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I.
Call to Order
Meetings are streamed live and archived through the District's YouTube channel at the following link: JCBE Meeting Videos
II.
Greetings from Chairwoman Diane Porter and Superintendent Marty Pollio
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the September 13, 2022, meeting is presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the September 13, 2022, meeting.
Order #2022-170 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the September 13, 2022, meeting. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mr. James Craig.
IV.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the Consent Calendar for October 6, 2022.
Order #2022-171 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the Consent Calendar for October 6, 2022. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
IV.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
IV.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
IV.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
IV.C.1.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Operations Services
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
IV.D.
Recommendation for Approval of Field Trip Request and Receipt of Report of Field Trips Approved by the Superintendent
This is a report of field trip request submitted to the Board of Education on October 6, 2022.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
IV.E.
Recommendation for Approval of Bid for Walking Track at Norton Elementary School
This project will consist of constructing an 8’ wide asphalt walking track approximately 800’ long in an existing grass yard area, and 800’ long from center of pavement.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on September 20, 2022. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Riverside Paving & Contracting Co., Inc. for Walking Track at Norton Elementary School for the low base bid of $61,275.
IV.F.
Recommendation for Approval of Bid and Revised BG-1 Form for Life Skills Kitchen at Breckinridge Metropolitan High School
This project will consist of renovating a small classroom into a residential type of kitchen to teach cooking skills.
On May 24, 2022, the Board of Education approved Potter Architects to prepare plans and specifications for Project 22-436.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on September 20, 2022. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Life Skills Kitchen at Breckinridge Metropolitan High School for the low base bid of $199,000; and approve the attached revised BG-1 form for $231,500.
IV.G.
Recommendation for Approval of Contract Completion and BG-4 Form for Boiler Replacement at Farmer Elementary School
On March 9, 2021, the Board of Education approved Pharis Engineering to prepare plans and specifications for Project 21-216.
On June 8, 2021, the Board approved awarding a contract to Walker Mechanical Contractors, Inc. as the low bidder.
Pharis Engineering has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Walker Mechanical Contractors, Inc. for Boiler Replacement at Farmer Elementary School for a total construction cost of $122,000.
IV.H.
Recommendation for Approval of Project Closeout and BG-5 Form for Boiler Replacement at Newburg Middle School
On September 13, 2022, the Board of Education approved the contract completion and BG-4 form for Walker Mechanical Contractors, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Newburg Middle School.
IV.I.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
IV.J.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
IV.K.
Recommendation for Approval of Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendments.
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation, bid tabulations, contract renewals, and amendments.
IV.L.
Acceptance of Monthly Financial Report for Period Ended July 31, 2022
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended July 31, 2022.
IV.M.
Acceptance of Orders of the Treasurer
IV.M.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of August 29 through September 18, 2022.
IV.M.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of August 29 through September 18, 2022.
IV.M.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of August 29 through September 18, 2022.
IV.N.
Acceptance of Donations, Grants, and Funding
IV.N.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on October 6, 2022.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $79,841.77 to be used as stated in the attachment.
IV.N.2.
Acceptance of Funding from Jefferson County Public Education Foundation
BAE Systems donated $2000 to Atherton High School to be used for the Atherton High School Drone Team Project.
The 2022 Baird Excellence Awards were presented to the following schools to be used for professional development, classroom supplies, or initiatives chosen by the award recipients:
Atkinson Academy, $1000
Blue Lick Elementary, $2000
Bowen Elementary, $1000
Central High, $2000
Fern Creek High, $1000
Foster Elementary, $1000
Greenwood Elementary, $1000
Gutermuth Elementary, $1000
Hazelwood Elementary, $1000
Knight Middle, $1000
Newcomer Academy, $4000
Noe Middle, $1000
State Agency Program, $1000
Wilkerson Elementary, $1000
Dawson Orman, $1000
DEP Department, $1000
JCPS Treasurer, $2000
Submitted by: Cordelia Hardin
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $25,000 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
IV.N.3.
