This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 12 13 22 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for December 13, 2022.

Order #2022-209 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for December 13, 2022. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the November 29, 2022, Special Meeting are presented for your review and approval.

Attachment

• 11 29 22 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the November 29, 2022, Special Meeting.

Order #2022-210 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the November 29, 2022, Special Meeting. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Dr. Corrie Shull.

Jefferson County Public Schools is committed to providing a safe learning environment in our schools and broader district community. Our plan and strategies cross over multiple departments in the district, and include several components to ensure a diverse approach to maintaining safety. We plan to provide you with an overview of our safety and violence prevention efforts in Jefferson County Public Schools. The overview will include; an update on the Safety Administrator (SA) implementation; an introduction to our Violence Prevention Team and an overview of their work; recognition of our community collaboration efforts and new grant opportunities; our progress with the implementation of the Audio Enhancement technology, specifically the safety component; an update you on the School Safety Officer (SSO) and JCPS Police Department implementation; and an orientation of our research and review of the potential use of Metal Detection Systems in our schools.

Submitted by: Robert Moore

• Presentation District Safety and Violence Prevention Efforts

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

Superintendent Martin Pollio recommends the Board of Education approve the Consent Calendar for December 13, 2022.

Order #2022-211 - Motion Passed:  A motion to approve the Consent Calendar for December 13, 2022, minus items VI.F. Recommendation for Approval of BG-1 Form for New School Building for W.E.B. DuBois Academy, and VI.P. Recommendation for Approval of 2022-2023 Comprehensive District Improvement Plan passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.

Order #2022-212 - Motion Passed:  A motion to approve Consent Calendar item VI.P. Recommendation for Approval of 2022-2023 Comprehensive District Improvement Plan passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

Order #2022-213 - Motion Passed:  A motion to approve Consent Calendar item VI.F. Recommendation for Approval of BG-1 Form for New School Building for W.E.B. DuBois Academy passed with a motion by Ms. Sarah McIntosh and a second by Dr. Corrie Shull.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

• CERTIFIED LEAVES 2022-12-13

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

• PERSONNEL ACTIONS 2022-12-13

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

• Summary of Organizational Changes 12 13 22

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• ACADEMIC SERVICES 2022-12-13

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• EXCEPTIONAL CHILD EDUCATION 2022-12-13

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• FINANCIAL SERVICES 2022-12-13

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• HUMAN RESOURCES 2022-12-13

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

This is a report of field trip requests submitted to the Board of Education on December 13, 2022.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Chris Perkins

Attachments 

• FIELD TRIPS 12-13-22 BY SCHOOL
• FIELD TRIPS 12-13-22 APPROVED BY THE SUPERINTENDENT

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will consist of replacing the existing rubber floor and installing a wood floor with striping.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Attachment

• BG-1 Crosby MS - Gym Floor Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Pickett Passafiume Architects as the architect/engineer, and the BG-1 form for the Gym Floor Replacement at Crosby Middle School, for an estimated project cost of $149,899.

This project will consist of building a new 150,000 square foot building for the W.E.B. DuBois Academy. It will house approximately 1050 students, grades 6 – 12. Sitework will also be included at 1501 Rangeland Road, Louisville, KY 40219. The 50-acre site will be shared with George Unseld Early Childhood Learning Center and Thomas Jefferson Middle School.

On July 19, 2022, the Board of Education approved Moody Nolan to prepare plans and specifications for Project 23-004.

The project directly supports strategy 3.1.1 of Vision 2020.

• BG-1 WEB DuBois Academy - New School Building

Superintendent Martin Pollio recommends the Board of Education approve the BG-1 Form for New School Building for W.E.B. DuBois Academy, for an estimated project cost of $50,000,000.

This project consists of the replacement of 91 roof squares.

On August 16, 2022, the Board of Education approved McCulloch Associates Architect to prepare plans and specifications for Project 23-019.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 22, 2022.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Byck ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Byck Elementary School for the low base bid of $283,745; and approve the attached revised BG-1 form for $328,000.

This project consists of the replacement of 250 roof squares.

