Jefferson County
November 29, 2022 6:00 PM
Special Meeting
I. Call to Order
Rationale

Meetings are streamed live and archived through the District's YouTube channel at the following link: JCBE Meeting Videos

This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

 

Attachments
II. Recommendation for Approval of Meeting Agenda
Rationale

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the agenda for November 29, 2022.

Actions Taken

Order #2022-195 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for November 29, 2022. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

III. Recommendation for Approval of Minutes of Previous Meeting
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the November 15, 2022, meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the November 15, 2022, meeting.

Actions Taken

Order #2022-196 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the November 15, 2022, meeting. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mrs. Linda Duncan.

IV. Persons Requesting to Address the Board on Action Items or Consent Calendar Items to be Voted Upon Separately at Board Member Request
Rationale

  • Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
  • Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
  • At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
  • At the end of three minutes, the bell will sound twice, indicating that your time is up.
  • The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
  • The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

V. Action Items
VI. Information Items
VI.A. Overview of Elementary Schools Budget Allocation Standards for Fiscal Year 2023-24
Rationale

School Allocation Standards are presented to the Board for approval each year. We are recommending changes to the elementary standards for fiscal year 2023-24. The attached document provides an update to the School Allocation Standards for elementary schools.

School Allocation Standards will be submitted for the Board's approval on December 13, 2022.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached update on the proposed Elementary School Allocation standards for Fiscal Year 2023-24.

Actions Taken

Order #2022-197 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the attached update on the proposed Elementary School Allocation standards for Fiscal Year 2023-24. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.

VI.B. Acceptance of Report on the District Process for Naming New Schools
Rationale

The District is opening three new schools for the 2023-24 school year:

  • West Louisville Elementary School at 18th & Broadway
  • East Louisville Middle School on Echo Trail
  • West Louisville Middle School, location to be determined

Board Policy 05.11 School Property - Naming of Facilities and Alterations and Administrative Procedure 05.11 AP 2 Naming of Schools, Facilities, or Alternative Education Programs set forth the parameters for the name of a new school; require the solicitation of input from the community and stakeholders; and establish the process to be used for the selection of the name of a new school.

This presentation will provide the Board with information about that process and how it is being implemented. Based on input received in November and December 2022, the Superintendent is expected to make recommendations for Board-approval regarding names for the three new schools at the December 13, 2022, meeting.

Submitted by: Jonathan Lowe

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive a report on the District process for naming new schools.

Actions Taken

Order #2022-198 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive a report on the District process for naming new schools. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.

VII. Consent Calendar
Actions Taken

Order #2022-199 - Motion Passed:  A motion to approve the consent calendar minus items VII.O.5. Recommendation for Approval of Memorandums of Agreement for Mental Health Services and VII.Q. Recommendation for Approval of Proposed 2023-2024 and 2024-2025 School Calendars passed with a motion by Dr. Corrie Shull and a second by Mr. James Craig.

Order #2022-200 - Motion Passed:  A motion to approve consent item VII.O.5. Recommendation for Approval of Memorandums of Agreement for Mental Health Services passed with a motion by Dr. Corrie Shull and a second by Ms. Sarah McIntosh.

Order #2022-201 - Motion Passed:  A motion to approve consent item VII.Q. Recommendation for Approval of Proposed 2023-2024 and 2024-2025 School Calendars passed with a motion by Dr. Christopher Kolb and a second by Ms. Sarah McIntosh.

VII.A. Report of Certified Leaves
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

VII.B. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

VII.C. Recommendation for Approval of Organizational Charts and/or Job Descriptions
Attachments
VII.C.1. Recommendation for Approval of Organizational Charts and/or Job Descriptions - Academic Services
Rationale

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

VII.C.2. Recommendation for Approval of Organizational Charts and/or Job Descriptions - Culture and Climate
Rationale

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

VII.C.3. Recommendation for Approval of Organizational Charts and/or Job Descriptions - Human Resources
Rationale

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

VII.D. Recommendation for Approval of Field Trips and Receipt of Report of Field Trips Approved by the Superintendent
Rationale

This is a report of field trip requests submitted to the Board of Education on November 29, 2022.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Chris Perkins

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

VII.E. Recommendation for Approval of Project, Assignment of Architect/Engineer, and BG-1 Form for Gym Door Replacement at Butler Traditional High School
Rationale

This project will consist of replacing the existing interior metal doors and hardware with new wood doors and hardware.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of C. L. Anderson Architecture, LLC as the architect/engineer, and the BG-1 form for the Gym Door Replacement at Butler Traditional High School, for an estimated project cost of $171,650.