Acceptance of Funding from the Kentucky Department of Education
The Kentucky Department of Education (KDE) awarded a Project Early Entry Plan (PEEP) grant to the District to encourage and support innovative efforts to improve the pipeline of Teaching and Learning Career Pathway participants by providing access to introductory opportunities in the teaching profession for students.
Grant funding will be used to develop the teaching and learning component of the Public Service Pathway at Thomas Jefferson Middle School. Students will be identified as part of this pathway after their 6th-grade rotation course. Grant funds will cover teachers working after school to build the pathway, the Teaching and Learning Pathway curriculum, and professional services.
There is no obligation for the District beyond June 30, 2024.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $25,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached contract.
IV.N.4.
Acceptance of Funding from Louisville Metro Government
Louisville/Jefferson County Metro Government and JCPS jointly fund several programs operated within the District that benefit students and families in Jefferson County.
Neighborhood Place is a partnership between Kentucky Cabinet for Health and Family Services—Jefferson County Region, Louisville Metro Government, Louisville Metro Health Department, Seven Counties Services, Inc., and Jefferson County Public Schools.
Neighborhood Place offers a network of community-based, one-stop service centers that provide basic human services that improve the convenience and efficiency of services that support children and families.
Neighborhood Place is the primary referral point for families served by Family Resource and Youth Service Centers (FRYSC) when families have multiple needs or needs beyond those provided by the FRYSC centers. The services provided are consistent with the provisions of the Kentucky Education Reform Act (KERA) to remove barriers to student achievement.
This action allows the District to bill Louisville Metro Government for the Neighborhood Place program and receive appropriate funding.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $147,056.22 from Louisville/Jefferson County Metro Government for Neighborhood Place and authorize the superintendent to sign the attached External Agency Grant Agreement.
IV.N.5.
Acceptance of Funding from the Louisville Metro Government Office of Resilience & Community Service
The Louisville Metro Government, through the attached Grant Agreement, provides funding totaling $159,000 towards serving homeless youth and at-risk youth at risk of becoming homeless. The salary of three community liaisons will be paid 75 percent by the Louisville Metro grant and 25 percent by District funds. Grant funds will also be used for client support: Student hygiene supplies, student welfare (clothes, shoes, eyeglasses), and TARC tickets.
The period of performance is July 1, 2022, through June 30, 2023. A match of $51,003 will be provided by the District.
The project directly supports Vision 2020 strategy 1.1.3.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $159,000 from the Louisville Metro Government Office of Resilience & Community Services for an external agency fund and authorize the superintendent to sign the attached agreement.
IV.N.6.
Acceptance of Childcare Facilities Repair Grant from the Cabinet for Health and Family Services
Georgia Chaffee Teenage Parent Program (TAPP) received a Childcare Facilities Repair Grant from the Cabinet for Health and Family Services. Funding will help purchase new refrigerators for the infant and toddler classrooms.
The project directly aligns with Vision 2020 Strategy 3.1.1, Improve Physical Infrastructure.
Submitted by: Robert Moore
Attachments
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $9,290 from the Cabinet for Health and Family Services and authorize the Superintendent to sign the attached grant agreement.
IV.N.7.
Acceptance of Kentucky Educational Television Foundation Grant
Kentucky Educational Television (KET) would like to include JCPS Information Technology in the Kentucky Online Learning Experience Collaborative. The JCPS Innovation Technology division will be asked to select a Networked Improvement Team. The grant will cover costs for the team to travel to KET or other location for in-person training identified by the Online Learning Experience Collaborative.
The grant will also provide opportunities for JCPS Innovation Technology staff to attend educational conferences in support of the District’s online/virtual/remote learning program. At the end of the project, KET will ask participating staff to complete a survey with information about which conferences were attended and how the learning sessions improved the District’s overall online/virtual/remote learning program.
