|
I.
Moment of Silence
Welcome to the April 26, 2010, meeting of the Jefferson County Board of Education.
Please join us for our traditional moment of silence.
II.
Pledge of Allegiance
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
III.
Approval of Minutes
The minutes of the March 22, 2010, meeting are presented for your review and approval.
Superintendent Sheldon Berman recommends that the Board of Education approve the minutes from the March 22, 2010, meeting of the Board of Education.
Order #66 - Motion Passed: Superintendent Sheldon Berman recommends that the Board of Education approve the minutes from the March 22, 2010, meeting of the Board of Education. This recommendation passed with a motion by Mr. Larry Hujo and a second by Mrs. Carol Ann Haddad.
III.A.
Acceptance of Resignation of Ann V. Elmore
Order #67 - Motion Passed: A request from District 1 Board of Education Member Ann V. Elmore to resign from the Jefferson County Board of Education passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Stephen Imhoff.
IV.
Recognitions and Resolutions
Recognition of New Principal Appointments
Superintendent Sheldon Berman recommends that the Board of Education recognize new principal appointments.
Principal leadership is essential to the educational success of Jefferson County Public School (JCPS) District students. Therefore, the district has a rigorous principal preparatory program and selection process to help ensure that the most qualified candidates are considered. The district’s support of the School-Based Decision Making (SBDM) process also ensures that an extensive selection process takes place at each local school. The following individuals have successfully completed all requirements and have been selected to serve in the important role of principal.
Atherton High School—Tom Aberli
Crums Lane Elementary School—Anna Byrd
Eastern High School—Lana Kaelin
Kammerer Middle School—Stacie Gamble
Louisville Male High School—Ted Boehm
Trunnell Elementary School—Stephanie Smith
Westport Middle School—Dr. Staci Eddleman
Recognition of Christy Delk
Superintendent Sheldon Berman recommends that the Board of Education recognize Christy Delk, a teacher at Cochran Elementary School, for being selected to attend the Mickelson ExxonMobil Teachers Academy.
Christy is 1 of 200 teachers from across the nation and 1 of 7 teachers from Kentucky selected to attend the Mickelson ExxonMobil Teachers Academy. Teachers selected for this program were chosen based on their qualifications, their dedication to inspiring students to excel at an early age, and their overall commitment to the teaching profession. In recognition of her outstanding accomplishment, Christy received an all-expenses-paid trip to Jersey City, New Jersey, to attend the Academy in July.
The Academy was launched in 2005 and was created for third- through fifth-grade teachers to enhance their knowledge and instruction by providing a weeklong, rigorous professional-development training on fun, innovative teaching strategies and curricula that will encourage students to pursue careers in math and science.
The Academy was started by pro golfer Phil Mickelson and his wife with the help of ExxonMobil to establish a unique learning environment for teachers. Also joining them in this endeavor are math and science experts from the National Science Teachers Association and Math Solutions who teach the teachers at the Academy.
Recognition of the Jefferson County Public School District
Superintendent Sheldon Berman recommends that the Board of Education recognize the district for being selected as a participant in the Know Your Farmer, Know Your Food initiative.
JCPS is 1 of 15 school districts from across the nation and 1 out of a pool of 300 school districts selected to participate in the Know Your Farmer, Know Your Food initiative. The initiative was designed to connect schools with local and regional farmers to meet the various needs of school nutrition programs; to support the farmers, thus strengthening the local food systems; and to provide support for health and nutrition education.
The United States Department of Agriculture’s (USDA’s) Agriculture Marketing Service and the Food and Nutrition Service (FNS) partnered to form a Farm to School Team to assist administrators in their efforts to purchase locally grown foods. The team will visit the school districts to work with local farmers, local and state authorities, and community partners to learn about their school-to-farm efforts. The team will also learn about the activities that have been implemented toward this endeavor, the relationship between the farmers and school districts, the obstacles that exist or that were encountered, and the impact of the initiative on the school district and community.
Submitted by: Stephanie Bateman
Superintendent Sheldon Berman recommends that the Board of Education approve the April 26, 2010, resolutions of recognition of New Principal Appointments, Christy Delk, and the Jefferson County Public School District.
Order #68 - Motion Passed: Superintendent Sheldon Berman recommends that the Board of Education approve the April 26, 2010, resolutions of recognition of New Principal Appointments, Christy Delk, and the Jefferson County Public School District. This recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Stephen Imhoff.
V.
Consent Calendar and Superintendent's Report
(Persons requesting to address the board on a specific agenda item will speak when that item is brought forward.)
Superintendent Sheldon Berman recommends that the Board of Education approve the Consent Calendar (Items V. A through V.CC.) as presented.
Order #69 - Motion Passed: Superintendent Sheldon Berman recommends that the Board of Education approve the Consent Calendar (Items V. A through V.CC.) as presented minus Professional Services Contract #10 of Agenda Item V.N., which was withdrawn from the consent agenda, and Agenda Items V.I. and V.CC., which were pulled down for discussion and acted on later in the meeting. This recommendation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Carol Ann Haddad.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.
Submitted by: Bill Eckels
Superintendent Sheldon Berman recommends that the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.
V.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education. The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Bill Eckels
Superintendent Sheldon Berman recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
V.C.
Approval of Organizational Charts
The Planning organizational chart includes an upgrade from Specialist III to Director III. This position change is in line with the duties and responsibilities assigned to the Planning department.
The Priority School Manager position has been an effective intervention for low-performing elementary schools. Over the course of five years during which one position was in place, schools have improved in a number of areas including raising Kentucky Core Content Test (KCCT) scores, decreasing suspensions, and increasing teacher retention. It is recommended that an additional Priority School Manager position be approved, funded by Title I funds designated for School Improvement. Adding a second position will help address the needs of more schools using the intervention that we have found to be one of the most effective.
