This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

• 11 15 22 Meeting Notice

Order #2022-185 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for November 15, 2022. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

Mayor Greg Fischer has worked with JCPS and numerous community partners on several key initiatives throughout his tenure. As his time as mayor wraps up, we’d like to thank him for his support and partnership including his work with: 

• Evolve502
• Academies of Louisville 
• Group Violence Intervention (GVI) and Office of Safe and Healthy Neighborhoods (OSHN) partnership
• The Compassionate Schools Project

We thank Mayor Fischer for his support of our students and staff through collaborative community partnerships.

Submitted by: Carolyn Callahan

• Mayor Fischer JCPS School Board Presentation

Superintendent Martin Pollio recommends the Board of Education recognize Mayor Greg Fischer for his support of several key JCPS initiatives during his time as mayor of Louisville.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 11 15 22 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for November 15, 2022.

Order #2022-186 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for November 15, 2022. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Dr. Corrie Shull.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the October 25, 2022, meeting are presented for your review and approval.

Attachment

• 10 25 22 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the October 25, 2022, meeting.

Order #2022-187 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the October 25, 2022, meeting. The recommendation passed with a motion by Ms. Sarah McIntosh and a second by Mr. James Craig.

In addition to the Superintendent’s regular report, there is an attachment with administrative procedures for review in order to support the District's focus on organizational coherence.

• Chaperone Ratio v2
• IT NIST Admin Procedures KSBA Format v2

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

JCPS students and students across the state participated in Kentucky’s new accountability system for the first time in the 2021-2022 school year. Due to the COVID-19 disruption and federal waivers, this is the first year since 2019 that accountability has been reported.  

This new accountability model has a few notable changes from previous years:

• Overall performance ratings are reported with five color levels: blue (highest), green, yellow, orange, and red (lowest). Stars are no longer used. 
• The overall score is comprised from the following indicators: student assessment results in five content areas, progress toward achieving English Language Proficiency (ELP) by English learners, quality of school climate and safety, postsecondary readiness, and high school graduation rates. Each indicator is reported with five status levels, very high, high, medium, low, and very low.

This report will report will review the district results on the individual indicators as well as summarize positive trends and areas for growth.

Submitted by: Dr. Dena Dossett

Attachments

• 2021-22 State Accountability Results Summary
• 2022 KSA Results by School
• Accountability_at_a_Glance_2021-2022

Superintendent Martin Pollio recommends the Board of Education receive a report on the 2021-2022 State Accountability Results.

Order #2022-188 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive a report on the 2021-2022 State Accountability Results. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.

The Annual Comprehensive Financial Report is submitted for acceptance in accordance with Fiscal Management Policy 04.9 Audits and in compliance with the guidelines and statutes of the Commonwealth of Kentucky. 

In addition, an update on the District ESSER Spending Plan is presented for acceptance to reflect the funding received to date and budget. 

Submitted by: Cordelia Hardin

Attachment

• Audit 2022 - Financials
• ESSER Plan Document updated November 2022
• Annual Comprehensive Financial Report June 30, 2022

Superintendent Martin Pollio recommends the Board of Education accept the attached Annual Comprehensive Financial Report for year ended June 30, 2022 and the ESSER Spending Plan update.

Order #2022-189 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education accept the attached Annual Comprehensive Financial Report for year ended June 30, 2022 and the ESSER Spending Plan update. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Ms. Sarah McIntosh.

In accordance with Board Policy 08.3 and KRS 158.070, the District Calendar Committee, composed of one (1) District Principal; one (1) District office administrator other than the Superintendent; one (1) local Board member; two (2) parents of students attending a school in the District; one (1) District elementary teacher; one (1) District middle or high teacher; two (2) District classified employees; and two (2) community members from the local chamber of commerce, the business community, or tourism commission developed the attached calendar.

The Calendar Committee held a meeting on October 27, 2022, to develop and reach a consensus on the attached proposals.

Highlights of the calendars include a mid-August start date, a fall break in early October, a winter break, a spring break, and an end date that accommodates testing windows for Advanced Placement and state testing.