On July 19, 2022, the Board of Education approved McCulloch Associates Architect to prepare plans and specifications for Project 23-005.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 22, 2022.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Jtown ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Deer Park Roofing, LLC for Partial Roof Replacement at Jeffersontown Elementary School for the low base bid of $724,445; and approve the attached revised BG-1 form for $813,500.

This project consists of the replacement of 202 roof squares.

On August 16, 2022, the Board of Education approved McCulloch Associates Architect to prepare plans and specifications for Project 23-021.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 23, 2022.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Wilder ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Geoghegan Roofing for Partial Roof Replacement at Wilder Elementary School for the low base bid of $489,457; and approve the attached revised BG-1 form for $556,500.

On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-024.

On December 14, 2021, the Board approved awarding a contract to EH Construction, LLC as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• BG-4 Maupin ES - Window Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Window Replacement at Maupin Elementary School for a total construction cost of $312,281.97.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Change Orders and Descriptions 12-13-22

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.

Submitted by: Cordelia Hardin

Attachments

• *Bid Tabulations, Contract Renewal, and Amendments_12 13 22
• Amendment on Furniture, Classroom & Office (Percentage)
• Amendment on Music K-12 Instruments, Supplies & Accessories
• Amendment on Uniforms for Students
• Locally Grown Fresh Fruits & Vegetables (Nutrition Service Center)
• Removal of Suspended Solid Waste (Grease Trap, Septic Tank, Etc.)
• Services_Printing for Construction Documents

Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewal, and amendments.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments 

• List of Contracts 12.13.22
• 01 Clearview Group
• 02 Big Picture Company - Amendment to PSC
• 03 Imagine Learning - Math - Literacy - Amendment to PSC
• 04 Sagebird Consulting - Amendment to PSC

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Cordelia Hardin

Attachment

• Orders of the Treasurer - Invoice Report 11.14.22 - 11.27.22

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of November 14, through November 27, 2022.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachments

• Orders of the Treasurer - PO's by Department 11.14.22 - 11.27.22
• Orders of the Treasurer - PO's by Vendor 11.14.22 - 11.27.22

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of November 14, through November 27, 2022.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Orders of the Treasurer - Vouchers 11.14.22 - 11.27.22

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of November 14, through November 27, 2022.

• DonationsAndSmallGrantsReportDecember132022LocationOrder

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $58,527.78 to be used as stated in the attachment.

Butler Traditional High School Baseball Boosters will donate all costs for materials, labor, and equipment necessary to install a new turf field on the baseball field at Butler Traditional High School. The donation is valued at $249,845.75.

This project supports Vision 2020 strategies: 3.2.4 and 3.1.1.

Submitted by: Robert Moore

Attachment

• MOA - Butler Traditional HS Baseball Boosters

Superintendent Martin Pollio recommends the Board of Education accept the donation from Butler Traditional High School Baseball Boosters totaling $251,945.75 and authorize Superintendent to sign the attached Memorandum of Agreement.

EverDriven Technologies, LLC is a nationwide transportation company that specializes in transporting students with special needs. Due to the bus driver shortage, EverDriven Technologies is a solution for the District to provide transportation to students as needed.

Submitted by: Kim Chevalier

Attachment

• Agreement - EverDriven Technologies

Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with EverDriven Technologies, LLC to provide student transportation and authorize the superintendent to sign same.

This Memorandum of Agreement sets out the terms by which Fund for the Arts and JCPS will work together to implement the 5x5 Arts Initiative in our elementary schools during the 2022-2023 school year for the purpose of providing five live arts experiences to elementary school students before they complete the fifth grade. The 5x5 program is part of the broader Fund for the Arts “Every Child” Arts Education Initiative. 

This program directly aligns with Vision 2020 Strategy 1.1.3 Provide Equitable Access: Develop and improve systems and practices to recognize student strengths and to provide equitable access to engaging learning opportunities, supports, and resources.

JCPS agrees to match payments made by Fund for the Arts for JCPS elementary schools to participate in the 5X5 Program, up to the amount of, and not to exceed, $100,000.