Twenty-five Resource Teachers, funded by GE, are included on the Analytical and Applied Sciences organizational chart. GSKyTeach will fund two Resource Teachers.
Submitted by: Bill Eckels
Superintendent Berman recommends that the Board of Education approve the organizational charts for Planning, Elementary School Districtwide Instructional Services, and Analytical and Applied Sciences.
V.D.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education for approval on April 26, 2010. Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Mike Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education approve the attached requests for field trips and receive a report of other field trips approved by the superintendent.
V.E.
Approval of Projects/BG-1 Forms and Assignment of Architects/Engineers
Superintendent Sheldon Berman recommends that the Board of Education approve the following Projects/BG-1 Forms, and Assignment of Architects/Engineers as presented in Agenda Items V.E.1. through V.E.5.
V.E.1.
Approval of Project/BG-1 Form and Assignment of Architect/Engineer for Sound System Replacement at Hazelwood Elementary School
This project will completely replace the school's sound system and includes the head-end equipment, speakers, and associated wiring.
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval. [KRS 160.290]
Submitted by: Mike Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of L'Acquis Engineering/LSE Engineering as the architect/engineer, and the BG-1 form for the Sound System Replacement at Hazelwood Elementary School, for an estimated project cost of $130,000.00.
V.E.2.
Approval of Project/BG-1 Form and Assignment of Architect/Engineer for Paving Package I at Various Schools
The scope of this project will typically involve parking areas, bus and auto drop-off zones, and driveways but may also include walking paths, play areas, and tennis courts.
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval. [KRS 160.290]
Submitted by: Mike Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the BG-1 form for Paving Package I at Various Schools, for an estimated project cost of $150,000.00.
V.E.3.
Approval of Project/BG-1 Form and Assignment of Architect/Engineer for Paving Package II at Various Schools
The scope of this project will typically involve parking areas, bus and auto drop-off zones, and driveways but may also include walking paths, play areas, and tennis courts.
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval. [KRS 160.290]
Submitted by: Mike Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the BG-1 form for Paving Package II at Various Schools, for an estimated project cost of $150,000.00.
V.E.4.
Approval of Project/BG-1 Form and Assignment of Architect/Engineer for Concrete Repairs at Various Schools
This project will provide for the repair or replacement of concrete walkways, steps, porches, etc. at selected school sites.
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval. [KRS 160.290]
Submitted by: Mike Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of Jefferson County Public Schools as the architect/engineer, and the BG-1 form for Concrete Repairs at Various Schools, for an estimated project cost of $50,000.00.
V.E.5.
Approval of Project/BG-1 Form and Assignment of Architect/Engineer for House Demolition at Olmsted Academy South
The District recently purchased three residential properties adjacent to Olmsted Academy South. This project will provide for the complete demolition and removal of the structures and returning the property to green space consistent with the guidelines established by the Olmsted Conservancy.
Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of the attached resolutions in order to enter into contracts with the design firms of these projects. Plans and specifications will be prepared with this approval. [KRS 160.290]
Submitted by: Michael A. Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of Godsey Associates Architects as the architect/engineer, and the BG-1 form for House Demolition at Olmsted Academy South, for an estimated project cost of $98,100.00.
V.F.
Approval of Revised BG-1 Form for 2009-10 Asbestos Abatement Maintenance Contract at Various Schools
On April 28, 2008, the Board of Education approved this project and the assignment of Environmental Concerns, Inc. to prepare plans and specifications for this project.
On July 14, 2008, the Board approved awarding a contract to Romac, Inc. for the amount not to exceed $120,000. On June 8, 2009, the Board approved a revised BG-1 form for the original contract sum, approved change order and the renewal amount not to exceed $285,000.
Additional asbestos abatement at various schools was necessary and previous change orders have been approved in the amount of $28,167.54. Another change order is being submitted on April 26, 2010, in the amount of $51,663.65 (comprising of $26,663.65 for additional work and an additional $25,000.00 for anticipated work over spring break and through June). The revised BG-1 form includes the original contract amount, renewed contract amount, and change orders for a total amount not to exceed $364,832.
Submitted by: Michael A. Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education approve the attached revised BG-1 form for 2009-10 Asbestos Abatement Maintenance Contract at Various Schools in the amount of $426,232.
V.G.
Approval of Bid and Revised BG-1 Form for Media Center/Classroom Addition Phase II (Site Work) at Engelhard Elementary School
Phase II will include the redesign of the campus infrastructure, parking layout revisions, addition of a preschool playground, and rework the area of three former portable classrooms.
On July 13, 2009, the Board of Education approved assigning BTM Engineering, Inc. to prepare plans and specifications for this project. Phase I, which consists of a new media center and classroom addition, was awarded to WPC, Inc. on May 12, 2008.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids. Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 13, 2010. The bid tabulation is attached.
This item requests approval to award contract(s) to the low bidders of facility construction projects and reject bid(s) deemed unacceptable (KRS 160:070).
Submitted by: Michael A. Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education approve awarding a contract to Woodbine Construction Co., Inc. for the low base bid of $123,500; plus Alternate #2 in the amount of $10,925; Alternate #4 in the amount of $0.00; and reject Alternates #1 and #3 (see attached bid tabulation for alternate amounts and descriptions) and approve the revised BG-1 form in the amount of $2,181,548 which is the total cost for the Media Center/Classroom Addition and Phase II Site Work.
V.H.
Approval of Bids for Facility Construction Projects
Superintendent Sheldon Berman recommends that the Board of Education approve the following bids for facility construction projects, as presented in Agenda Items V.H.1. through V.H.10.
