This meeting will be conducted via video teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

• 6 28 22 Meeting Notice

Please join us for the Pledge of Allegiance.

• Recognitions 2022 a

Order #2022-110 - Motion Passed:  A motion to receive the recognitions passed with a motion by Dr. Corrie Shull and a second by Mr. James Craig.

Seneca High School student Laura Perez wants her peers to know "It's ok not to be ok". She was chosen to present her passionate, personal message on mental health with youth across the United States as one of 10 finalists selected to perform at the Soapbox Nation Challenge.

Laura, a rising senior who has struggled with her mental health since she was young, was given a class assignment to write about something she was passionate about. Laura talked about the power of sharing your feelings with others and accepting help. Her teacher, Brandon Riddle, entered Laura's speech into Soapbox Nation and Laura was selected as a finalist. Laura hopes her message will help children and teens throughout JCPS and the country.

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize Laura Perez for her work as a mental health advocate.

The duPont Manual Academic Team won the 2022 Governor's Cup State Championship. This year's win gives the team back-to-back state titles.

Throughout an especially long academic season, from September until March, the team held multiple practices and matches until after 5:00 p.m. during the week, and participated in two to three Saturdays per month at tournaments that last all day. 

Team members include: Ben Mowery, Shikha Surupa, Dylan Kissling, Ezra Smith Pohl, Christopher Brown, Lauren Jones, Salil Kothari, Luke Mo, Tanish Natu, Emma Hyman, Caleb Masterson, Jovanna Okyere, Ethan Skolnick, Elizabeth Wallace, Elizabeth Bryant, Anakha Shah, Satchel Walton, Lauren Wood, Jonah Xu, Ishani Tarkar, Nathan Anil, Mia Hardy, Nhu Lau, Padmapriys Viswakumar, Sanhita Kutumbaka, Jash Pola, Srikar Sirvisetty, Jenny Tang, Elise Avery, Rajiv Balakrishna, Shriya Kutumbaka, and Khushi Pola.

The team was supported by coaches Cynthia Shiroma, Alexis Rich, Michael Starling, and Jill Lauroesch. 

Submitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize the members of the duPont Manual High School Academic Team for winning the 2022 Governor's Cup State Championship.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 6 28 22 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for June 28.

Order #2022-111 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for June 28, 2022. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the June 7, 2022, and June 15, 2022, meetings are presented for your review and approval.

Attachment

• 6 7 22 Minutes
• 6 15 22 Minutes.pdf

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 7, 2022, and June 15, 2022, meetings.

Order #2022-112 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 7, 2022, and June 15, 2022, meetings. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

In addition to the Superintendent’s regular report, there is an attachment with administrative procedures for review in order to support the District's focus on organizational coherence.

• 2022 KSBA Update Administrative Procedures v7
• 2022-2023 JCPS Alternative School Profiles

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommending action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

KRS 158.148 requires a school district to adopt a Code of Acceptable Behavior and Discipline (Code) and establishes a timeline and process for the development and revision of the Code. In accordance with Board Policy 09.438, the District refers to its Code as the Student Support and Behavior Intervention Handbook (SSBIH).

Consistent with Board Policy 09.438 and KRS 158.148, revisions to this year’s SSBIH address changes as required by statute, administrative regulation, Board Policy, Kentucky Department of Education updates, and District department level updates. The next major revision will occur in the 2023-2024 version of the Student Support and Behavior Intervention Handbook.

The draft mark-up of the 2022-2023 SSBIH and an overview of changes by page number is attached.

Submitted by: Dr. Robert Moore

Attachments

• 22-23 SSBIH District Policy Review Process
• SSBI22-23DRAFT_V4
• SSBIH Recommended Changes 2022-23
• SSBIH Presentation 6.28.22

Superintendent Martin Pollio recommends the Board of Education receive the attached Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2022-2023 school year for first submission and reading.

Order #2022-113 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the attached Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2022-2023 school year for first submission and reading. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

JCPS is committed to closing the digital divide for all students and has undergone a digital transformation over the past few years. This update will address the progress of the future state goals which encompasses several guiding principles and priorities:

• Provide all JCPS students a mobile instructional device for any time / anywhere access and implement a shared responsibility model between the district, school, student, and family
• Maintain a safe, secure, and reliable network infrastructure on-premise while providing anytime / anywhere student internet access
• Provide interactive learner-centered classrooms through blended learning opportunities and align instructional digital content 
• Adhere to the National Institute of Technology (NIST) Cybersecurity Framework and finalize JCPS Information Technology policies and procedures
• Provide a Sustainable Operating Budget for Technology Basic Needs and centralize a technology replacement cycle for funding, distribution, and allocation

Submitted by: Dr. Kermit Belcher

Attachment

• Digital Transformation Update Presentation June 28 2022

Superintendent Martin Pollio recommends the Board of Education receive an update on the JCPS Technology Future State Digital Transformation.

Order #2022-114 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update on the JCPS Technology Future State Digital Transformation. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

Order #2022-115 - Motion Passed:  A motion to approve the June 28, 2022, Consent Calendar minus item X.M.5 Recommendation for Approval of Memoranda of Agreement with the Kentucky Department of Education for the Release of JCPS Employees passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.

