This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

In accordance with Board Policy 01.41 Board Organizational Meeting, the Board shall conduct an organizational meeting at its first regular meeting in January. 

At this meeting, the Board shall elect a Chairperson and a Vice-Chairperson from among its members.

The duties and responsibilities of the Board Chairperson and Vice-Chairperson are set forth in Board Policy 01. 411. The Chairperson of the Board shall preside at all meetings of the Board and shall have a vote on motions placed for action before the Board. She or he shall sign such documents on behalf of the Board as may require signature. The Chairperson shall represent the Board in deliberations with other boards, districts, or agencies unless another member of the Board is so designated.

The Chairperson shall perform all duties required by the Kentucky Revised Statutes and shall perform such other duties as may be prescribed by action of the Board.

In the event that the Chairperson of the Board is absent from any meeting of said Board, the Vice-Chairperson of the Board shall act as Chairperson. In the event that both are absent, the Board shall designate another member of the Board to act as temporary chairperson.

If for any reason the Office of the Chairperson becomes vacant, the Vice-Chairperson shall act as Chairperson until a new Chairperson is elected. A new Chairperson shall be elected on or before the second regular organizational meeting date following the vacancy and shall serve until the first regular meeting in January.

Order #2023-4 - Motion Passed:  The nomination of Ms. Diane Porter to serve as Chairperson of the Jefferson County Board of Education for 2023 passed with a motion by Mrs. Linda Duncan.

In accordance with Board Policy 01.41 Board Organizational Meeting, the Board shall conduct an organizational meeting at its first regular meeting in January. 

At this meeting, the Board shall elect a Chairperson and a Vice-Chairperson from among its members.

As set forth in  Board Policy 01.411 Duties and Responsibilities of the Chairperson and Vice-Chairperson, in the event that the Chairperson of the Board is absent, the Vice-Chairperson shall perform all duties of the Chairperson.

Order #2023-5 - Motion Passed:  The nomination of Dr. Corrie Shull to serve as Vice-Chairperson of the Jefferson County Board of Education for 2023 passed with a motion by Mrs. Linda Duncan.

Order #2023-6 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.

Karsen Taylor is a fifth-grade student at Stopher Elementary School who has been cast in the national production of HITS! The Musical. 

Karsen has been singing since she was three years old and dreams of being an actress and singer with her own television show. Not only is she a talented singer and actress, she is a great student and is in the advanced program at Stopher. 

HITS! The Musical! is made up of performers ages 10 to 22. Karsen is one of 29 people selected for the show after a nationwide search of more than 7,000 performers.

The national tour begins March 1 and will stop in 48 different cities throughout the country. 

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends recognizing Stopher Elementary School student Karsen Taylor for being cast in the nationwide production of HITS! The Musical!

Three duPont Manual High School students have won the Congressional App Contest. Sai Javvadi, Prasit Dhungyel, and Nathan Anil designed computer apps and submitted their designs to Congress. Winners were chosen from each state. The duPont Manual students’ design was selected as the winner for Kentucky. 

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends recognizing duPont Manual High School students Sai Javvadi, Prasit Dhungyel, and Nathan Anil for winning the Congressional App Contest.

The Jefferson County Public School (JCPS) District joins Kentucky’s public school districts to mark the state’s observance of January as National School Board Recognition Month. This is a time for students, parents, staff, and the community to join together to honor the outstanding leadership, dedication, and contributions of our school board members.

Members of the Jefferson County Board of Education work collaboratively with businesses, organizations, parents, and community members to offer school programs that enhance the educational experience of all children and move students to a higher level.

Board members work tirelessly to ensure a successful learning environment and prepare all JCPS students to graduate college- and career-ready. They are committed to meeting the diverse educational needs of all children and to empower them to become competent, productive contributors to a democratic society and an ever-changing world.

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends recognizing the Jefferson County Board of Education in observance of National School Board Recognition Month.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 1 17 23 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for January 17, 2023.

Order #2023-7 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for January 17, 2023. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mr. Joseph Marshall.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the December 13, 2022, meeting are presented for your review and approval.

Attachment

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the December 13, 2022, meeting.

Order #2023-8 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the December 13, 2022, meeting. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

As required by regulation, School Allocation Standards are being submitted for the Board's approval. After approval, these standards become policy per 702 KAR 3:246, sections 4, 5, and 6. Sections 4 and 5 provide for the allocation of certified staff and classified staff respectively. 

