Jefferson County
June 14, 2010 7:00 PM
Regular Meeting
I. Moment of Silence
II. Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.

I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.

III. Approval of Minutes
Rationale

The minutes from the May 24, 2010, meeting are presented for your review and approval.

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the minutes from the May 24, 2010, meeting as presented.

Actions Taken

Order #95 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the minutes from the May 24, 2010, meeting as presented. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.

IV. Recognitions and Resolutions
Rationale

Recognition of Jim Miller and Hannah Buckley


Superintendent Sheldon Berman recommends that the Board of Education receive a recognition of Jim Miller, a student at Noe Middle School, and Hannah Buckley, a student at Eastern High School, as 2010 National Parent Teacher Association (PTA) Reflections Program winners.

Jim won an Award of Merit in Film Production in the Middle/Junior Division, and Hannah won an Award of Merit in the Senior Musical Composition Division of the 2010 National PTA Reflections Program. Their works of art were 2 of 24 Kentucky PTA entries that were sent to the National PTA Reflections Program.

The National PTA Reflections Program was created in 1969 by Mary Lou Anderson, who then served as president of the Colorado PTA. The program is an arts recognition and achievement program for students that provides an opportunity for students to create works of art and to increase the community’s awareness of the importance of art in education.

Students in preschool through grade twelve are encouraged to create and submit their work of art in six areas—literature, dance choreography, musical composition, photography, film production, and the visual arts.

The goal of the National PTA Reflections Program is to increase participation and appreciation for the arts.

Recognition of the Close the Deal Mentors

Superintendent Sheldon Berman recommends that the Board of Education receive a recognition of the Close the Deal mentors for their outstanding contribution to the students of the Jefferson County Public School (JCPS) District.

During the 2008-09 school year, Close the Deal, a pilot program established by Louisville Mayor Jerry Abramson, was implemented at Valley Traditional High School to help students understand the college admissions process. This past school year, the program was expanded to include two additional district high schools—Fairdale and Iroquois. In the fall, the program partners—Greater Louisville Inc. (GLI) and its affiliate the HIRE Education Forum, Jefferson Community and Technical College (JCTC), and the Kentuckiana College Access Center (KCAC)—hosted kickoff meetings at the high schools.

The mentors have dedicated their time and effort to helping students with completing Free Application for Federal Student Aid (FAFSA) forms, college applications, and other financial documents, as well as introducing students to various colleges and talking to them about available scholarships.

The program’s success has been nationally recognized and has been successful in encouraging students to attend college and to become a positive influence in their community.

Submitted by: Stephanie Bateman

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the June 14, 2010, resolutions of recognition of Jim Miller and Hannah Buckley and the Close the Deal mentors.

Actions Taken

Order #96 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the June 14, 2010, resolutions of recognition of Jim Miller and Hannah Buckley and the Close the Deal mentors. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Stephen Imhoff.

V. Consent Calendar and Superintendent's Report
Rationale

Speakers who have registered to address the Board of Education on agenda items will be called when that agenda item is brought forward.

Speakers who have registered to address the Board on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.

Each speaker is allowed three minutes to address the Board. At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.Z.

Actions Taken

Order #97 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the consent calendar as presented in Agenda Items V.A. through V.Z. passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.

V.A. Approval of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.

Submitted by: Bill Eckels

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

V.B. Approval of Certified Leaves
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education. The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Bill Eckels

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

V.C. Approval of Organizational Chart
Rationale

The General Maintenance/Renovations/Grounds organizational chart is modified to delete one Helper position and to add one Electronic Technician position. Annual testing of all fire alarms is required for each system in the District. Failure to complete this testing could result in closure of the building. The number of devices per fire alarm system has increased as have the requirements for the testing, resulting in an increase in the time required to complete the tests. 

Submitted by: Bill Eckels

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the organizational chart for General Maintenance/Renovations/Grounds.

V.D. Approval of Field Trip Requests
Rationale

This is a report of field trip requests submitted to the Board of Education for approval on June 14, 2010. Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
 
Submitted by: Mike Mulheirn

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the attached requests for field trips.

V.E. Approval of Project and Revised BG-1 Form for a Performing Arts Pavilion, Media Center Addition, New Elevator, and Miscellaneous Renovations at Lincoln Elementary Performing Arts School.
Rationale

On June 8, 2009, the Board approved assigning Bravura, Inc. to prepare plans and specifications for the Media Center and Elevator (Project #520-9028).
 
On November 23, 2009, the Board approved assigning Bravura, Inc. to prepare plans and specifications for the Performing Arts Pavilion (Project #520-10016).
 
In order to facilitate the construction of both projects under a single prime contract, the Kentucky Department of Education has requested that both projects be combined under a single BG-1 form.

