|
I.
Moment of Silence
II.
Pledge of Allegiance
Please join us for the Pledge of Allegiance.
I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.
III.
Approval of Minutes
The minutes of the March 8, 2010, meeting are presented for your review and approval.
Superintendent Sheldon Berman recommends that the Board of Education approve the minutes from the March 8, 2010, meeting of the Board of Education.
Order #57 - Motion Passed: Superintendent Sheldon Berman recommends that the Board of Education approve the minutes from the March 8, 2010, meeting of the Board of Education. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.
IV.
Recognitions and Resolutions
Recognition of Megan Mercer
Superintendent Sheldon Berman recommends that the Board of Education recognize Megan Mercer, a student at Ballard High School, for winning second-place honors overall in the Kentucky Junior Science and Humanities Symposium (JSHS) and for being selected to present her research project at the National JSHS.
Mercer is one of five student finalists selected to represent Kentucky at the 48th National JSHS. The symposium will be held in Bethesda, Maryland, on April 28 through May 2. Mercer is 1 of approximately 240 high school students from across the nation who will present their scientific research project at the symposium.
The focus of Mercer’s research project is solar energy material search strategies, which concentrate on testing solar cells and photoelectrochemical semiconductors for their efficiencies via the current they give off. She has been working on this research for two years.
The symposium’s primary mission is to promote research and experimentation in science, technology, engineering, and mathematics (STEM) among high school students and to publicly recognize them for their outstanding achievement.
The JSHS is sponsored by the research arm of the Department of Defense and is managed in collaboration with colleges and universities nationwide.
Recognition of Louisville Male High School Symphonic Band and Percussion Ensemble
Superintendent Sheldon Berman recommends that the Board of Education recognize the Louisville Male High School Symphonic Band and Percussion Ensemble for being selected to perform at the Music for All 2010 National Festival.
Louisville Male High School was 1 of more than 20 high schools selected from across the nation to perform at one of the nation’s finest, most prestigious festivals, which was held in Indianapolis. This event was made up of the Bands of America National Concert Band Festival, the National Percussion Festival, and the Middle School National Music Festival. The Honor Band of America, the Honor Orchestra of America, and the Jazz Band of America were also featured in concert at the festival.
The ensembles were selected from a recorded audition and then invited to perform in the festival. During the festival, the ensembles also participated in clinics led by professional musicians and leading music educators.
The Louisville Male High School Symphonic Band and Percussion Ensemble is directed by Nan Moore, who has been the director since 1978.
Music for All is one of the nation’s leading and nationally renowned music and arts education organizations, which advocates for music education for all children and addresses concerns and barriers that hinder many schools and communities from providing music education in school.
Recognition of Julia Bauscher
Superintendent Sheldon Berman recommends that the Board of Education recognize Julia Bauscher, director of JCPS School and Community Nutrition Services, for being selected to attend the School Nutrition Association (SNA) Legislative Action Conference to meet with Michelle Obama.
Bauscher was one of seven school representatives from across the nation selected to meet with First Lady Michelle Obama at the SNA Legislative Action Conference to discuss nutrition issues. The conference was held in Washington, D.C., early this month.
First Lady Michelle Obama has been actively engaged in highlighting nutrition issues as well as speaking about childhood obesity and launching her Let’s Move campaign.
SNA has joined the Let's Move campaign in collaboration with other education partners to increase awareness and educate their members and students about the dangers of obesity and to ensure that their school nutrition programs meet the standards of the HealthierUS School Challenge over the next five years.
Submitted by: Stephanie Bateman
Superintendent Sheldon Berman recommends that the Board of Education approve the March 22, 2010, recognitions of Megan Mercer, Louisville Male High School Symphonic Band and Percussion Ensemble, and Julia Bauscher.
Order #58 - Motion Passed: Superintendent Sheldon Berman recommends that the Board of Education approve the March 22, 2010, recognitions of Megan Mercer, Louisville Male High School Symphonic Band and Percussion Ensemble, and Julia Bauscher. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.
V.