Order #2022-116 - Motion Passed:  A motion to approve Consent Item X.M.5 Recommendation for Approval of Memoranda of Agreement with the Kentucky Department of Education for the Release of JCPS Employees passed with a motion by Dr. Corrie Shull and a second by Mr. James Craig.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

• CERTIFIED LEAVES 2022-06-28

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

• PERSONNEL ACTIONS 2022-06-28

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• ACADEMIC SCHOOLS 2022-06-28

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• ACADEMIC SERVICES 2022-06-28

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• DIVERSITY, EQUITY and POVERTY 2022-06-28

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• EXCEPTIONAL CHILD EDUCATION 2022-06-28

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• OPERATIONS 2022-06-28

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• TECHNOLOGY 2022-06-28

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

This is a report of field trip requests submitted to the Board of Education on June 28, 2022.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes. 

Submitted by: Chris Perkins

Attachments

• FIELD TRIPS 06-28-22 BY SCHOOL

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests.

On April 26, 2022 the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Kerrick ES -Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Kerrick Elementary School.

On April 26, 2022, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Stuart Academy - Boiler replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Stuart Academy.

On April 12, 2022, the Board of Education approved the contract completion and BG-4 form for Parco Construction Group, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Wilder ES - Window Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Window Replacement at Wilder Elementary School.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Change Orders and Descriptions 6-28-22

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.

Submitted by: Cordelia Hardin

Attachments

• *Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendments_ 06 28 22
• Amendment on Bus Body Parts & Accessories
• Amendment on Custodial Supplies
• Amendment on Instructional & Office Supplies (Line Item)
• Amendment on Instructional Supplies & Equipment (Percentage)
• Amendment on Plumbing Supplies & Eqpt. (Line Item)
• Automotive Repair Parts & Service (Percentage)
• Bus Service After School Activity & Athletic Game Runs
• Bus Service Elementary School Runs (Junior Achievement)
• C/N on Third Party Administrator Services for Self-Insurance Workers' Compensation
• Field Trip Bus Service
• Group Mentoring Service
• K-9 Service
• Music Instrument Repair
• Paper (Materials Production)
• Purchase of Uniforms (Maintenance Personnel)
• Real Estate Auctioneer (Percentage)
• SCNS Lunchroom Products (School Delivery) Supplement
• Spoken Language Interpreting Services & Translation of Documents
• Tool Repair Service
• Uniform Rental for Bus Compounds & Garages
• Water Heaters & Accessory Items

Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation, bid tabulations, contract renewals, and amendments.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

• List of Contracts 06 28 22
• 01 Dr. Daniela DiGiacomo
• 02 NCS Pearson - Software license
• 03 Leslie Texas Consulting - Kammerer MS
• 04 Visually Impaired Preschool
• 05 BLV Consulting
• 06 Solution Tree
• 07 Curriculum Assoc-iReady - Software License
• 08 Pioneer Valley Ed Press
• 09 Rutherford Learning Group at Seneca HS
• 10 Family Scholar House at Chaffee TAPP
• 11 SchoolMint - Amendment to PSC
• 12 EL Education
• 13 PresenceLearning - Amendment to PSC
• 14 Phi Delta Kappa - Software license
• 15 RocketLit - Amendment to PSC
• 16 Kagan Professional Development Inc.
• 17 7PM Group
• 18 Ohio Valley Education Coop - Amendment to PSC
• 19 Franklin Covey Client Sales - Amendment to PSC
• 20 The Leadership Academy, Inc.
• 21 Nearpod - Software License

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This summary includes all professional services contracts approved as of July 1, 2021, and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.

Submitted by: Cordelia Hardin 

Attachment

• Summary of Professional Service Contracts - June 2022

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

• May 2022 Board Financial Report
• Notes of Interest - May 2022

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended May 31, 2022.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Cordelia Hardin

Attachment

• Orders of the Treasurer - Invoice report 05.23.22 - 06.12.22

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of May 23 through June 12, 2022.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

• Orders of the Treasurer - POs by Department 05.23.22- 06.12.22
• Orders of the Treasurer - POs by Vendor 05.23.22 - 06.12.22

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of May 23 through June 12, 2022.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

• Orders of the Treasurer - Vouchers 05.23.22 - 06.12.22

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of May 23 through June 12, 2022.

This is a report of donations and small grants submitted to the Board of Education on June 28, 2022.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

Attachment                       

• Donations and Small Grants Report June 28 2022

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $294,684.11 to be used as stated in the attachment.

Submitted by: Robert Moore

Attachment

• KDE Contract - AmeriCorps

Superintendent Martin Pollio recommends the Board of Education accept a grant, approve the contract with the Kentucky Cabinet for Health and Family Services, and authorize the superintendent to sign the attached agreement for the REACH Corps Program.

Through the Cardinal Success Program (CSP), University of Louisville College of Education and Human Development (CEHD) students and faculty provide mental health and counseling services to students and families at the Academy @ Shawnee as well as individuals living in the surrounding community at no cost to the school.

CEHD received funding from the Jewish Heritage Fund for Excellence to evaluate the program's impact on students.

CEHD is providing $10,000 to the District to pay the salary, fringe benefits, and indirect costs for a substitute support staff to extract the demographic and outcomes data to deliver in final aggregated reports to CEHD.

There is no obligation for the District beyond June 30, 2023.

Submitted by: Dena Dossett

Attachment

• MOA - U of L - CEHD - Signature Partnerships.6.8.2022

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $10,000 from the University of Louisville and authorize the superintendent to sign the attached Memorandum of Agreement.

The Kentucky Educational Collaborative for State Agency Children (KECSAC) has awarded the District $3,527,256 to partially fund salaries and other operating expenses at the following educational programs: 

Ackerly Inpatient/Kosair Hospital, Uspiritus Bellwood, Boys and Girls Haven, Uspiritus Brooklawn, Home of the Innocents, Louisville Day, Jefferson (JRJDC), Maryhurst, Inc., Peace Academy, St. Joseph Children's Home, The Brook DuPont, The Brook KMI, and Western Day treatment (Seven Counties).  