Submitted by: Michael A. Mulheirn

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the attached revised BG-1 form for $8,000,000, combining the scope of work for the (BG# 09-311) Media Center and Elevator with (BG# 10-171) Performing Arts Pavilion, New Elevator, and Miscellaneous Renovations at Lincoln Elementary Performing Arts School and authorize the Superintendent to withdraw the previously approved BG# 09-311 from the Kentucky Department of Education.

V.F. Approval of Project and BG-1 Form for Renovation Phase I at Eastern High School
Rationale

This extensive renovation will include the complete replacement of the HVAC system, fire alarm, security system, associated ceiling and lights, floor tile, painting, selected areas of roofing, and the addition of approximately 7,500 square feet of space for seven (7) standard classrooms and six (6) resource rooms or equivalent usage as needed for implementation and support of the proposed curriculum changes. In addition, the building will be enhanced with improved circulation routes, new entrance, relocated administrative areas, renovated media center, and an upgraded assembly/auditorium space. The facility will be altered as required to accommodate curriculum changes, code requirements, and overall function.

Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval. [KRS 160.290]

Submitted by: Mike Mulheirn

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the project and the BG-1 form for the Renovation Phase I at Eastern High School, for an estimated project cost of $25,900,500.00.

V.G. Approval of Bids and Revised BG-1 Forms
Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the following bids and revised BG-1 forms as presented in Agenda Items V.G.1. through V.G.7.

V.G.1. Approval of Bid and Revised BG-1 Form for 2010 Paving Package 1 at Various Schools
Rationale

The project will consist of the installation of a new asphalt drive, asphalt repair, resurfacing, and restriping at various school sites (Project #VAR-10021). On April 26, 2010, the Board approved assigning Facilities/Transportation Facility Planning Unit to prepare plans and specifications for this project.
 
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on May 25, 2010. See the attached bid tabulation for descriptions of Alternates #1 and #2. 

Submitted by: Michael A. Mulheirn

Attachments

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve awarding a contract to Flynn Brothers Contracting, Inc. for the low bid of $37,130; MAC Construction & Excavating, Inc. for the low bid of $6,000; and Riverside Paving & Contracting, Inc. for the low bid of $165,187 plus Alternate #1 in the amount of $26,900 and Alternate #2 in the amount of $9,900 for a total low bid of $201,987; and the revised BG-1 form in the amount of $257,373 for 2010 Paving Package 1 at Various Schools.

V.G.2. Approval of Bid and Revised BG-1 Form for 2010 Paving Package 2 at Various Schools
Rationale

The project will consist of the installation of a new asphalt drive, asphalt repair, resurfacing, and restriping at various school sites (Project #VAR-10022). 

On April 26, 2010, the Board approved assigning the JCPS Facilities/Transportation Facility Planning Unit to prepare plans and specifications for this project.

Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on May 26, 2010.  The bid tabulation is attached.

Submitted by: Michael A. Mulheirn

Attachments

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve awarding a contract to Flynn Brothers Contracting, Inc. for the low bid of $22,158; Riverside Paving & Contracting, Inc. for the low bid of $57,323; and the revised BG-1 form in the amount of 83,455 for 2010 Paving Package 2 at Various Schools.

V.G.3. Approval of Bid and Revised BG-1 Form for Concrete Repairs at Various Schools
Rationale

The project will consist of the repair or replacement of concrete walkways, steps, and porches at various school sites (Project #VAR-10023). 

On April 26, 2010, the Board approved assigning the JCPS Facilities/Transportation Facility Planning Unit to prepare plans and specifications for this project.

Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on May 27, 2010. The bid tabulation is attached.

Submitted by: Michael A. Mulheirn

Attachments

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve awarding a contract to AML, Inc. for the low bid of $21,458; E-Z Construction Co., Inc. for the low bid of $16,395; and the revised BG-1 form in the amount of $39,746 for Concrete Repairs at Various Schools.

V.G.4. Approval of Bid and Revised BG-1 Form for Stadium Bleacher Repairs at Fern Creek Traditional High School
Rationale

The project will include the retrofit of bleachers to close all openings 4” or greater from seating area, add guardrails, aisles, scrape, repaint, and close all open seat and foot board ends (Project #012-9024).

On February 9, 2009, the Board approved assigning the JCPS Facilities/Transportation Facility Planning Unit to prepare plans and specifications for this project.

Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on May 27, 2010. The bid tabulation is attached.

Submitted by: Michael A. Mulheirn

Attachments

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve awarding a contract to Toadvine Enterprises, Inc. for the low bid of $87,000 and the revised BG-1 form in the amount of $91,350 for Stadium Bleacher Repairs at Fern Creek Traditional High School.