Consent Calendar and Superintendent's Report
Superintendent Sheldon Berman recommends the March 22, 2010, consent calendar for the Board's approval. The consent calendar includes Agenda Items V.A. through V.V.
Superintendent Sheldon Berman recommends that the Board of Education approve the March 22, 2010, Consent Calendar (Items V.A. through V.V.) as presented. A recommendation to approve the consent calendar minus Items V.G. and V.H., which were pulled down for discussion and acted on later in the meeting,
Order #59 - Motion Passed: Superintendent Sheldon Berman recommends that the Board of Education approve the March 22, 2010, Consent Calendar as presented. A recommendation to approve the consent calendar minus Items V.G. and V.H., which were pulled down for discussion and acted on later in the meeting, passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Joseph Hardesty.
V.A.
Approval of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws. All positions are Board of Education approved positions.
Submitted by: Bill Eckels
Superintendent Sheldon Berman recommends that the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.
V.B.
Approval of Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education. The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Bill Eckels
Superintendent Sheldon Berman recommends that the Board of Education approve the requests for leaves of absence included in the attachment.
V.C.
Approval of Field Trip Requests
This is a report of field trip requests submitted to the Board of Education for approval on March 22, 2010. Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes. Also included are other field trips approved by the superintendent per JCPS Policy IICA.
Submitted by: Mike Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education approve the attached requests for field trips and receive a report of other field trips approved by the superintendent.
V.D.
Approval of Bid for Renovation Phase 1 at Camp Taylor Elementary School (Project #004-9031)
On June 8, 2009, the Board of Education approved assigning CMTA, Inc. to prepare plans and specifications for this project. The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans, and specifications and approved the taking of bids. Bids were received, publicly opened, and read aloud in the office of Facilities/Transportation on March 9, 2010. The bid tabulation is attached.
This project will provide for the complete replacement of the HVAC system, associated electrical systems including fire alarm and switchgear, new ceilings and lights, office and kitchen renovation, and an electrical room addition.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160:070).
Submitted by Michael A. Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education award a contract to Marksbury Cornett for Renovation Phase 1 at Camp Taylor Elementary School for the low base bid of $2,785,000 plus Alternate 3 in the amount of $3,000 and Alternate 4 in the amount of $22,000, for a total bid of $2,810,000; reject Alternates 1–2 (see bid tabulation for alternate amounts and descriptions); and approve the revised BG-1 form in the amount of $3,224,178.
V.E.
Approval of Bid for Renovation Phase 1 at Fern Creek Elementary School (Project #011-9032)
On June 8, 2009, the Board of Education approved assigning CMTA, Inc. to prepare plans and specifications for this project. The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans, and specifications and approved the taking of bids. Bids were received, publicly opened, and read aloud in the office of Facilities/Transportation on March 2, 2010. The bid tabulation is attached.
This project will provide for the complete replacement of the HVAC system, associated electrical systems including fire alarm, security, and intercom and new ceilings and lights.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS160:070).
Submitted by Michael A. Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education award a contract to Woodbine Construction Company, Inc. for Renovation Phase 1 at Fern Creek Elementary School for the low base bid of $2,026,000 plus Alternate 1 in the amount of $32,280 and Alternate 2 in the amount of $330, for a total bid of $2,058,610, and approve the revised BG-1 form in the amount of $2,372,903.
V.F.
Approval of Bid for Renovation Phase 1 at Layne Elementary School (Project #126-9033)
On June 8, 2009, the Board of Education approved assigning CMTA, Inc. to prepare plans and specifications for this project. The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans, and specifications and approved the taking of bids. Bids were received, publicly opened, and read aloud in the office of Facilities/Transportation on March 4, 2010. The bid tabulation is attached.
This project will provide for the complete replacement of the HVAC system, associated electrical systems including fire alarm, security, and intercom, new ceilings and lights, and office renovation.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS160:070).
Submitted by Michael A. Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education award a contract to Marksbury Cornett for Renovation Phase 1 at Layne Elementary School for the low base bid of $2,550,000 plus Alternate 1 in the amount of $28,000 and Alternate 2 in the amount of $16,000, for a total bid of $2,594,000, and approve the revised BG-1 form in the amount of $2,964,946.
