This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

• 5 24 22 Meeting Notice
• 5 24 22 Agenda

Please join us for the Pledge of Allegiance.

Order #2022-88 - Motion Passed:  A motion that the Board of Education receive the recognitions passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

Representatives from every JCPS high school serve on the council to give the superintendent a student perspective and insight on timely and high-profile issues facing the district. 

Member of this year's council include: Silas Asiago, Sara Bakhit, Sophie Geraghty, Ahmad Mujtaba, Keenyah Cater, Marjon Pickett, Destiny Cater, Melisa Basic, Tyree Thomas, Jash Pola, Lanasia Mason, Justice Smith, Cole Dowdy, Rikaiya Long, Christopher Conley, Ian Purcell, Keyiona Mitchem, Brooklyn Haycraft, McCall Gordon, Jimmicial Korsor, Nyree Damis, Mallory Banks, Danny (DJ) Fogle, Lila Coburn, Naomi Funk, Aaliyah Sanders, Milton (Lee) Bennett, Josiah Finley, Damon Duvall Jr., Adreanna Rainey, Gary Wiley, Joel Hurst, Mahogany Evans, Andres Hernandez, Torree Henderson, Rileigh Kinder, Joseph Thomas, Brionna Readus, Peyton Troutt, Lauren Spencer, Jada Wells, and Jillan Broddie.

Submitted by: Carolyn Callahan

• 5-24-22 Recognitions

Superintend Martin Pollio recommends the Board of Education recognize the members of the 2021-2022 Superintendent's Student Advisory Council.

The Manual Dazzlers recently placed first in the World Team USA Hip Hop Championship. The team represented the United States in the world championship competition in April. The competition, the equivalent of the Olympic Games for cheer and dance teams, pitted the Manual dancers up against powerhouse hip hop teams from around the globe. 

The team is coached by Kirstie Adanick and Courtney Longest. Members of the tear are: Ally Bobb, Madelynn Linet, Mackenzie Cheatham, Lilly Garr, Kaitlyn Meiman, Livia Quinones, Ava LaRocco, Taylor Borum, Savannah Bennett, Chloe Matheis, Evelyn Berg, Bay Standrod, Brooke Reed, Aubrey Phillips, Autumn Harper, Olivia Helmer, and Aileen Vohra.

Sumitted by: Carolyn Callahan

Superintendent Martin Pollio recommends the Board of Education recognize the Manual Dazzlers for winning the World Team USA Hip Hop Championship.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 5 24 22 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for May 24, 2022.

Order #2022-89 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for May 24, 2022. The recommendation passed passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the May 10, 2022, meeting are presented for your review and approval.

Attachment

• 5 10 22 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the May 10, 2022, meeting.

Order #2022-90 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the May 10, 2022, meeting. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

The Tentative Budget is submitted for the Board's approval per KRS 160.470 and JCPS Policy 04.1 Budget Planning and Adoption.

Submitted by: Cordelia Hardin

Attachments

• FY23 Tentative Budget Presentation 5.24.2022
• 22-23 Tentative Budget MUNIS Report Final
• FY 22 SEEK Final 3.2. 2022 KDE
• FY23 SEEK Forecast 4.14.2022 KDE

Superintendent Martin Pollio recommends the Board of Education approve the attached Tentative Budget for Fiscal Year 2022-2023.

Order #2022-91 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached Tentative Budget for Fiscal Year 2022-2023. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

The District student assignment plan needs a comprehensive, coordinated reimagining and restructuring to improve equity, access, and choice for all students, to make it easier for families to understand, to create mechanisms to address school diversity, and to ensure adequate funding aligned with student need. The JCPS student assignment plan has not undergone a comprehensive review with significant changes for almost forty years. The changes made during those years were largely ad hoc in nature and disconnected from the overall purpose of the plan, creating a fragmented system, that is unduly complex, and that exacerbates racial inequities for Black and Brown students.

A cross-divisional leadership team, with invaluable input from the Student Assignment Review Advisory Committee (SARAC), and with significant technical support from nationally recognized experts, has been working over three years to develop recommendations for a new Plan. Through that process, they conducted a thorough review of the current District student assignment plan and developed recommendations for significant, comprehensive, and coordinated changes for Board consideration. This effort has included an analysis of the implications of the student assignment plan for racial equity in the District and has relied upon input from stakeholders, community members, students, critical friends, and families, throughout the process.

The proposed student assignment plan was developed based on five Guiding Principles: Equity, Access, Ease of Understanding, Diversity, and Choice.

Broadly, there are three main components to the proposal which will include an annual external review:

• Dual Resides and Feeder Patterns - How students are assigned to schools based on their home address.
• Choice Zone Support Plan - How the District will provide support to high-need schools in the geographic area designated as the Choice Zone to ensure all students get the support they need to succeed and thrive. The funding for this proposal is $12 million and is proposed to remain at least at that level for a minimum of ten years.
• Magnet Schools and Programs – How the District will expand choices aligned to student interest and create exciting, engaging learning communities to serve a diverse set of students.