The Agreement between KECSAC and JCPS outlines the operation and distribution of the State Agency Children's Funds for the delivery of education services to State Agency Children in JCPS. The Agreement is reviewed and signed annually in order to receive this grant. 

The MOA is necessary in order to continue receiving grant funding.

This project supports Vision 2020 strategies: 1.1.2 Personalize learning and 1.1.7 Elimination achievement, learning, and opportunity gaps.

The resolution and KECSAC agreement are effective July 1, 2022, through June 30, 2023.

Submitted by Robert Moore

Attachments

• Interagency Agreement - Ackerly.6.6.2022
• Interagency Agreement - Boys and Girls Haven.6.6.2022
• Interagency Agreement - Brook - KMI.6.6.2022
• Interagency Agreement - Brook-Dupont.6.6.2022
• Interagency Agreement - Brooklawn. Bellewood.6.6.2022
• Interagency Agreement - Home of the Innocents.6.6.2022
• Interagency Agreement - Maryhurst.6.6.2022
• Interagency Agreement - St. Joseph Catholic Orphan.6.6.2022
• Interagency Agreements - Peace.6.6.2022
• Linkage Agreement - Western Day.6.6.2022
• MOA - KECSAC FY22-23.6.6.2022

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $3,527,256 from the Kentucky Educational Collaborative for State Agency Children, approve the attached agreements, and authorize the superintendent to sign same

Crowne Plaza has expressed a desire and willingness to lease several rooms of space located at 830 Phillips Lane to the Jefferson County Board of Education (JCBE) to be used as the New Teacher Orientation, Mentoring, Teacher Leader Recognition, and Leadership Pipeline workshops.

The meetings will be held from July 27 through July 29, 2022. Crowne Plaza will provide meeting rooms, tables for registration, ballroom seating with round tables and chairs, breakout rooms with classroom seating, and vendor areas with tables and chairs, as outlined in the contract.

The effectiveness of the Lease, the entering into the Lease, and all terms and conditions of the Lease are subject to approval by the Kentucky Department of Education (KDE) and JCBE. Once approved by KDE, the Lease shall be submitted to JCBE for approval.

The purpose of this proposal is to comply with the JCPS Board Policy that all teachers new to the District must attend an orientation session. The orientation session familiarizes the new hires with Board policies, administrative procedures, Central Office instructional and MTSS support, and best practice strategies to ensure a successful first year of teaching. This work supports Vision 2020 Strategies: 2.1.3 Improve Culture and Climate and 2.2.4 Develop leaders.

Submitted by: Robert Moore

Attachment

• Crowne Plaza contract

Superintendent Martin Pollio recommends the Board of Education approve the attached lease agreement with Crowne Plaza and authorize the superintendent sign same.

JCPS is obligated to provide a free and appropriate public education for all children and youth with disabilities ages 3-21. Due to the program limitations for highly specialized populations, JCPS recognizes the need to provide educational programming for students with disabilities specifically Deaf/Hard of Hearing.  The Heuser Hearing and Language Academy can provide an appropriate education to District students because the facilities offer highly specialized programs to specific populations.

Through a Memorandum of Agreement, which is revised and signed annually, the District and the Heuser Hearing and Language Academy have mutually agreed to provide services that will enable these students to receive a free and appropriate public education based on their individual level and unique needs. Students' programs are monitored to ensure that all due process procedures are followed.

The attached agreement shall be effective July 1, 2022, and ending on June 30, 2023.

This project supports Vision 2020 Strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment

• Heuser MOA 2022-23 6.7.2022 2
• MOA - Heuser Hearing and Language Academy.6.16.2022.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Heuser Hearing and Language Academy and authorize the superintendent to sign.

Dual Credit personnel from Jefferson Community & Technical College have worked with the high school staff to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. The agreement aligns with the Dual Credit Scholarship Program. These dual credit courses can be transferred to any regionally accredited college or university for credit. Jefferson Community & Technical College is a Partner Postsecondary Institution with the Kentucky Higher Education Assistance Authority (KHEAA) for that program.

Specifically:

• Scholarship funds may be used for dual credit unless the student has exceeded course limitations in the state regulation or state funds are exhausted. In that case, the student/family is responsible for paying tuition.
• Tuition is set to 50% of KCTCS tuition, as required by the Participating Postsecondary Institution (PPI) agreement with the KHEAA. JCTC will not charge JCPS for reimbursement of unsuccessful student tuition when the course is taken on a JCPS campus with JCPS faculty.  

JCTC is the District's largest Dual Credit Partner. We have over 130 courses available for students to take under this partnership.

Submitted by: Robert Moore

Attachment

• MOA - Jefferson Comm & Tech College - Fy22-23 Dual Credit.6.1.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Jefferson Community & Technical College for dual credit courses and authorize the superintendent to sign same.

Jefferson Community & Technical College, Southwest Campus will continue to provide Jefferson County Public Schools (JCPS) with office and classroom space to support two JCPS staff or faculty to administer and prepare primary education coursework and privately advise students. Office space shall include utilities, security, janitorial service, phone service, and internet connectivity. This office and classroom space and classroom technology shall be provided at no cost to JCPS for an additional year.

This amendment to the original agreement will be effective August 1, 2022, and end on July 31, 2023. The amendment also includes the name change from Jefferson County High School to the Pathfinder School of Innovation.