The classroom teacher allocation for each school will be provided as described in the School Allocation Standards for Fiscal Year 2023-2024.  The JCPS Needs Index provides a student-weighted approach to the equitable funding of elementary, middle, and high schools.

The allocation to school councils for operational provisions is provided within these standards according to Section 6 of the same regulation. Section 6 per pupil allocation for all schools will be based on the required 3.5% of the current SEEK base per pupil allocation. 

Section 7 specific board allocations are also identified within the School Allocation Standards.

Submitted by: Cordelia Hardin

Attachment

• FY24 School Enrollment Projections _ School Allocation Standards
• JCPS Allocation Standards FY23-24 FINAL Jan 23

Superintendent Martin Pollio recommends the Board of Education approve the School Allocation Standards for Fiscal Year 2023-24.

Order #2023-9 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the School Allocation Standards for Fiscal Year 2023-24. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

District student enrollment projections and individual school enrollment projections are reviewed and revised annually and reported to the members of the Board of Education for approval. 

The review and Board approval ensure that District staff can appropriately plan for staffing of schools, adequate budgeting, and student programming for K-12. There are also separate projections for Exceptional Child Education Self-Contained and Early Childhood Education classes that are funded and staffed separately and differently from the K-12 program.

The projections are based on District and school enrollment history and trends, population changes throughout the county, birth rates, and optimal capacities. Sources for this data include the Kentucky Bureau of Vital Statistics, the Jefferson County Planning and Zoning Commission, the Plan 2040 for Louisville Metro, the Kentucky State Data Center, and the U.S. Census Bureau. 

Submitted by: Chris Perkins

Attachment

• 2023-24 Projected Enrollments
• FY24 School Enrollment Projections _ School Allocation Standards

Superintendent Martin Pollio recommends the Board of Education accept the 2023-24 Student Enrollment Projections.

Order #2023-10 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education accept the 2023-24 Student Enrollment Projections. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Ms. Sarah McIntosh.

KRS 160.470(6)(a) requires that each district board of education shall, on or before January 31st of each year, formally and publicly examine detailed line-item estimated revenues and proposed expenditures for the subsequent fiscal year. State law requires that the local board review the Draft Budget by January 31st of each year.

Submitted by: Cordelia Hardin

Attachment

• FY24 JCPS_Draft_Budget Jan 9_Final

Superintendent Martin Pollio recommends the Board of Education receive the General Fund Draft Budget for Fiscal Year 2023-24.

Order #2023-11 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the General Fund Draft Budget for Fiscal Year 2023-24. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

On June 1, 2022, the Board approved a comprehensive JCPS School Choice Plan. Preparation for the School Choice implementation for the 2023-2024 school year was initiated at the time the plan was approved.

Broadly, there are three main components of the plan:

• Dual Resides and Feeder Patterns - How students are assigned to schools based on their home address.
• Choice Zone Support Plan - How the District will provide support to high-need schools to ensure all students get the support they need to succeed and thrive.
• Magnet Strategy – How the District will expand choices aligned to student interest and create exciting, engaging learning communities to serve a diverse set of students.

During the 2023-2024 school year, incoming kindergarten, 6th-, and 9th-grade students in the Choice Zone will have to make a close-to-home or far-away selection to receive a school assignment. Although, incoming kindergarten students have always had to complete applications this was the first year that middle and high school students were required to complete an application. The Board will receive an update on current implementation efforts regarding the School Choice application period that will include data on School Choice outreach, on-time applications, Choice Zone selections, and magnet applications.

Submitted by: Robert Moore

• School Choice Update Jan 17

Superintendent Martin Pollio recommends the Board of Education receive the update on the School Choice Plan implementation.

Order #2023-12 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the update on the School Choice Plan implementation. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.

Order #2023-13 - Motion Passed:  A motion to approve the Consent Calendar minus X.R.2. Recommendation for Approval of Interagency Agreement with the Department of Juvenile Justice to Provide Educational Services passed with a motion by Mr. Joseph Marshall and a second by Dr. Christopher Kolb.