V.H.1.
Approval of Bid for Partial Roof Replacement Main Gym at Atherton High School
This project is to replace the large gym roof with spray polyurethane foam roof and install four new exhaust fans.
On January 25, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for this project.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 7, 2010. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 106:070).
Submitted by: Michael A. Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education award a contract to Urethane of Kentuckiana dba Insulated Roofing Contractors for Roof Replacement Main Gym at Atherton High School for the low base bid of $204,777 and approve the revised BG-1 form in the amount of $236,774.
V.H.2.
Approval of Bid for Partial Roof Replacement Physical Education Gym at Butler Traditional High School
This project is to replace partial roof of physical education gym with a two-ply granule surface modified roofing system.
On February 8, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for this project.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 8, 2010. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 106:070).
Submitted by: Michael A. Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement Physical Education Gym at Butler Traditional High School for the low base bid of $112,709 and approve the revised BG-1 form in the amount of $128,716.
V.H.3.
Approval of Bid for Partial Roof Replacement at Carter Traditional Elementary School
This project is partial replacement of roof with a two-ply granule surface modified roofing system.
On January 25, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for this project.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 6, 2010. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 106:070).
Submitted by: Michael A. Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Carter Traditional Elementary School for the low base bid of $281,248 and approve the revised BG-1 form in the amount of $323,860.
V.H.4.
Approval of Bid for New Elevator at Dixie Elementary School
This project is to construct a new elevator.
On August 10, 2009, the Board of Education approved assigning Studio Kremer Architects to prepare plans and specifications for this project.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 13, 2010. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 106:070).
Submitted by: Michael A. Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education award a contract to Upton Pry, Inc. for New Elevator at Dixie Elementary School for the low base bid of $170,000 plus Alternate 1 in the amount of $0 for a total bid of $170,000 and approve the revised BG-1 form in the amount of $204,770.
V.H.5.
Approval of Bid for Roof Replacement Physical Education Gym at Fairdale High School
This project is to replace physical education roof with a two-ply granule surface modified roofing system.
On January 25, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for this project.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 8, 2010. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 106:070).
Submitted by: Michael A. Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education award a contract to Highland Roofing Company, Inc., for Roof Replacement Physical Education Gym at Fairdale High School for the low base bid of $102,645 and approve the revised BG-1 form in the amount of $118,725.
V.H.6.
Approval of Bid for Roof Replacement at Hite Elementary School
This project is to replace roof with a two-ply granule surface modified roofing system.
On January 25, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for this project.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 7, 2010. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 106:070).
Submitted by: Michael A. Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education award a contract to Geoghegan Roofing Corporation for Roof Replacement at Hite Elementary School for the low base bid of $274,900 and approve the revised BG-1 form in the amount of $317,291.
V.H.7.
Approval of Bid for Roof Replacement Physical Education Gym at Louisville Male High School
This project is to replace physical education roof with a two-ply granule surface modified roofing system.
On January 25, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for this project.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 8, 2010. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 106:070).
Submitted by: Michael A. Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education award a contract to Highland Roofing Company, Inc. for Roof Replacement Physical Education Gym at Louisville Male High School for the low base bid of $89,878 and approve the revised BG-1 form in the amount of $103,593.
V.H.8.
Approval of Bid for Roof Replacement at Minors Lane Elementary School
This project is to replace roof with a two-ply granule surface modified roofing system.
On January 25, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for this project.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 7, 2010. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 106:070).
Submitted by: Michael A. Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education award a contract to Concord Roofing, LLC for Roof Replacement at Minors Lane Elementary School for the low base bid of $275,900 and approve the revised BG-1 form in the amount of $319,622.
V.H.9.
Approval of Bid for Partial Roof Replacement Physical Education Gym at Pleasure Ridge Park High School
This project is to replace physical education roof with a two-ply granule surface modified roofing system.
On January 25, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for this project.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 8, 2010. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 106:070).
Submitted by: Michael A. Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education award a contract to Tecta America Zero Company, Inc. for Partial Roof Replacement Physical Education Gym at Pleasure Ridge Park High School for the low base bid of $95,159 and approve the revised BG-1 form in the amount of $109,978.
V.H.10.
Approval of Bid for Partial Roof Replacement at Rangeland Elementary School
This project is to replace partial roof with a two-ply granule surface modified roofing system.
On January 25, 2010, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for this project.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facilities/Transportation on April 6, 2010. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 106:070).
Submitted by: Michael A. Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education award a contract to Geoghegan Roofing Corporation for Partial Roof Replacement at Rangeland Elementary School for the low base bid of $141,850 and approve the revised BG-1 form in the amount of $162,343.
V.I.
Approval of Construction Change Orders
The Kentucky Department of Education requires that all change orders shall be approved by local Board action (702 KAR 4:160).
Change order descriptions are included in the attachment.
Submitted by: Michael A. Mulheirn
Superintendent Sheldon Berman recommends the Board of Education approve the construction change orders included in the attachment.
Order #70 - Motion Passed: Superintendent Sheldon Berman recommends the Board of Education approve the construction change orders included in the attachment. This recommendation passed with a motion by Mr. Larry Hujo and a second by Mrs. Carol Ann Haddad.
V.J.
Approval of Project Completions/BG-4 Forms
Superintendent Sheldon Berman recommends that the Board of Education approve the following project completions and BG-4 forms, as presented in Agenda Items V.J.1. through V.J.4.
V.J.1.
Approval of Project Completion and BG-4 Form for Assembly Room Renovation at Jeffersontown High School
On November 24, 2008, the Board of Education approved assigning Architection to prepare plans and specifications for this project.
On June 8, 2009, the Board approved awarding a contract to Corbett Construction Company, Inc. as the low bidder.
