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I.
Moment of Silence
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Meetings are streamed live and archived through the District's YouTube channel at the following link: JCBE Meeting Videos
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This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.
II.
The Pledge of Allegiance
II.A.
Vision Statement
III.
Recognitions and Resolutions
Order #2022-177 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the recognitions for October 25, 2022. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Ms. Sarah McIntosh.
III.A.
Recognition of Central High School Student Nylaia Carter for Saving a Man’s Life Using Skills She Learned in Class at JCPS
Nylaia Carter saved a man’s life last month thanks to training she received in JCPS.
Nylaia’s dad was driving her home from basketball practice when the 16-year-old noticed a man who had been shot. She immediately told her dad to pull over so she could help. Nylaia received Stop the Bleed training last year at Moore High School, so she knew exactly what to do. She made a tourniquet out of her sweatshirt, checked the man’s pulse, and kept him alert while waiting for paramedics to arrive.
The man survived and Nylaia’s quick action and education played a role in that survival.
Nylaia is now a student at Central High School in the pre-medical program.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize Nylaia Carter for helping save a man’s life by using the Stop the Bleed skills she learned at JCPS.
III.B.
Recognition of Louisville Male High School Student Nora Lucas for Receiving a 2022 WLKY Bell Award for Her Outstanding Community Service
Louisville Male High School student Nora Lucas serves on the Student Advisory Board for RAK (Random Acts of Kindness) Louisville.
She recruits friends and fellow students to help with projects such as the Yard Raking Project for widows from Okolona Christian Church. She crochets stuffed animals and blankets for children in Africa and was instrumental in setting up the Blue Lick Elementary Outdoor Pantry.
Nora was recently honored with a 2022 WLKY Bell Award. The Bell Awards program recognizes 10 adults and two high school youth who have demonstrated the true “Spirit of Louisville” through selfless volunteer efforts.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize Louisville Male High School student Nora Lucas for her exemplary community service and for receiving a 2022 WLKY Bell Award.
III.C.
Recognition of Ballard High School Student Janae Allen for Being Named to the Inaugural Team of State Officers for Educators Rising Kentucky
Janae Allen has been named Vice President of Programs and Service for Educators Rising Kentucky.
Janae will be involved in the planning and execution of the state Educators Rising conference and will take part in a career and education showcase next spring. She will also meet with state legislators to discuss the needs of future educators. Janae and the three other state officers will represent Educators Rising Kentucky at regional events and at the national conference in June in Florida.
Educators Rising provides young people with hands-on teaching experiences, helps sustain their interest in the teaching profession, and encourages students to cultivate the skills they need to be successful educators.
Janae Allen is a student at Ballard High School.
Submitted by: Carolyn Callahan
Superintendent Martin Pollio recommends the Board of Education recognize Janae Allen for being named to the inaugural team of state officers for Educators Rising Kentucky.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for October 25, 2022.
Order #2022-178 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for October 25, 2022. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the October 6, 2022, meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the October 6, 2022, meeting.
Order #2022-179 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the October 6, 2022, meeting. The recommendation passed with a motion by Ms. Sarah McIntosh and a second by Mr. Joseph Marshall.
VI.
Superintendent's Report
VII.
Persons Requesting to Address the Board on Action Items or Consent Calendar Items to be Voted Upon Separately at Board Member Request
- Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
- Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
- At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
- At the end of three minutes, the bell will sound twice, indicating that your time is up.
- The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
- The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.
VIII.
Action Items
IX.
Information Items
IX.A.
Discussion of 2023 JCPS Legislative Priorities
The 2023 Regular Session of the Kentucky General Assembly will convene on January 3, 2023. Jefferson County Public Schools (JCPS) functions within the statutory framework established by General Assembly, so the actions of the legislature have a significant impact on the District’s ability to carry out its work.
The Board will hear a report regarding the potential issues to be included in the 2023 JCPS Legislative Agenda and get feedback and input on additional items.
The 2023 JCPS Legislative Agenda will be an action item at an upcoming Board meeting.
Submitted by: Kevin C. Brown
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached 2023 JCPS Legislative Priorities.
Order #2022-180 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the attached 2023 JCPS Legislative Priorities. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.
IX.B.
Acceptance of Update on Digital Privacy, Safety. and Security
The JCPS Technology Division continues to implement best practices that meet the needs for the security of Personal Identifiable Information (PII) and network security of the district. Several new security measures have been implemented and additional steps will be taken to ensure security.
Measures that are already implemented, and the ones that will be implemented, reflect both the importance of the system and the resources available to protect it.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education receive an update on Digital Privacy, Safety, and Security.