Submitted by: Robert Moore  

Attachment

• MOA - Fund for the Arts - 5x5 Program

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Fund for the Arts and authorize the superintendent to sign same.

The District was awarded a 21^st Century Community Learning Centers grant from the Kentucky Department of Education (KDE) to implement a 21^st CCLC program at Iroquois High School.

KDE requires Iroquois High School to have no less than five community partners for the 21^st CCLC program. Gate of Hope Ministries International desires to be a partner in implementing the Fourth R Healthy Relationships Plus Program, an evidence-informed, small-group program based on core principles of skill-building and awareness.

There is no cost to the District or school for this program.

Submitted by: Robert Moore

Attachment

• MOA - Gate of Hope Ministries International

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Gate of Hope Ministries International and authorize the superintendent to sign same.

Jefferson County Public Schools is sponsoring the fifth Deeper Learning Symposium to be hosted on August 1-3, 2023, at the Galt House Hotel in Louisville, Kentucky. The Deeper Learning Symposium 2023 (DLS 2023) will be comprised of keynote speakers and breakout session presenters who represent an exceptional blend of deeper learning experts, advocates, and practitioners from across the nation and world, as well as from within our own JCPS and greater Kentucky learning community. DLS 2023 will serve as a powerful learning opportunity, led by educators, to promote innovative teaching that will improve the learning, growth, and development of every learner.

DLS 2023 will be steeped in Vision 2020’s commitment to equity and excellence. This project supports Vision 2020 strategies: 1.1.2 Personalize Learning, 1.1.3 Provide Equitable Access, 2.1.3 Improve Culture and Climate, and 2.2.3 Increase and Deepen Professional Learning.

There is a cost of $52,875 to lease the Galt House Hotel.

Submitted by: Robert Moore

Attachment

• Contract Agreement - The Galt House-Deeper Learning Symposium 2023

Superintendent Martin Pollio recommends the Board of Education approve the attached lease agreement with the Galt House Hotel to accommodate the Jefferson County Public Schools Deeper Learning Symposium 2023 and authorize the superintendent to sign same.

CEV Multimedia (iCEV) Platform is designed to enhance Career & Technical Education instruction and Certification for JCPS students.

This Confidential Data Privacy Agreement (DPA) details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA Compliant. Period, scope, and protections are also outlined in the attached agreement. Approval of this DPA will allow any JCPS location to purchase the resource following JCPS Model Procurement and Purchasing guidelines. The cost is not to exceed vendor standard pricing rates. 

This work supports Vision 2020 strategies: 1.1.3 & 1.1.7.

Submitted by: Robert Moore

Attachment

• DPA - CEV Multimedia

Superintendent Martin Pollio recommends the Board of Education approve the attached Confidential Data Privacy Agreement with CEV Multimedia, LLC and authorize the superintendent to sign same.

CompTIA is a software platform used for standards-based formative assessments and Certification. The certifications help students meet graduation requirements.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.  

This work supports Vision 2020 strategies: 1.1.4, 1.1.5, and 1.1.7

Submitted by: Robert Moore

Attachment

• DPA - CompTIA

Superintendent Martin Pollio recommends the Board of Education approve the attached DConfidential Data Privacy Agreement with CompTIA and authorize the superintendent to sign same.

DreamBox Learning, Inc. will provide the following supplemental educational software: DreamBox Learning Math and DreamBox Learning Reading (Reading Plus). Approval of this Agreement will allow any JCPS Site to purchase the software following all current Model Procurement and Purchasing Guidelines. 

This Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. 

This work supports Vision 2020 strategies: 1.1.3 & 1.1.7.

Submitted by: Robert Moore

Attachment

• DPA - DreamBox Learning

Superintendent Martin Pollio recommends the Board of Education approve the attached Confidential Data Privacy Agreement with DreamBox Learning, Inc. and authorize the superintendent to sign same.