V.G.5. Approval of Bid and Revised BG-1 Form for Stadium Bleacher Repairs at Iroquois High School
Rationale

The project will consist of the installation of foot and riser boards to existing bleachers, creation of aisles at existing stairs, and 42” guardrails (Project #335-9017).

On February 9, 2009, the Board approved assigning the JCPS Facilities/Transportation Facility Planning Unit to prepare plans and specifications for this project.

Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on May 26, 2010.  The bid tabulation is attached.

Submitted by: Michael A. Mulheirn

Attachments

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve awarding a contract to Toadvine Enterprises, Inc. for the low bid of $63,830 and the revised BG-1 form in the amount of $67,022 for Stadium Bleacher Repairs at Iroquois High School.

V.G.6. Approval of Bid and Revised BG-1 Form for Stadium Bleacher Repairs at Waggener Traditional High School
Rationale

The project will consist of the installation of foot and riser boards to existing bleachers, creation of aisles at existing stairs, and 42” guardrails (Project #051-9023).

On February 9, 2009, the Board approved assigning the JCPS Facilities/Transportation Facility Planning Unit to prepare plans and specifications for this project.

Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on May 26, 2010. The bid tabulation is attached.

Submitted by: Michael A. Mulheirn

Attachments

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve awarding a contract to Toadvine Enterprises, Inc. for the low bid of $52,900 and the revised BG-1 form in the amount of $55,545 for Stadium Bleacher Repairs at Waggener Traditional High School.

V.G.7. Approval of Bid and Revised BG-1 Form for a Boiler Replacement at the JCPS Gheens Academy
Rationale

The project will consist of the complete replacement of the heating system boiler and any associated piping (Project #143-10007).

On January 25, 2010, the Board approved L’Acquis Consulting Engineers to prepare plans and specifications for this project.

Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on June 1, 2010. The bid tabulation is attached.

Submitted by: Michael A. Mulheirn

Attachments

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve awarding a contract to CRI, Inc. for the low bid of $188,000 and the revised BG-1 form in the amount of $219,288 for a Boiler Replacement at the JCPS Gheens Academy.

V.H. Approval of Construction Change Orders
Rationale

The Kentucky Department of Education requires that all change orders shall be approved by local board action (702 KAR 4:160).

Change order descriptions are included in the attachment.

Submitted by: Michael A. Mulheirn

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the construction change orders included in the attachment.

V.I. Approval of Bids (Submitted by Purchasing Department)
Rationale

These items represent the lowest and/or best bid for each respective item and/or group of items. (KRS 45A.345-45A.460)
 
The proposals are public record and are on file for inspection in the Purchasing Department.
 
Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the bid tabulations for Lunchroom Commodities (School Delivery); Lunchroom Commodities (Warehouse Delivery); Lunchroom Commodities (Manufacturer's Only - Warehouse Delivery); Servicing of Automotive Parts Washers; Rubber Mulch and Borders for Playgrounds; Printing: Portfolio Folders; Shade Material; Vehicle Paint and Related items; Bakery Products; and Milk and Other Dairy Products.

V.J. Acceptance of Voucher Report
Rationale

This report will inform the Board of Education of the vouchers paid during the period of May 6, 2010, through May 21, 2010.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of vouchers paid during the period of May 6, 2010, through May 21, 2010.

V.K. Acceptance of Purchase Order Report
Rationale

This report will inform the Board of Education of the purchase orders issued during the period of May 6, 2010, through May 21, 2010.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of purchase orders issued during the period of May 6, 2010, through May 21, 2010.

V.L. Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

V.M. Approval of the Financial Report for the Period Ended April 30, 2010
Rationale

This report includes the following funds: General, Special Revenue, Capital Outlay, Building, Construction, Debt Service, Food Service, Day Care Operations, Adult Education, Tuition Preschool, and Trust and Agency.

The report fairly represents the financial activity of the Jefferson County Public School District through April 30, 2010, and is being submitted to the Board of Education pursuant to KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting.
 
Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the financial report for the period ended April 30, 2010.

V.N. Approval of an Electrical Easement for Bowen Elementary School
Rationale

Pursuant to the policies and procedures of the Jefferson County Public School District and in compliance with a formal request from LG&E, it is recommended that the easement be granted. The easement is to provide underground electrical service to Bowen Elementary School.

Approval of this recommendation will authorize the superintendent, or his designee, to sign the necessary agreement to implement the easement request.

Submitted by: Cordelia Hardin

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education grant an electrical easement as shown on the attached plat, to the Louisville Gas and Electric Company (LG&E), for Bowen Elementary School, 1601 Roosevelt Avenue, Louisville, Kentucky, 40242.

V.O. Acceptance of Donations
Rationale

Butler Traditional High School received $500 from Susan Woods. The funds will be used for a scholarship to a deserving student in memory of Larry Woods.
 