Submitted by: Dr. Aimee Green-Webb

• 2023 - 2025 SCHOOL CALENDARS PowerPoint.pdf
• 2023-2024 JCPS DRAFT Calendar Final
• 2024-2025 JCPS DRAFT Calendar Final

Superintendent Martin Pollio recommends the Board of Education receive the proposed 2023-2024 and 2024-2025 school calendars for first submission and reading.

Order #2022-190 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the proposed 2023-2024 and 2024-2025 school calendars for first submission and reading. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

The District is opening three new schools for the 2023-24 school year:

• West Louisville Elementary School at 18^th & Broadway
• East Louisville Middle School on Echo Trail
• West Louisville Middle School, location to be determined

Board Policy 05.11 School Property - Naming of Facilities and Alterations and Administrative Procedure 05.11 AP 2 Naming of Schools, Facilities, or Alternative Education Programs set forth the parameters for the name of a new school; require the solicitation of input from the community and stakeholders; and establish the process to be used for the selection of the name of a new school.

This presentation will provide the Board with information about that process and how it is being implemented. Based on input received in November and December 2022, the Superintendent is expected to make recommendations for Board approval regarding names for the three new schools at the December 13, 2022, meeting.

Submitted by: Jonathan Lowe

Superintendent Martin Pollio recommends the Board of Education receive a report on the District process for naming new schools.

Order #2022-191 - Motion Passed:  A motion to approve the Consent Calendar minus consent item X.Q. Acceptance of the 2022 School Nutrition and Physical Activity Report for Jefferson County Public School District passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.

Order #2022-192 - Motion Passed:  A motion to approve consent item X.Q. Acceptance of the 2022 School Nutrition and Physical Activity Report for Jefferson County Public School District passed with a motion by Dr. Christopher Kolb and a second by Ms. Sarah McIntosh.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

• CERTIFIED LEAVES 2022-11-15

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

Attachment

• PERSONNEL ACTIONS 2022-11-15

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

• Summary of Organizational Changes 11 15 22

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• HUMAN RESOURCES 2022-11-15

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

This is a report of field trip requests submitted to the Board of Education on November 15, 2022.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Chris Perkins

Attachments

• FIELD TRIPS 11-15-22 APPROVED BY THE SUPERINTENDENT
• FIELD TRIPS 11-15-22 BY SCHOOL

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will consist of removing and replacing the existing wood floor in the large gym.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Academy @ Shawnee - Gym Wood Floor Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Pickett Passafiume Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Gym Wood Floor Replacement at the Academy @ Shawnee, for an estimated project cost for $229,400.

This project will consist of replacing 145 roof squares.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Central HS MCA - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associate Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Central High School Magnet Career Academy, for an estimated project cost for $428,394.

This project will consist of removing and replacing the existing wood floor in the large gym.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Doss HS - Gym Wood Floor Replacement

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Pickett Passafiume Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers, and the BG-1 form for the Gym Wood Floor Replacement at Doss High School, for an estimated project cost for $229,400.

This project consists of the replacement of the school’s HVAC central plant.

On August 2, 2022, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 23-009.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on October 11, 2022.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Doss HS - HVAC Central Plant Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Walker Mechanical Contractors Inc. for HVAC Central Plant Replacement at Doss High School for the low base bid of $2,445,000; reject Alternate 1; and approve the attached revised BG-1 form for $2,740,000.

This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings, and lights. Exterior windows and minor building renovations may occur.

On June 22, 2021, the Board of Education approved Potter Architects to prepare plans and specifications for Project 22-003.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on October 25, 2022.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Sam Meyers Hall - Ph I HVAC Renovation

Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Phase I HVAC Renovation at Sam Meyers Hall for the low base bid of $7,455,000; reject Alternate 2; accept Alternates 1, 3, and 4 for a total bid of $7,570,000; and approve the attached revised BG-1 form for $8,660,000.

On October 5, 2021, the Board of Education approved VBNA to prepare plans and specifications for Project 22-037.

On March 29, 2022, the Board of Education approved awarding a contract to WPC Company, Inc. for $402,755.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Doss HS - Health Science Renovation CO Contingency

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Health Science Renovation at Doss High School.

On July 21, 2020, the Board of Education approved Patrick D. Murphy Co., Inc. Architects to prepare plans and specifications for Project 21-010.