Matching funds are not required and the grant does not obligate the District beyond the period of performance. The period of performance is October 1, 2022, through September 30, 2023.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education accept a $5,000 grant from the Kentucky Educational Television (KET) Foundation and authorize the Superintendent to sign the attached grant agreement.
IV.N.8.
Acceptance of Additional Funding from the Wallace Foundation
Wallace Foundation is launching the Equity Centered Pipeline Initiative (ECPI) to develop a broadly applicable approach for a comprehensive, aligned pipeline that produces equity-centered district and school leaders with the knowledge and skills to make educational equity a reality.
The original grant agreement was approved on September 14, 2021.
Wallace Foundation has awarded the District an additional $2,320,000 to support equity-centered principal pipeline development, internal and external communication strategies, and technical assistance for grant partners.
This project directly supports strategy 2.24 in Vision 2020.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $2,320,000 from the Wallace Foundation and authorize the superintendent to sign the attached agreement.
IV.O.
Recommendation for Approval of Agreements
IV.O.1.
Recommendation for Approval of Memorandum of Understanding with Bates Community Development Corporation
This Memorandum of Understanding will allow Bates Community Development Corporation to establish a Community Learning Hub by utilizing the following designated areas (the Gym, Room 100, Room 105, and the Reception Area-Room 104) at Camp Edwards, 731 South Hancock Street, Louisville, Kentucky.
These designated areas will be used for enrichment activities and support for after-school learning opportunities to be delivered by volunteers and staff members assigned through Bates Community Development Corporation.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Bates Community Development Corporation and authorize the superintendent to sign same.
IV.O.2.
Recommendation for Approval of Memorandum of Agreement with Big Brothers Big Sisters
The Big Brothers Big Sisters of Kentuckiana is a School to Work platform that is based on a one-to-one, developmental mentoring program designed to support students through: workplace exposure and career awareness, basic pre-employment skills, support in setting goals for career paths, and resilience-building.
All procedures and processes will be FERPA compliant.
The program directly aligns with Vision 2020 Strategy 1.1.3 Provide Equitable Access: Develop and improve systems and practices to recognize student strengths and to provide equitable access to engaging learning opportunities, supports, and resources.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Big Brothers Big Sisters of Kentuckiana and authorize the superintendent to sign same.
IV.O.3.
Recommendation for Approval of Memorandum of Agreement with the Center for Healthy Minds, University of Wisconsin-Madison
The Healthy Minds Program, developed by the Center for Healthy Minds, is a free smartphone-based, training for well-being built upon decades of research. Participation in the program is aimed to address employee well-being as it relates to high levels of stress and burnout. This program is completely optional for all JCPS employees.
Support for the program will be provided by the Center for Healthy Minds through a full-time project manager.
All procedures and processes will be FERPA compliant.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Center for Healthy Minds, University of Wisconsin-Madison and authorize the superintendent to sign same.
IV.O.4.
Recommendation for Approval of Memoranda of Understanding with Dare to Care Food Bank
Dare to Care will implement the Cooking Matters program at Foster Traditional Academy and Slaughter Elementary Schools' 21st Century Community Learning Center (21st CCLC) program.
For students participating in the 21st CCLC program, Dare to Care with recruit and train volunteer instructors (culinary, nutrition, and financial professionals) to:
Lead Class.
Provide groceries and cooking equipment for all classes.
Provide take-home groceries for Cooking Matters for adults participating, Cooking Matters for Young Parents, Cooking Matters for Child Care Professionals, Cooking Matters for Families, and Cooking Matters for participants to recreate at least one Cooking Matters recipe at home each week.
Provide food for 21st Century Community Learning Center participants.
Provide class materials such as notebooks, handouts, incentives, and graduation certificates.
This work directly supports Vision 2020 strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memoranda of Understanding with Dare to Care Food Bank and authorize the superintendent to sign same.
IV.O.5.