Order #2023-14 - Motion Passed:  A motion to approve consent item X.R.2. Recommendation for Approval of Interagency Agreement with the Department of Juvenile Justice to Provide Educational Services passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

• CERTIFIED LEAVES 2023-01-17

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

Attachment

• PERSONNEL ACTIONS 2023-01-17

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

• Summary of Organizational Changes 01 17 23

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• ACADEMIC SCHOOLS 2023-01-17

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• OPERATIONS SERVICES 2023-01-17

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• TECHNOLOGY DIVISION 2023-01-17

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

This is a report of field trip requests submitted to the Board of Education on January 17, 2023.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Chris Perkins

Attachments

• FIELD TRIPS 1-17-23 APPROVED BY THE SUPERINTENDENT
• FIELD TRIPS 1-17-23 BY SCHOOL

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will consist of sitework for a parking area in the front of the building for visitors.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Highland MS - Front Entrance Parking

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Mindel Scott as the architect/engineer, and the BG-1 form for the Front Entrance Parking at Highland Middle School, for an estimated project cost for $850,000.

This project will consist of interior renovations to create an entry vestibule at the main front of building.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Highland MS - New Front Entry Vestibule

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of K. Norman Berry Associates Architects and Environmental Concerns (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the New Front Entry Vestibule at Highland Middle School, for an estimated project cost for $150,000.

This project will consist of removing the existing wood gym floor, abating the mastic underneath, and installing a new gym floor and striping.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 J. Graham Brown School - Gym Floor Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Pickett Passafiume Architects and Environmental Concerns (Asbestos Abatement Only) as the architect/engineer, and the BG-1 form for the Gym Floor Replacement at J. Graham Brown School, for an estimated project cost for $281,900.

This project consists of the replacement of 143 roof squares.

On November 15, 2022, the Board of Education approved McCulloch Associates Architect to prepare plans and specifications for Project 23-224.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 20, 2022.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Central HS MCA - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Geoghegan Roofing for Partial Roof Replacement at Central High School Magnet Career Academy for the low base bid of $418,757; accept Alternate 1 for a total bid of $428,037; and approve the attached revised BG-1 form for $484,000.

This project consists of the renovation of all building restrooms to support students with multiple disabilities.

On July 19, 2022, the Board of Education approved Potter Architects to prepare plans and specifications for Project 23-008.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 6, 2022. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Churchill Park School - Handicap Restroom Renovations

Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Handicap Restroom Renovation at Churchill Park School for the low base bid of $931,000; reject Alternate 2; accept Alternate 1 for a total bid of $931,000; and approve the attached revised BG-1 form for $1,067,000.

This project consists of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.

On July 19, 2022, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 23-007.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 14, 2022.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Olmsted Academy South - Window Replacement Ph II

Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Window Replacement Phase II at Olmsted Academy South for the low base bid of $449,000; reject Alternate 1; and approve the attached revised BG-1 form for $528,000.

This project consists of the replacement of 317 roof squares.

On June 22, 2021, the Board of Education approved Patrick D. Murphy Co., Inc. Architects to prepare plans and specifications for Project 22-023.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 1, 2022.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Trunnell ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to American Roofing & Metal Co. for Partial Roof Replacement at Trunnell Elementary School for the low base bid of $709,287; and approve the attached revised BG-1 form for $798,500.

On April 16, 2019, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 19-287.

On February 11, 2020, the Board approved awarding a contract to EH Construction, LLC as the low bidder.

Pickett Passafiume Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• BG-4 Academy @ Shawnee - Phase I HVAC Renovation BP I

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Phase I HVAC Renovation – Bid Package I at the Academy @ Shawnee for a total construction cost of $37,109,751.81.

On December 13, 2022, the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Maupin ES - Window Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Window Replacement at Maupin Elementary School.

On November 15, 2022, the Board of Education approved the contract completion and BG-4 form for American Roofing & Metal Co., Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Newcomer Academy - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Newcomer Academy.

On November 15, 2022, the Board of Education approved the contract completion and BG-4 form for Parco Constructors Group, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Waller Williams @ Riverport - Window Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Window Replacement at Waller-Williams at Riverport.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Change Orders and Descriptions 1-17-23

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

This project is a contract for the incidental removal of asbestos and lead as it relates to found conditions in minor construction projects for the Fiscal Year 2023-2024.