VII.F. Recommendation for Approval of Bids and Revised BG-1 Forms
VII.F.1. Recommendation for Approval of Bid and Revised BG-1 Form for Boiler Replacement at Bloom Elementary School
Rationale

This project consists of the replacement of the school’s boiler.

On August 2, 2022, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 23-011.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 8, 2022. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to Intertech Mechanical Services, Inc. for Boiler Replacement at Bloom Elementary School for the low base bid of $107,000; and approve the attached revised BG-1 form for $197,000.

VII.F.2. Recommendation for Approval of Bid and Revised BG-1 Form for Metal Roof Replacement at Brandeis Elementary School
Rationale

This project consists of the replacement of 77 roof squares and 500 metal squares.

On June 22, 2021, the Board of Education approved McCulloch Associates Architect to prepare plans and specifications for Project 22-012.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 8, 2022. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to Carlon Roofing & Sheet Metal, Inc. for Metal Roof Replacement at Brandeis Elementary School for the low base bid of $1,307,700; and approve the attached revised BG-1 form for $1,458,000.

VII.F.3. Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Carter Traditional Elementary School
Rationale

This project consists of the replacement of 298 roof squares on the DuValle Education Center portion of Carter Traditional Elementary School.

On June 22, 2021, the Board of Education approved McCulloch Associates Architect to prepare plans and specifications for Project 22-013.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 8, 2022. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Carter Traditional Elementary School for the low base bid of $725,635; and approve the attached revised BG-1 form for $816,500.

VII.F.4. Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Foster Traditional Academy
Rationale

This project consists of the replacement of 135 roof squares.

On June 22, 2021, the Board of Education approved McCulloch Associates Architect to prepare plans and specifications for Project 22-016.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 9, 2022. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to Geoghegan Roofing for Partial Roof Replacement at Foster Traditional Academy for the low base bid of $387,457; and approve the attached revised BG-1 form for $442,500.

VII.F.5. Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Nichols Bus Compound
Rationale

This project consists of the replacement of 200 roof squares.

On July 19, 2022, the Board of Education approved McCulloch Associates Architect to prepare plans and specifications for Project 23-006.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 9, 2022. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Nichols Bus Compound for the low base bid of $478,900; and approve the attached revised BG-1 form for $544,500.

VII.G. Recommendation for Approval of Project Closeouts and BG-5 Forms
VII.G.1. Recommendation for Approval of Project Closeout and BG-5 Form for Boiler Replacement at Farmer Elementary School
Rationale

On October 6, 2022, the Board of Education approved the contract completion and BG-4 form for Walker Mechanical Contractors, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Farmer Elementary School.

VII.G.2. Recommendation for Approval of Project Closeout and BG-5 Form for Rubber Floor Removal in the Small Gym at Marion C. Moore School
Rationale

On October 25, 2022, the Board of Education approved the contract completion and BG-4 form for Abatement Solutions Technologies, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Rubber Floor Removal in the Small Gym at Marion C. Moore School.

VII.G.3. Recommendation for Approval of Project Closeout and BG-5 Form for Outdoor Air Unit Replacement at Farnsley and Newburg Middle Schools
Rationale

On October 25, 2022, the Board of Education approved the contract completion and BG-4 form for Walker Mechanical Contractors, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Outdoor Air Unit Replacement at Farnsley and Newburg Middle Schools.

VII.H. Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendment.
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendment.

VII.I. Recommendation for Approval of Professional Services Contracts of $20,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

VII.J. Acceptance of Summary of Professional Services Contracts
Rationale

This summary includes all professional services contracts approved as of July 1, 2022, and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.

Submitted by: Cordelia Hardin 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.

VII.K. Acceptance of Monthly Financial Report for Period Ended September 30, 2022
Rationale

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachments 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended September 30, 2022.

VII.L. Acceptance of Quarterly Report of Investment Performance
Rationale

This report is provided to the Board per JCPS Policy 04.36 Investments

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended September 30, 2022.

VII.M. Acceptance of Orders of the Treasurer
VII.M.1. Acceptance of Orders of the Treasurer-Invoices
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of October 31 through November 13, 2022.