Submitted by: Robert Moore

Attachment

• JCTC MOA Amendment 3 for Pathfinder School of Innovation

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment #3 to the Memorandum of Agreement with Jefferson Community & Technical College for the Pathfinder School of Innovation and authorize the superintendent to sign same.

The Kentucky Department of Education has requested that the following JCPS employees are released on Memorandum of Agreement from July 1, 2022, through June 30, 2023:

Erin Basham, Educational Recovery Leader

Deloreon Burton, Educational Recovery Leader

Florence Chang, Strategic Analyst of Learning

LaNedra Crosby, Educational Recovery Specialist

Crystal Darensbourg, Educational Recovery Specialist

Kanna Edison, Educational Recovery Specialist

Nicole Fields, Community Engagement Coordinator

Kerri Gray, Educational Recovery Specialist

Andrea Higdon, Educational Recovery Leader

Amy Jeziorski, Educational Recovery Leader

Roger Kissling, Educational Recovery Specialist

Colleen Leitner, Educational Recovery Specialist

Sara McCutcheon, Educational Recovery Leader

Anna McKee, Educational Recovery Specialist

Alisha O’Connor, Educational Recovery Specialist

Britney Orme, Educational Recovery Specialist

Heather Ransom, Educational Consultant

Jessica Simpson, Educational Recovery Leader

Amy Stevens, Educational Recovery Specialist

Damien Sweeney, Director of DEIB

Lauren Thieneman, Postsecondary Transition Specialist

Kristen Thomas, Educational Recovery Specialist

Judi Vanderhaar, Educational Administration Program Consultant

Amanda Vinova, Educational Recovery Leader

Casey Watson, Educational Recovery Leader

Jason Wheatley, Early Postsecondary Transition Specialist

Jacalyn Williams, Assistant Director

Katie Williams, Educational Recovery Leader

Peggy Williford, Health Science Consultant

Heather Cicchiello Wright, Educational Recovery Leader

Submitted by:  Dr. Aimee Green-Webb

Attachment

• A. Higdon 2022-06-28
• A. Jeziorski 2022-06-28
• A. McKee 2022-06-28
• A. O'Connor 2022-06-28
• A. Stevens 2022-06-28
• A. Vinova 2022-06-28
• B. Orme 2022-06-28
• C. Darensbourg 2022-06-28
• C. Leitner 2022-06-28
• C. Watson 2022-06-28
• D. Burton 2022-06-28
• D. Sweeney 2022-06-28
• E. Basham 2022-06-28
• F. Chang 2022-06-28
• H. Cicchiello Wright 2022-06-28
• H. Ransom 2022-06-28
• J. Simpson 2022-06-28
• J. Vanderhaar 2022-06-28
• J. Wheatley 2022-06-28
• J. Williams 2022-06-28
• K. Edison 2022-06-28
• K. Gray 2022-06-28
• K. Thomas 2022-06-28
• K. Williams 2022-06-28
• L. Cosby 2022-06-28
• L. Thieneman 2022-06-28
• N. Fields 2022-06-28
• P. Williford 2022-06-28
• R. Kissling 2022-06-28
• S. McCutcheon 2022-06-28

Superintendent Martin Pollio recommends the Board of Education approve the attached Memoranda of Agreement with the Kentucky Department of Education and authorize the superintendent to sign same.

The Wallace Foundation is launching the Equity Centered Pipeline Initiative (ECPI) to develop a broadly applicable approach for a comprehensive, aligned pipeline that produces equity-centered district and school leaders with the knowledge and skills to make educational equity a reality. 

The District is establishing a formal partnership with the Louisville Urban League (LUL) as part of the implementation plan. In support of the partnership, the District is providing LUL with $25,000 from the Wallace Foundation ECPI grant funding.

This project directly supports Vision 2020 strategy 3.1.3 in Vision 2020.

Submitted by: Robert Moore

Attachment

• MOA - Louisville Urban League - Wallace Foundation

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Louisville Urban League and authorize superintendent to sign same.

Dual Credit personnel from Morehead State University have worked with the principal, administrators, and teachers at Ballard, Central, Eastern, and Fern Creek High Schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. This agreement aligns with the Kentucky Dual Credit Scholarship and the Work Ready Scholarship Programs. This dual credit course can be transferred to any regionally accredited college or university for credit. Morehead State University is a Partner Postsecondary Institution (PPI) with the Kentucky Higher Education Assistance Authority (KHEAA) for that program.

The attached Memorandum of Agreement details the data exchange commitments and expectations of Morehead State University, the local school, the local school adjunct faculty, and students. Morehead State University faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status.

Specifically:

• Scholarship funds may be used for dual credit unless the student has exceeded 2 courses or state funds are exhausted. In that case, Morehead provides scholarships to cover the cost of tuition
• Tuition is set to the maximum rate as required by the PPI agreement with the KHEAA. Morehead State University will not charge JCPS or JCPS students 50% of tuition for unsuccessful scholarship students.

JCPS Financial Obligation: $0.00

List of Courses included in the partnership:

• Ballard: English Writing I & II, Introduction to Politics, and College Algebra
• Central: Anatomy and Physiology of Livestock
• Eastern: College Algebra, Spanish I & II
• Fern Creek: Digital Foundations, Writing I & II, American History since 1865

Strategies: 1.1.3 & 1.1.7

Submitted by: Robert Moore

Attachment 

• MOA - Morehead State Univ - FY22-23 Dual Credit.6.1.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Morehead State University for dual credit courses and authorize the superintendent to sign same.