Order #2022-181 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive an update on Digital Privacy, Safety, and Security. passed with a motion by Ms. Sarah McIntosh and a second by Mr. James Craig.
X.
Consent Calendar
Order #2022-182 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the Consent Calendar for October 25, 2022. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
X.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
X.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
X.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
X.C.1.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Exceptional Child Education
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
X.C.2.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Human Resources
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
X.D.
Recommendation for Approval of Field Trip Request and Receipt of Report of Field Trips Approved by the Superintendent
This is a report of field trip requests submitted to the Board of Education on October 25, 2022.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
X.E.
Recommendation for Approval of the Project, Assignment of Architect/Engineer, and BG-1 Form for Life Skills Kitchen Renovation at duPont Manual High School
This project will consist of renovating and reconfiguring the existing life skills kitchen with new casework and sinks including ADA upgrades.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Pickett Passafiume Architects as the architect/engineer, and the BG-1 form for the Life Skills Kitchen Renovation at duPont Manual High School, for an estimated project cost of $299,310.
X.F.
Recommendation for Approval of Contract Completions and BG-4 Forms
X.F.1.
Recommendation for Approval of Contract Completion and BG-4 Form for Rubber Floor Removal at Marion C. Moore School
On August 31, 2021, the Board of Education approved Environmental Health Management to prepare plans and specifications for Project 22-034.
On March 8, 2022, the Board approved awarding a contract to Abatement Solutions Technologies, Inc. as the low bidder.
Environmental Health Management has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Abatement Solutions Technologies, Inc. for Rubber Floor Removal at Marion C. Moore School for a total construction cost of $168,942.
X.F.2.
Recommendation for Approval of Contract Completion and BG-4 Form for Outdoor Air Unit Replacement at Farnsley and Newburg Middle Schools
On March 9, 2021, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 21-221.
On May 4, 2021, the Board approved awarding a contract to Walker Mechanical Contractors, Inc. as the low bidder.
CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
This project was paid for with ESSER II funds as authorized by the CRRSA Act. The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Walker Mechanical Contractors, Inc. for Outdoor Air Unit Replacement at Farnsley and Newburg Middle Schools for a total construction cost of $998,500.
X.G.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
X.H.
Recommendation for Approval of Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation, bid tabulations, contract renewals, and amendments.
X.I.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
X.J.
Acceptance of Summary of Professional Services Contracts
This summary includes all professional services contracts approved as of July 1, 2022, and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.
X.K.
Acceptance of Monthly Financial Report for Period Ended August 31, 2022
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended August 31, 2022.
X.L.
Acceptance of Orders of the Treasurer
X.L.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of September 19 through October 9, 2022.
X.L.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of September 19 through October 9, 2022.
X.L.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of September 19 through October 9, 2022.
X.M.
Acceptance of Donations, Grants, and Funding
X.M.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on October 25, 2022.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $115,024.54 to be used as stated in the attachment.
X.M.2.
Acceptance of Calming Space Grant from the Kentucky Department of Education
The Kentucky Department of Education (KDE) has awarded a Calming Space Grant to Crosby Middle School through the Elementary and Secondary School Emergency Relief (ESSER II) Fund.
Crosby will use funds to develop a calming space to support self-management strategies for all students. Funding will provide furniture, sensory items, and mindfulness resources for students to use as stresses arise during the school day.
There is no obligation for the District beyond September 30, 2023.
The project directly supports Vision 2020 strategy 2.1.3.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $10,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached contract.
X.M.3.
Acceptance of School-Based Mental Health Care Provider Funding from the Kentucky Department of Education
This allocation will provide the District with a lump sum payment of $43,095 toward the funding of mental health services in schools. This funding will be used to secure a retired staff member (counselor, psychologist, social worker, or mental health practitioner) to provide school-based mental health supports.
The spending will be reported on CDIP reports.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education receive School-Based Mental Health Care Provider funding in the amount of $43,095 from the Kentucky Department of Education.
X.M.4.
Acceptance of Offer of Assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program
The Jefferson County Board of Education has accepted offers of assistance from The Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program since the 1993 school year.
Funding is based on the statewide ADA figures being used for 2021-2022 Support Education Excellence in Kentucky (SEEK) this year. The first offer of assistance for Fiscal Year 2023 is $1,053,039. Accepted state technology fund offers of assistance will be matched equally by the District.
The funding provides for continuing the program of progress toward meeting the District's needs in technology education and directly supports Vision 2020 strategy 1.1.3 - Provide Equitable Access.
