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I.
Call to Order
This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium, VanHoose Education Center. Members are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream of the meeting via the following link: JCBE MEETING VIDEO.
II.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for June 7, 2022.
Order #2022-99 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for June 7, 2022. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the May 24, 2022, and June 1, 2022, meetings are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the May 24, 2022, and June 1, 2022, meetings.
Order #2022-100 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the May 24, 2022, and June 1, 2022, meetings. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
IV.
Work Sessions
IV.A.
Work Session: Summer Learning Opportunities
Jefferson County Public Schools will launch an exciting set of summer learning initiatives for students PreK through Grade 12. These experiences will allow students to engage in hands-on, deeper learning experiences; participate in credit recovery; have individualized learning experiences; and much more.
A partnership with Evolve502 is key to the success of this work and our combined work is allowing students to have access to programs both in District sites and Community sites.
Submitted by: Kim Chevalier, Dr. Carmen Coleman, Dr. John Marshall, Robert Moore
Attachment
IV.B.
Work Session: Pathfinder School of Innovation
In the 2021-2022 school year, the District re-envisioned the virtual school into a first-option school for students in grades 6 to 12. After the creation of the Pathfinder School of Discovery as a secondary school, the Kentucky Board of Education allowed districts to create a virtual elementary school for one year due to the pandemic. The Board opted to take advantage of that change and the Pathfinder School of Innovation expanded to a K-12 school.
This work session will provide information regarding the implementation during the 2021-2022 school year.
Additionally, the Kentucky Board of Education has extended the possibility for having am elementary virtual program for another year. Information will be shared regarding how the District would like to take advantage of this opportunity.
Submitted by: Kermit Belcher, Carmen Coleman, Robert Moore
V.
Persons Requesting to Address the Board on Consent Calendar Items to be voted upon separately at Board member request
VI.
Consent Calendar
Order #2022-101 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the Consent Agenda for June 7, 2022. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
VI.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
VI.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
VI.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
VI.C.1.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Academic Schools
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VI.C.2.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Academic Services
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VI.C.3.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Accountability, Research and Systems Improvement
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VI.C.4.
Recommendation for Approval of Organizational Charts and Job Descriptions - Financial Services
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VI.C.5.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Operations Services
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VI.C.6.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Technology
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VI.D.
Recommendation for Approval of Field Trip Request
This is a report of field trip requests submitted to the Board of Education on June 7, 2022.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Chris Perkins
Attachment's
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
VI.E.
Recommendation for Approval of Assignment of Architects/Engineers for Phase I HVAC Renovation at Fairdale High School
This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings and lights. Exterior windows and minor building renovations may occur.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The BG-1 will be submitted at the July 19, 2022, Board meeting.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Superintendent Martin Pollio recommends the Board of Education approve the assignment of K. Norman Berry Associates Architects and Environmental Concerns (Asbestos Abatement Only) as the architects/engineers for the Phase I HVAC Renovation at Fairdale High School.
VI.F.
Recommendation for Approval of Assignment of Architects/Engineers for the Phase I HVAC Renovation at Johnson Traditional Middle School
This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings and lights. Exterior windows and minor building renovations may occur.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The BG-1 will be submitted at the July 19, 2022, Board meeting.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Superintendent Martin Pollio recommends the Board of Education approve the assignment of Pickett Passafiume Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Phase I HVAC Renovation at Johnson Traditional Middle School.
VI.G.
Recommendation for Approval to Withdraw the BG-1 Form for Adjacent House Demolition at Portland Elementary School
On March 29, 2022, the Board of Education approved the JCPS Facility Planning Unit to prepare plans and specifications for Project 22-374.
The project was bid and the cost is below the threshold required for the Kentucky Department of Education review.
A purchase order has been issued to the successful bidder, Cardinal Industrial Insulation Co., Inc., in the amount of $17,350.
The Kentucky Department of Education requires the cancelation of the BG-1 form so the funds can be unencumbered.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Superintendent Martin Pollio recommends the Board of Education approve the withdrawal of the BG-1 form for Adjacent House Demolition at Portland Elementary School.
VI.H.
