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I.
Call to Order
This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium, VanHoose Education Center. Members are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream of the meeting via the following link: JCBE MEETING VIDEO.
Remote Simultaneous Interpretation in Arabic, Somali, Spanish, and Swahili languages will be available at the following link: https://live.kudoway.com/br/110114613488
II.
Recommendation for Approval of Meeting Agenda
Superintendent Martin Pollio recommends the Board of Education approve the agenda for May 10, 2022.
Order #2022-82 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for May 10, 2022. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the April 26, 2022, meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the April 26, 2022, meeting.
Order #2022-83 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the April 26, 2022, meeting. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
IV.
Information Items
IV.A.
Update and Discussion of JCPS School Choice Proposal
The District student assignment plan needs a comprehensive, coordinated reimagining and restructuring to improve equity, access, and choice for all students, to make it easier for families to understand, to create mechanisms to address school diversity, and to ensure adequate funding aligned with student need. The JCPS student assignment plan has not undergone a comprehensive review with significant changes for almost forty years. The changes made during that period were largely ad hoc in nature and disconnected from the overall purpose of the plan, creating a fragmented system, that is unduly complex, and that exacerbates racial inequities for Black and Brown students.
A cross-divisional leadership team, with invaluable input from the Student Assignment Review Advisory Committee (SARAC), and with significant technical support from nationally recognized experts, has been working over the three years to develop recommendations for a new Plan. Through that process, they conducted a thorough review of the current District student assignment plan and developed recommendations for significant, comprehensive, and coordinated changes for Board consideration. This effort has included an analysis of the implications of the student assignment plan for racial equity in the District and has relied upon input from stakeholders, community members, students, critical friends, and families, throughout the process.
The proposed student assignment plan was developed based on five Guiding Principles: Equity; Access; Ease of Understanding; Diversity; and Choice.
Broadly, there are three main components to the proposal:
- Dual Resides and Feeder Patterns - How students are assigned to schools based on their home address.
- Choice Zone Support Plan - How the District will provide support to high-need schools to ensure all students get the support they need to succeed and thrive.
- Magnet Schools and Programs – How the District will expand choices aligned to student interest and create exciting, engaging learning communities to serve a diverse set of students.
This information item will address updates to each of these.
Submitted by: Robert Moore
Superintendent Martin Pollio recommends the Board of Education receive the report on the School Choice Proposal.
Order #2022-84 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the report on the School Choice Proposal. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.
IV.B.
Discussion of the Tentative Budget for Fiscal Year 2022-23
Cordelia Hardin will provide an overview of the Tentative Budget for Fiscal Year 2022-23.
The Tentative Budget will be submitted to the Board for final approval on May 24th.
Submitted by: Cordelia Hardin
Attachments
Order #2022-85 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the update on the Tentative Budget for Fiscal Year 2022-23. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.
V.
Consent Calendar
Order #2022-86 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the Consent Agenda for May 10, 2022. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mrs. Linda Duncan.
V.A.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
V.A.1.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Communications and Community Relations
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
V.A.2.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Human Resources
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
V.A.3.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Operations Services
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
V.A.4.
Recommendation for Approval of Organizational Charts and/or Job Descriptions - Teaching and Learning
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
V.B.
Recommendation for Approval of Field trip Request
This is a report of field trips requests submitted to the Board of Education on May 10, 2022.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
V.C.
Acceptance of Orders of the Treasurer
V.C.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of March 24 through April 24, 2022.
V.C.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of March 24 through April 24, 2022.
V.C.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of March 24 through April 24, 2022.
V.D.
Recommendation for Approval of Agreements
V.D.1.
Recommendation for Approval of Memorandum of Understanding with Digital Promise Global
This Memorandum of Understanding provides an outline of how Digital Promise Global and Jefferson County Public Schools will work together to create innovative learning environments and document the Program.
Digital Promise will provide:
- A device for each student and each teacher during the two years of the Project. Each device will be equipped with a data plan of at least 30 GB monthly for access to education resources on the Internet when the user is away from school. Increases in student enrollment will be supported by additional devices
- A device protection plan that the District will manage to cover repairs of accidental damage and device failure during the two years of the Project
- $35,000 per school per year to help support a full-time coach for each school
- Ongoing Project planning and implementation best practices and support for IT and professional learning
- Professional learning for Project Coaches and support in identifying, implementing, and tracking the professional learning of educators at each school
- Professional learning for all teachers involved in the Project
- A dedicated website with resources to support professional learning and design of classroom activities
Any middle or high school with a free/reduced lunch rate of 65 percent or more and is currently 1:1 could apply. The following schools applied and were approved for the project:
- Ramsey Middle School
- Highland Middle School
There is no cost incurred by the District for the agreement. This work directly supports Vison 2020 strategies, 1.1.3-Provide equitable access and 1.1.7-Eliminate achievement, learning, and opportunity gaps.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Digital Promise Global and authorize the superintendent to sign same.
V.D.2.
Recommendation for Approval of Amendment to Data Sharing Agreement with SchoolMint
This Amendment hereby removes Attachment A of the existing DSA and replaces it with the revised Attachment A to clarify all possible data fields and descriptions.
This work supports Vision 2020 strategy 3.1.1
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the existing Data Sharing Agreement with SchoolMint and authorize the superintendent sign same.
V.E.
Adoption of Set #9 of Board Policies as Part of the District Policy Review Cycle (Second Reading)
The Board of Education received these policies for a first reading on April 26, 2022.
The Board Policy Committee reviewed these policies during their meeting on April 18, 2022.
JCPS is initiating an ongoing cycle of policy review, whereby, over the course of five years, all Board policies will be reviewed. In many instances, no change will be needed – the policy conforms to statutory and regulatory requirements, is clear and accurate, and reflects current practice. In other instances, a policy will need to be updated, or language improved for clarity and standardization of usage. This set of policies, is a continuation of this process.
Of note within this set, are the changes to Board policies 03.122 Holidays and Vacation Leave (Certified) 03.322 and Holidays and Vacation Leave (Classified). The changes add an additional holiday for District staff, which will be used to make Juneteenth a holiday.
Policy Review Cycle Set #9
Operations Policies
Change 05.43 Bomb Threats
Change 05.45 Crowd Control
Change 06.0 Transportation
Change 06.1 Bus Fleet
Change 06.2 Transportation Safety
Change 06.11 Purchase of School Buses
Change 06.12 Maintenance of Bus Fleet
Change 06.13 Fuel and Equipment
Change 06.14 Authority for Use of Buses
Change 06.22 Bus Driver’s Responsibilities
Change 06.31 Bus Scheduling and Routing
Change 06.33 Regular Bus Stops
Technology Policy
No change 05.22 Compliance with FCC Regulations
Finance Policies
Change 04.12 School Activity Account Budgets
Change 04.3122 Internal Petty Cash
No Change 04.3123 School Stores
No Change 04.3125 Shop Sales and Service
No Change 04.4 Bonding of Employees
Change 04.41 Fraud Prevention
No Change 09.23 Student Accident Insurance
Human Resources Policies
Change 03.122 Holidays and Vacation Leave (Certified)
Change 03.222 Holidays and Vacation Leave (Classified)
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Set #9 of Board Policies as part of the District Policy Review Cycle.
VI.
Adjournment
Order #2022-87 - Motion Passed: A motion to adjourn the special meeting of May 10, 2022, at 8:52 p.m. passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
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