Submitted by: Dr. Kermit Belcher
Attachments
Superintendent Martin Pollio recommends the Board of Education accept the first offer of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program in the amount of $1,053,039 and authorize the superintendent to commit $1,053,039 in local funds to the education technology restricted account to match the offer and authorize the superintendent sign same.
X.M.5.
Acceptance of McKinney Vento Homeless Education Grant Funds from the Kentucky Department of Education
The Homeless Education grant aligns with Vision 2020 strategies 1.1.3 and 1.1.7. The grant will assist families by providing school information, helping with enrollment and the transfer of student records, providing tutoring, and offering student support services.
The period of performance is from November 1, 2022, to June 30, 2023. The agreement does not obligate the District beyond the period of performance.
Submitted by: John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education receive McKinney Vento Homeless Education Grant funding in the amount of $88,892 and authorize the superintendent sign the attached agreement with the Kentucky Department of Education.
X.N.
Recommendation for Approval of Agreements
X.N.1.
Recommendation for Approval of Memorandum of Understanding Addenda with Family and Children’s Place at Engelhard Elementary and Meyzeek Middle Schools
The Kentucky Department of Education awarded Family and Children’s Place (FCP) 21st Century Community Learning Center (21st CCLC) funding in partnership with Engelhard Elementary and Meyzeek Middle Schools. 21st CCLC provides academic, artistic, and cultural enrichment for students after school and during the summer.
The Board approved the original Memorandum of Understanding (MOU) on July 27, 2021. FCP received an extension to spend the grant funds to September 30, 2023; therefore, the original MOU with the District also requires an amendment to extend the end date.
Submitted by: Robert Moore
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding Addenda with Family and Children’s Place and authorize the superintendent to sign the same.
X.N.2.
Recommendation for Approval of Memorandum of Understanding with Global Game Changers Children’s Education Initiative
Global Game Changers Educational Initiative, Inc. has been awarded a 21st Century Community Learning Center (21st CCLC) grant from the Kentucky Department of Education to provide academic and enrichment opportunities for students attending Dann C. Byck Elementary School (Byck). The 2022-23 school year will be the third year of the program at Byck.
This work supports Vision 2020 strategies 1.1.2; 1.1.3; 1.1.7
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Global Game Changers Children's Education Initiative, Inc. and authorize the superintendent sign same.
X.N.3.
Recommendation for Approval of Student Placement Agreement with University of Kentucky College of Health Sciences
In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with the University of Kentucky College of Health Sciences regarding student placement. This is an amendment to that agreement to be effective for the 2022-2023 school year.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Student Placement Agreement with the University of Kentucky College of Health Sciences and authorize the superintendent to sign same.
X.N.4.
Recommendation for Approval of Student Placement Agreement with Marshall University School of Physical Therapy
In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with Marshall University School of Physical Therapy regarding student placement. This is an amendment to that agreement to be effective for the 2022-2023 school year.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Student Placement Agreement with Marshall University School of Physical Therapy and authorize the superintendent to sign same.
X.N.5.
Recommendation for Approval of Memorandum of Agreements with Murray State University for Dual Credit
Dual Credit personnel from Murray State University have worked with the principal, administrators, and teachers at Marion C. Moore School and Seneca High School to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. These agreements align with the new Dual Credit Scholarship and the Kentucky Work Ready Scholarship through the Kentucky Higher Education Assistance Authority (KHEAA). Murray State University is a Partner Postsecondary Institution (PPI) with KHEAA for that program.
The attached Memorandum of Agreement details the data exchange commitments and the expectations of Murray State University, the local school, the local school adjunct faculty, and students. Murray State University faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status.
Specifically:
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Scholarship funds may be used for dual credit unless the student has exceeded course limitations in the state regulation or state funds are exhausted. In that case, the student/family is responsible for paying tuition.
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Tuition is set to 50% of KCTCS tuition (as required by the PPI agreement with the KHEAA). Murray State University will not charge JCPS for reimbursement of unsuccessful student tuition when the course is taken on a JCPS campus with JCPS faculty.
Courses Offered:
This work aligns with JCPS Vision 2020 strategies 1.1.3 Provide equitable access and 1.1.7 Eliminate opportunity gaps.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Murray State University for dual credit courses at Marion C. Moore School and Seneca High School and authorize the superintendent to sign same.
X.N.6.
Recommendation for Approval of Memorandum of Agreement with Options Unlimited, Inc.