Recommendation for Approval of Contract Completion and BG-4 Form for Chiller and Water Heater Replacement at Westport Middle School
On July 21, 2020, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 21-016.
On February 16, 2021, the Board approved awarding a contract to Parco Constructors Group, LLC as the low bidder.
CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Parco Constructors Group, LLC for Chiller and Water Heater Replacement at Westport Middle School for a total construction cost of $918,851.
VI.I.
Recommendation for Approval of Lease Agreement/Land Swap Renewal with Louisville Metro Government
This renewal is under the same terms and conditions as the original Lease Agreement/Land Swap approved by the Jefferson County Board of Education on June 12, 2012, and may be extended for successive terms of one year each, up to a maximum of 99 years, contingent on approval by the Jefferson County Board of Education on an annual basis.
The Lease Agreement/Land Swap is based on mutual and equal benefit for both Louisville Metro Government and Jefferson County Public Schools. This arrangement allows for a driveway for Fairdale Elementary School and a recycling drop-off point for Louisville Metro. On the attached aerial view of the Fairdale Elementary property, there is an area marked in red and designated as the proposed swap. This long, rectangular piece of property is part of our driveway. Without this piece of land, it would impede access to our school.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve a Lease Agreement/Land Swap Renewal between Louisville Metro Government and the Jefferson County Board of Education.
VI.J.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
VI.K.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendments.
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendments.
VI.L.
Acceptance of Monthly Financial Report for Period Ended April 30, 2022
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended April 30, 2022.
VI.M.
Acceptance of Orders of the Treasurer
VI.M.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of May 9 through May 22, 2022.
VI.M.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of May 9 through May 22, 2022.
VI.M.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of May 9 through May 22, 2022.
VI.N.
Acceptance of Donations, Grants, and Funding
VI.N.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on June 7, 2022.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $54,593.79 to be used as stated in the attachment.
VI.N.2.
Acceptance of Grant from the Community Foundation of Louisville, Elizabeth W. Hardwick Fund for Education for the W.E.B. DuBois Academy
The grant aligns with the District’s Racial Equity Pillar. W.E.B. DuBois Academy plans to use the grant to support students with ties, blazers, and other uniform items.
No matching funds are required and the grant does not obligate the District beyond the grant term. The Community Foundation of Louisville plans to award the funds by June 30, 2022, and a report on the grant will be due March 31, 2023.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept a grant of $9,000 from the Community Foundation of Louisville, Elizabeth W. Hardwick Fund for Education to support the W.E.B. DuBois Academy and authorize the Superintendent to sign the attached agreement.
VI.N.3.
Acceptance of Gift Agreement with Norton Hospitals, Inc. for Athletic Trainers
Norton Hospital, Inc. will provide funding for the services of nineteen (19) full-time athletic trainers who will be assigned to middle and high schools listed in the attachment. The trainers will serve all student athletes at the participating schools. Norton and SN Kentuckiana Rehab will fund this initiative, providing thirty thousand dollars ($30,000.00) per trainer. Norton is being asked to contribute five hundred seventy thousand dollars ($570,000.00).
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached gift agreement with Norton Hospital, Inc. and authorize the superintendent sign same.
VI.O.
Recommendation for Approval of Agreements
VI.O.1.
Recommendation for Approval of Memorandum of Agreement with Aster Counseling Services, LLC for Mental Health Services
The rationale for community based counseling services to provide behavioral and mental health supports in school is for continuity of services between home and school. Community partners are able to provide the wrap-around support for our families and consult with school staff to solve students' school-related concerns. The following contractor is recommended for approval from the Board of Education:
- Aster Counseling Services, LLC
The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.
Schools will be given a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.
The MOA process was developed to ensure community providers given access to students on school property had proper licensure, insurance and background checks as mandated by KRS 160.380 and that the community provider fills a need for schools.
No costs will be incurred by JCPS or JCPS students, parents or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.
The Agreement shall be effective beginning June 8, 2022, and end on December 31, 2022.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Aster Counseling Services, LLC and authorize the superintendent to sign same.
VI.O.2.