Architection has now advised the staff this contract is complete and final payment is due the contractor subject to the approval of the Commissioner of Education.
Submitted by: Michael A. Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Corbett Construction Company, Inc. for Assembly Room Renovation at Jeffersontown High School, for a total construction cost of $145,108.05.
V.J.2.
Approval of Project Completion and BG-4 Form for Exterior Door Replacement Phase III at Jeffersontown High School
On February 9, 2009, the Board of Education approved assigning Luckett & Associates to prepare plans and specifications for this project.
On August 10, 2009, the Board approved awarding a contract to Woodbine Construction Co. as the low bidder.
Luckett & Associates has now advised the staff that this contract is complete and final payment is due the contractor subject to the approval of the Commissioner of Education.
Submitted by: Michael A. Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Woodbine Construction Co. for Exterior Door Replacement Phase III at Jeffersontown High School, for a total cost of $44,636.
V.J.3.
Approval of Project Completion and BG-4 Form for a New Facility at Ramsey Middle School
On February 14, 2005, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for this project.
On August 14, 2006, the Board approved awarding a contract to Parco Construction, Inc. as the low bidder.
McCulloch Associates Architects has now advised the staff this contract is complete and final payment is due the contractor subject to the approval of the Commissioner of Education.
Submitted by Michael A. Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education approve the project completion, BG-4 form, and final payment to Parco Construction, Inc. for a New Facility at Ramsey Middle School, for a total construction cost of $16,625,092.90
V.J.4.
Approval of Project Completion and BG-4 Form for Boiler Replacement at Seneca High School
On June 8, 2009, the Board of Education approved assigning LSE Engineering, Inc. to prepare plans and specifications for this project.
On July 13, 2009, the Board approved awarding a contract to GBMC, Inc. as the low bidder.
LSE Engineering, Inc. has now advised the staff that this contract is complete and final payment is due the contractor subject to the approval of the Commissioner of Education.
Submitted by: Michael A. Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education approve the project completion, BG-4 form, and final payment to GBMC, Inc. for Boiler Replacement at Seneca High School, for a total cost of $253,264.53.
V.K.
Approval of Bids Submitted by Purchasing Department
These items represent the lowest and/or best bid for each respective item and/or group of items. (KRS 45A.345-45A.460)
The proposals are public record and are on file for inspection in the Purchasing Department.
Submitted by: Cordelia Hardin
Superintendent Sheldon Berman recommends that the Board of Education approve the bid tabulations for Copy Paper, Green City Partnership; Locks and Other Miscellaneous Hardware Items; Pumps, Various; Athletic Supplies and Equipment (Line Item); Uniforms For Students (Clothing Assistance Program); Projection System Installation; Printing: 2010-11 Code of Acceptable Behavior; Linen Service For Shops and Garages Towels and Coats; Water Heaters and Accessory Item; Key Telephone Systems and Maintenance Parts; Water Filter Replacement Cartridges For School and Community Nutrition Services; Sale of Various Printing Equipment; Glass, Plastic, and Glazing Compounds; as well as Amendments on Bus Body Parts and Accessories, Electrical Supplies and Lighting, and Swimming Pool Management Service.
V.L.
Acceptance of the Purchase Order Report
This report is designed to inform the Board of Education of the purchase orders issued during the period of March 6, 2010, through April 5, 2010.
Submitted by: Cordelia Hardin
Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of purchase orders issued for the period of March 6, 2010, through April 5, 2010.
V.M.
Acceptance of the Voucher Report
This report is designed to inform the Board of Education of the vouchers paid during the period of March 6, 2010, through April 5, 2010.
Submitted by: Cordelia Hardin
Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of vouchers paid during the period of March 6, 2010, through April 5, 2010.
V.N.
Approval of Professional Services Contracts of $5,000 or More
In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Superintendent Sheldon Berman recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.O.
Acceptance of the Monthly Report of Professional Services Contracts
The monthly report of professional services contracts is for the Board's information and review per JCPS Policy DJA: Program Consultants.
Submitted by: Cordelia Hardin
Superintendent Sheldon Berman recommends that the Board of Education accept the attached monthly report of professional services contracts.
V.P.
Approval of the Financial Report for the Period Ended February 28, 2010
This report represents the financial activity of the Jefferson County Public School District through February 28, 2010, and is being submitted to the Board of Education pursuant to KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting.
The report includes the following funds: General, Special Revenue, Capital Outlay, Building, Construction, Debt Service, Food Service, Day Care Operations, Adult Education, Tuition Preschool, and Trust and Agency.
Submitted by: Cordelia Hardin
Superintendent Sheldon Berman recommends that the Board of Education approve the attached financial report for the period ended February 28, 2010.
V.Q.
Approval of the Appointment of External Auditors
The selection of Strothman & Company, P.S.C. is in compliance with the Kentucky Model Procurement Code, KRS 45A.380. The scope of this audit conforms to state regulations and is in compliance with the single audit program of the federal government.
Fees for auditing services are not to exceed $145,000 and no funds will be provided by the state for the FY’10 audit due to budget cuts.
Submitted by: Cordelia Hardin
Superintendent Sheldon Berman recommends that the Board of Education approve the appointment of the auditing firm of Strothman & Company, P.S.C. to conduct the audit of all financial statements of the Jefferson County Board of Education for the fiscal year ending June 30, 2010.
V.R.
Approval of Easement Requests
Superintendent Sheldon Berman recommends that the Board of Education approve the following easement requests, as presented in Agenda Items V.Q.1. through V.Q.4.
V.R.1.