Recommendation for Approval of Contract Modification with the Kentucky Department of Education for the Release of JCPS Employee
The Kentucky Department of Education has requested that the following JCPS employee be released on Memorandum of Agreement from July 11, 2022, through June 30, 2023:
Amy Stevens, Educational Recovery Leader
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Contract Modification with the Kentucky Department of Education and authorize the superintendent to sign same.
IV.O.6.
Recommendation for Approval of Memorandum of Agreement with Spalding University as part of the Wallace Foundation Equity Centered Pipeline Initiative
The Wallace Foundation is launching year two of the Equity Centered Pipeline Initiative (ECPI) to develop a broadly applicable approach for a comprehensive, aligned pipeline that produces equity-centered district and school leaders with the knowledge and skills to make educational equity a reality.
The District has been awarded grant funding from the Wallace Foundation to develop a comprehensive, aligned principal pipeline to benefit student achievement and produce equity-centered leaders who can help bring a district’s vision of equity to fruition. The initiative seeks to benefit participating districts and yield broadly applicable approaches that other districts can adapt to their own contexts.
The Wallace Foundation requires the state education agency and two universities to be part of this initiative and, per the grant agreement, provide a specific amount of funding for each entity.
This project directly aligns with the Racial Equity Plan and strategies 2.2.1 and 2.2.4 in Vision 2020.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Spalding University and authorize the superintendent to sign same.
IV.O.7.
Recommendation for Approval of Memorandum of Agreement with the University of Louisville as part of the Wallace Foundation Equity Centered Pipeline Initiative
The Wallace Foundation is launching year two of the Equity Centered Pipeline Initiative (ECPI) to develop a broadly applicable approach for a comprehensive, aligned pipeline that produces equity-centered district and school leaders with the knowledge and skills to make educational equity a reality.
The District has been awarded grant funding from the Wallace Foundation to develop a comprehensive, aligned principal pipeline to benefit student achievement and produce equity-centered leaders who can help bring a district’s vision of equity to fruition. The initiative seeks to benefit participating districts and yield broadly applicable approaches that other districts can adapt to their own contexts.
The Wallace Foundation requires the state education agency and two universities to be part of this initiative and, per the grant agreement, provide a specific amount of funding for each entity.
This project directly aligns with the Racial Equity Plan and strategies 2.2.1 and 2.2.4 in Vision 2020.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville and authorize the superintendent to sign same.
IV.O.8.
Recommendation for Approval of a Memorandum of Agreement with the YMCA of Greater Louisville
Georgia Chaffee Teenage Parent Program (TAPP) and Central High School Magnet Career Academy will collaborate with the YMCA to offer the evidenced-based program, Love Notes to students.
There is no charge to the District for this program.
This project aligns with Vision 2020 strategies 1.1.1 and 1.1.3.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the YMCA of Greater Louisville and authorize the superintendent to sign same.
IV.O.9.
Recommendation for Approval of Stewart B McKinney Homeless Grant Modification with the Kentucky Department of Education
The Stewart B McKinney Homeless Grant assists families by providing school information, helping with enrollment and the transfer of student records, providing tutoring, and offering student support services.
The modification will extend the contract end date from September 30, 2022, to June 30, 2023, and add carryover funds in the amount of $113,490.43 rounded to $113,490 in order to fulfill the contract scope of work from the Kentucky Department of Education to provide homeless education services. The grant agreement does not obligate the District beyond the period of performance. The Homeless Education grant aligns with Vision 2020 strategies 1.1.3 and 1.1.7.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the Stewart B McKinney Homeless Education Grant Modification and authorize the superintendent sign the attached agreement to receive the funds.
IV.O.10.
Recommendation for Approval of Amendment to Memorandum of Agreement with T-Mobile
This Memorandum of Agreement Amendment with T-Mobile will replace all previous agreements with T-Mobile. Previous agreements provided service to hotspots, as well as, LTE service to student Chromebooks for a total of 51,000 lines of service.