On March 9, 2021, the Board approved awarding a contract to American Roofing & Metal Co., Inc. as the low bidder.

Patrick D. Murphy Co., Inc. Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-4 Newcomer Academy - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to American Roofing & Metal Co., Inc. for Partial Roof Replacement at Newcomer Academy for a total construction cost of $498,671.50.

On June 22, 2021, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 22-027.

On January 11, 2022, the Board approved awarding a contract to Parco Constructors Group, LLC as the low bidder.

Tony Kleyer, Architect has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-4 Waller-Williams Riverport - Window Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Parco Constructors Group, LLC for Window Replacement at Waller-Williams at Riverport for a total construction cost of $136,500.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Change Orders and Descriptions 11-15-22

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

On August 27, 2019, the Board of Education approved replacing Watson Lane and Wilkerson Elementary Schools with a new elementary school. 

On February 1, 2022, the Board of Education approved the draft District Facilities Plan to be sent to the Kentucky Board of Education with Watson Lane Elementary School being marked as transitional. The Kentucky Board of Education approved the District Facilities Plan in May 2022.

The Kentucky Department of Education requires that the real property be designated as surplus to meet the requirements of 702 KAR 4:090 Property Disposal

The project directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve declaring the real property at Watson Lane Elementary School, located at 7201 Watson Lane, as surplus to the educational program needs of the District as determined by the effective District Facility Plan.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments 

• List of Contracts 11.15.22
• 01 Alpha Lambda Fraternity
• 02 Literacy Strategies Consulting
• 03 Create LLC (Rapid Response) - Amendment to PSC
• 04 The Ky Science Ctr. (Challenger Ctr. at Shawnee) - Amendment to PSC
• 05 National Center for Families Learning
• 06 Ohio Valley Edu. Coop - Amendment to PSC

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.

Submitted by: Cordelia Hardin

Attachments

• *Bid Tabulations, Contract Renewals, and Amendments_11 15 22
• Air Filter Media
• Amendment on Automotive_Bus Repair Parts & Services (Line Item)
• Amendment on Bus Body Parts & Accessories
• Amendment on C/N on Challenger Center Operations
• Amendment on Electric Motors
• Amendment on HVAC-R Supplies & Equipment
• Amendment on Pump Parts (Various Types)
• Bus Body Parts & Accessories
• Tires, Tubes, Recapping & Repair

Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendments.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Cordelia Hardin

Attachment

• Orders of the Treasurer - Invoice Report 10.10.22 - 10.30.22

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of October 10 through October 30, 2022.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachments

• Orders of the Treasurer - PO's by Department 10.10.22 - 10.30.22
• Orders of the Treasurer - PO's by Vendor 10.10.22 - 10.30.22

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of October 10 through October 30, 2022.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

• Orders of the Treasurer - Vouchers 10.10.22 - 10.30.22

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of October 10 through October 30, 2022.

This is a report of donations and small grants submitted to the Board of Education on November 15, 2022.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report November 15 2022

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $78,695.96 to be used as stated in the attachment.

The Kentucky Virtual Library (KYVL) is a consortium of nearly 300 Kentucky libraries and institutions, including colleges and universities, public libraries, K12 schools, the Kentucky Department for Libraries and Archives, and more.

KYVL resources include research databases and electronic books, available to all participating institutions, providing equitable access to information and digital tools for learning. KYVL supports Vision 2020 Strategy 1.1.3, Provide Equitable Access.

Submitted by: Robert Moore

Attachment

• KDE Award Notification - Kentucky Virtual Library FY22-23.

Superintendent Martin Pollio recommends the Board of Education accept the attached award from the Kentucky Department of Education to reimburse the District for expenditures made to renew District membership in the Kentucky Virtual Library, in the amount of $97,410.

The 2022-2023 Stewart B. McKinney Homeless Education grant funding will assist families by providing school information, helping with enrollment and the transfer of student records, providing tutoring, and offering student support services.

Grant funds pay for salaries and benefits, professional and purchased services, and supplies. The period of performance is November 15, 2022, through September 30, 2023.