MAP Growth is an assessment for measuring achievement and growth in K–12 math and reading. Teachers use MAP data to address instructional needs and gaps more effectively. School administrators, teacher leaders, and academic instructional coaches utilize the data to support goal setting, lesson planning, and building personalized pathways for students to personalize their learning.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Northwest Education Association and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision2020 Goals 1.1.1, 1.1.2, 1.1.5 and 1.1.7

Submitted by: Robert Moore

Attachment

• DPA - NWEA - MAP Growth.

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Privacy Agreement for Northwest Education Association and authorize the superintendent sign same.

First Steps provides services to families and their students aged birth to three years old who have disabilities. Once the student turns three years old, it is determined whether they are eligible for services from their local education institution, and the process for transition begins.

Ohio Valley Educational Cooperative (OVEC) also works with families of students ages birth to three and collaborates with First Steps to provide services for those students with disabilities.

The purpose of the agreement is to encourage collaboration among First Steps, JCPS, and OVEC Head Start at the community level by supporting communication, cooperation, and service coordination for children with disabilities from the First Steps program to the Early Childhood program.

This agreement aligns with the District’s Vision 2020 to significantly increase kindergarten readiness and outreach to parents and caregivers. No matching funds are required. This agreement does not obligate the district financially, nor is there any indirect cost. The term of this agreement is July 1, 2022, through June 30, 2023.

Submitted by: Robert Moore

Attachment

• MOU - OVEC - First Steps

Superintendent Martin Pollio recommends the Board of Education approve the attached Agreement with Ohio Valley Educational Cooperative Head Start and Rural KIPDA First Steps for Kentucky’s Early Intervention System in Jefferson County and authorize the superintendent to sign same.

Spalding University and JCPS will develop an Aspiring Leaders Program of courses, related course activities, and clinical field experiences for candidates pursuing principal certification. This program will be co-designed by Spalding and JCPS based on requirements in Kentucky laws and regulations along with University and national accreditation standards.

Spalding and JCPS will design and deliver coursework and professional learning sessions that bring together Spalding staff, JCPS personnel, and Candidates.

There is no cost to JCPS under this agreement.

This agreement supports Vision 2020 Strategy 2.2.4 Develop Leaders.

Submitted by Robert Moore

Attachment

• MOA - Spalding University - Aspiring Leaders

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Spalding University and authorize the superintendent sign same.

Society for the Prevention of Aggressiveness and Violence among Adolescents’ (SPAVA) mission is to produce a nonviolent society by being mentors and role models for our youth. 

SPAVA supports emotional/social intelligence development and teaches students strategies to help them peacefully resolve conflict. The goal is that students become ambassadors of nonviolence, peace, and hope.

With the approved Memorandum of Agreement, any JCPS school can implement the SPAVA program in 2022-23.

Submitted by Robert Moore

Attachment

• MOA - Society for the Prevention of Aggressiveness & Violence Among Adolescents.5.17.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Society for the Prevention of Aggressiveness and Violence among Adolescents and authorize the superintendent to sign same.

At the November 9, 2021, meeting, the Board of Education approved a donation agreement with Ulliman and Schutte Construction to donate the materials, labor, and project management for grounds improvements at Crums Lane Elementary School, including new playground and outdoor classroom equipment. Due to supply chain issues, the attached amendment extends the end date of the donation period from June 30, 2022, to December 31, 2022.

This project aligns with strategy 3.1.1 improving district infrastructure.

Submitted by: Robert Moore

Attachment

• Amendment to MOA - Ulliman Schutte Construction at Crums Lane 6.28.22

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to Memorandum of Agreement with Ulliman Schutte Construction and authorize the Superintendent to sign same.

JCPS is partnering with United Parcel Service (UPS) to provide support to the UPS School to Work Program, which employs JCPS high school seniors who will gain work experience and earn college credits by working afternoon shifts as UPS package handlers and taking a college course twice a week in the UPS Training and Education Center located on UPS property.

Funding from UPS supplements the cost for the program’s Teacher of Record for the program.

Estimated budget impact: $41,748 (JCPS)     $41,748 (UPS)  

This work supports Vision 2020 strategies: 1.1.3 - Provide equitable access and 1.1.7 - Eliminate opportunity gaps

Submitted By: Robert Moore

Attachments

• Agreement - United Parcel Service-School to Work.6.1.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached Agreement with United Parcel Service for a School-to-Work Program and authorize the superintendent to sign same.

Dual Credit personnel from Western Kentucky University (WKU) have worked with the high school staff to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. The agreement aligns with the Dual Credit Scholarship Program. These dual credit courses can be transferred to any regionally accredited college or university for credit. Western Kentucky University is a Partner Postsecondary Institution (PPI) with the Kentucky Higher Education Assistance Authority (KHEAA) for that program. Courses are generally offered by high school faculty authorized to teach the college content, but a limited number of seats are available in online courses via WKU.

Specifically:

Scholarship funds may be used for dual credit unless the student has exceeded course limits set by state regulation or state funds are exhausted. In that case, the student/family is responsible for paying tuition. Tuition is set to 50% KCTCS tuition (as required by the PPI agreement with the KHEAA). Western Kentucky will not charge JCPS for reimbursement of unsuccessful student tuition. There is no cost to the District for this work.