VII.M.2. Acceptance of Orders of the Treasurer-Purchase Orders
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of October 31 through November 13, 2022.

VII.M.3. Acceptance of Orders of the Treasurer-Vouchers
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of October 31 through November 13, 2022.

VII.N. Acceptance of Donations, Grants, and Funding
VII.N.1. Acceptance of Funding from Kentucky Department of Education for Digital Learning Coach Stipend Match Program
Rationale

The focus of a Digital Learning Coach (DLC) is to assist teachers in maximizing the effective use of technology for learning, differentiating instruction, and providing rigorous, relevant, and engaging learning experiences for all students. Digital Learning Coaches provide a vital, real-time professional learning role for district-by-district customized digital learning experiences design, digital workflows, digital relationships, digital collaboration, and student-design digital products (all of which are tied to remote and distance learning).

The District has been awarded $115,129 by the Kentucky Department of Education to allow additional supports for DLC-based professional learning investments that have already been made by the District via full-time DLC positions. This will help increase urgent access to highly effective digital learning strategies through a real-time coaching model facilitated by a digital learning coach role for every teacher in every school. 

Matched funding will be from in-kind, existing investments/commitments in roles already serving in this capacity.

Dedicated funding from this program can be used for any activities in support of this professional learning role or directly for personnel costs/stipends.

This project aligns with Vision 2020 strategy 3.3.3, optimize technology usage.

Submitted by: Dr. Kermit Belcher

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive a Digital Learning Coach Stipend Match Program through American Rescue Plan-ESSER III Funds totaling $115,129 from the Kentucky Department of Education.

VII.O. Recommendation for Approval of Agreements
VII.O.1. Recommendation for Approval of Student Placement Agreement with The University of Akron
Rationale

In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with The University of Akron regarding student placement. This is an amendment to that agreement to be effective for the 2022-2023 school year.

Submitted by: Dr. Aimee Green-Webb

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Student Placement Agreement with The University of Akron and authorize the superintendent to sign the same.

VII.O.2. Recommendation for Approval of the Hospital Affiliation Agreement with UofL Health Inc.
Rationale

JCPS and UofL Health Inc. are proposing to enhance their collaboration by establishing an opportunity for JCPS students pursuing a medical career pathway to participate with University faculty, staff, and students in the clinical practice by observing clinical patient interactions and developing skills through hands-on learning.

Strategies: 1.1.1, 1.1.2, 1.1.3, & 1.1.7

Submitted by: Robert Moore

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Hospital Affiliation Agreement with UofL Health, Inc. and authorize the superintendent to sign the same.

VII.O.3. Recommendation for Approval of Amendment to the Agreement with United Parcel Service (UPS) for a School-to-Work Program
Rationale

JCPS is partnering with United Parcel Service (UPS) to provide support to the UPS School-to-Work Program, which employs JCPS high school seniors. The students will gain work experience and earn college credits by working afternoon shifts as UPS package handlers and taking a college course twice a week in the UPS Training and Education Center located on UPS property.

Funding from UPS supplements the cost of the program’s Teacher of Record for the program.

This amendment accounts for the 2022-2023 wage increase compensation. A cost increase of $3,620, for an overall cost of $43,441.

Submitted by: Robert Moore

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Agreement with United Parcel Service (UPS) for a School-to-Work Program and authorize the superintendent to sign the same.

VII.O.4. Recommendation for Approval of Lateral Extension Agreement with Louisville and Jefferson County Metropolitan Sewer District for Blue Lick Bus Compound
Rationale

The Louisville and Jefferson County Metropolitan Sewer District (MSD) Lateral Extension Agreement allows the Blue Lick Bus Compound to connect to the MSD sewers. The compound currently uses a septic system.

This work directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Lateral Extension Agreement with Louisville and Jefferson County Metropolitan Sewer
District for Blue Lick Bus Compound and authorize the superintendent sign same.