Infobase’s eBook Collection gives schools convenient access to thousands of acclaimed eBooks from the award-winning Facts On File, Chelsea House, Ferguson’s, and Bloom’s imprints at a fraction of the cost of purchase. Easy to use and correlated to all major educational standards, the eBook Collection is a perfect fit for any classroom or library and an ideal way to grow your eBook collection. The collection includes a wide range of subjects—from ancient history and biographies to mathematics, animals, nature, and more.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Infobase Holdings, Inc. and JCPS, and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement.

This work supports Vision 2020 strategies 3.1.2 Improve Instructional Infrastructure, 1.1.2 Personalize Learning, and 1.1.5 Improve Student Literacy.

Submitted by: Robert Moore

Attachment

• DPA - Infobase Holdings.

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Infobase Holdings, Inc. and authorize the superintendent sign same.

SkillMill by Interplay Learning Software is designed to enhance Career and Technical Education (CTE) instruction and Certification for JCPS students.

This Data Privacy Agreement (DPA) details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA Compliant. Period, scope, and protections are also outlined in the attached agreement. SkillMill by Interplay Learning Software is designed to enhance CTE instruction and Certification for JCPS students.

This work supports Vision 2020 strategies: 1.1.3 & 1.1.7.

Submitted by: Robert Moore

Attachment 

• DPA - Interplay Learning-SkillMill

Superintendent Martin Pollio recommends the Board of Education approve the attached Confidential Data Privacy Agreement (DPA) with Interplay Learning, Inc. and authorize the superintendent to sign same.

Multi-Health Systems Inc. will provide an online platform for the administration and scoring of clinical assessments of student behavioral needs for Exceptional Child Education (ECE)  identification, Individual Education Program (IEP) development, and intervention planning. The platform increases efficiency in the administration of assessments to parents, teachers, and students and reduces the error that can take place when paper forms are used and scored. The latest update of their behavioral assessment is only available through this platform.

The goal is to allow efficient assessment administration for staff, parents, and students. The District will pay for services on a yearly basis throughout the contract

The Agreement shall be effective December 14, 2022, through December 13, 2025.

This agreement supports Vision 2020 strategy 3.2.3.

Submitted by: Kim Chevalier

Attachment

• DPA - Multi-Health Systems

Superintendent Martin Pollio recommends the Board of Education approve the attached Confidential Data Privacy Agreement with Multi-Health Systems Inc. and authorize the superintendent to sign same.

PTC Inc. (OnShape) is a software platform that allows students to access CAD software from multiple devices. This software is used to assist students with curriculum and  assessments toward Industry Certification. The certifications help students meet graduation requirements.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. 

This work supports Vision 2020 strategies: 1.1.4, 1.1.5, and 1.1.7

Submitted by: Robert Moore

Attachment

• DPA - PTC - OnShape

Superintendent Martin Pollio recommends the Board of Education approve the attached Confidential Data Privacy Agreement with Onshape, a PTC Inc. and authorize the superintendent to sign same.

Project Lead the Way is a comprehensive education program to support students in preparing to demonstrate postsecondary readiness and skills in a technical trade.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. 

Submitted by: Robert Moore

Attachment

• Project Lead The Way DPA

Superintendent Martin Pollio recommends the Board of Education approve the attached Confidential Data Privacy Agreement with Project Lead the Way, Inc. and authorize the superintendent to sign same.

PSST Acquisition LLC, DBA PSST LLC will provide digital services of software licenses and support for Data Integration Services between Tyler Munis and Frontline Absence Management. 

The goal of the Data Privacy Agreement (DPA) is to protect personally identifiable student/employee information and other regulated data exchanged as required by applicable laws and regulations, such as the Family Educational Rights and Privacy Act (FERPA); the Children’s Online Privacy Protection Act (COPPA), and applicable state privacy laws and regulations.  

The DPA details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. Period, scope, and protections are also outlined in the attached Agreement.

Submitted by: Chris Perkins

Attachment

• DPA - PSST - Absence Management

Superintendent Martin Pollio recommends the Board of Education approve the attached Confidential Data Privacy Agreement with PSST Acquisition LLC, DBA PSST LLC and authorize the superintendent to sign same.

Workiva Inc. is a software platform used by Internal Audit relating to Governance Risk and Compliance.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.