On December 14, 2021, the Board of Education awarded a contract to Romac, Inc. for the Asbestos and Lead Maintenance Contract at Various Schools with an option to renew by both parties for an additional one-year term. The contract will expire on December 15, 2023.

The price contract is required in order to comply with the school district’s AHERA (Asbestos Hazard Emergency Response Act) management plans. Compliance with the management plans began on July 9, 1989. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• 901XI 2023-24 Asbestos & Lead Maintenance Contract - Renewal

Superintendent Martin Pollio recommends the Board of Education renew the contract to Romac, Inc. for the 2023-2024 Asbestos and Lead Maintenance Contract at Various Schools not to exceed $180,000 based on the low average multiplier with a 7 percent increase.

The Energy Efficient Commercial Buildings Tax Deduction is a special financial incentive created by the Energy Policy Act of 2005 and designed to reduce the initial cost of investing in energy-efficient lighting and other building systems via an accelerated tax deduction.

If the building is a publicly owned building, the person who created the technical specifications for installation of the energy-efficient property can claim the CBTD, according to IRS Notice 2008-40.

The tax credit expired on December 31, 2017, but was re-instated in December 2019, and then made permanent for projects placed in service after December 2020.

The projects directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends that the Board of Education approve a request from Pickett Passafiume Architects that would allow them to apply for the Commercial Buildings Tax Deduction under the Energy Policy Act of 2005 for the New Elementary School – Newburg Area, to be split with BCCLT, Inc.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.

Submitted by: Cordelia Hardin

Attachments

Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendments.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments 

• List of Contracts 01.17.23
• 01 Jerald Henry Smith
• 02 2 Revolutions - Amendment to PSC
• 03 Paul Emerich France - Wheeler Elementary
• 04 Paul Emerich France - Portland Elementary
• 05 Collaborative for Teaching Learning - Amendment to PSC
• 06 JS Educational Coaching - Carter Traditional
• 07 Edward Alexander dba KA Productions

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This summary includes all professional services contracts approved as of July 1, 2022, and supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.

Submitted by: Cordelia Hardin 

Attachment

• Summary of Professional Services Contracts 22-23 - 01.17.23

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachments 

• Notes of Interest - October 2022
• October 2022 Board Financial Report

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended October 31, 2022.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Cordelia Hardin

• Orders of the Treasurer - Invoice Report 11.28.22 - 01.01.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of November 28, 2022, through January 1, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachments

• Orders of the Treasurer - PO's by Department 11.28.22 - 01.01.23
• Orders of the Treasurer - PO's by Vendor 11.28.22 - 01.01.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of November 28, 2022, through January 1, 2023.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Orders of the Treasurer - Vouchers 11.28.22 - 01.01.23

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of November 28, 2022, through January 1, 2023.

This is a report of donations and small grants submitted to the Board of Education on January 17, 2023.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

Attachment

• Donations and Small Grants Report January 17 2023

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $359,264.94 to be used as stated in the attachment.

Louisville Metro donated $7,000 to support the Youth Service Center at Southern High School.

Submitted by: Cordelia Hardin

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $7,000 from Jefferson County Public Education Foundation to be used as stated in the rationale.

Health & Safety and Equity are two of the guiding principles for JCPS operations. The pandemic has resulted in a lack of access to health care for many children. During the 20-21 school year only 15 percent of students in Kindergarten had the required dental screening. Prior to the pandemic only 50 percent of students typically completed this required screening. According to Attendance Works, an organization that provides support to schools to improve student attendance, ongoing pain, along with associated trouble eating and sleeping, makes oral health one of the leading causes of chronic school absenteeism among young students. In partnership with JCPS School Health Services and District FRYSCs, Big Smiles Kentucky, PSC will support access to health care and student attendance by providing dental screening and treatment services for those children having difficulty accessing care.

The District is not providing matching funds for this project and there is no cost to JCPS.

Submitted by: Robert Moore

Attachment

• MOA - Big Smiles Dental

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of agreement with Big Smiles Kentucky PSC. and authorize the superintendent to sign the same.

Students will be provided educational services of high-yield instructional practices and evidence-based curriculum by certified teachers to incarcerated students. These services include High School curriculum, opportunities for General Equivalency Diploma preparation, and Special Education services. 

This agreement supports Vision 2020 strategies 1.1.3. Provide equitable access.