V.G.
Approval of Bid and Revised BG-1 Form for Media Center/Elevator Addition Bid Package A Switchgear Replacement at Roosevelt-Perry Elementary School (Project #530-9029)
The bid package will consist of the demolition of the existing building components and the construction of new masonry walls to provide a new electrical room for new switchgear. Extension of the existing exterior dock and related mechanical and electrical equipment is also part of the scope.
On October 12, 2009, the Board of Education approved assigning Luckett & Farley to prepare plans and specifications for this project. The project consists of two packages with Package B to be bid at a later date.
Package B will consist of a new media center, elevator and fire supression, conversion of the existing media center to two classrooms and associated interior renovation, the addition of four new classrooms, new windows, entry modification, and associated site work.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans, and specifications and approved the taking of bids. Bids were received, publicly opened, and read aloud in the office of Facilities/Transportation on March 9, 2009. The bid tabulation is attached.
Submitted by Michael A. Mulheirn
Superintendent Sheldon H. Berman recommends that the Board of Education approve awarding a contract to ShelCon Construction Co., LLC for the low bid of $375,070 and approve the revised BG-1 form for $3,820,647.
Order #60 - Motion Passed: Superintendent Sheldon H. Berman recommends that the Board of Education approve awarding a contract to ShelCon Construction Co., LLC for the low bid of $375,070 and approve the revised BG-1 form for $3,820,647. passed with a motion by Mr. Larry Hujo and a second by Mr. Joseph Hardesty.
V.H.
Approval of Construction Change Orders
The Kentucky Department of Education requires that all change orders shall be approved by local Board action (702 KAR 4:160). Change order descriptions are included in the attachment.
Submitted by Michael A. Mulheirn
Superintendent Sheldon Berman recommends the Board of Education approve the construction change orders included in the attachment.
Order #61 - Motion Passed: Superintendent Sheldon Berman recommends the Board of Education approve the construction change orders included in the attachment. passed with a motion by Mr. Larry Hujo and a second by Mr. Joseph Hardesty.
V.I.
Waiver Request for Existing Roof Variance
Current regulations state that the minimum roof slope shall be 1/4 inch per foot. With many of our existing roofs being dead level, we believe good practice can be met by introducing 1/8 inch per foot, which is sufficient to move rain water to the gutters. To go to the 1/4 inch per foot slope will increase our costs significantly, and in some cases, create technical problems.
For 2010, the projects for which we are requesting a waiver are Carter Traditional Elementary, Hite Elementary, Minors Lane Elementary, and Rangeland Elementary schools. Facilities/Transportation will provide a list of any projects that require this waiver to KDE on an annual basis.
Submitted by: Mike Mulheirn
Superintendent Sheldon Berman recommends that the Board of Education approve a request to the Chief State School Officer of the Kentucky Department of Education to authorize a waiver of 702 KAR 4:170, Part 3, Section A, to allow the district to limit the roof slope on all current and future reroofing projects to 1/8 inch per foot.
V.J.
Approval of Bid Tabulations and Amendments (Submitted by Purchasing)
These items represent the lowest and/or best bid for each respective item and/or group of items. (KRS 45A.345-45A.460)
The proposals are public record and are on file for inspection in the Bids and Specifications Department.
Submitted by: Cordelia Hardin
Superintendent Sheldon Berman recommends that the Board of Education approve the bid tabulations for Reconditioning of Athletic Equipment; Flashlights, Batteries, Bulbs, Etc.; Metal/Flex Duct, Registers, Grills and Diffusers; Lunchroom Supplies - School Delivery Non-Food; Packaging for Rigid-Pack Machine; Amendments on Aluminum, Sheet Metal and Steel; Custodial Supplies; Bus Body Parts and Accessories; Lunchroom Commodities Warehouse Delivery; Instructional Supplies and Equipment (Percentage); and Commodity Processing for State Approved Processors.
