

The Jefferson County Public Schools (JCPS) offers every program sanctioned by the Kentucky High School Athletic Association (KHSAA) plus several others. JCPS participation totals have increased each of the last five years, and the JCPS middle school program now offers nearly every program offered at the high school level.

This report will update the Board on programs offered, participation during the 2009-10 school year, and a vision of increasing student opportunities in the future.

Submitted by: Joe Burks

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education receive an update regarding Athletics and Activities programs and participation.

Actions Taken

Order #107 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education receive an update regarding Athletics and Activities programs and participation. passed with a motion by Mrs. Linda Duncan and a second by Mr. Stephen Imhoff.

VII.B. Update on Communications Strategic Plan
Rationale

Five months ago, the Communications Department presented its strategic action plan to the Board of Education. The plan focused on three primary goals:


  • Increase parents’ support for and confidence in JCPS;
  • Promote a culture of pride and loyalty among employees for the overall mission of JCPS; and
  • Create a positive impression of JCPS in the minds of parents and community.
Therefore, this report will describe the progress that has been made on several strategies outlined in the initial plan:

  • Educate parents about school choice at all grade levels;
  • Raise awareness of the district’s customer service expectations; and
  • Increase and enhance communications with parents.
These goals and strategies align favorably with Goal 3: Strategy 5 in the district’s 2009-10 Strategic Plan as well as with Board of Education goals on parent involvement and employees’ higher level of performance.

Submitted by: Stephanie Bateman

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education receive a report on the Communications Department's progress on its strategic plan.

Actions Taken

Order #108 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education receive a report on the Communications Department's progress on its strategic plan. passed with a motion by Mr. Stephen Imhoff and a second by Mr. Larry Hujo.

VII.C. 2010–11 Board of Education Discussion Agenda Planning Calendar
Rationale

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the board and administrative staff. The list includes activities for discussion during this fiscal year. It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities. 

Attachments

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2010-11 fiscal year.

Actions Taken

Order #109 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2010-11 fiscal year. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.

VIII. Board Reports/Requests
IX. Persons Requesting to Address the Board on Non-Agenda Items
X. Executive Session (If Needed)
XI. Adjournment
Recommended Motion

A recommendation to adjourn the June 28, 2010, meeting of the Jefferson County Board of Education at xxx p.m.

Actions Taken

Order #110 - Motion Passed:  A recommendation to adjourn the June 28, 2010, meeting of the Jefferson County Board of Education at 9:01 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.