Submitted by: Robert Moore

Attachment

• Interagency Agreement-DJJ Juvenile Detention Center

Superintendent Martin Pollio recommends the Board of Education approve the attached Interagency Agreement with the Department of Juvenile Justice and authorize the superintendent to sign same.

In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with Jefferson Community and Technical College regarding student placement. This agreement is to be effective for the 2022-2023 school year.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Student Placement Agree JCTC 2023

Superintendent Martin Pollio recommends the Board of Education approve the attached Student Placement Agreement with Jefferson Community and Technical College and authorize the superintendent to sign the same.

The Jefferson County Board of Education and Jefferson County Teachers Association mutually and in good faith agree that the initial staffing of Echo Trail Middle School will follow the process outlined in the attached agreement.

Submitted by: Dr. Aimee Green-Webb

Attachment

• JCTA MOA ECHO TRAIL MIDDLE

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Jefferson County Teachers Association and authorized the superintendent to sign same.

The Jefferson County Board of Education and Jefferson County Teachers Association mutually and in good faith agree that the initial staffing of the New Middle School of West Louisville will follow the process outlined in the attached agreement.

Submitted by: Dr. Aimee Green-Webb

Attachment

• JCTA MOA NEW MIDDLE SCHOOL OF WEST LOUISVILLE

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Jefferson County Teachers Association and authorized the superintendent to sign same.

The terms of the attached Memorandum of Agreement with the Jefferson County Teachers Association (JCTA) provide changes to the language in the Collective Bargaining Agreement (CBA) Article 33,(future 34)

Submitted by: Dr. Aimee Green-Webb

• JCTA MOA Article 33 34 January 2023

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Jefferson County Teachers Association.

Through the Kentucky Department of Education Office of Career and Technical Education, Kentucky Medicaid Nurse Aide Program and the Christian Health Center Louisville Training Site, students at Central High School in the pre-nursing pathway can complete clinical hours required for program completion and certification.

This work supports Vision 2020 Strategies: 1.1.2, 1.1.4, and 1.1.7.

Submitted by: Robert Moore

Attachment

• MOA - KDE - Christian Care Communities

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education Office of Career and Technical Education and Christian Care Communities, Inc and authorize the superintendent to sign same.

The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers (FRYSC) which are intended to promote and coordinate the flow of community resources and support to families and youths. This modification is impacting a few districts that are working on a project with The Department for Public Health. The modification does not impact Jefferson County; however, we are on a multi-provider contract, and a new signature is needed.

Submitted by: Robert Moore

Attachment

• Contract Modification - KDE - FRYSC FY23-24

Superintendent Martin Pollio recommends the Board of Education approve the attached Contract Modification with the Kentucky Department of Education for Family Resource and Youth Services Centers.

Diversity, Equity, and Poverty (DEP) will lease approximately 600 square feet of space located at 124 North First Street for program space.

The effectiveness of the Lease, the entering into the Lease, and all terms and conditions of the Lease are subject to approval by the Kentucky Department of Education (KDE) and Jefferson County Board of Education (JCBE). KDE has approved the lease and that approval letter is attached.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Roots-101 AAMC Sublease Agreement

Superintendent Martin Pollio recommends the Board of Education approve the attached Sublease Agreement with Roots-101 African American Museum Corporation, as sublandlord, and authorize the superintendent to sign same.

T-Mobile will provide SIM cellular in a standby network device (Cradlepoint) and will act as a failover solution. Failover is a backup operational mode that automatically switches to a standby network if the primary system fails or is shut down for servicing. If there is an internet outage in the school, staff will continue to be able to access data services for critical systems, as well as, phone services.

This project aligns with Vision 2020 strategy 1.1.3- Provide equitable access. The total cost is $51,000 for a two-year period.

Submitted by: Dr. Kermit Belcher

Attachment

• T-Mobile for Education EmpowerED Agreement

Superintendent Martin Pollio recommends the Board of Education approve the attached EmpowerED Agreement with T-Mobile and authorize the superintendent to sign same.

In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with The Trustees of Indiana University regarding student placement. This agreement is to be effective for the 2022-2023 school year.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Student Placement Agree-The Trustees of Indiana Univ

Superintendent Martin Pollio recommends the Board of Education approve the attached Student Placement Agreement with The Trustees of Indiana University and authorize the superintendent to sign the same.