The agreement does not obligate the District beyond the period of performance.

This work aligns with Vision 2020 strategies 1.1.3 and 1.1.7.  

Submitted by: Dr. John Marshall

Attachment

• KDE Contract - Stewart McKinney Homeless Grant FY22-23

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $459,514 from the Kentucky Department of Education to provide education services for homeless students and authorize the superintendent to sign the attached contract.

In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with Bellarmine University OT/PT regarding student placement. This is an amendment to that agreement to be effective for the 2022-2023 school year.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Student Placement - Bellarmine OT-PT

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Student Placement Agreement between Jefferson County Public Schools and Bellarmine University OT/PT and authorize the superintendent to sign same.

Fund for the Arts has provided funding to the Louisville Academy of Music (LAM) to offer weekly creative music-making class for elementary students at Bellewood.  Classes will focus on music and sound as vehicles for creative expression, regardless of prior musical knowledge or ability. The activities will focus on using sounds to tell stories, evoke images, and express emotion.

There is no charge to the District for this program. Fund for the Arts through a grant from Kosair Charities is providing funding. LAM will provide curriculum development, 21 hours of programming, graduation performance programming, and instruments to Bellewood elementary students.

Submitted by: Robert Moore

Attachment

• MOA - Fund for the Arts - Lou Academy of Music.Bellewood

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Fund for the Arts and The Louisville Academy of Music and authorize the superintendent to sign same.

The University of Kentucky Collaborative for Literacy Development and Reading Recovery Center has awarded the District a grant in the amount of $70,000 for Reading Recovery. This grant will provide funding for one Reading Recovery teacher who will provide professional development and classroom support for District Reading Recovery teachers.

The University of Kentucky Collaborative for Literacy Development and Reading Recovery Center will partner with JCPS to provide one-on-one instruction, targeting first-grade students, to accelerate reading as a Tier 3 intervention. Students will receive intensive instruction designed to assess and address academic challenges with literacy proficiency. Participating students will be provided a viable access point to interact with text through a variety of instructional approaches which support growth in reading comprehension and fluency. Further, the University of Kentucky Collaborative for Literacy Development & Reading Recovery Center will design rigorous and ongoing professional learning for teachers, teacher leaders, and coaches to ensure the effectiveness of the delivery of instruction and Reading Recovery programmatic objectives.

There is no obligation to the District beyond June 30, 2023. This work supports Vision 2020 strategies: 1.1.5, Improve Student Literacy; 1.1.7 Eliminate Learning and Opportunity Gaps, Increasing Capacity and Improving Culture; 2.2.3 Increase and deepen professional learning.

Submitted by: Robert Moore

Attachment

• Agreement - UK Collaborative Ctr - Reading Recovery

Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with the University of Kentucky Collaborative for Literacy Development and Reading Recovery Center and authorize the superintendent sign same.

The University of Louisville College of Education and Human Development (CEHD) has implemented the Center for Instructional and Behavioral Research in Schools (CIBRS) to promote and fund research and community outreach related to the prevention of student failures (academic, social, health, mental health) in educational settings. CIBRS’ research is focused on the application of scientific methods to understand how specific actions can be implemented to prevent student failure and improve outcomes for all students.

CIBRS has offered to help Eastern High School enhance its multi-level prevention system to support student achievement and social-emotional behavioral competencies through the integration of differentiated core instruction, assessment, and intervention.

There is no financial obligation to the District.

This project aligns with Vision 2020 strategies: 1.1.1 & 1.1.7.

Submitted by: Robert Moore

Attachment

• MOA - University of Lou Research Foundation - CEHD

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville Research Foundation, Inc. and authorize the superintendent to sign same.

The goal of Partnership to Advance Youth Apprenticeships (PAYA) is to increase the number of registered apprenticeship positions available to high school students. 

The Board approved the original grant agreement on July 16, 2019. The grant agreement extension now extends the project through December 31, 2022.

Submitted by: Robert Moore 

Attachment

• Amendment to Grant Agreement - New America

Superintendent Martin Pollio recommends the Board of Education approve the attached Grant Agreement Extension from New America and the Partnership to Advance Youth Apprenticeships and authorize the Superintendent to sign same.