T-Mobile will now provide mobile LTE data for 75,000 Chromebooks for student instructional use at a significantly discounted rate. Dell will provide the Chromebooks and T-Mobile will provide the SIM/eSIM card for the devices.
The purpose of this agreement is to define the respective roles and responsibilities of each party. This project aligns with Vision 2020 Strategy 1.1.3- Provide equitable access.
The total cost of the project will be $9,000,000 for a period of two years. T-Mobile will request reimbursement directly through the Emergency Connectivity Fund Program administered by the Universal Service Administrative Company (USAC) in the amount of $5,459,400 and the remainder will be paid by the District.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to Memorandum of Agreement with T-Mobile and authorize the superintendent sign same.
IV.O.11.
Recommendation for Approval of Data Privacy Agreement with Edmentum, Inc.
The Data Privacy Agreement (DPA) with Edmentum includes the following titles which support skill growth, standard proficiency, and core course and CTE support: Courseware, Exact Path, Study Island, Ed Options, Reading Eggs, and BASE SEL. If approved, all schools will be able to request to purchase the included software.
The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this Agreement and will terminate when the services (Exhibit A) terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement. This work supports Vision 2020 strategies 1.1.3 & 1.1.7.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Edmentum, Inc. and authorize the superintendent to sign same.
IV.O.12.
Recommendation for Approval of Data Privacy Agreement with GradeCam
GradeCam is a software used for standards-based formative assessments to determine individual student content mastery. The information is monitored and used by school PLCs and ILT to improve student achievement.
The purpose of this agreement is to delineate the operational guidelines for sharing data between GradeCam and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This work supports Vision 2020 strategies 1.1.4, 1.1.5, and 1.1.7
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with GradeCam and authorize the superintendent to sign same.
IV.O.13.
Recommendation for Approval of Data Privacy Agreement with Instructure, Inc.
The Data Privacy Agreement includes the following titles: Mastery Connect, Mastery Item Bank, Mastery Item Bank Supplemental, Mastery View Predictive Assessments KY (formerly CASE Assessments), Mastery Connect Student Licensing - Grade Cam, and professional development related to each title.
The Data Privacy Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services (Exhibit A) terminate. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached Agreement.
This work supports Vision 2020 strategies 1.1.3 & 1.1.7.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with Instructure, Inc. and authorize the superintendent to sign same.
IV.O.14.
Recommendation for Approval of Data Privacy Agreement with MidSchoolMath, LLC
MidSchoolMath, LLC will provide Core Curriculum, including teacher and student licenses with full access to all digital math curriculum resources.
The purpose of this agreement is to delineate the operational guidelines for sharing data between MidSchoolMath, LLC and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This work supports Vision 2020 strategy 1.1.4, 1.1.5, and 1.1.7
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with MidSchoolMath and authorize the superintendent to sign same.
IV.O.15.
Recommendation for Approval of Data Sharing Agreement with Omega Labs Inc. DBA Boom Learning
The purpose of this agreement is to delineate the operational guidelines for sharing data between Omega Labs Inc. DBA Boom Learning and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Omega Labs Inc. DBA Boom Learning and authorize the superintendent to sign same.
IV.O.16.
Recommendation for Approval of Data Privacy Agreement with StormSource
StormSource Software, which does business as AppointmentPlus, is a worldwide leader in online scheduling solutions. The District will use this software to service the large volume of children, ages three to five, who are referred for special education assessments each year. The 2021-22 school year resulted in over 800 assessments and 1600 meetings. This software streamlines the process allowing for more efficiency.
The goal of this agreement is to allow efficient scheduling for staff, parents, and children. The District will pay for services on a yearly basis throughout the contract. This agreement shall be effective October 7, 2022, through October 6, 2025. This work supports Vision 2020 strategy 3.2.3.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement with StormSource and authorize the superintendent to sign same.
IV.O.17.