In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with The Trustees of Indiana University regarding student teaching. This agreement is to be effective for the 2022-2023 school year.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Student Teacher Agreement - The Trustees of Indiana Univ.

Superintendent Martin Pollio recommends the Board of Education approve the attached Student Teacher Agreement with The Trustees of Indiana University and authorize the superintendent to sign same.

Dr. Randy Whetstone, College of Education and Human Development (CEHD), was awarded a Gheens mini-grant through the University of Louisville Office of Community Engagement to implement the Black Male EDquity Network (BMEN) program at Wellington Elementary School for 4^th and 5^th-grade students. While the program is geared toward male students of color, the program will be open to all male students, subject to programmatic capacity limitations.

BMEN provides the curriculum, Emerging Generations Z & A: African American Male Youth Development Phenomenon for males of color, grades K-12.

There is no financial obligation to the District and no obligation beyond the end date of the agreement, June 30, 2023.

Submitted by Robert Moore

Attachment

• MOA - University of Lou Research Foundation - BMEN

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville and authorize the superintendent to sign same.

Discovery Education Inc. will provide the Mystery Science Software which allows students to participate in hands-on, inquiry-based STEM-engineer design activities. 

This Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. 

Submitted by: Robert Moore

Attachment

• DPA - Discovery Education - Mystery Science

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Discovery Education, Inc. and authorize the superintendent to sign the same.

Engage XR Holdings is a virtual reality software that allows hands-on experiences to students that otherwise do not have the opportunity. 

This Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. 

Submitted by: Robert Moore

Attachment

• DPA - Engage XR Limited

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Engage XR Holdings and authorize the superintendent to sign same.

Follett School Solutions, Inc. will provide access, via their Destiny Discover application, to electronic books for JCPS students at any school that has purchased electronic books and audiobooks from Follett School Solutions, Inc. Access to electronic books will improve and support student literacy, and help students progress toward reading proficiency.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Follett School Solutions, Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement.

Submitted by: Robert Moore

Attachment

• DPA - Follette School Solutions - Destiny Discovery

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Follett School Solutions, Inc. and authorize the superintendent to sign same.

Imagine Learning’s Robotify software promotes critical thinking skills and engages learners in real-time problem-solving. Students learn coding through an interactive web-based program that focuses on controlling robots. This work supports Vision 2020 strategies 1.1.4 and  2.1.2. It also provides support for improving teaching and learning to accelerate student growth. This contract will provide professional development services to ensure implementation with fidelity of Imagine Learning Robotify for all Title I schools.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Imagine Learning Robotify and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement.

Submitted by: Robert Moore

Attachment

• DPA - Imagine Learning Robotify

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement for Imagine Learning, Robotify and authorize the superintendent to sign same.

The purpose of this agreement is to delineate the operational guidelines for sharing data between the Louisville Free Public Library and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement and the establishment of a password-protected data sharing hub. All procedures and processes will be FERPA compliant. 

This agreement will allow JCPS to share student-level data with the Louisville Free Public Library in order to provide JCPS students with access to Louisville Free Public Library resources through Louisville Free Public Library Powerplus accounts and cards. 

This work supports Vision 2020 strategies 1.1.5 Improve Student Literacy and 1.1.7 Eliminate Achievement, Learning, and Opportunity Gaps.

Submitted by: Dr. Dena Dossett

Attachment

• DSA - Louisville Free Public Library

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with the Louisville Public Library and authorize the superintendent to sign same.

Motivating Systems, LLC will provide the Positive Behavioral Interventions and Supports (PBIS) Reward Software. 

This Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. 

Submitted by: Robert Moore

Attachment

• DPA - Motivating Systems-PBIS Rewards

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Motivating Systems, LLC and authorize the superintendent to sign same.

Nearpod Math is a K-8 supplemental curricular program with over 5000 lessons, videos, practice activities, games, and virtual manipulatives, all aligned to Kentucky Academic Standards for Mathematics. The Illustrative Math alignment supports JCPS mathematics initiatives and instructional practices. Virtual manipulatives help create opportunities for all students to experience hands-on learning. With dynamic algebra tiles, base ten blocks, color tiles and fraction tiles, students will build a deep conceptual understanding of abstract skills, learn to create connections and relationships between mathematical ideas, and justify their thinking and reasoning. Resources promote and integrate the Standards for Mathematical Practice in the Kentucky Academic Standards for Mathematics.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Nearpod, Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement.