V.K.
Acceptance of the Purchase Order Report
This report is designed to inform the Board of Education of the purchase orders issued during the period of February 20, 2010, through March 5, 2010.
Submitted by: Cordelia Hardin
Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of purchase orders issued during the period of February 20, 2010, through March 5, 2010.
V.L.
Acceptance of the Voucher Report
This report is designed to inform the Board of Education of the vouchers paid during the period of February 20, 2010, through March 5, 2010.
Submitted by: Cordelia Hardin
Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of vouchers paid during the period of February 20, 2010, through March 5, 2010.
V.M.
Approval of Professional Services Contracts of $5,000 or More
In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board approval.
Submitted by: Cordelia Hardin
Superintendent Sheldon Berman requests that the Board of Education approve the attached professional services contracts of $5,000 or more.
V.N.
Acceptance of the Monthly Report of Professional Services Contracts
This monthly report of professional services contracts is for the Board’s information and review per JCPS Policy DJA: Program Consultants.
Submitted by: Cordelia Hardin
Superintendent Sheldon Berman recommends that the Board of Education accept the monthly report of professional services contracts.
V.O.
Approval of the Financial Report for the Period Ended January 31, 2010
This report represents the financial activity of the Jefferson County Public School District through January 31, 2010, and is being submitted to the Board of Education pursuant to KRS 160.560 and JCPS Policy DI: Fiscal Accounting and Reporting.
The report includes the following funds: General, Special Revenue, Capital Outlay, Building, Construction, Debt Service, Food Service, Day Care Operations, Adult Education, Tuition Preschool, and Trust and Agency.
Submitted by: Cordelia Hardin
Superintendent Sheldon Berman recommends that the Board of Education approve the attached financial report for the period ended January 31, 2010.
V.P.
Approval of the Commitment of Fund Balance
Governmental Accounting Standards Board statement number 54 changes terminology and classification of fund balance. This recommended commitment would provide reserves to meet payroll and accounts payable cash flow requirements. This commitment is consistent with our previous Reservation of Fund Balance for the State-Mandated Reserve. The fund balance commitment is derived as follows:
Amount of payroll with all associated taxes $27,000,000
Amount of two weeks of vendor disbursements $ 9,000,000
Submitted by: Cordelia Hardin
Superintendent Sheldon Berman recommends that the Board of Education commit $36,000,000 of the fund balance as of June 30th of each year to provide for the district's liquidity and cash flows.
V.Q.
Acceptance of Donations
Breckinridge-Franklin Elementary School received a news desk valued at $350 from WLKY-TV. The news desk will be used in the school's broadcasting room.
Cane Run Elementary School Family Resource Center received $667 from the City of Shively to be used to purchase supplies and uniforms for the school's students and families.
Computer Education Support received eight Hewlett Packard (HP) P4015n printers valued at $9,139 from the HP Purchase Edge Points program. The printers will be distributed to schools.
Dunn Elementary School received $569.73 from the Dunn Elementary School Parent Teacher Association to be used to purchase an Elmo document camera for Rachel Fauber’s second-grade classroom.
DuPont Manual High School received $2,000 from the Kiwanis Club of Louisville to be used to pay for bus transportation to the Key Club convention in Nashville, Tennessee.
Greathouse/Shyrock Traditional Elementary School received $2,000. The school received $1000 from Fran Wright and $1,000 from Elizabeth Barrouquere to purchase library books.
Hazelwood Elementary School received $2,000 from Sts. Mary and Elizabeth Hospital to be used to purchase auditorium seats.
Stopher Elementary School received $10,000 to purchase books and student supplies for the library.
Westport Middle School received $500 from the Purity Chapter 116, Order of the Eastern Star, Mabel G. Stockoff Trust Award. The funds will be used by first-year teachers to purchase books, magazines, classroom supplies, and content-related reading materials.
Submitted by: DeVone Holt
Superintendent Sheldon Berman recommends that the Board of Education accept donations totaling $27,225.73.
V.R.