Recommendation for Approval of Data Sharing Agreement with TEACH UPBEAT
TEACH UPBEAT shall provide services associated with teacher retention using improvement cycles based on data and coaching.
The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data-sharing agreement.
This work supports Vision 2020 strategies 1.1.3 & 1.1.7
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with TEACH UPBEAT and authorize the superintendent to sign same.
IV.O.18.
Recommendation for Approval of Amendment to Memorandum of Agreement with Evolve502
On December 14, 2021, the Board approved a Memorandum of Agreement (MOA) with Evolve502, Inc. to systematically work with Community Learning Hubs across the city to provide Jefferson County School (JCPS) students with access to learning and enrichment opportunities that offer student centered experiences after school. The learning hub experiences focus on academic and behavioral needs of the students.
This amendment extends the duration of the MOA through May 31, 2023.
All other provisions of the Agreement shall remain unchanged and the amended agreement supersedes all prior agreements and understandings regarding this matter.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to a Memorandum of Agreement with Evolve502, Inc. and authorize the superintendent sign same.
IV.P.
Recommendation for Approval of Additional Booster Organization for Central High School
Central High School to establish the Jacket Nation, Inc. Booster Club to provide financial support for school activities, student scholarships, faculty needs, and school infrastructure. The Booster will hold events such as Galas, Meet and Greets, and other activities to promote and continue the legacy of the Historic Central High School. The Booster Club will remain compliant with all legal and JCPS guidelines and will be run by a board of trustees.
External support/booster organizations are adult/parent organizations established to promote school programs or complement student groups or activities, (i.e., PTA, PTO, booster organizations, etc.).
An external support/booster organization's purpose is to promote school programs, student groups, or activities at schools. Although external support/booster organizations work very closely with the District, they are separate legal entities and are responsible for adherence to IRS guidelines and Title IX regulations.
Pursuant to Kentucky Department of Education Accounting Procedures for the Kentucky School Activity Funds Redbook Incorporated by Reference in 702 KAR 3:130, new external support/booster organizations must receive local board approval to establish, lend support, seek assistance, or fundraise in the name of the district, school, students, or a district or school program.
The organization's officers are solely responsible for ensuring that their group is in compliance with District policies, external support/booster organization guidelines in the Redbook, and state and federal regulations.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the establishment of the external Support/Booster Organization Jacket Nation, Inc. Booster Club for Central High School.
IV.Q.
Recommendation for Approval of Appointment of the 2022-2023 Calendar Committee Members
Pursuant to KRS 158.070 (2), the Superintendent must annually appoint members of the Calendar Committee of the local school district and recommend the names to the Board. The Superintendent recommends the following individuals be appointed to work on the future school calendar:
Chad Barnes – Community Member
Andrea Brown – School District Parent
Elizabeth Hammer – School District Parent
Marilyn Anderson – School District Classified Employee
Norchelle Harvell – School District Classified Employee
Natasha Lanham – School District Middle or High School Teacher
Dr. Bonnie Marshall – Community Member
Julie A Martin – School District Classified Employee
Jackie C Mayfield – School District Elementary School Teacher
Sarah McIntosh – Local Board of Education Member
Marliese Watts – Pathfinders Instructor II
Dr. Aimee Green-Webb – School District Office Administrator
Duan V Wright – School District Principal
Submitted by: Dr. Aimee Green-Webb
Superintendent Martin Pollio recommends the Board of Education appoint the individuals listed in the rationale to the 2022-2023 Calendar Committee.
IV.R.
Recommendation for Approval of Updated 2022-23 Salary Schedules, Temporary Salary Adjustments for Continuity of Services Impacted by the Pandemic, and Salary Placement Rules
The attached updated documents are recommended for approval for the 2022-23 school year.