Submitted by: Robert Moore

Attachment

• DPA - Nearpod

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Nearpod, Inc. and authorize the superintendent sign same.

OverDrive, Inc. will provide access, via their Sora application, to electronic books for JCPS students at any school that has purchased electronic books and audiobooks from OverDrive, Inc. Access to electronic books will improve and support student literacy, and help students progress toward reading proficiency.

The purpose of this agreement is to delineate the operational guidelines for sharing data between OverDrive, Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement.

Submitted by: Robert Moore

Attachment

• DPA - OverDrive - Sora

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement for OverDrive, Inc. and authorize the superintendent sign same.

The purpose of this digital resource is to support students in preparing to demonstrate postsecondary readiness, skills in technical trade, career exploration, and IEP support.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. 

Submitted by: Robert Moore

Attachment

• DPA - Pathful

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Pathful, Inc. and authorize the superintendent to sign same

WeVideo, Inc. will provide the WeVideo Education online video editor software. 

This Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. 

Submitted by: Robert Moore

Attachment

• DPA WeVideo Inc

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with WeVideo, Inc. and authorize the superintendent to sign same.

School administrators, teacher leaders, and academic instructional coaches will engage in professional learning to develop the knowledge and know-how to leverage high-quality, reliable evidence of learning to inform instruction and decision-making. MAP data helps teachers get a sense of students' academic strengths and weaknesses and informs how they should best modify instruction throughout the year to better match student needs.

Professional Learning sessions include understanding essential reports for teachers to ensure they can access, interpret, and apply key MAP Growth and Fluency reports used by teachers and instructional coaches, meet individual student’s needs by identifying targeted instructional groups based on MAP growth goal area data and boost differentiation efforts by connecting groups of students to skills in the learning continuum.

Submitted by: Robert Moore

Attachment

• Amendment to DPA - NWEA

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement Amendment with NWEA, Inc. and authorize the superintendent to sign same.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

• approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
• minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
• a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
• a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD286 rather than by name.

Student SSD286 has a medical condition, with proper physician documentation, which requires a 3-hour and 55-minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Superintendent Martin Pollio recommends the Board of Education approve a shortened school day for one student in the Exceptional Child Education Program for the 2022-2023 school year.

Comprehensive support and improvement schools (CSI) must identify a turnaround team to assist in school improvement efforts.

Pursuant to 703 KAR 5:280, Section (6)(1), a local education agency (LEA) shall provide notice of its intent to utilize the Kentucky Department of Education (KDE) or another vendor from the Kentucky Board of Education’s approved turnaround vendor list for the turnaround team. This notice shall be provided to the KDE within fifteen (15) days after the Commissioner of Education notifies the school, district or governing board, and the charter authorizer of the audit findings, as described in 703 KAR 5:280, Section (5)(3).

JCPS is selecting the Kentucky Department of Education to serve as the turnaround team for the following comprehensive support and improvement schools: Iroquois High School, Maupin Elementary School, McFerran Elementary School, Shelby Elementary School, Stuart Middle School, and Semple Elementary School.

Submitted by: Dr. Dena Dossett

Attachment

• Notification of Non-Dept Turnaround Team Form - Iroquois
• Notification of Non-Dept Turnaround Team Form - Maupin
• Notification of Non-Dept Turnaround Team Form - McFerran
• Notification of Non-Dept Turnaround Team Form - Semple
• Notification of Non-Dept Turnaround Team Form - Shelby
• Notification of Non-Dept Turnaround Team Form - Stuart

Superintendent Martin Pollio recommends the Board of Education approve the use of the Kentucky Department of Education to serve as the turnaround team for the following comprehensive support and improvement schools: Iroquois High School, Maupin Elementary School, McFerran Elementary School, Shelby Elementary School, Stuart Middle School, and Semple Elementary School.

• 1 17 23 Planning Calendar

Order #2023-15 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the Planning Calendar passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

Order #2023-16 - Motion Passed:  A motion to adjourn the January 17, 2023, meeting of the Board of Education at 8:49 p.m. passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.