Central High School Magnet Career Academy received $2,000 from Speedway SuperAmerica, LLC to be used for scholarships for seniors that are participating in the Speedway Business Magnet.
 
Cochran Elementary School received $2,400 from the St. James Neighborhood Association. The funds will be used to purchase a bird sculpture by artist Keith Bradley that will be placed on the school grounds.
 
DuPont Manual High School received $7,400. The school received $1,000 from Smita Patel, $500 from Kentucky Science Olympiad, and $5,900 from the duPont Manual High School Alumni Association. The funds will be used to pay for traveling expenses for the Science Olympiad team to go to competition.
 
King Elementary School received $2,620 from the Louisville Theatrical Association. The funds will be used to pay for students and parents to attend a play at the Kentucky Center for the Arts.

Lincoln Elementary Performing Arts School received $1,500 from the Wood and Marie Hannah Foundation to be used to supplement the Reading Recovery program.

Submitted by:  DeVone Holt

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept donations totaling $16,420 for various schools.

V.P. Acceptance of Grants and Funding
Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept the grants and funding to various schools and departments as presented in Agenda Items V.P.1. through V.P.11.

V.P.1. Acceptance of ARRA-TANF Funds from KentuckianaWorks
Rationale

KentuckianaWorks has awarded the district $201,000 in funding received from a federal grant through the Office of Employment & Training and through the Commonwealth of Kentucky, Cabinet for Health & Family Services, which provide for expenditures to be made for various activities authorized by the American Recovery & Reinvestment Act (ARRA) through the Department of Health & Human Services and through the Commonwealth of Kentucky.

Grant funds will pay for training and/or employment for up to 500 youths ages 16-24 years of age who are determined to be eligible for ARRA-TANF services per federal guidelines. The grant period is from June 1, 2010, through September 30, 2010.

No additional staffing will be required to fulfill the terms of this agreement. No local matching funds are required.  

Submitted by: Dr. Bernard Minnis

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept American Recovery & Reinvestment Act-Temporary Assistance to Needy Families (ARRA-TANF) funds in the amount of $201,000 from KentuckianaWorks to provide summer employment for up to 500 summer youths 16-24 years of age and further recommend that the Board authorize the superintendent to sign the necessary agreements to receive these funds.

V.P.2. Acceptance of an Award from Amgen Inc.
Rationale

Amgen Inc. has awarded $5,000 to Agnes Adwell, a teacher at Luhr Elementary School. The funds will be used to purchase Science Math and the Right Technology (SMART) document cameras for selected classrooms.

Submitted by:  DeVone Holt

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept a $5,000 award from Amgen Inc.

V.P.3. Acceptance of a Sprint Character Education Grant
Rationale

The Sprint Foundation has awarded the district a $25,000 Sprint Character Education Grant to support the JCPS CARE for Kids Leadership Academy, a yearlong project which will build upon the experience of schools that piloted CARE for Kids (CFK) during the 2008-09 school year.
                                               
Grant funds will enable the school district, in consultation with the Center for Character and Citizenship at the University of Missouri-St Louis, to design and implement a CFK Leadership Academy for school teams consisting of the principal and two teachers from 20 elementary schools.
 
The project includes one-day training for principals and two all-day expert workshops for the leadership teams from each school that will be led by a national expert in the area of school culture and climate. The yearlong cohort experience will deepen the understanding of school culture and will guide principals and leadership teams in the development of site-specific implementation plans. The project will promote effective leadership and provide sustainability for CKF at each school site. 

Submitted by: Pat Todd

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept a $25,000 Sprint Character Education Grant to help fund the JCPS CARE for Kids Leadership Academy.

V.P.4. Acceptance of Grant from Lowe’s Charitable and Educational Foundation
Rationale

The Lowe’s Charitable and Educational Foundation through the Lowe’s Toolbox for Education grant has awarded $3, 000 to Atherton High School to be used to purchase materials for courtyard and campus grounds beautification and $5,000 to Portland Elementary School to be used to create a bird sanctuary to integrate environmental education across the curriculum.

Submitted by:  DeVone Holt

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept an $8,000 grant from the Lowe’s Charitable and Educational Foundation.

V.P.5. Acceptance of Funding from Louisville Metro Government for Newburg Weed and Seed Program
Rationale

Newburg Weed & Seed agrees to provide funding in an amount not to exceed $9,000 for the JCPS Adult and Continuing Education Department to provide customized education and pre-employment training for the Newburg Weed & Seed service area.

No additional staffing will be required to fulfill the terms of this contract, and no local matching funds are required.