The Exceptional Child Education (ECE) department proposes to collaborate with Options Unlimited, Inc. to offer Pre-Employment Transition Services (Pre-ETS) to qualifying ECE students ages 14-21. Pre-ETS encompasses five core areas as required by federal and state regulations. These include job exploration counseling, work-based learning experiences, postsecondary counseling, workplace readiness training, and instruction in self-advocacy. The Office of Vocational Rehabilitation authorizes agencies as Community Rehabilitation Partners (CRP) in order to provide Pre-ETS. The ECE department seeks to increase postsecondary opportunities for our students through this opportunity.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Options Unlimited, Inc. and authorize the superintendent sign same.
X.N.7.
Recommendation for Approval of Memorandum of Agreement with Seven Counties Services, Inc. for Pre-Employment Transition Services
The Exceptional Child Education (ECE) Department will collaborate with Seven Counties Work Matters Program to offer Pre-Employment Transition Services (Pre-ETS) to qualifying students with disabilities ages 14-21. Pre-ETS encompasses five core areas as required by federal and state regulations. These include job exploration counseling, work-based learning experiences, postsecondary counseling, workplace readiness training, and instruction in self-advocacy. JCPS will collaborate with Seven Counties Work Matters Pre-ETS Program to identify eligible students who may benefit from their services.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Seven Counties Services, Inc. and authorize the superintendent sign same.
X.N.8.
Recommendation for Approval of Memorandum of Agreement with The Food Literacy Project
This grant-funded project will enhance quality instruction in the Food, Agriculture, Natural Resources, and Human Sciences (FANH) for students participating in the Accelerate to Graduate (A2G) program at Newcomer Academy.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with The Food Literacy Project to support the Accelerate to Graduate (A2G) program at Newcomer Academy and authorize the superintendent sign same.
X.N.9.
Recommendation for Approval of Data Privacy Agreement with CPM Educational Program
The attached Data Privacy Agreement with CPM Educational Program details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA Compliant. Period, scope, and projections are also outlined in the attached agreement. Approval of this DPA will allow any JCPS location to purchase the resource following JCPS Model Procurement and Purchasing guidelines. The cost is not to exceed vendor standard pricing rates.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Confidential Data Privacy Agreement with CPM Educational Program and authorize the superintendent to sign the same.
X.N.10.
Recommendation for Approval of Data Privacy Agreement with Mackin Book Company
Mackin will provide access to MackinVIA, a digital content management system, and the MackinVIA Reader, used for viewing and interacting with digital content hosted by Mackin. MackinVIA is designed for PK-12 environments to house, manage, and provide easy access to all digital resources utilizing a single username and password. MackinVIA has an assortment of customizable features to personalize the reading experience of each student. The administrator side of MackinVIA is a collection of robust management tools that allow teachers and librarians to effectively customize the platform based on the needs of the student population.
These tools give educators the ability to oversee the content, circulation, settings, and users of their MackinVIA account(s). The MackinVIA platform can be accessed on any desktop, laptop, or mobile device with a supported browser. Students can download digital resources for offline access, the free MackinVIA app is available for all major mobile devices as well as for Mac and Windows desktop and laptop computers.
Accessit will provide updated functionality to our library management systems. Users will have access to eBooks, PDFs, electronic documents, podcasts, websites, online digital content, subscriptions, video, audio, archives, and more, all in a single search. As well as accessing their accounts, students can renew, reserve, book, read and write reviews, and create citations. Teachers and students can check all local and online content with a single search. Results can also be pulled from other sites such as public libraries, websites, and online databases. Librarians will utilize the feature of creating content-specific pages for a classroom, grade, or group. They will be able to add content and link available resources in the library.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Mackin Book Company and JCPS and define the respective roles and responsibilities of each party. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with the Mackin Book Company and authorize the superintendent to sign same.
X.N.11.
Recommendation for Approval of Data Privacy Agreement with SchoolMint
SchoolMint Hero will provide digital educational software (Hero Ready, Hero Rise, and Incident Manager) licenses and support which focuses on supporting pro-social behavior initiatives such as Positive Behavior Interventions and Supports (PBIS), and Social and Emotional Learning (SEL) programs for use at five designated schools: Frederic Law Olmsted Academy North, Meyzeek Middle School, Johnson Traditional Middle School, Ramsey Middle School, and Crosby Middle School.
Funds for purchase shall come from individual school budgets. Total payments shall not exceed $10,574.15 per fiscal year, paid from the Safe Schools Grant.
The purpose of this agreement is to delineate the operational guidelines for sharing data between SchoolMint and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This work supports Vision 2020 goals 1.1.1 and 1.1.2.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with SchoolMint and authorize the superintendent to sign same.
X.N.12.