Acceptance of Grants and Funding
Superintendent Sheldon Berman recommends that the Board of Education accept grants and funding as reported in Items V.Q.1. through V.Q.3.
V.R.1.
Acceptance of Target Field Trip Grants
The Target Field Trip program has awarded $800 grants to Engelhard and Rangeland elementary schools to fund educational field trips.
Submitted by: DeVone Holt
Superintendent Sheldon Berman recommends that the Board of Education accept grants totaling $1,600 from the Target Field Trip program.
V.R.2.
Acceptance of Grant from the University of Louisville Signature Partnership Initiative
The University of Louisville Signature Partnership Initiative has awarded Central High School Magnet Career Academy $5,697 to be used to pay teachers’ salaries for the Saturday American College Test (ACT) workshops.
Submitted by: DeVone Holt
Superintendent Sheldon Berman recommends that the Board of Education accept a grant totaling $5,697 from the University of Louisville Signature Partnership Initiative.
V.R.3.
Acceptance of Grant for Career and Technical Education
The Kentucky Department of Education Division of Career and Technical Education has awarded the district a $163,309 increase to the FY 2010 Locally Operated CTE Center/Department Funds.
The previous contract amount was $2,815,761. The modification increases the previous contract amount due to an increase in enrollment in CTE programs and brings the new contract amount to $2,979,070. The funds will be used to continue to operate career and technical education programs in district schools.
Grant funds are used to support career and technical education teachers who serve over 12,000 CTE students in over 100 programs. Grant funds cover approximately 45 percent of the salaries and fringe benefits for up to 107 teachers in district career and technical programs and supply money for the technical teachers. The remaining percentage of the salaries and fringes is covered through the general fund. All funds must be spent by June 30, 2010.
Submitted by: Joe Burks
Superintendent Sheldon Berman recommends that the Board of Education accept an increase of $163,309 to the Locally Operated CTE Center/Department grant from the Kentucky Department of Education’s Division of Career & Technical Education and further authorize the superintendent to sign the contract to receive the funds.
V.R.4.
Acceptance of Grant from the Kentucky Transportation Cabinet
The Kentucky Transportation Cabinet has awarded Jefferson County Public Schools a $82,500 grant to provide one-time funding assistance for various landscaping, bicycle, and pedestrian improvements at Stonestreet Elementary School.
The funds will be used to improve accessibility of the school for neighbors and stakeholders and to enhance outdoor curriculum activities.
Submitted by: DeVone Holt
Superintendent Sheldon Berman recommends that the Board of Education accept a grant totaling $82,500 from the Kentucky Transportation Cabinet and authorize the superintendent to sign the agreement to implement the program.
V.S.
Approval of Amendment of Junior Achievement of Kentuckiana Inc. Partnership
On August 24, 2009, the Board of Education approved a four-year partnership agreement with Junior Achievement of Kentuckiana Inc. (JA) to offer classroom and center learning experience to all fourth- and seventh-grade JCPS students using the agreed upon JA/JCPS curriculum.
Approval of this recommendation will amend the four-year partnership agreement to offer services to fifth- and seventh-grade students, instead of fourth- and seventh-grade students, for better alignment with the JCPS curriculum. All other terms and conditions remain the same.
Junior Achievement of Kentuckiana Inc. offers a valuable experiential learning setting for students in the Metro Louisville area. The Junior Achievement Center, located in the JCPS building at 15th Street and Muhammad Ali Boulevard, is a beneficial learning center that provides students with practical experiences in practical living, social studies, and the curriculum related to financial management and planning.
Submitted by: Paul Graseck
Superintendent Sheldon Berman recommends that the Board of Education amend the four-year partnership agreement with Junior Achievement of Kentuckiana Inc. approved on August 24, 2009, to offer classroom and center learning experience to all fifth- and seventh-grade JCPS students using the agreed upon JA/JCPS curriculum and authorize the superintendent to execute an amended agreement on behalf of the Board.
V.T.