Approval of a Telecommunications Easement at The Academy @ Shawnee
Pursuant to the policies and procedures of the Jefferson County Public School District, and in compliance with a formal request from AT&T Kentucky, the proposed easement has been reviewed and it is recommended that it be granted. The easement will provide a fiber optic link to the existing cell tower. The Academy @ Shawnee will benefit from the easement.
Approval of this recommendation will authorize the superintendent, or his designee, to sign the necessary agreement to implement the easement request.
Submitted by: Cordelia Hardin
Superintendent Sheldon Berman recommends that the Board of Education grant a telecommunications easement, as shown on the attached plat, to AT&T Kentucky for The Academy @ Shawnee, 4018 West Market Street, Louisville, Kentucky, and authorize the superintendent to sign the necessary documents to grant the easement.
V.R.2.
Approval of a Sanitary Sewer Easement and Temporary Construction Easement at Bates Elementary School
Pursuant to the policies and procedures of the Jefferson County Public School District, and in compliance with a formal request from Cedar Creek Baptist Church, it is recommended that the easements be granted. JCPS will be paid $20,000 for the easements. Approval of this recommendation will authorize the superintendent, or his designee, to sign the necessary documents to implement this request.
Submitted by: Cordelia Hardin
Superintendent Sheldon Berman recommends that the Board of Education grant a sanitary sewer easement and temporary construction easement, as shown on the attached plat, at Bates Elementary School, 7601 Bardstown Road, Louisville, Kentucky, to Cedar Creek Baptist Church and authorize the superintendent to sign the necessary documents to grant the easement.
V.R.3.
Approval of an Agreement with Cedar Creek Baptist Church and Red Bud Hill Development, Inc. for a Sewer Line at Bates Elementary School
This agreement will allow Bates Elementary School to eliminate the existing sewage treatment plant.
Submitted by: Cordelia Hardin
Superintendent Sheldon Berman recommends that the Board of Education approve the attached contract between Cedar Creek Baptist Church; Red Bud Hill Development, Incorporated; and the Jefferson County Board of Education and authorize the superintendent to execute the agreement.
V.R.4.
Approval of an Electrical Easement at Layne Elementary School
Pursuant to the policies and procedures of the Jefferson County Public School District and in compliance with a formal request from LG&E, staff members have reviewed the proposed easement and recommend that it be granted. The easement is for the underground electrical service to Layne Elementary School.
Approval of this recommendation will authorize the superintendent, or his designee, to sign the necessary agreement to implement the easement request.
Submitted by: Cordelia Hardin
Superintendent Sheldon Berman recommends that the Board of Education grant an electrical easement, as shown on the attached plat, to the Louisville Gas and Electric Company (LG&E) for Layne Elementary School, 9831 East Avenue, Louisville, Kentucky, and authorize the superintendent to sign the necessary documents to grant the easement.
V.S.
Approval to Purchase Property for Roosevelt-Perry Elementary School
The property, owned by The Healing Place, is located across the alley from Roosevelt-Perry Elementary School and next to property already owned by the Board of Education. Upon execution of the sale, the Board will own the entire block between 16th and 17th Streets and Broadway and Magazine Street. The sale price is $722,497.08.
Submitted by: Cordelia Hardin
Superintendent Sheldon Berman recommends that the Board of Education enter into a purchase agreement with H. H. Limited Partnership I for the purchase of property located at 1601 West Broadway and authorize the superintendent to execute any and all documents and expend any necessary funds to consummate an agreement.
V.T.
Acceptance of Donations
Atherton High School received $600 from the Kentucky Music Educators Association, Inc. to be used to purchase music and instruments for the band program.
Butler Traditional High School received $689.50 from JAMfest Cheer and Dance Events to be used to purchase food, awards, and senior gifts for the cheer banquet and $500 from Quail Unlimited to purchase and replace bows, arrows, and netting.
Carrithers Middle School received $500 from the City of Jeffersontown Youth Basketball program as a thank you for the use of the gym. This donation will be put in the school’s activity account.
Central High School Magnet Career Academy received $1,047 from Stuart H. Sampson to be used to purchase track uniforms for the girls' track team.
DuPont Manual High School received $1,522 from the DuPont Manual High School Alumni Association. The funds will be used by the academic team for flights, hotel accommodations, and ground transportation for the World Quest Nationals.
Field Elementary School received $3,640 from Chris Meinhart. The funds will be used to sponsor students who receive free and reduced-price meals on a field trip to Pine Mountain Settlement School.
Foster Traditional Academy received $1,500 from Whayne Supply Company to purchase supplies, uniforms, and incentives for students and $500 from the National Gardening Association to purchase supplies for the youth garden.
Louisville Male High School received $5,000 from Louisville Male High School Alumni Association to be used to help with expenses for the invitational track meet.
Stopher Elementary School received $500 from Ann Dalzell to be used to purchase books and supplies for the library.
Submitted by: DeVone Holt
Superintendent Sheldon Berman recommends that the Board of Education accept donations totaling $15,998.50 for various schools and departments.
V.U.
Acceptance of Grants and Funding
Superintendent Sheldon Berman recommends that the Board of Education accept the grants and funding, as presented in Agenda Items V.U.1. through V.U.8.
V.U.1.
Acceptance of Grants for the 2010 Kentucky Association of Career and Technical Education Conference
The Kentucky Cabinet for Workforce Development, Department for Technical Education, has awarded the district two grants totaling $14,175 (an $8,600 grant and a $5,575 grant) to assist the Kentucky career-technical community in hosting the Kentucky Career and Technical Education (KACTE) Conference in Louisville during the summer of 2010. The funds, which are allocated under the Carl D. Perkins Pre- and Post-Summer Conference funding category, will focus on professional development for teachers and administrators.