• Courses Include (as of May 1, 2022):
• COMM 145 Public Speaking
• MATH 109 General Math
• CHEM 101 Intro to Chemistry
• BIOL 133 General Biology
• ART 100 Art Appreciation
• ECON 150 Intro to Economics
• HIS 102 World History
• PS 110 American National Government
• PSY 100 Intro to Psychology
• SOCL Intro to Sociology
• CRIM 101 Intro to Criminal Justice

 Submitted by: Robert Moore

Attachment

• MOA - Western Kentucky Univ - FY22-23 Dual Credit.6.1.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Western Kentucky University for dual credit courses and authorize the superintendent to sign same.

The Jefferson County Public School District and the Young Men's Christian Association (YMCA) of Greater Louisville jointly operate the Childcare Enrichment Program (CEP), a before and after school childcare program that has been serving JCPS families since 1985 and supports regular student attendance.

The CEP program provides quality, licensed before and after school childcare for JCPS students in Kindergarten through Grade 8. CEP serves more than 3,000 students each day in 54 different JCPS school sites. This decades long partnership allows for families to ensure their students are in the best possible environment for before and after school care - our school buildings. These buildings are friendly, familiar, and inviting and part of the student's regular routine.

This program directly supports Vision 2020 strategies 3.2.1 and 1.1.3.

Submitted by: Dr. John Marshall

• MOA YMCA CHILD ENRICHMENT PROGRAM FY 22-23

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Young Men's Christian Association of Greater Louisville for the continued operation of the joint Childcare Enrichment Program and authorize the superintendent to sign same.

The program will provide assessment for the purpose of instruction and is designed to give a full picture of student performance and growth in reading and mathematics. 

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA-compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District. 

Submitted by: Robert Moore

Attachments

• DSA - Curriculum Associates-iReady.6.2.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Curriculum Associates, LLC and authorize the superintendent to sign same.

El Toro.com, LLC  will utilize the addresses of job applicants to conduct a MatchBack analysis of a transportation driver recruitment campaign.

The purpose of this agreement is to delineate the operational guidelines for sharing data between El Toro.com, LLC and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.

Submitted by: Dr. Aimee Green-Webb

Attachments

• DSA - El Toro.6.8.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with El toro.com, LLC and authorize the superintendent sign same.

The purpose of this data sharing agreement is to protect student privacy by delineating the operational guidelines for sharing data between NCS Pearson Inc. and JCPS and defining the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. 

This agreement will allow JCPS to use the NNAT3 (Nagileri) assessment to identify students for Gifted and Talented services in the general intellectual ability category. The NNAT3 is a culture-fair, nonverbal measure of reasoning and problem-solving abilities.

This work supports Vision 2020 Strategy 1.1.7 Eliminate Achievement Learning and Opportunity Gaps.

Submitted by: Dr. Dena Dossett

Attachment

• DSA - NCS Pearson.5.23.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with NCS Pearson, Inc and authorize the superintendent to sign same.

Nearpod will provide district-wide software licenses which focus on engaging students in the classroom. The district-wide licenses will include: access to Nearpod’s lesson, video, and activity creation and delivery platform; Nearpod Lesson Library with 9,500+ standards-aligned, interactive lessons for all K-12 subject areas featuring favorite educational brands; Nearpod Video & Activity Library with 5,000+ standards-aligned interactive videos and activities for all K-12 subject areas, featuring favorite educational brands, that can be used on their own or added to Nearpod slides lessons.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Nearpod and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA-compliant. Period, scope, and protections are also outlined in the attached agreement.

There is no cost to the District for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DSA - Nearpod.6.16.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Nearpod and authorize the superintendent sign same.

This is supplemental course curriculum for our KDE-approved teaching and learning pathway. It ties directly to the Educators Rising Career Technical Student Organization and the U of L Dual Credit curriculum. Students in this program are part of our future teacher pipeline and the Grow Your Own Initiative.

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA-compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District. 

Submitted by: Robert Moore

Attachments

• DSA - Phi Delta Kappa.6.28.22

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Phi Delta Kappa and authorize the superintendent to sign same.

Pioneer Valley/Literacy Footprints Digital Reader provides teachers and students digital access to books for guided and independent reading purposes. Service includes a library of digital books; student access both in school or remotely; teacher tools for progress monitoring; and teacher assignment tools.

Pioneer Valley/Literacy Footprints Digital Reader and JCPS will define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement.

All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This work supports Vision 2020 strategies 1.1.5 and 1.1.3. Improve Student Literacy and Provide Equitable Access.

Submitted by: Robert Moore

Attachment

• DSA - Pioneer Valley Educ Press.6.2.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Pioneer Valley/Literacy Footprints Digital Reader and authorize the superintendent sign same.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Public Consulting Group, LLC and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement.

All procedures and processes will be FERPA-compliant. Period, scope, and protections are also outlined in the attached agreement.

There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Kim Chevalier

Attachment

• Third Amendment DSA Public Consulting Group

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Public Consulting Group, LLC. and authorize the superintendent to sign same.

The Kentucky Department of Education requires that the three attached forms be completed and signed in order for JCPS to participate in USDA Child Nutrition Programs during the 2022-2023 school year.

The Indirect cost form communicates if the Board will be collecting indirect costs from the School and Community Nutrition Program. It also identifies if the Board has made adjustments to the indirect cost pool.

The Intent to Participate in the Community Eligibility Program form identifies if the Board will continue to participate in the Community Eligibility Program for the 2022-2023 school year.

The Procurement Certification is an attestation that the Board agrees to abide by federal procurement regulations.  