Recommendation for Approval of Memorandum of Agreement with 4 Star Guidance, LLC for Mental Health Services
The rationale for community based counseling services to provide behavioral and mental health supports in school is for continuity of services between home and school. Community partners are able to provide the wrap-around support for our families and consult with school staff to solve students' school-related concerns. The following contractor is recommended for approval from the Board of Education:
The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.
Schools will be given a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.
The MOA process was developed to ensure community providers given access to students on school property had proper licensure, insurance and background checks as mandated by KRS 160.380 and that the community provider fills a need for schools.
No costs will be incurred by JCPS or JCPS students, parents or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.
The Agreement shall be effective beginning June 8, 2022, and end on December 31, 2022.
This agreement supports Vision 2020 strategy 1.1.1.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with 4 Star Guidance, LLC and authorize the superintendent to sign same.
VI.O.3.
Recommendation for Approval of Agreement with UofL Health-Frazier Rehabilitation Institute
University of Louisville Health-Louisville, Inc dba Frazier Rehabilitation Institute (Frazier) will provide certified athletic trainers to Doss High School, DuPont Manual High School and Moore High School to assist the schools in developing and maintaining an athletic training program designed to reduce athletic injuries and promote the safe and prompt rehabilitation of students after athletic injuries.
Frazier will provide a trainer to attend all home football, soccer, field hockey, basketball, baseball, softball, and track and field events unless otherwise agreed by both Parties. A trainer will be at each participating school for an average of fifteen (15) hours per week for program implementation and/or game coverage.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Service Agreement with UofL Health DBA Frazier Rehabilitation Institute and authorize the superintendent to sign same.
VI.O.4.
Recommendation for Approval of Data Sharing Agreement with ALL in Learning, Inc.
ALL in Learning, Inc. will provide software as provided in the corresponding Contract.
The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost for the data-sharing agreement.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with ALL in Learning, Inc. and authorize the superintendent to sign same.
VI.O.5.
Recommendation for Approval of Data Sharing Agreement with E & S Bryan dba Crystal Reporting Solutions
E & S Bryan dba Crystal Reporting Solutions is a vendor that provides custom reports for MUNIS data from all existing modules of MUNIS, including Human Resources, General Ledger, Position Control, Payroll, Purchasing, Project Accounting, and all other MUNIS modules as needed.
The purpose of this agreement is to provide necessary data access to create mandatory reports that are necessary for the Accounting Department, Budget Department, Payroll Department and Human Resources. These reports address a wide spectrum of formats and usages.
The operational guidelines for sharing data between E & S Bryan dba Crystal Reporting Solutions and JCPS are defined within the attached Data Sharing Agreement, including the respective roles and responsibilities of each party.
Data sharing will begin upon acceptance of this agreement.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with E & S Bryan dba Crystal Reporting Solutions and authorize the superintendent to sign same.
VI.O.6.
Recommendation for Approval of Data Sharing Agreement with Edmentum for Exact Path, Study Island, and Courseware
The Data Sharing Agreement (DSA) with Edmentum Inc. supports Vision 2020 Deeper Learning Goals 1.1.1 to align teaching strategies, assessments, and rigorous learning opportunities that promote student mastery of academic knowledge as well as 1.1.2 to design personalized and engaging learning environments and experiences in all content areas for each student to facilitate mastery of academic standards. The Edmentum products (Exact Path, Study Island, and Courseware) support skill growth, standard proficiency, and core course and CTE support.
The DSA for the Edmentum contract supports System 1: Standards and Curriculum Implementation specifically to address and teach standards through differentiation and non-standardized instruction.
Edmentum and JCPS will define the respective roles and responsibilities of each party. Data sharing will begin upon approval of this agreement.
All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Edmentum Inc. and authorize the superintendent to sign same.
VI.O.7.
Recommendation for Approval of Data Sharing Agreement with Evolve502
The purpose of this agreement is to delineate the operational guidelines for sharing data between Evolve502 and JCPS and define the respective roles and responsibilities of each party.
JCPS works in collaboration with Evolve502 to provide comprehensive post-secondary transition support and college coaching to JCPS students. Coaching will focus on navigating processes like college exploration, applications, financial aid, postsecondary enrollment, and high school completion. Coaches will also focus on knowledge and awareness around college-going generally and specifically around the Evolve502 promise scholarship. For the purpose of meaningful and intentional interactions, JCPS will provide Evolve502 staff access to limited student data with a signed parent/guardian written consent.