Submitted by: Dr. Bernard Minnis

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept a contract for $9,000 from Louisville Metro Government via their U.S. Department of Justice Newburg Weed & Seed Grant and further recommends that the Board authorize the superintendent to sign the attached agreement to receive these funds.

V.P.6. Acceptance Of Supplemental Grant Funds for 21st Century Community Learning Centers
Rationale

The Kentucky Department of Education has awarded the district $326,348 to continue funding programs at four of the 21st Century Community Schools: Thomas Jefferson Middle, Okolona Elementary, Shelby Elementary, and Semple Elementary. The total funds include $6,500 to fund assessment work and pilot work with the National Summer Learning Center, as well as $20,000 for summer programs.
 
The project combines methods for increasing academic achievement and incorporates enrichment activities guided by the Kentucky Core Curriculum that will improve the in-school performance of a group of at-risk children.
 
The Centers will expend awarded funds to provide strategies that will improve the academic achievement of students scoring at grade level or below.

Submitted by: Pat Todd

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept a funding continuation of $326,348 from the Kentucky Department of Education to fund activities for the after-school learning centers at four schools.

V.P.7. Acceptance of a Grant from University of Louisville Enhanced First Steps Preschool Program for Middletown Elementary School
Rationale

The University of Louisville, through the Enhanced First Steps Preschool grant program, has awarded $2,500 to Middletown Elementary School. The school is a pilot program for children and families who have been identified for intensive interventions to improve social skills. 
 
The funds will be used to purchase materials to enhance instruction with at-risk children.

Submitted by:  DeVone Holt

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept a $2,500 grant from the University of Louisville Enhanced First Steps Preschool Program for Middletown Elementary School.

V.P.8. Acceptance of Grant from The Energy and Environment Cabinet
Rationale

The Energy and Environment Cabinet has awarded the district $35,000 in funding to partially support the creation of a crumb rubber baseball field at Pleasure Ridge Park (PRP) High School.

The field will be completed by December 31, 2010. The crumb rubber field will serve not only PRP sports teams and students but also the PRP community such as Valley Sports little league and baseball camps.

Submitted by: Joe Burks

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept a one-year grant from the Energy and Environment Cabinet in the amount of $35,000.

V.P.9. Acceptance of Grant for Kentucky School Boards Association School Energy Managers Project
Rationale

The Jefferson County Public School District has been proactive in the area of environmental and energy education. This grant will allow us to continue and expand our current efforts by providing professional development for our energy auditor, software upgrades to track and archive information, and funding for an incentive program for best performing and most improved schools as well as a part-time data clerk. 

Submitted by:  Mike Mulheirn 

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept a grant in the amount of $73,673 for energy plan support from the Kentucky School Boards Association School Energy Managers Project and further recommends that the Board authorize the superintendent to sign the attached agreement to implement the program.

V.P.10. Acceptance of the 2010 National School Lunch Program Equipment Assistance Grant
Rationale

As authorized under Public Law 111-5, the American Recovery and Reinvestment Act of 2009, the Kentucky Department of Education issued a Request for Applications to School Food Authorities participating in the National School Lunch Program to provide funds to purchase equipment used in preparing and serving meals.

JCPS School and Community Nutrition Services submitted a request for 15 hot cabinets for seven school kitchens. The request was recently approved.

Submitted by: Cordelia Hardin 

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept the 2010 American Recovery and Reinvestment Act Equipment Grant in the amount of $64,696.35.

V.P.11. Acceptance of the United States Department of Agriculture (USDA) Fresh Fruit and Vegetable Program Grants
Rationale

The USDA has awarded grants to provide fresh fruits and vegetables as afternoon snacks, three days per week, to 14 district elementary schools. These grants are designed to expand the variety of fruits and vegetables children experience; increase children’s fruit and vegetable consumption, and make a difference in children’s diets to impact their present and future health. 

The schools participating in this grant include Cochran, Dixie, Gilmore Lane, Hazelwood, Indian Trail, Maupin, Mill Creek, Minors Lane, Portland, Rangeland, Roosevelt-Perry, Slaughter, Wellington, and Young elementary schools. School and Community Nutrition Services will oversee the program.

Submitted by: Cordelia Hardin

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education accept Fresh Fruit and Vegetable Program grants totaling $338,349.64 from the United States Department of Agriculture and authorize the superintendent to sign the attached agreement.

V.Q. Approval of a Memorandum Of Agreement with YMCA of Greater Louisville for the Childcare Enrichment Program
Rationale

The Jefferson County Public School District and the Young Men's Christian Association of Greater Louisville (YMCA) have been jointly operating a Childcare Enrichment Program to assist parents with childcare needs by caring for children before and after school. The district currently operates 53 sites serving more than 9,700 children.