The district will use the $8,600 grant to plan and execute pre-summer conference responsibilities. These responsibilities include coordinating educational personnel and resources for the conference, such as planning the conference with business-industry groups and governmental agencies, arranging for vendor exhibitions, and providing a sound structure for conference activites, programs, and the financial aspects of the conference.
The district will use the $5,575 grant to complete conference and post-conference activities, such as working with vendors and troubleshooting during the conference and completing all activities to officially close the conference.
Conference topics will include school-to-work transition, academic-technical integration, tech prep, industry-business/educational partnerships, advisory committees, leadership development (educators and students), student career and technical organizations, and other pertinent technical education reform issues.
Submitted by: Joe Burks
Superintendent Sheldon Berman recommends that the Board of Education accept two grants totaling $14,175 from the Kentucky Cabinet for Workforce Development for the 2010 Kentucky Association of Career and Technical Education Conference.
V.U.2.
Acceptance of Grant for Making Music Partnership Project
The Gheens Foundation, Inc. has awarded the district $15,000 to fund the Making Music Partnership Project, a joint program between the district and the Louisville Orchestra. The funds will be used to train all fourth- and fifth-grade teachers to use music as a method for instructing students in the science core content.
Grant funds will be used to pay for teacher training as well as transportation of fourth- and fifth-grade students to one orchestra event.
Submitted by: DeVone Holt
Superintendent Sheldon Berman recommends that the Board of Education accept a $15,000 grant from The Gheens Foundation, Inc. to fund the Making Music Partnership Project.
V.U.3.
Acceptance of Fund for the Arts Grants
The Fund for the Arts has awarded the district two grants to fund various art projects.
Roosevelt-Perry Elementary School received a grant for $1,000, and the Department of Cultural Studies at the JCPS Gheens Academy for Curricular Excellence and Instructional Leadership received a grant for $1,200.
Submitted by: DeVone Holt
Superintendent Sheldon Berman recommends that the Board of Education accept two grants totaling $2,200 from the Fund for the Arts for Roosevelt-Perry Elementary School and the Department of Cultural Studies.
V.U.4.
Acceptance of Award from Facing History and Ourselves National Foundation
The Facing History and Ourselves National Foundation, through the 2010 Margot Stern Strom Teaching Award, has awarded $800 to Waggener Traditional High School to be used to continue service work with refugees.
Submitted by: DeVone Holt
Superintendent Sheldon Berman recommends that the Board of Education accept an $800 award from Facing History and Ourselves National Foundation for Waggener Traditional High School.
V.U.5.
Acceptance of Safe Routes to School Grant from Kentucky Transportation Cabinet
The Kentucky Transportation Cabinet, through the Safe Routes to School grant program, has awarded the district $25,000 in funding to pave easements to connect the grounds of Sanders Elementary School to the surrounding neighborhoods.
The goal of the project is to make it easier for children and parents in the community to walk or ride bicycles to and from school. This project aligns with initiatives for healthy living supported by the district to increase non-automotive options of transportation. Some funding will be used to educate parents and students about the benefits of using the new pathways.
Submitted by: DeVone Holt
Superintendent Sheldon Berman recommends that the Board of Education accept a $25,000 grant from the Kentucky Transportation Cabinet to fund improvements to the grounds at Sanders Elementary School and authorize the superintendent to sign the attached agreement to implement the program.
V.U.6.
Acceptance of Grant for Elementary Arts and Humanities Integration
The Kentucky Department of Education, through the Elementary Arts and Humanities Integration Grant Program, has awarded the district $43,000 to fund a project to integrate foreign language and cultural studies with arts and humanities education at Field Elementary School.
The grant will enable the school to integrate core content areas for meaningful, authentic experiences and to partially pay for a certified Chinese teacher, artists in residence, and supplies.
Submitted by: DeVone Holt
Superintendent Sheldon Berman recommends that the Board of Education accept a $43,000 grant from the Kentucky Department of Education to fund an Elementary Arts and Humanities Integration Program at Field Elementary School.
V.U.7.
Acceptance of Grant from Kentucky Future Farmers of America Foundation
Kentucky Future Farmers of America Foundation, through their Agriculture Achievers grant program, has awarded $800 to Kennedy Metro Middle School to be used to purchase materials for the school's community gardens.
Submitted by: DeVone Holt
Superintendent Sheldon Berman recommends that the Board of Education accept an $800 grant from the Kentucky Future Farmers of America Foundation for Kennedy Metro Middle School.
V.U.8.
Acceptance of Title II Part D Funds For Technology Education
The Kentucky Department of Education, through the Title II Part D competitive appropriation, has technology programs in district schools.
The district will use this grant to create professional learning in how to use these applications for school improvement and academic achievement. Classroom teachers will be seeking to learn how to use these applications to monitor and analyze performance and to enable students' access to resources for learning.
It is the goal of this grant to increase the extent to which (a) teachers integrate technology into curricula and instruction, (b) teachers increase their ability to teach with technology, and (c) students meet challenging state achievement standards. By using resources and instructional designs, students will become active learners through research, authentic tasks, and presenters of learning.
Grant funds will provide high-quality professional development programs. All funds must be encumbered or spent by September 30, 2011.
Submitted by: DeVone Holt
Superintendent Sheldon Berman recommends that the Board of Education accept $217,858 in American Recovery & Reinvestment Act (ARRA) funding for the district's Title II, Part D, No Child Left Behind technology program and authorize the superintendent to sign the attached agreement.
V.V.
Approval of Memorandum of Understanding with Louisville Metro Department of Housing and Family Services for Senior Nutrition Program Senior Centers
Jefferson County Public Schools (JCPS) and the Louisville Metro Department of Housing & Family Services, Advocacy and Public Policy Division, have had a partnership to operate Senior Centers in district facilities for 12 years. This highly successful program allows senior citizens to purchase meals in JCPS cafeterias.