JCPS partners with Evolve502 as they strategically convene various community partners and vendors for the purpose of providing optimal learning experiences for students who participate in the Summer Backpack League.
Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This supports Vision 2020 Goals 1.1.1, 1.1.2, 1.1.5 and 1.1.7
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Evolve502 and authorize the superintendent to sign same.
VI.O.8.
Recommendation for Approval of Data Sharing Agreement with Wisconsin Center for Education Products and Services
Wisconsin Center for Education Products and Services will provide software as provided in the corresponding Contract.
The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.
There is no cost for the data-sharing agreement.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Wisconsin Center for Education Products and Services and authorize the superintendent to sign same.
VI.O.9.
Recommendation for Approval of Contract and Acceptance of Reimbursement from the Commonwealth of Kentucky for Work Performed at the New Elementary School – Dixie Corridor
A new entrance is needed for the new elementary school being constructed on the existing site of Wilkerson Elementary School. Because some of this work requires modification or
improvement on the public highway right-of-way on Terry Road, the Kentucky Transportation Cabinet has agreed to reimburse the District for the value of this work. This work directly supports Vision 2020 Goal: Infrastructure Improvements.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached contract and accept reimbursement in the amount of $12,716.00 from the Kentucky Transportation Cabinet Division of Maintenance for modification of an existing entrance to the New Elementary School – Dixie Corridor, and authorize the Superintendent to sign same.
VI.O.10.
Recommendation for Approval of Memorandum of Agreement with the Jefferson County Teachers Association- Collective Bargaining Agreement
The terms of the attached Memorandum of Agreement (MOA) with the Jefferson County Teachers Association provide changes to the Collective Bargaining Agreement language in Article 33, adding Mental Health Practitioners to the Teacher salary schedule (III), a Robotics Sponsor extra service pay for elementary school sponsors, one-time payments of $500 and $500 based on stipulations outlined in the MOA, and a 4% pay increase in the 2022-2023 school year.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Jefferson County Teachers Association.
VI.P.
Recommendation for Approval of External Support/Booster Organizations
External support/booster organizations are adult/parent organizations established to promote school programs or complement student groups or activities, (i.e., PTA, PTO, booster organizations, etc.).
An external support/booster organization's purpose is to promote school programs, student groups, or activities at schools. Although external support/booster organizations work very closely with the District, they are separate legal entities and are responsible for adherence to IRS guidelines and Title IX regulations.
Pursuant to Kentucky Department of Education Accounting Procedures for the Kentucky School Activity Funds Redbook Incorporated by Reference in 702 KAR 3:130, new external support/booster organizations must receive local board approval to establish, lend support, seek assistance, or Fundraiser in the name of the district, school, students, or a district or school program.
In addition to each school having a PTA/PTSA/PTO, the External Support/Booster Organizations listed in the attachment request Board approval and have submitted appropriate documentation as required under the External Support/Booster Organizations General Guidelines of the Redbook.
The organizations' officers are solely responsible for ensuring that their group is in compliance with District policies, external support/booster organization guidelines in the Redbook, and state and federal regulations.
This report supports Vision 2020 Strategies 3.1.4 Ensure responsible stewardship of resources and 3.2.1 Engage with families.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the External Support/Booster Organizations listed in the attachment.
VI.Q.
Recommendation for Approval of Fidelity Bonds for Fiscal Year 2022-23
The Kentucky Department of Education has established the amount of each bond at $2,000,000 based on the 2021-22 Working Budget and other factors.
This agenda item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Fidelity Bonds for the Treasurer and Assistant Treasurers for fiscal year 2022-23.
VI.R.
Recommendation for Approval for Resolution for Workers Compensation Self-Insured Program
The Workers’ Compensation program has been self-insured since 1978.
This program has realized cost savings for the District in the form of interest of reserves and rate increases on insurance premiums, and has eliminated poor claims administration and increased administration control, plan flexibility, and improved services to employees.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached resolution seeking approval from the Commissioner of the Kentucky Office of Workers’ Claims to self-insure the Workers’ Compensation liabilities of the District.