The attached memorandum of agreement assures our ability to continue our current program and allows for expansion if the student needs are apparent.

Submitted by: Pat Todd   

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the continuation of the agreement with the Young Men's Christian Association of Greater Louisville (YMCA) for the operation of the joint Jefferson County Public Schools/YMCA Childcare Enrichment Program.

V.R. Approval of Lease Agreement with Kentucky Exposition Center for the College And Career Expo
Rationale

Each year JCPS co-hosts the College and Career Expo. Students and parents are able to pick up brochures and other materials related to post-secondary educational choices. More than 200 colleges and universities are represented at the Expo.

The College and Career Expo for the 2010-11 school year will be Sunday, October 17, 2010, from noon until 5 p.m.

Submitted by Pat Todd

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the attached Lease Agreement with the Kentucky Exposition Center to accommodate the United Parcel Service (UPS) and Jefferson County Public School (JCPS) District College and Career Expo.

V.S. Approval of Contract for Full Participation between VHS, Inc. and Jefferson County Public Schools
Rationale

Under this contract, 50 high school students from Eastern High School and DuPont Manual High School will be able to choose a variety of elective courses from the VHS catalog, and two teachers will each provide course instruction for a VHS course. Each teacher will have to participate in NetCourse Instructional Methodologies (NIM) training, and one person from each school will go through Site Coordinator Orientation (SCO) training. The teacher from DuPont Manual High School has chosen to teach a stock investment course and the teacher from Eastern High School will teach advanced web design (Computer Science). 

Submitted by: Cary Petersen

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the attached contract between VHS, Inc. and the Board of Education of Jefferson County Public Schools (JCPS) for participation in the Company’s Virtual High School (VHS) program, including the provision of online professional development courses and VHS NetCourses for two high schools.

V.T. Approval of Technology Activity Report for Fiscal Year 2009
Rationale

This annual Technology Activity Report details the spending of Kentucky Education Technology System (KETS) funds and Other funds on technology. The report details how much money was spent on workstations, printers, file servers, software, hardware, network, personnel, and maintenance.  
 
The Kentucky Department of Education (KDE) requests this information in order to compare how the district is spending money in relationship to the money we received through the Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program. Once this report is approved by the Board, KDE will send the Offer of Assistance indicating the amount of money JCPS will receive for KETS.

Submitted by: Cary Petersen

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the attached FY09 Technology Activity Report.

V.U. Approval of the 2010-11 Local Education Agency General and Program Assurances and 2010-11 Projected Budget Allocations for State and Federal Programs
Rationale

Annually, the local board of education must approve general and program assurances regarding district operations. All pertinent information related to these assurances is available for review at the district’s central office by contacting the Accountability, Research, and Planning Department. 
 
Once approved, the district will send a declaration of compliance to the Kentucky Department of Education by June 30, 2010, in order to receive the federal and state projected allocations for the 2010–11 fiscal year. 

Submitted by: Dr. Robert J. Rodosky

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the attached 2010–11 Local Education Agency General and Program Assurances and the 2010-11 Projected Budget Allocations for State and Federal Programs.

V.V. Approval of Memorandum of Agreement for Summer Bus Transportation at Louisville Day Treatment Center
Rationale

The Department of Juvenile Justice has awarded the district $55,818 to provide bus transportation for youths who attend the summer session and extended day sessions at the Louisville Day Treatment Center during the 2010-11 school year.

Submitted by: Pat Todd 

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the Memorandum of Agreement with the Department of Juvenile Justice for $55,818 to provide bus transportation for youths who attend the summer program at the Louisville Day Treatment Center and further recommends that the Board authorize the Superintendent to sign the attached agreement.

V.W. Approval of Teenage Parent Program Health Services Agreement with University of Louisville
Rationale

University of Louisville School of Medicine, Department of Family Medicine and Geriatrics, will provide prenatal, family planning, and pediatric services at South Park and Westport Teenage Parent Programs (TAPP).  This agreement covers all associated costs for these services.

Submitted by: Joe Burks

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve the attached Teenage Parent Program Health Services Agreement with the University of Louisville, Department of Family and Geriatric Medicine, for the South Park and Westport Teenage Parent Program sites.

V.X. Approval of 2010-11 ARRA Grants for Head Start and Early Head Start Expansion and Training Proposals
Rationale

The Jefferson County Public School District is the grantee for operating the Head Start/Early Head Start Program. If awarded by the US Department of Health and Human Services Administration for Children and Families, the funds will be used to continue the expansion of the Head Start Program from the current enrollment of 1,690 to 1,741 and the Early Head Start Program from 72 to 172. This will continue services to an additional 51 income eligilble children in Head Start and 80 children and 20 pregnant women in Early Head Start for Year II of the ARRA Head Start/Early Head Start Expansion and Training Grants.