Approval of Memorandum of Agreement with the Jefferson County Teachers Association
The Board's representatives have bargained a tentative agreement with the Jefferson County Teachers Association (JCTA) to extend the collective bargaining agreement that has been in effect since July 1, 2005, through June 30, 2010, for three years. The extended agreement will be in effect from July 1, 2010, through June 30, 2013, with the exception of Article 27, Compensation, which will be bargained each of the three years.
The JCTA has completed their ratification process with an approval rating of 98.1 percent.
Submitted by: Bill Eckels
Superintendent Sheldon Berman recommends that the Board of Education approve the attached Memorandum of Agreement with the Jefferson County Teachers Association.
V.U.
Approval of Revision to 2009-10 School Calendar
The use of Tuesday, May 18, 2010, as a makeup day for students will allow the last student day to change from Tuesday, June 1, 2010, to Friday, May 28, 2010, which is prior to the Memorial Day holiday weekend.
The Kentucky Legislature is currently considering House Bill 290, which would suspend the requirement for 2010 that Kentucky public schools be closed on primary election day and allow school districts to use Tuesday, May 18, 2010, as a student makeup day.
Submitted by: Bill Eckels
Superintendent Sheldon Berman recommends that the Board of Education approve a revision of the 2009-10 Calendar to allow Tuesday, May 18, 2010, to be used as a student makeup day contingent upon the Kentucky Legislature passing and adopting House Bill 290 to suspend the requirement--for this year only--for Kentucky public schools to be closed on primary election day.
V.V.
Approval of Contract With Adaptive Technologies, Inc.
In 2007-08, the graduation rate for JCPS high schools was 74.91 percent. A large body of research consistently demonstrates that dropping out of school is not simply a single event, but rather a cumulative process of academic disengagement that can begin as early as the second grade.
A recent analysis of JCPS students who dropped out clearly illustrated that they were more likely to have excessive absenteeism, greater school mobility, lower grades, and higher rates of suspension beginning in elementary school.
This contract will enable the district to partner with Adaptive Technologies, Inc. to develop and install software to help staff identify students early in their school career who have a probability of dropping out. With this information, staff will be able to deliver services that will reduce this probability and, hopefully, keep the student in school until graduation.
The contract is for $100,000.00 and runs through the 2010-11 school year. The contract will be paid with a grant from C. E. and S. Foundation ($75,000.00) and an amount from general fund ($25,000.00)
Submitted by: Dr. Robert J. Rodosky
Superintendent Sheldon Berman recommends that the Board of Education approve the attached contract for software and services between Adaptive Technologies, Inc. and the Jefferson County Public Schools.
VI.
Action Items
There are no action items scheduled for March 22, 2010.
VII.
Discussion Items
VII.A.
Update on GE Math and Science Initiative
The 2010–11 school year will begin the second phase of our collaborative partnership with an extension grant from the GE Foundation. The development of a vision for teaching math and science, the adoption of a common core curriculum, and the organization of support structures will lay the foundation for the future of math and science instruction in JCPS.
The Department of Analytical and Applied Sciences is committed to supporting the implementation of the curriculum and philosophical approach to instruction initiated by the original grant. The collaborative approach is maintained through regular meetings of the GE Steering Committee and ongoing communications between JCTA representatives, district leadership, and Analytical and Applied Sciences staff. The addition of a Teacher Sub-Committee to our Steering Committee structure will ensure classroom practioners’ perspective is integral to the development of pacing and professional development.
Submitted by: Kim Goff
Superintendent Sheldon Berman recommends that the Board of Education receive a report on the GE Foundation Developing Futures® Collaborative Grant.
Order #62 - Motion Passed: Superintendent Sheldon Berman recommends that the Board of Education receive a report on the GE Foundation Developing Futures® Collaborative Grant. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.
VII.B.
Update on the 2010-11 Elementary Student Assignment Process
The application period for elementary student assignment began on February 1, 2010. It was extended through March 9, 2010, because parents were not able to pick up or return applications on the days when school buildings were closed due to inclement weather. The cluster exchange meetings have been completed and data entry begins on March 22, 2010. In addition, the Office of Optional, Magnet and Advance Programs have been processing elementary magnet school, magnet program, and optional program applications since February 1.