This work supports Vision 2020 strategies 1.1.3 & 1.1.7.

Submitted by: Kevin C. Brown

Attachment

• DPA - Workiva Inc.

Superintendent Martin Pollio recommends the Board of Education approve the attached Confidential Data Privacy Agreement with Workiva Inc. and authorize the superintendent to sign the same.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

• approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
• minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
• a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
• a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD283, SSD284, and SSD285 rather than by name.

Student SSD283 has a medical condition, with proper physician documentation, which requires a 2-hour and 55-minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Student SSD284 has a medical condition, with proper physician documentation, which requires a 3-hour and 30-minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Student SSD285 has a medical condition, with proper physician documentation, which requires a 4-hour and 30-minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Submitted by: Kim Chevalier

Superintendent Martin Pollio recommends the Board of Education approve a shortened school day for three students in the Exceptional Child Education Program for the 2022-2023 school year.

The 2022-23 Comprehensive District Improvement Plan (CDIP) consists of the 17 district-level actions identified in Vision 2020 In Action, approved by the Board in July 2018.  The CDIP includes goals and strategies that address the District’s three focus areas of student learning, culture and climate, and organizational coherence.

The components of the CDIP include the: (1) District Assurances, (2) Executive Summary, and (3) Improvement Plan (including support for TSI and CSI schools).

As we transition from one strategic plan to another, a bridge between the two plans is critical in ensuring a stable planning and reporting experience. The attached plan represents our past, present, and future by including strategies from Vision 2020 In Action, state requirements, and the JCPS Future States.

Submitted by: Dr. Dena Dossett

Attachment

• ExecutiveSummary_CDIP_Phase1_SY2223_Final
• GAP_Assurance_PhaseIII_SY2223_Final
• JCPS_CDIP_SY2223_Final

Superintendent Martin Pollio recommends the Board of Education approve the 2022-2023 Comprehensive District Improvement Plan.

The Board Policy Committee reviewed these policies during its meeting on November 21, 2022.

The Jefferson County Board of Education received these policies for the first reading on November 29, 2022.

JCPS is engaging in an ongoing cycle of policy review, whereby, over the course of five years, all Board policies will be reviewed. In many instances, no change will be needed – the policy conforms to statutory and regulatory requirements, is clear and accurate, and reflects current practice. In other instances, a policy will need to be updated, or language improved for clarity and standardization of usage. This set of policies is a continuation of this process. 

Students

09.433         Corporal Punishment                                  New Policy

Human Resources

02.3             Management                                               Clarifying Change      

03.121         Salaries (Certified)                                       Substantive Change

03.132         Supervision (Certified)                                No Change                    

03.232         Supervision (Classified)                               Clarifying Change      

03.1321       Use of School Property (Certified)             Technical Change

03.2321       Use of School Property (Classified)           Technical Change

03.1911       Professional Meetings (Certified)              Technical Change

03.2911       Professional Meetings (Classified)             Technical Change

03.2232       Sick Leave (Classified)                                 Substantive Change

03.1912       Instructional Leadership Program             Technical Change

Finance

04.0             Fiscal Management                                     No Change                    

04.1             Budget Planning & Adoption                    Technical Change      

04.2             Depositories                                                 No Change                    

04.5             Revenue Bonds                                           No Change                    

04.7             Inventories                                                   No Change                    

04.92           Uniform Guidance                                       No Change                    

04.3111       District Issuance of Checks                         No Change                    

04.3114       District Petty Cash                                       Technical Change      

04.3121       Board Allocated Funds                               Technical Change

Submitted by: Kevin Brown

Attachment

• Board Policies 11 29 2022

Superintendent Martin Pollio recommends the Board of Education adopt the attached Set #10 of Board Policies as part of the District Policy Review Cycle.

A motion to adjourn the meeting of the Jefferson County Board of Education.

Order #2022-214 - Motion Passed:  A motion to adjourn the December 13, 2022, Jefferson County Board of Education Work Session at 8:46 p.m. passed with a motion by Mr. Joseph Marshall and a second by Ms. Sarah McIntosh.