Head Start/Early Head Start will continue to coordinate services with district health, nutrition, transportation, Exceptional Child Education, and community agencies.

Submitted by:  Amy Dennes

Recommended Motion

Superintendent Sheldon Berman recommends the Board of Education approve the submission of the 2010-11 American Recovery and Reinvestment Act (ARRA) Head Start Expansion Proposal in the amount of $377,837, Head Start Training in the amount of $7,557, Early Head Start Expansion in the amount of $1,389,356, and Early Head Start Training in the amount of $36,246.

V.Y. Approval of a Memorandum of Agreement with the Kentucky Department of Education for a Reading First Coach
Rationale

The Kentucky Department of Education has awarded the district $36,773 in carryover funds and extended the contract period from July 1, 2010, through September 30, 2010, to fund a Reading First coach to work with the elementary schools that receive Reading First grants.
 
The Reading First coach provides consultative services, professional development, and technical assistance to Reading First schools in the district. The coach works directly with the school-based Reading First coaches to strengthen reading curriculum, instruction, and assessment programs grounded in scientifically based reading research.  
                                                
Reading First is a federally funded grant. Grant funds will cover salary and fringe benefits, travel expenses, supplies, and other costs incurred by the coach.

Submitted by:  DeVone Holt

Attachment

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education approve a Memorandum of Agreement for $36,773 with the Kentucky Department of Education for a Reading First Coach and authorize the superintendent sign same.

V.Z. Approval of Preliminary Memorandum of Understanding with the University of Louisville to Support a Promise Neighborhood Planning Grant Application
Rationale

The Promise Neighborhood initiative, a newly established grant by the U.S. Department of Education, is intended to serve as a poverty prevention plan with education as its centerpiece. The initiative requires that communities establish a continuum of services that are synchronized in a way that students who live in strategically identified, distressed neighborhoods successfully transition into every phase of the “cradle to college and career” pipeline.
 
The University of Louisville has been selected by a local committee to serve as the lead organization to submit and manage the Promise Neighborhood planning grant, which requires that all participating partners commit to a preliminary Memorandum of Agreement that establishes their rules of engagement.
 
The University of Louisville must complete the agreement prior to the June 25, 2010, deadline for application submission.  
 
If the University of Louisville secures the Promise Neighborhood planning grant, the agreement will commit Jefferson County Public Schools (JCPS) to: 

  1. Provide personnel support from the Office of the Special Assistant to the Superintendent to participate in a one-year planning process in anticipation of a subsequent full implementation grant;
  2. Adhere to rules of engagement among the participating agencies that are designed to facilitate a healthy spirit of cooperation; and
  3. Provide an in-kind contribution toward the required $250,000 grant match that will be used in the planning process to identify strategies and test tools that link the Promise Neighborhood efforts to the academic and performance goals of schools in the 40212 zip code.
Submitted by:  DeVone Holt

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education authorize the superintendent to enter into a preliminary Memorandum of Agreement with the University of Louisville to support a Promise Neighborhood planning grant application.

VI. Action Items
VII. Discussion Items
VII.A. Report On Progress in the Development of the One Community, One Nation K-5 Social Studies Curriculum
Rationale

Substantial progress has been made in the development of the anticipated K-5 social studies curriculum, One Community, One Nation (OCON), during the 2009-10 academic year. With funding support from J. P. Morgan Chase & Company, the Curriculum Development Team (CDT) completed the grades three and four curricula, now ready to be piloted in the 2010-11 academic year.  
 
The broad guiding or essential question in the third grade — How do people make effective and responsible community decisions and improvements that benefit the common good? — shapes third-grade students’ learning for the entire year. That curriculum is divided into six units. Students do the following:
 

  • examine the concept of community;
  • analyze and practice seven civic dispositions;
  • consider the role of local and Kentucky government in addressing problems;
  • study how individuals and organizations in Kentucky make a positive difference
  • create an action plan involving a community partner that shapes a classroom learn-and-serve project; and
  • showcase in a culminating “Make a Difference” fair their efforts to make a positive difference in their community.

At the fourth grade, the essential question framing the year’s work — What has enabled the United States to overcome obstacles and history in order to expand the civil and human rights of people in the United States? — informs an eight-unit curriculum. Using this question, fourth-grade students consider American societies before Columbus’ arrival and then examine the people, institutions, and actions that have steadily facilitated the expansion of rights to varied subgroups, e.g., religious groups, slaves, women, and the disabled from the colonial period to the present.
 