VI.S.
Recommendation for Approval to Submit an Application of Waiver to Permit Continuation of the Pathfinder Virtual School of Innovation to include Grades K-5 for the 2022-23 School Year
The District has created the Pathfinder School of Innovation to provide a virtual learning option for any student in grade six (6) through twelve (12). This waiver would permit the District to continue the virtual school option, for the 2022-23 school year only, to serve students from Kindergarten through grade five (5).
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the submission of the attached Application of Waiver of Kentucky Administrative Regulation to permit the continuation of the virtual Pathfinder School of Innovation to include grades Kindergarten through five (5) for the 2022-23 school year.
VI.T.
Recommendation for Approval of 2022-23 Student Progression and Promotion Handbooks and the Assessing Learning and Grading Frameworks (Second Reading)
The District establishes uniform standard procedures for assessing learning, grading, progression, and promotion of students in the elementary, middle, and high school levels. These procedures are reviewed and approved annually by the Board.
A broad-based committee, with subcommittees for each level (elementary, middle, and high school) reviewed and revised the documents for 2022-23. For each level, there are two documents:
- The Assessing Learning and Grading Framework.
- The Student Progression and Promotion Handbook (for high schools, this includes graduation requirements)
While the Student Progression and Promotion Handbook for each level provides policies and procedures for how learners progress through each level and are promoted, the Framework focuses on the guiding purposes, principles, and recommended practices for assessing learning and grading.
The Assessing Learning and Grading Framework represents a continuation of the process begun last year to build a bridge from prior grading practices to our Future State of learning and assessment. The Framework places a stronger emphasis on assessing student progress and mastery, and less on student engagement and effort.
The Office of Curriculum and Instruction utilized the District’s Racial Equity Analysis Protocol. This work supports Vision 2020 strategy 1.1.3- Provide Equitable Access.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached revised Elementary, Middle, and High School Student Progression and Promotion Handbooks and the Assessing Learning and Grading Frameworks for the 2022-23 school year.
VI.U.
Revisions of Board Policies - KSBA 2022 Board Policy Update (First Reading)
Each year, the Kentucky School Boards Association (KSBA) provides local boards of education with a Board Policy Update, which provides recommended amendments to board policies based on changes from the preceding year to state and federal statutes and administrative regulations.
The attached document shows proposed amendments to Board policies from the KSBA 2022 Board Policy Update, incorporating suggested language from the Board Policy Committee, District staff, and the General Counsel. Proposed new language is underlined, and proposed deletions are shown using strikethroughs. JCPS recommended new language is highlighted
KRS 160.340 requires board policies be kept up to date with annual amendments by August 15.
The Board Policy Committee reviewed these policies during its meeting on June 2, 2022.
09.12 Admissions and Attendance
09.1222 Nonresident Students
09.124 Admission of Nonresident Students
09.125 DELETE - Reciprocal Agreements with Other School Districts
01.0 Definitions
01.83 In-Service Training
02.413 Exemption (SBDM)
02.414 Alternative Models (SBDM)
02.442 Comprehensive School Improvement Plan
06.31 Bus Scheduling and Routing
08.113 Graduation Requirements
08.1312 Home/Hospital Instruction
08.14 Guidance and Mental Health Service Providers
08.31 Student Attendance Day
09.122 Attendance Requirements
09.123 Absences and Excuses
09.313 Eligibility (Athletics)
09.4341 Alternative Education Programs
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policies for first submission and reading.
VI.V.
Adoption of Board Policies 09.11 School Choice System and 08.134 Magnet Education (Second Reading)
The Board of Education received these policies for a first reading on June 1, 2022.
The Board Policy Committee met on May 3, 2022, and May 12, 2022, to review and consider following draft Board policies and administrative procedures:
- Board Policy 9.11 School Choice System
- Board Police 08.134 Magnet Education
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Board Policies 09.11 School Choice System and 08.134 Magnet Education.
VII.
Persons Requesting to Address the Board (if necessary)
VIII.
Adjournment
Order #2022-102 - Motion Passed: A motion to adjourn the June 7, 2022, meeting at 7:26 p.m. passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
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