VII.O.5. Recommendation for Approval of Memorandums of Agreement for Mental Health Services
Rationale

Community-based counseling services provide behavioral and mental health supports in school with the continuity of services between home and school. Community partners can provide wrap-around support for our families and consult with school staff to solve students' school-related concerns. The following contractors are recommended for approval: 

  • 4 Star Guidance, LLC
  • Abundant Hope Counseling Services, LLC
  • Aspire2Be Counseling, LLC
  • Aster Counseling Services, LLC
  • Bluegrass Counseling Services, LLC
  • Family and Children’s Place, Inc.
  • Father Maloney’s Boys Haven, Inc.
  • Ja’Mekia Stoner, PLLC
  • Jewish Family & Career Services of Louisville, Inc.
  • Kentucky Counseling Center, LLC
  • Kilgore Samaritan Counseling Center, Inc.
  • Locorgan Counseling & Wellness, LLC
  • Martin & Muir Counseling, Inc.
  • Maryhurst, Inc.
  • Mindful Direction Counseling Services, Inc.
  • Moorman Mental Health Services, LLC
  • NECCO, LLC
  • Option to Success Family Services, Inc.
  • Osting Individual and Family Services, Inc.
  • Seven Counties Services, Inc.
  • Sims Counseling & Consulting, Inc.
  • SocialBug Integrated Counseling Services, Inc.
  • Specialized Alternatives for Family & Youth of Kentucky, Inc.
  • The Home of the Innocents, Inc.
  • Total Life Counseling & Consulting Services, LLC
  • Total Restoration Group, LLC
  • Transformations Hope for Today's Families, LLC
  • Uspiritus, Inc.
  • Wellfront Rediness Solutions, LLC

These services aim to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained memorandums of agreement prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.

The agreement process was developed to ensure the community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380, and that the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS students, parents, or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after a parent or legal guardian gives written permission to do so.

The memorandums of agreement shall be effective beginning December 14, 2022, and ending on December 31, 2023.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandums of Agreement and authorize the superintendent to sign same.

VII.O.6. Recommendation for Approval of Confidential Data Privacy Agreement with Care Solace, Inc.
Rationale

Care Solace, Inc. operates a web-based navigation system that connects mental health treatment providers with students and parents. District and School staff, parents, and students will be able to utilize the branded JCPS site as authorized users.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Care Solace, Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.

Submitted by: Robert Moore

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Care Solace, Inc. and authorize the superintendent sign same.

VII.O.7. Recommendation for Approval of Data Sharing Agreement with Community Coordinated Child Care (4C) dba Greater Louisville Head Start
Rationale

The Greater Louisville Head Start entered into an agreement with Jefferson County Public Schools in order to support coordination between Head Start and publicly funded preschool programs. This data sharing agreement will allow both organizations to collaborate, share student information, and report student and program data to state and federal agencies.

This agreement supports Vision 2020 strategy 1.1.7 – Eliminate achievement, learning, and opportunity gaps.

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Community Coordinated Child Care (4C) dba Greater Louisville Head Start and authorize the superintendent to sign same.

VII.O.8. Recommendation for Approval of Data Privacy Agreement with Lifelong Learner Holdings, LLC dba GMetrix
Rationale

GMetrix will provide the platform used for students taking Industry Certification Assessments.

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. 

Submitted by: Robert Moore

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Lifelong Learner Holdings, LLC dba GMetrix and authorize the superintendent to sign same.

VII.O.9. Recommendation for Approval of Data Privacy Agreement with Tobii Dynavoc-Boardmaker
Rationale

Boardmaker is an online platform that supports education, communication, assessments, and social/emotional needs of students. 

This Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. 

Submitted by: Robert Moore

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Tobii Dynavoc-Boardmaker and authorize the superintendent to sign same.

VII.O.10. Recommendation for Approval of Data Privacy Agreement with Vista Higher Learning
Rationale

Vista Higher Learning will provide software for online language learning courseware services for K-12. This program was initially requested by Newcomer Academy; however, if the Agreement is approved, the software will be available for all JCPS schools/sites to purchase following current JCPS administrative and purchasing policies and guidelines. 

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. 

Submitted by: Robert Moore

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Vista Higher Learning and authorize the superintendent to sign same.

VII.P. Recommendation for Approval of Payment of Out-of-District Expenses for Board Member
Rationale

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the District. Board members shall obtain Board approval prior to incurring out-of-district expenses and reimbursement shall be at the same rates as that for employees of the District and shall be documented by receipts.

Board Members James Craig and Sarah McIntosh will travel to Washington, DC for NSBA Equity Symposium being held on January 28, 2023.

Estimated Expenses:

  • Registration Fee: $275
  • Hotel and Airfare Expenses: $1,200
  • Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
  • Meals: Reimbursed at District per diem rate

 

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses incurred by Board Members James Craig and Sarah McIntosh to travel to Washington, DC for the NSBA Equity Symposium being held on January 28, 2023.