After several weeks at the beginning of the 2009-10 school year in which the expanded and re-formed Curriculum Development Team became familiar with each other, practiced lesson writing, and studied the task with which it was charged, the team broke into two separate teams, one writing the third-grade curriculum and the other the fourth. All year, the entire team participated in professional development activities to enhance their work, e.g., CARE for Kids, cultural competence training, a Kentucky Council for the Social Studies conference, the National Council for the Social Studies annual conference, service-learning, etc.
 
As both teams’ work took shape, the vetting and revision process was ongoing. It involved the critiquing of lessons by a variety of external reviewers: members of a Core Review Team; U of L scholars; Judy Schroeder of Metro United Way; Aukram Burton of JCPS’ Department of Diversity, Equity, and Poverty Programs; and many others, including Gheens-based personnel, the writers themselves, and editors.
 
Five schools agreed to field test both the third- and fourth-grade curricula.  Approximately 30 classrooms will engage in these field tests, 15 in the third grade and 15 in the fourth grade. The elementary schools participating in the pilot phase are Dixie, Kennedy, Laukhuf, Minors Lane, and Wilder. Participating teachers in those schools will undergo intensive summer professional development to orient them to the new curriculum. In addition, they will engage in four pullout days of professional development over the course of the field-test year and six afternoon sessions. Resource teachers involved in the writing of these new curricula will assist in the implementation of One Community, One Nation during the course of the year and use feedback and observation to further refine the lessons.
 
Evaluation of the field test will be handled by the JCPS Department of Accountability, Research, and Planning. Dena Dossett and Judi Vanderhaar will implement the evaluation plan, which has three objectives: 
  1. to understand implementation dynamics prior to and throughout the school year that will aid in the identification of successes and barriers and effective strategies for replication in other settings;
  2. to assess the impact of the training and implementation on teacher outcomes, perceptions and experiences; and
  3. to ascertain the impact of the program on participating student outcomes, perceptions and experiences.

An extensive project, OCON holds the promise of transforming how the social studies are taught in Jefferson County. Its basic premise is that through active learning, inquiry-based instructional strategies, and a service-learning methodology, students can study in an engaging way meaningful dimensions of their world. In the process, they will exercise choice and voice, become connected to their community, address local problems, and learn how to make a difference toward building a better world. 
 
In addition, the curriculum is designed to increase students’ confidence in their academic abilities. Such confidence will be accomplished through a curriculum grounded in a safe, affirming, challenging, and supportive classroom culture and tied to required academic expectations in the state of Kentucky. In addition, this curriculum will address the empowerment gap experienced by many urban children.  It will foster in-class reflection and critical thinking about important ethical concerns and social realities. It will also cultivate an awareness of the meaning and value of community. Finally, it will promote respect for cultural diversity and civic engagement in the pursuit of civil and human rights and the common good.

Submitted by: Paul Graseck

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education receive a report on progress in the development of the K-5 social studies curriculum, One Community, One Nation.

Actions Taken

Order #98 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education receive a report on progress in the development of the K-5 social studies curriculum, One Community, One Nation. passed with a motion by Mrs. Linda Duncan and a second by Mr. Stephen Imhoff.

VII.B. Report on Formative Assessment Initiative
Rationale

The district's Comprehensive District Improvement Plan (CDIP) calls for teachers to "apply a diagnostic approach to teaching and learning (Goal 1; Strategy 3)." To help teachers achieve this goal, the district has partnered with the Kentucky Department of Education and the Assessment Training Institute to provide school teams with professional development on formative assessment. The professional development that school teams have received focuses on assessment for learning instead of assessment of learning.

This report will explain the difference between both concepts, summarize progress made this past year, and present the results of an evaluation of the first group of schools to receive the training.

Submitted by: Dr. Robert J. Rodosky

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education receive a report on the progress of the Formative Assessment Initiative that is taking place in the district.

Actions Taken

Order #99 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education receive a report on the progress of the Formative Assessment Initiative that is taking place in the district. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Stephen Imhoff.

VII.C. 2009–10 Board of Education Discussion Agenda Planning Calendar
Rationale

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the board and administrative staff. The list includes activities for discussion during this fiscal year. It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities. 

Attachments

Recommended Motion

Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2009–10 fiscal year.

Actions Taken

Order #100 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2009–10 fiscal year. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Stephen Imhoff.

VIII. Board Reports/Requests
IX. Persons Requesting to Address the Board on Non-Agenda Items
Rationale

Each speaker is allowed three minutes to address the Board. At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  At the end of three minutes, the bell will sound twice, indicating that your time is up.

X. Executive Session (If Needed)
XI. Adjournment
Recommended Motion

A recommendation to adjourn the June 14, 2010, meeting of the Jefferson County Board of Education at 9:08 p.m.

Actions Taken

Order #101 - Motion Passed:  A recommendation to adjourn the June 14, 2010, meeting of the Jefferson County Board of Education at 9:08 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.