Recommendation for Approval of Data Privacy Agreement with TestOut Corporation
TestOut Corporation will provide the TestOut Digital Literacy platform and other digital resources used by students in Career Technical Education (CTE) pathways that are required for Industry Certification by the Kentucky Department of Education (KDE) and the Kentucky Workforce Innovation Board (KWIB).
The purpose of this agreement is to delineate the operational guidelines for sharing data between the Vendor and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This work supports Vision 2020 strategies 1.1.4, 1.1.5, and 1.1.7.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with TestOut Corporation and authorize the superintendent to sign same.
X.O.
Recommendation for Approval of Additional Booster Organization for Jeffersontown High School
Jeffersontown High School will establish the Jeffersontown MCJROTC Alumni to provide financial support for school activities, student mentorship, and school infrastructure. The Booster Club will remain compliant with all legal and JCPS guidelines.
External support/booster organizations are adult/parent organizations established to promote school programs or complement student groups or activities, (i.e., PTA, PTO, booster organizations, etc.).
An external support/booster organization's purpose is to promote school programs, student groups, or activities at schools. Although external support/booster organizations work very closely with the District, they are separate legal entities and are responsible for adherence to IRS guidelines and Title IX regulations.
Pursuant to Kentucky Department of Education Accounting Procedures for the Kentucky School Activity Funds Redbook Incorporated by Reference in 702 KAR 3:130, new external support/booster organizations must receive local board approval to establish, lend support, seek assistance, or fundraise in the name of the district, school, students, or a district or school program.
The organization's officers are solely responsible for ensuring that their group is in compliance with District policies, external support/booster organization guidelines in the Redbook, and state and federal regulations.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the establishment of the external Support/Booster Organization, Jeffersontown MCJROTC Alumni, for Jeffersontown High School.
X.P.
Recommendation for Approval of Regular Board Meeting Schedule for 2023
KRS 160.270 requires a local board of education to hold “at least one (1) regular meeting each month, at a time and place fixed by the board.”
The proposed schedule of meetings for 2023 avoids calendar conflicts including major religious and national holidays, school calendar conflicts, election days, and state and national education conferences.
The proposed schedule continues to have two types of Regular Meetings – Business Meetings and Work Session Meetings. It also includes Board Retreats which will be Special Meetings under KRS 160.270.
Regular Board Meetings are open to the public and will begin at 6:00 p.m., and be held in the Stewart Auditorium at the VanHoose Education Center, 3332 Newburg Road, Louisville, KY 40218. Special Board Meetings are open to the public and will be held at times and locations to be determined. Meetings may be held remotely if public health guidance relating to the COVID-19 pandemic recommends it.
This schedule would have 17 meeting dates:
- 11 Board Business Meetings (includes Information Items, Action Items, and a Consent Calendar)
- 4 Board Work Session Meetings (includes Work Sessions and a Consent Calendar)
- 2 Board Retreats (Special Meetings)
Submitted by: Jonathan Lowe
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the Regular Board Meeting Schedule for 2023.
X.Q.
Recommendation for Approval of Revisions to Board Policies (Second Reading)
The Board of Education received these policies for the first reading on October 6, 2022.
The attached document shows proposed amendments to Board policies from the KSBA 2022 Board Policy Update, and additional amendments to Board policies based on District staff recommendations and Board member input. Proposed new language is underlined and proposed deletions are shown using strikethroughs.
The Board Policy Committee reviewed these policies during its meeting on September 19, 2022.
Policy Number Policy Name
01.42 Regular Board Meetings
01.45 Board Meeting Agenda
09.313 Eligibility (Athletics)
03.17 Discipline/Nonrenewal/Resignation by Employee (Certified)
03.27 Discipline, Suspension, and Dismissal of Employees (Classified)
03.2711 Nonrenewal (Classified)
03.131 Assignment (Certified)
03.231 Assignment (Classified)
03.1232 Sick Leave (Certified)
03.2232 Sick Leave (Classified)
05.11 School Property - Naming Facilities and Alterations
Submitted by: Kevin Brown
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revision to Board Policies.
XI.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items.
Order #2022-183 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the attached planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Dr. Christopher Kolb.
XII.
Committee Reports
Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
XIII.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XIV.
Persons Requesting to Address the Board (If Necessary)
XV.
Executive Session (If Necessary)
XVI.
Action Item (If Necessary)
XVII.
Adjournment
A motion to adjourn the October 25, 2022, meeting of the Jefferson County Board of Education.
Order #2022-184 - Motion Passed: A motion to adjourn the October 25, 2022, meeting of the Jefferson County Board of Education at 8:25 p.m. passed with a motion by Dr. Corrie Shull and a second by Ms. Sarah McIntosh.
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