Parent Information Sessions
The number of parent information sessions regarding elementary student assignment was increased from six sessions in 2009 to 12 sessions in 2010. Meetings were advertised in the newspaper, on the JCPS website, and the Office of Communications mailed more than 9,000 postcards to families of kindergarten and first-grade students. The parent information sessions were located geographically across the community to provide convenience and access to parents from all clusters and neighborhoods. Berta Polo Weyenburg from the English as a Second Language Office was present to offer translation to non-English speaking families.
Additionally, two parent information sessions were advertised through the English as a Second Language community and were hosted to specifically address their needs.
Principal Work Teams
The Office of Student Assignment has facilitated discussions with principals regarding concerns with the district processes that support the student assignment plan. Three principal work teams began meeting in December 2009 to address issues in the areas of management information services (MIS), student assignment processes, and transportation. The work teams were representative of clusters, Area A and Area B schools, and School-Based Administrative Teams (SBAT). Listed below are the recommendations of the work teams.
MIS/Student Assignment: This work team began as two separate groups and then merged as their goals and objectives overlapped. The work team has addressed the issues of:
- Continuing the centralized assignment process. At the request of elementary principals, the elementary student assignments will continue to be made in the Office of Elementary Assignment. This recommendation was thoroughly explored and a reorganization of the process has been developed providing for administrative and clerical support to each cluster during the high-volume assignment period.
- Examining and determining more efficient use of current technology available to school and district staff to support the student assignment plan.
- Developing data management systems to increase the accuracy and timely manner in which data is entered into the system, assignments are made, and parents are informed. These new systems apply to both the cluster exchange process and the transfer process.
Transportation: This work team consists of principals, staff from Transportation, and staff from the Office of Student Assignment. This team has addressed the issues of:
- a standardized method of tagging students who rides buses. This is particularly critical during the first two weeks of school.
- best practices and strategies for effective dismissal of students
- district staff to assist at depots during the first weeks of school
- collaborating with the Office of Communications to develop a video regarding riding the bus and how depots work. This information will be distributed to schools and will be on the JCPS website over the summer in order to help prepare parents and students for riding a school bus.
The work teams will continue to refine the implementation strategies and monitor their effectiveness in order to make adjustments as needed.
The attached strategies entitled "Continuing to Improve the Student Assignment Process" were previously reviewed by the Board of Education and have guided the planning and decision making of the principal work teams and district staff.
Submitted by: Pat Todd
Superintendent Sheldon Berman recommends that the Board of Education receive a report on the activities and processes to support the implementation the elementary student assignment plan for the 2010-11 school year.
Order #63 - Motion Passed: Superintendent Sheldon Berman recommends that the Board of Education receive a report on the activities and processes to support the implementation the elementary student assignment plan for the 2010-11 school year. passed with a motion by Mr. Stephen Imhoff and a second by Mr. Larry Hujo.
VII.C.
2009–10 Board of Education Discussion Agenda Planning Calendar
A year-long list of selected Board of Education discussion agenda items has been compiled for use by the board and administrative staff. The list includes activities for discussion during this fiscal year.
It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities.
Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2009–10 fiscal year.
Order #64 - Motion Passed: Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2009–10 fiscal year. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.
VIII.
Board Reports/Requests
IX.
Persons Requesting to Address the Board on Non-Agenda Items
Speakers on agenda items will be called when that agenda item is brought forward.
Speakers on non-agenda items are heard after the Board has conducted regular business, near the end of the meeting.
Each speaker is allowed three minutes to address the Board. At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement. At the end of three minutes, the bell will sound twice, indicating that your time is up.
X.
Executive Session (If Needed)
XI.
Adjournment
A motion to adjourn the March 22, 2010, meeting of the Jefferson County Board of Education at xxx p.m.
Order #65 - Motion Passed: A motion to adjourn the March 22, 2010, meeting of the Jefferson County Board of Education at 9:17 p.m. passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Larry Hujo.
|