VII.Q. Recommendation for Approval of Proposed 2023-2024 and 2024-2025 School Calendars
Rationale

The Calendar Committee held meetings on October 17, and 27, 2022, to develop and reach consensus on a proposal. The recommendation reflects feedback from various constituent groups.

The Board received and discussed the recommendations from the Superintendent and the Calendar Committee at the November 15, 2022, Board meeting. Additional feedback was received regarding the school calendars and a slight adjustment was made to the 2023-2024 calendar.

In accordance with Board Policy 08.3 and KRS 158.070, in order to act on the school calendar, the Board must hold two (2) meetings: 1) one that includes hearing and discussing recommendations from the Superintendent and the calendar committee and 2) subsequent meeting that includes adoption of the calendar.

Submitted by: Dr. Aimee Green-Webb

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached 2023-2024 and 2024-2025 calendars.

VII.R. Recommendation for Approval of a Contract Extension and Memorandum of Understanding with the Jefferson County Teachers Association
Rationale

The contract extension and associated Memorandum of Understanding (MOU) with the Jefferson County Teachers Association (JCTA) includes a five percent salary increase that will be applied to all other bargaining units, as previously approved in the form of me-too agreements with the Board of Education. The same increase will be applied to non-represented salaries as well.  The extended contract includes changes to various articles of the JCTA collective bargaining agreement. These changes include provisions that will allow teachers to take half sick days, clarifies language for teachers who make up their planning time after covering a classroom, and includes a specific article that outlines working conditions for Mental Health Practitioners. In support of the Racial Equity Policy, the agreement adds clarity around discipline that may result from the use of any term designed to insult others on the basis of race, ethnicity, nationality, sexual orientation, or gender. The associated MOU includes language to address Professional Learning Communities, a mechanism for continued discussion of interest to either party, and an update to an existing MOU for the deployment of District staff Submitted by: Dr. Aimee Green-Webb Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Contract extension and associated Memorandum of Understanding with the Jefferson County Teachers Association.

VII.S. Adoption of Set #10 of Board Policies as Part of the District Policy Review Cycle for (First Reading)
Rationale

The Board Policy Committee reviewed these policies during its meeting on November 21, 2022.

JCPS is engaging in an ongoing cycle of policy review, whereby, over the course of five years, all Board policies will be reviewed. In many instances, no change will be needed – the policy conforms to statutory and regulatory requirements, is clear and accurate, and reflects current practice. In other instances, a policy will need to be updated, or language improved for clarity and standardization of usage. This set of policies is a continuation of this process. 

Students

09.433         Corporal Punishment                                  New Policy

 

Human Resources

02.3             Management                                               Clarifying Change      

03.121         Salaries (Certified)                                       Substantive Change

03.132         Supervision (Certified)                                No Change                    

03.232         Supervision (Classified)                               Clarifying Change      

03.1321       Use of School Property (Certified)             Technical Change

03.2321       Use of School Property (Classified)           Technical Change

03.1911       Professional Meetings (Certified)              Technical Change

03.2911       Professional Meetings (Classified)             Technical Change

03.2232       Sick Leave (Classified)                                 Substantive Change

03.1912       Instructional Leadership Program             Technical Change

 

Finance

04.0             Fiscal Management                                     No Change                    

04.1             Budget Planning & Adoption                    Technical Change      

04.2             Depositories                                                 No Change                    

04.5             Revenue Bonds                                           No Change                    

04.7             Inventories                                                   No Change                    

04.92           Uniform Guidance                                       No Change                    

04.3111       District Issuance of Checks                         No Change                    

04.3114       District Petty Cash                                       Technical Change      

04.3121       Board Allocated Funds                               Technical Change

Submitted by: Kevin Brown

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached Set #10 of Board Policies as part of the District Policy Review Cycle for first submission and reading.

VIII. Persons Requesting to Address the Board (If Necessary)
IX. Executive Session (If Necessary)
X. Action Item (If Necessary)
XI. Adjournment
Recommended Motion

A motion to adjourn the meeting of the Jefferson County Board of Education.

Actions Taken

Order #2022-202 - Motion Passed:  A motion to adjourn the November 29, 2022, Special Meeting of the Jefferson County Board of Education at 7:38 p.m. passed with a motion by Ms. Sarah McIntosh and a second by Mr. James Craig.