Salary Schedule updates submitted for approval:
Extra Service Information (page 26)
- Speech Language Pathologist & Audiologist Supplement per KRS 157.397
- Security Training Stipend of $4,000 in 2021-22 was paid as a result of the District not qualifying in 2021-22 for the KY Law Enforcement Foundation Program Fund (KLEFPF), this stipend is being discontinued. The District now qualifies for the KLEFPF supplemental payments for officers meeting the requirements as referenced in KRS 15.440. Effective August 1, 2022, District qualified officers will begin receiving $2.0594 additional per hour or $16.4751 per day.
Temporary Salary Adjustments (page 27)
- Instructional Assistants additional $3.50 per hour added to the base hourly rate effective October 1, 2022 through June 30, 2023.
Salary Placement Rules updates submitted for approval:
Certified Job Families III and IV (page 1)
- Effective October 1, 2022, Certificated/Licensed Physical and Occupational Therapists and Mental Health Practitioners (Job Family III) shall also be placed on the Board approved salary schedule based on verified experience. Experience must be while certificated/licensed and performing the clinical practice of the field (therapy). Experience documentation must be presented within 60 days of employment to be recognized for initial step placement.
Experience Credit and Step Increases (page 5)
- A minimum of 140 days of employment in a school year and 70 days worked in that 140 days is required for allowance of one (1) year experience in any given year as defined in KRS 157.320(10). Effective October 1, 2022, this includes related experience gained from the immediately preceding employer combined with new employment with JCPS.
Approval of these recommendations will authorize staff to extend the applicable salary schedules to District employees effective July 1, 2022, or as noted on the attached schedules and allow for experience credit to be implemented as October 1, 2022.
Submitted by: Cordelia Hardin and Dr. Aimee Green-Webb
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached updated 2022-23 Salary Schedules, Temporary Salary Adjustments, and Salary Placement Rules.
IV.S.
Recommendation for Approval of Payment of Out-of-District Expenses for Board Members
Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the District. Board members shall obtain Board approval prior to incurring out-of-district expenses and reimbursement shall be at the same rates as that for employees of the District and shall be documented by receipts.
Board Member Diane Porter will travel to Orlando, Florida for the 66th Annual Fall Conference with the Council of the Great City Schools being held on October 19-23, 2022.
Estimated Expenses:
- Registration Fee: Free for Council Board Members
- Hotel and Airfare Expenses: $2,000
- Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
- Meals: Reimbursed at District per diem rate
Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses incurred by Board Member Diane Porter to travel to Orlando, Florida for the 66th Annual Fall Conference with the Council of the Great City Schools being held on October 19-23, 2022.
IV.T.
Revisions to Board Policies (First Reading)
The attached document shows proposed amendments to Board policies from the KSBA 2022 Board Policy Update, and additional amendments to Board policies based on District staff recommendations and Board member input. Proposed new language is underlined and proposed deletions are shown using strikethroughs.
The Board Policy Committee reviewed these policies during its meeting on September 19, 2022.
Policy Number Policy Name
01.42 Regular Board Meetings
01.45 Board Meeting Agenda
09.313 Eligibility (Athletics)
03.17 Discipline/Nonrenewal/Resignation by Employee (Certified)
03.27 Discipline, Suspension, and Dismissal of Employees (Classified)
03.2711 Nonrenewal (Classified)
03.131 Assignment (Certified)
03.231 Assignment (Classified)
03.1232 Sick Leave (Certified)
03.2232 Sick Leave (Classified)
05.11 School Property - Naming Facilities and Alterations
Submitted by: Kevin Brown
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached revision to Board Policies for first submission and reading.
V.
Recess for Public Forum: Facilities, Student Assignment, and Input Session for Naming of New JCPS Schools
The Public Forum is an opportunity for the community to be involved in and informed about the transformative work happening in JCPS.
VI.
Reconvene Board Meeting
VII.
Persons Requesting to Address the Board
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
VIII.
Adjournment
Order #2022-172 - Motion Passed: A motion to adjourn the October 6, 2022, special meeting at 6:18 p.m. passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
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