Submitted by: Chris Perkins

Attachments

• Community Eligibility Signature Form
• NSLP Indirect Cost Signature Form
• Procurement Certification Signature Form

Superintendent Martin Pollio recommends the Board of Education approve the attached KDE National School Indirect Cost Form, KDE Intent to Participate in the Community Eligibility Program Form, and KDE Procurement Certification and authorize the superintendent sign same.

The liability insurance premium will be $1,427,984 for $5,000,000 per occurrence, with a $12,000,000 aggregate and $500,000 for retention. This is an increase of $196,383 over last year's premium.

Submitted by: Cordelia Hardin

Superintendent Martin Pollio recommends the Board of Education renew the General Liability and Educators Legal Liability Insurance Policy with American Alternative Insurance Corporation for a period of one year beginning July 1, 2022, through June 30, 2023.

The Department of Workers’ Claims requires each individually self-insured entity to carry excess insurance with an indemnity limit of “Statutory” or at least $10,000,000 per occurrence and a retention level of $1,000,000. The policy will provide a specific retention of $1,250,000 with no corridor deductible. The premium is based on payroll but is estimated to be $205,730 which is a decrease from the previous year.

The rate is 0.02 per $100 of payroll. Starr Insurance Company has an “A-X” AM Best rating.

Submitted by:   Dr. Aimee Green-Webb

Superintendent Martin Pollio recommends the Board of Education approve the Workers’ Compensation Excess Insurance Policy with Starr Insurance Company through Assured Partners for a period of one year beginning July 1, 2022, through June 30, 2023.

The bargaining teams for the Jefferson County Board of Education and the Jefferson County Association of Educational Support Personnel – AFSCME Local 4011 have met and tentatively agreed upon the attached collective bargaining agreement.

Modifications from the previous contract include a hold harmless clause for the Board around union dues collection, adjustments concerning leaves of absence and sick leave, changes to the grievance procedure, and adjustments to transfers and assignments.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Tentaive Colletive Bargaining Agreement AFSCME JCAESP- 2022-2027

Superintendent Martin Pollio recommends the Board of Education approve the attached collective bargaining agreement between the Jefferson County Board of Education and the Jefferson County Association of Educational Support Personnel – AFSCME Local 4011 and authorize the superintendent sign same.

The attached documents are recommended for approval to establish the District's salary schedules for the 2022-23 school year and pertain to all bargaining units and all employees.  All full and permanent part-time employee schedules reflect a 4 percent increase from last year's schedules. 

Approval of this recommendation will authorize staff to extend the applicable salary schedules to all District employees effective July 1, 2022.

Submitted by: Cordelia Hardin

Attachments

• 2022-23 Salary Schedules
• Salary Placement Rules

Superintendent Martin Pollio recommends the Board of Education approve the attached 2022-23 Salary Schedules, Salary Placement Rules and Temporary Salary Adjustments.

The Board approves Nonresident Student Tuition Rates annually pursuant to KRS 158.120 and Board Policy 09.124 Admission of Nonresident Students. 

For the 2021-22 school year, 38 Anchorage students attended the following Jefferson County high schools:

Atherton (1), Ballard (8), DuPont Manual (18), Eastern (10), Waggener (1)

Submitted by: Cordelia Hardin

Attachment

• Proposed Nonresident Student Tuition Rates 2022-23

Superintendent Martin Pollio recommends the Board of Education approve the attached Nonresident Student Tuition Rates for Fiscal Year 2022-23.

In order for District School Safety Officers and Special Law Enforcement Officers of the District Security and Investigations Unit to participate in the required training established under Kentucky law, the Department of Criminal Justice Training requires the District to provide documentation of the ordinance by which the Board established a police department for the District. This resolution meets that requirement.

Submitted by: Chris Perkins

Attachment

• Board Resolution Security and Investigations Unit as Police Dept

Superintendent Martin Pollio recommends the Board of Education approve a resolution confirming and establishing the District Security and Investigations Unit to be a Kentucky Law Enforcement Agency and the Police Department for Jefferson County Public Schools.

Per 704 KAR 3:540, local school districts and schools shall use uniform academic course codes, listed and described in the Academic Course Code List, to classify all courses offered in each school when reporting to the Kentucky Department of Education (KDE). In the recent KDE “Pathways to Equity” course code revisions, it is now required that local school boards approve any course linked to KDE code 909999, school defined course.

Attached is a list of these courses and course notes for JCPS. Several of these courses are linked to specialized magnet programming at a particular school. Several others are holding courses to “save a place” in a student’s schedule for performance-based learning opportunities (courses that are funded based on standard completion as opposed to completion of time-based courses). Per KDE processes, all students must have a complete schedule for calculation of attendance and funding. KDE will provide a Performance-based Learning state code in the 2022-23 school year.

KDE has developed a revised process for schools/districts to request a new state code for the 2022-23 school year. 

Submitted by: Robert Moore

Attachment

• Courses in Use with 909999 for SY 22-23

Superintendent Martin Pollio recommends the Board of Education approve the use of the Kentucky Department of Education state code 909999 (school-defined course) for select JCPS Course Codes.

Pursuant to the Kentucky Department of Education Accounting Procedures for the Kentucky School Activity Funds Redbook Incorporated by Reference in 702 KAR 3:130, the Board is required to adopt all school fees and those fees shall remain in place until modified or removed by board resolution. These fees have been set by each school, and the use of these fees is overseen by each school’s Site Based Decision Making Council. Fees generally are due at registration prior to the beginning of each school year, although schools will work with parents if a payment plan is needed. The fees listed have not been previously adopted by the Board.