Metro United Way (MUW) coordinates a broad coalition of community partners that help Louisville address challenges associated with early childhood education and improve Kindergarten readiness through the Ready for Kindergarten Alliance. To achieve this goal, MUW funds and serves as the backbone organization for several early childhood programs and monitors the physical, emotional, and academic developmental progress of Louisville area students, from birth to Grade 12. Metro United Way is serving as the lead organization and fiscal agent for the Ready for Kindergarten Alliance, including the High-Quality Child-Care Programs, Pathways, and Ages and Stages Questionnaire (ASQ), and regularly evaluates the effectiveness of these programs.

JCPS supports MUW and community partners with the Ready for Kindergarten Alliance in an effort to connect JCPS students and families with support services to remove barriers to early learning and long-term student success. 

The attached Data Sharing/Use Agreement with MUW will facilitate the use of data to support the early childhood initiative while protecting student privacy. This agreement has been in place since 2020.

This agreement supports Vision 2020 strategy 1.1.7 – Eliminate achievement, learning, and opportunity gaps.

Submitted by: Dr. Dena Dossett

Attachments

• DSA - Metro United Way-Ready for Kindergarten
• MOA - Metro United Way-Ready for Kindergarten

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement and Data Sharing Agreement regarding Early Childhood Education between Metro United Way, Inc. and Jefferson County Public Schools and authorize the superintendent to sign same.

Canva US will provide the Canva for Education SaaS Platform for teachers and students to design online content. This is an online design and publishing tool/website with a mission to empower everyone to design anything and publish anywhere. Using this digital tool gives students and teachers more opportunities to be creative digital innovators.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Canva US and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There will be no cost to the District. This project supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DPA - Canva - SaaS Platform

Superintendent Martin Pollio recommends the Board of Education approve the attached data protection agreement with Canva US and authorize the superintendent to sign same.

Comprehensive Adult Student Assessment System (CASAS) is a software platform used by Adult Education ESL classes that allows computer-based placement testing for non-native English speaking adults

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.

This work supports Vision 2020 strategies 1.1.3 & 1.1.7.

Submitted by: Robert Moore

Attachment

• DPA - CASAS - Comprehensive Adult Student Assessment Systems

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Comprehensive Adult Student Assessment System (CASAS) and authorize the superintendent to sign same.

FinalForms is an online registration and data management system that will allow athletic directors and coaches access to athletic forms for student athletes in one common and secure place. The information will stay with athletes K-12. 

The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.

This work supports Vision 2020 strategies 1.1.3 & 1.1.7.

Submitted by: Robert Moore

Attachment

• DPA - BC Technologies dba FinalForms

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with BC Technologies Company, DBA FinalForms and authorize the superintendent sign same.

PowerSchool Unified Home will help JCPS increase student instructional time by employing a research-driven, Attendance Management System that will enable JCPS to analyze attendance data using visualizations and share insights across school communities.

PowerSchool’s solution aligns with the three-tiered intervention methodology JCPS deploys today and will enable all stakeholders to effectively monitor at-risk students and engage with parents and guardians in a personalized and empathy-driven manner. PowerSchool will use data from JCPS to deliver 2-way language translation for over 80 languages, delivering equity and removing barriers to success for our ELL population.

JCPS will pay PowerSchool $391,166.26 over three years to provide JCPS schools with a research-driven Attendance Management System that encompasses three-tier attendance tracking and interventions. The PowerSchool Unified Home application also includes space for student intervention notes, attendance analysis, and delivers digital attendance letters to fulfill compliance, paired with digital postcards to keep parents informed.

The purpose of this agreement is to delineate the operational guidelines for sharing data between PowerSchool and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This work supports Vision 2020 Strategy 3.1.1, Improve physical infrastructure.

Submitted by: Robert Moore

Attachment

• DPA - PowerSchool Group LLC - United Home

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with PowerSchool United Home and authorize the superintendent sign same.

NCS Pearson's BESS Mental Health Screener is an assessment for measuring mental health in 6 through 12th-grade students in hopes of better identifying students that may be struggling. This will be an optional screening where parents can choose to have their child opt out of the screening. Data will be used to help address students’ mental health needs and more effectively connect them with resources in the school and community.