The program not only allows seniors access to a quality nutrition program, it also allows seniors to participate in a school environment. The schools benefit by receiving a cadre of supportive volunteers to help with school programs and classes.
Currently, JCPS operates centers at Pleasure Ridge Park High School and Fern Creek Traditional High School. Locations are selected based on Louisville Metro Human Services’ needs for locations within the community and on approval by the local school. Additional school sites, as mutually agreed upon in writing by both parties, may be added.
Submitted by: DeVone Holt
Superintendent Sheldon Berman recommends that the Board of Education approve the attached memorandum of understanding with Louisville Metro Department of Housing & Family Services, Advocacy and Public Policy Division, for the operation of the Senior Nutrition Program Senior Centers in the Jefferson County Public School District and authorize the superintendent to sign the attached agreement.
V.W.
Approval of the Sponsorship of the 2010 Summer Food Service Program for Children
The Summer Food Service Program (SFSP) was established to ensure that children in eligible areas could continue to receive nutritious meals comparable to those served under the National School Lunch Program during the school year while they are on summer break. Free meals will be provided to all children 18 years of age and under at SFSP open sites and at enrolled school-sponsored program sites serving students under 18 meeting daily free or reduced-price meal eligibility of 50 percent or more.
Federal reimbursement from the United States Department of Agriculture to cover administrative costs and operating costs of preparing and serving meals meeting SFSP guidelines and meal pattern requirements will be claimed for this program.
Submitted by: Cordelia Hardin
Superintendent Sheldon Berman recommends that the Board of Education approve the sponsorship of the 2010 Summer Food Service Program for children in school locations meeting federal qualifications and expressing intent to operate efficiently and within program guidelines.
V.X.
Approval of Memorandum of Agreement with the Education Professional Standards Board
The Kentucky General Assembly, via KRS 161.131, established the goal that by the year 2020 there will be at least one National Board for Professional Teaching Standards (NBPTS) certified teacher in every public school in Kentucky. In addition, KRS 161.133 established the Teachers' National Certification Incentive Trust Fund that provides NBPTS-certified teachers to serve as mentors to NBPTS candidates.
The amended Memorandum extends the original ending date from June 30, 2010, to June 30, 2011.
Submitted by: Pat Todd
Superintendent Sheldon Berman recommends that the Board of Education approve the attached Memorandum of Agreement with the Education Professional Standards Board for year 2010-11 and authorize the superintendent to sign same.
V.Y.
Approval of 2010-11 Head Start/Early Head Start Refunding Proposal
The Jefferson County Public School District is the grantee for operating the Head Start/Early Head Start program. Each year, the Head Start/Early Head Start program is required to submit a refunding application to the Region IV Head Start Office in order to receive funding for the program. Continuation of the funding will enable Head Start/Early Head Start to provide both classroom and comprehensive services to 1,762 Jefferson County Head Start/Early Head children and families who have the greatest needs.
In March 2010, the Head Start Self-Assessment was completed and indicated that the program continues to be in compliance. Head Start/Early Head Start will continue blending services and collaborating with other JCPS early childhood programs. Head Start/Early Head Start will be coordinated with district health services, nutrition services, transportation services, exceptional child education services, and adult education services.
The Head Start/Early Head Start Policy Council has assisted in the planning and has approved this proposal.
Submitted by: Amy Dennes
Superintendent Sheldon Berman recommends that the Board of Education approve the submission of the 2010-11 Head Start/Early Head Start Refunding Proposal in the amount of $15,773,869.
V.Z.
Approval of 2010-11 Head Start/Early Head Start Supplemental COLA and Prorated COLA Proposal
The Jefferson County Public School District is the grantee for operation the Head Start/Early Head Start program. The Supplemental Cost-of-Living Adjustment (COLA) award is a permanent addition to the basic Head Start/Early Head Start Grant. The Prorated COLA award is an amount to cover the month of July 2010.
The Supplemental and Prorated COLA will supplement the increases in salaries and fringes for the Head Start/Early Head Start employees for July 2010 and the 2010-11 fiscal year.
Submitted by: Amy Dennes
Superintendent Sheldon Berman recommends that the Board of Education approve the submission of the 2010-11 Head Start/Early Head Start Supplemental Cost-of-Living Adjustment (COLA) and Prorated COLA in the amounts of $278,048 (Supplemental) and $23,079 (Prorated).
V.AA.
Approval of 2009-10 Budget Revisions for Head Start ARRA COLA and Quality Improvement Grant, Head Start ARRA Expansion Grant, and Early Head Start Expansion Grant
The Jefferson County Public School District is the grantee for operating the Head Start/Early Head Start Program. The ARRA Cost-of-Living Adjustment (COLA) and Quality Improvement award to be revised by moving $88,900 from salaries and fringes due to the inability to secure qualified applicants and reallocate $88,400 to enhance the outdoor learning environments for up to nine sites and $500 to provide services to ELL families.
The Head Start ARRA Expansion award is to be revised by moving $39,500 from salaries and fringes due to the late notice of award and implementation timeline and reallocate $35,740 to enhance the outdoor learning environments for the three expansion sites and $3,760 for an instructor for the Head Start Summer Expansion Transition Program to serve up to 20 children.