These fees are not charged to at-risk students. In addition, principals have confirmed that no students are denied opportunities based on a lack of funding.

The fees for the 2022-2023 school year were collected from all schools using the following standards: 

Elementary School

• Supplementary materials: no more than $25 (i.e., science notebooks, National Geographic student magazine, Accelerated Reader, Time for Kids, online subscriptions, etc.)

Middle School

• Supplementary materials: no more than $20  (i.e., JCPS science notebooks, National Geographic student magazines Scope, Choices, Newsweek, Time for Kids, Scholastic, Scholastic Math, online subscriptions, etc.)
• Non-core subjects/electives: no more than $65 per course. Schools are required to provide an explanation of non-core subject/elective course fees (including PE) in the Course Catalog and/or Fee Sheet.
• Locker: no more than $5.00
• Technology: no more than $5.00

High School

• Supplementary materials for English, math, science, and social studies: no more than a combined fee of $40 for the four required core content areas (including technology supplies, calculator batteries, subscriptions, etc.)
• Non-core subjects/electives: no more than $65 per course. Schools are required to provide an explanation of non-core subject/elective course fees (including PE) in the Course Catalog and/or Fee Sheet.
• Operational fees: no more than $10 for operational fees (including locker fee, ID card, agenda book/planner, PE lock, etc.)
• Parking: no more than $20 (unless this activity is a Fundraiser)

Advanced Placement/International Baccalaureate/Industry Certifications/eSchool/Cambridge testing fees are determined by the company and are separate from school fees. Students enrolled in these courses and those who choose to take the aligned exam are expected to pay the applicable fee. Please refer to the school course catalog and/or fee sheet for specific information.  

An instrument rental fee of up to $40 may be assessed by a school at any level. 

Extracurricular fees are also attached for inclusion. Principals have confirmed that no students are denied opportunities based on a lack of funding

This report supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Robert Moore

Attachments

• 2022-23 New-Revised School Fees 6.28.22
• 2022-23 New_Revised Fees Extracurricular 6.28.22

Superintendent Martin Pollio recommends the Board of Education approve new school fees for the 2022-23 school year.

Each year, the Kentucky School Boards Association (KSBA) provides local boards of education with a Board Policy Update, with recommended amendments to board policies based on changes from the preceding year to state and federal statutes and administrative regulations.

The attached document shows proposed amendments to Board policies from the KSBA 2022 Board Policy Update, incorporating suggested language from the Board Policy Committee, District staff, and the General Counsel.  Proposed new language is underlined, and proposed deletions are shown using strikethroughs. JCPS recommended new language is highlighted

KRS 160.340 requires board policies be kept up to date with annual amendments by August 15.

The Board Policy Committee reviewed these policies during its meeting on June 13, 2022.

Policy Number         Policy Name

09.313                    Eligibility (Athletics)

01.91                      Authorization of Charter Schools

01911                     Charter School Application Process     

04.8                        Disposition of Real Property

03.12323                 Quarantine Leave (Certified)

03.22323                 Quarantine Leave (Classified)

02.31                       School Safety Officers

01.111                     District Planning

01.421                     Public Participation in Open Meetings

02.421                     Election of School Council Members (SBDM)

02.4241                    School Council Policies (SBDM)

02.4242                    School Budget and Purchasing (SBDM)

02.4244                    School Hiring (SBDM)

08.1                          Curriculum

08.21                        Instruction and Instructional Materials

08.2322                    Review of Instructional Materials

04.9                          Audits

Submitted by: Amy Dennes

Attachment

• 2022 KSBA Update Set 2.pdf

Superintendent Martin Pollio recommends the Board of Education receive the attached revision to Board Policies for first submission and reading.

• 2022 KSBA Update Set #1 v7

Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board policies.

The attached resolutions allow the Superintendent to effectuate legal settlements in the amount of $100,000 or less, to enter into agreements for the placement of teaching, physical therapy, and occupational therapy students in Jefferson County Public Schools for clinical experiences, to enter into contracts with the winning bidder of competitive negotiation process approved by the Board, and to enter into Data Privacy Agreements with associated costs of $20,000 annually or less.

The Board has a substantial interest in increasing the number of qualified teachers, physical therapists, and occupational therapists available in the region. This resolution will allow the District to more effectively establish partnerships with local colleges and universities to increase the pipeline of qualified professionals in these areas.

During the competitive process, the Board approves all competitive negotiations, bid tabulations, contract renewals, and amendments. This resolution allows the District to more swiftly engage the winner of the competitive negotiation process by empowering the Superintendent or his designee to sign contracts with the winning bidder that substantially conform to the attached contract forms.

The purchase of software requires a legal agreement concerning the treatment of any data that is shared as part of the software services. While the Superintendent is authorized by statute to approve purchases up to $20,000, all data sharing agreements require Board approval. This resolution authorizes the Superintendent to approve Data Privacy Agreements with associated annual costs of up to $20,000 in line with the Superintendent's statutory purchasing authority.

Submitted by Kevin C. Brown

Attachments

• Resolution - Contracts - Competitive Negotiation Process FY23.6.2022
• Resolution - Data Privacy Agreements FY23.6.2022
• Resolution - Student Teacher Agreements FY23.6.2022
• Resolution - Superintendent Settlement Authority FY23.6.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached Resolutions of Authority.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 6 28 22 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #2022-117 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the meeting of the Jefferson County Board of Education.

Order #2022-118 - Motion Passed:  A motion to adjourn the meeting of the Jefferson County Board of Education at 7:35 p.m. passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.