The purpose of this agreement is to delineate the operational guidelines for sharing data between NCS Pearson, Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.

Submitted by: Robert Moore

Attachment

• DPA - NCS Pearson - BASC3-BESS

Superintendent Martin Pollio Recommends the Board of Education approve the attached Data Privacy Agreement with NCS Pearson, Inc. and authorize the superintendent sign same.

Dynamic Ideas provides advanced software solutions for transportation systems. The District will use the MIT-based bus routing technology and sophisticated bell time analysis to optimize JCPS school bus routes, start-times, and potentially accommodate other District objectives, including implementation of the new Student Assignment Plan. The Operations Team has partnered previously with Dynamic ideas to work through options on the effective and efficient use of our resources to meet the challenges of a shrinking work force while facing higher transportation needs that include both the phasing out of the "old" Student Assignment Plan and the phasing in of the new School Choice Plan that was passed June 1, 2022. The team from Dynamic Ideas has an excellent working relationship with our JCPS counterparts and understands our system and our goals to provide transportation that will support the goals of the new School Choice Plan. The Dynamic Ideas team will both provide custom-made scenarios and will support the Operations team, the Administration team, and the Board of Education to provide small group and/or individual meetings as we work through scenarios.

Submitted by: Chris Perkins

Attachment

• DPA - Dynamic Ideas dba Dynamic Ideas Routing - Bell-Bus

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Dynamic Ideas and authorize the superintendent sign same.

To offset the increased cost of operations, the National Beta Organization increased the one-time student membership fee from a maximum of $25.00 to a maximum of $32.00, effective September 1, 2022. In order to continue to offer JCPS students the opportunity to participate in the National Beta Club (excludes annual school-based/local Beta Club Membership fee) and pursuant to Kentucky Department Accounting Procedures for the Kentucky School Activity Funds Redbook Incorporated by Reference in 702 KAR 3:130, the Board is required to adopt all school fees and those fees shall remain in place until modified or removed by board resolution. 

The fee collected shall be no more than the current year's published membership fee: 

Submitted by: Robert Moore

Attachment

• National Beta Club Fees

Superintendent Martin Pollio recommends the Board of Education approve the increased fee for National Beta Club Student Membership as stated in the rationale.

KRS 158.85(5) requires the District to complete an annual assessment of the nutrition and physical activity environment in the District and issue a report at least sixty (60) days prior to the public forum required by KRS 158.856(5). The report may be issued via posting to the District's website.

In conducting the required assessment, the District utilized the Healthy School Program (HSP) assessment tool from the Alliance for a Healthier Generation (AFHG). The report is based on the HSP assessments completed by each school location.

The public forum will occur on January 26, 2023. After the January public forum, the Superintendent will submit a summary of the findings and recommendations of the 2022 Nutrition and Physical Activity Report as required by KRS 158.856(6) to the Kentucky Department of Education by May 1, 2023.

Submitted by: Chris Perkins

Attachment

• JCPS Nutrition & PA Report 2022 (1)

Superintendent Martin Pollio recommends the Board of Education receive the 2022 Nutrition and Physical Activity Report.

The new School Choice Plan includes a commitment to implement a comprehensive magnet strategy that would move the District toward alignment with Magnet Schools of America’s national best practices. One area key to moving the District forward in this work was to review non-magnetic magnets to make a determination on whether to revamp or eliminate identified programs. Non-magnetic magnet programs were identified based on the following factors:

• Magnet enrollment at each grade level
• Number of applications received outside of the resides or elementary cluster
• Magnet theme implementation with fidelity based on the student experience in the program

A similar process occurred during the 2014 Magnet Schools of America audit in JCPS. The review team provided a list of schools and programs with recommendations for their magnet status to be removed, placed on probation, or replicated and expanded. While the District decommissioned some non-magnetic magnets at that time, this proposal moves this process forward as a critical means to ensure the alignment of our magnet purpose, programming, and resourcing.