The Early Head Start ARRA Expansion award is to be revised by moving $241,390 from salaries and fringes due to the late notice of award and implementation timeline and reallocate $103,450 to fund the Early Head Start Summer Expansion Transition Program to serve up to forty-eight children, $14,130 to extend professional service contract for mental health consultant and parent training for the summer transition program, $42,900 for job specific Early Head Start professional development opportunities and conferences, $12,350 for additional technology related equipment for Expansion classrooms, $45,600 to enhance the outdoor learning environments at the tow licensed Early Head Start expansion sites, $4,900 to provide professional service contract promoting parent training on positive health practices for pregnant women, infants and toddlers, and $18,060 to provide Early Childhood staff extra service to recruit, promote, and conduct outreach in the community for opportunities afforded to income eligible pregnant women and children in Early Childhood.
Submitted by: Amy Dennes
Superintendent Sheldon Berman recommends that the Board of Education approve the submission of the 2009-10 Budget Revisions for Head Start American Recovery and Reinvestment Act of 2009 (ARRA) Cost-of-Living Adjustment (COLA) and Quality Improvement (QI) Grant, Head Start ARRA Expansion Grant, and Early Head Start ARRA Expansion Grant in the amounts of $88,900 (COLA/QI), $39,500 (HS ARRA Expansion), and $241,390 (EHS/ARRA Expansion).
V.BB.
Approval of Managed Hosting Services Agreement with BULL HN Information Systems, Inc.
The services to be supplied by BULL HN Information Systems, Inc. consist of Managed Hosting Services and Technical Support Services. This service will be a cost-saving measure to the district by transferring the hosting and support offsite with the same capabilities.
Superintendent Sheldon Berman recommends that the Board of Education approve the attached service agreement with BULL HN Information Systems, Inc. and authorize the superintendent to sign same.
V.CC.
Revision of Board Policy KG: COMMUNITY USE OF SCHOOL FACILITIES and Facility Use Procedure
The revision will allow an additional year for the committee to study and propose policy revisions. The current policy provided a one-year window in the 2009-10 school year to allow for-profit organizations to use school buildings or facilities for the purpose of providing before- or after-school enrichment and other educational programs for the benefit of students in attendance at the school.
In the system of revision used in the attached policy, underlined (____) words are proposed language and words containing (-----) are proposed deleted language.
Submitted by: Rosemary Miller
Superintendent Sheldon Berman and Policy Development Committee Chair Stephen Imhoff recommend that the Board of Education receive the attached JCPS Policy KG: COMMUNITY USE OF SCHOOL FACILITIES and the Facility Use Procedure for first submission and reading and subsequent consideration for adoption by the Board on May 10, 2010.
Order #71 - Motion Passed: Superintendent Sheldon Berman and Policy Development Committee Chair Stephen Imhoff recommend that the Board of Education waive the first reading of the attached JCPS Policy KG: COMMUNITY USE OF SCHOOL FACILITIES and the Facility Use Procedure and approve as presented. The recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Stephen Imhoff.
VI.
Action Items
VI.A.
Approval of Early College Model at Western MST Magnet High School
The nationally recognized Early College High School initiative developed to increase the number of at-risk students moving on to post-secondary education by making college courses available to them while they are still in high school and to provide them with the tools to succeed in earning credit.
Western MST Magnet High School is poised to embrace the Early College concept. It has an energetic and focused leadership team and a committed teaching staff who are enthusiastic about the potential for their students to access the opportunities that Early College will provide. Further, Western MST Magnet High School has two vital, committed partners in Jefferson Community and Technical College and the Jefferson County Public School District.
Submitted by: Joe Burks
Superintendent Sheldon Berman recommends that the Board of Education establish an Early College Model at Western MST Magnet High School.
Order #72 - Motion Passed: Superintendent Sheldon Berman recommends that the Board of Education establish an Early College Model at Western MST Magnet High School. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Carol Ann Haddad.
VII.
Discussion Items
VII.A.
Approval of Joint Commitment to Improve Education Attainment Within Louisville and its Surrounding Region in both Kentucky and Indiana
The Mayor's Education Roundtable represents a shared commitment among education, business, civic, and community leaders to overcome historic disparities and to substantially increase the level of education attainment so that our region moves into the top tier of American cities. The Joint Commitment has set an ambitious goal of adding at least 40,000 more bachelor's degrees and 15,000 more associate's degrees by 2020.
Submitted by: Arthur Camins
Superintendent Sheldon Berman recommends that the Board of Education approve the attached Joint Commitment to Improve Education Attainment Within Louisville and its Surrounding Region in both Kentucky and Indiana.
Order #73 - Motion Passed: A recommendation to move this item from a discussion item to an action item and approve the attached Joint Commitment to Improve Education Attainment within Louisville and its Surrounding Region in both Kentucky and Indiana passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.
VII.B.
Report on the Elementary Report Card
In the Fall of 2008, a committee was established to begin looking at the elementary report card. The committee's goal was to design a report card that reflected the performance, progress, and process skills that a child demonstrated so that parents could have the best communication possible about the student's learning.
The committee; comprised of parents, teachers, principals, and central office personnel; has surveyed students, parents, teachers, counselors, and principals for input regarding the reporting system.
Submitted by: Amy Dennes
Superintendent Sheldon Berman recommends that the Board of Education receive a report on the Elementary Report Card.
Order #74 - Motion Passed: Superintendent Sheldon Berman recommends that the Board of Education receive a report on the modofied Elementary Report Card. This recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Stephen Imhoff.
VII.C.
2009–10 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the board and administrative staff. The list includes activities for discussion during this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities.
Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2009–10 fiscal year.
Order #75 - Motion Passed: Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2009–10 fiscal year. passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Linda Duncan.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
X.
Executive Session (If Needed)
XI.
Adjournment
A motion to adjourn the April 26, 2010, meeting of the Jefferson County Board of Education at 8:49 p.m.
Order #76 - Motion Passed: A motion to adjourn the April 26, 2010, meeting of the Jefferson County Board of Education at 8:49 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.
|