By removing or revamping programs, the District will be able to provide families with more precise educational options that are of high interest and meet expectations for theme fidelity and implementation. This ensures students will receive the rich magnet school experiences they deserve. It is also important to note that a considerable amount of District resources have been applied to non-magnetic magnets in the areas of transportation, staffing support, and other costs. Future redistribution of resources will further support strengthening our magnet schools and programs. 

The Racial Equity Analysis Protocol (REAP) was utilized to review the process for determining the status of non-magnetic magnets by the School Choice Office. It was presented to the District REAP committee, Cabinet members, and other stakeholders for feedback and review. Assistant superintendents and executive administrators held meetings with principals to review magnet program data and discuss their current status as magnets, and considerations for the future. Principals also had the opportunity to review their magnet status with District staff. As a part of this process, schools were informed:

• They could be considered for revised program themes in the future if they did not retain magnet status for current programs with a focus on replicating popular themes within the Choice Zone (ex. elementary Visual Performing Arts). 
• They would retain current magnet staffing for the 2023-2024 school year. 
• They could continue their programs internally without magnet status.      

After conversations with principals and their conversations with stakeholders, the table below summarizes next steps for the identified schools

Submitted by: Robert Moore

Superintendent Martin Pollio recommends the Board of Education approve the removal of non-magnetic Magnets as stated in the rationale.

Wheatley Elementary School was closed on October 18, 2022, due to a gas leak in close proximity to the school. The building had no heat and no water, requiring the closure of the school in order to protect the health and safety of students and staff.

KRS 158.070 includes the following provisions:

• Establishes the number of student attendance days in a student instructional year;
• Permits a local board of education to close schools “for the number of days deemed necessary for…a local emergency which would protect the health and safety of children…”; and
• Permits a district to apply for a waiver of the requirements of the student instructional year for a day missed due to an emergency.

Administrative regulation 702 KAR 7:140 states in part:

Section 4. Emergency Day Waiver. (3) A local board of education may request an emergency day waiver if one (1) school, or part of the district, is forced to miss school on a particular student attendance day due to an emergency. The request shall be submitted to the commissioner for approval. A copy of the local board order shall accompany this request. An approved emergency day waiver shall be the length of the student attendance day established in the approved calendar.

Upon approval by the Board, the Superintendent will send an Emergency Day Waiver request to the Commissioner of Education for his consideration.

Submitted by: Robert Moore

Superintendent Martin Pollio recommends the Board of Education approve the submission of an Emergency Day Waiver request on behalf of Wheatley Elementary School due to the emergency school closure on October 18, 2022.

Pursuant to 702 KAR 4:180, the Kentucky Department of Education (KDE) requires permission to reassemble the Local Planning Committee for the purpose of amending the current District Facility Plan.

The primary reason for amending the current District Facility Plan is to change some school buildings scheduled for renovation to new construction due to the additional funding available from the recent tax referendum.

Upon approval by KDE, the Board will reconvene the Local Planning Committee and apprise the members of the need for the amendment.

The amended District Facility Plan will be presented to the Board for review and approval prior to submission to the Kentucky Board of Education for final approval.

The project directly supports strategy 3.1.1 of Vision 2020 

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education grant approval to request permission from the Kentucky Department of Education to reassemble the Local Planning Committee.

The 2023 Regular Session of the Kentucky General Assembly will convene on January 3, 2023. Jefferson County Public Schools (JCPS) functions within the statutory framework established by General Assembly, so the actions of the legislature have a significant impact on the District’s ability to carry out its work.

On October 25, 2022, the Board heard a report regarding the potential issues to be included in the 2023 JCPS Legislative Agenda and provided feedback and input on additional items.

Submitted by: Kevin C. Brown

Attachment

• JCPS Legislative Priorities 2023 - Final

Superintendent Martin Pollio recommends the Board of Education approve the attached 2023 JCPS Legislative Priorities.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 11 15 22 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.

Order #2022-193 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items. The recommendation passed with a motion by Dr. Corrie Shull and a second by Ms. Sarah McIntosh.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the meeting of the Jefferson County Board of Education.

Order #2022-194 - Motion Passed:  A motion to adjourn the November 15, 2022, meeting of the Jefferson County Board of Education at 8:38 p.m. passed with a motion by Dr. Corrie Shull and a second by Dr. Christopher Kolb.