The proposal includes the following proposed components required for clear understanding, implementation, and accountability, which are provided for the Board for review and consideration:

• Board Policies 09.11 School Choice System and 08.134 Magnet Education and related Administrative Procedures;
• The final School Choice Plan Proposal document;
• Elementary, middle, and high school boundary maps;
• Hawthorne Elementary, Coleridge-Taylor Elementary, Foster Academy, Western Middle, Shawnee Middle, and Western High School becoming full magnet schools;
• Elementary, Middle, and High Traditional schools' boundary maps;
• Changing Shelby Traditional Academy's name to Shelby Academy while leaving the traditional magnet program intact until all current students have completed fifth grade;
• Changing Kennedy Montessori Elementary School's name to John F. Kennedy Elementary School while leaving the Montessori magnet program intact until all current students have completed fifth grade;
• Job description and revised organizational chart for Assistant Director of the Choice Zone and the personnel to support the magnet office; and
• Salary schedule for the Choice Zone (currently being negotiated)

District staff from the Office of School Choice and the Office of the Chief of Staff, with review by the General Counsel, drafted Board policies and administrative procedures aligned with the School Choice Plan proposal to guide implementation and establish accountability mechanisms. The Board Policy Committee met on May 3, 2022, and May 12, 2022, to review and consider following draft Board policies and administrative procedures:

• Board Policy 9.11 School Choice System
• Related School Choice System Administrative Procedures:
  • 09.11 AP.1 Student Transfers
  • 09.11 AP.2 Assignment of Students - Non-Magnet Schools
  • 09.11 AP.3 Assignment of Students - Magnet Schools, Programs, and Optional Programs
  • 09.11 AP.4 Diversity Categories and Index
• Board Police 08.134 Magnet Education
• Related Magnet Education Administrative Procedures:
  • 08.134 AP.1 Quality Magnet Programming
  • 08.134 AP.2 New Magnet School or Program Design Process
  • 08.134 AP.3 Assignment Processes for Magnet Schools, Programs, and Optional Programs

Submitted by: Robert Moore

Attachments

• School Choice May 24 Presentation
• Draft 08.134 Magnet Education Polices Procedures
• Draft 09.11 School Choice System Policies Procedures
• Reside School Boundary Maps
• Traditional School Boundary Maps
• Director of Choice Zone Programs DRAFT
• JCPS School Choice Proposal 5.24.22

Superintendent Martin Pollio recommends the Board of Education accept a report on the JCPS School Choice Plan proposal.

Order #2022-92 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education accept a report on the JCPS School Choice Plan proposal. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.

The District establishes uniform standard procedures for assessing learning, grading, progression, and promotion of students in the elementary, middle, and high school levels. These procedures are reviewed and approved annually by the Board.

A broad-based committee, with subcommittees for each level (elementary, middle, and high school) reviewed and revised the documents for 2022-23. For each level, there are two documents:

• The Assessing Learning and Grading Framework.
• The Student Progression and Promotion Handbook (for high schools, this includes graduation requirements)

While the Student Progression and Promotion Handbook for each level provides policies and procedures for how learners progress through each level and are promoted, the Framework focuses on the guiding purposes, principles, and recommended practices for assessing learning and grading.

The Assessing Learning and Grading Framework represents a continuation of the process begun last year to build a bridge from prior grading practices to our Future State of learning and assessment. The Framework places a stronger emphasis on assessing student progress and mastery, and less on student engagement and effort.

The Office of Curriculum and Instruction utilized the District’s Racial Equity Analysis Protocol. This work supports Vision 2020 strategy 1.1.3- Provide Equitable Access.

Submitted by: Dr. Carmen Coleman

• 2022-23 SPP & ALGF Recommendations Presentation
• Mark-up 2022-23 Draft Elem ALGF
• Mark-up 2022-23 Draft Elem SPP
• Mark-up 2022-23 Draft High ALGF
• Mark-up 2022-23 Draft High SPP&G
• Mark-up 2022-23 Draft Middle ALGF
• Mark-up 2022-23 Draft Middle SPP
• SGF Elementary 2022 - 23
• SGF Middle 2022 - 23
• SGF_High22
• SPPG 2022-2023 Summary of Changes.docx
• SPPG Elementary 2022 - 23
• SPPG High 2022-23
• SPPG Middle 2022 - 23

Superintendent Martin Pollio recommends the Board of Education receive the attached revised Elementary, Middle, and High School Student Progression and Promotion Handbooks and the Assessing Learning and Grading Frameworks for the 2022-23 school year for first reading.

Order #2022-93 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the attached revised Elementary, Middle, and High School Student Progression and Promotion Handbooks and the Assessing Learning and Grading Frameworks for the 2022-23 school year for first reading. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.

Order #2022-94 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the Consent Agenda for May 24, 2022, passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Certified Leaves 2022-05-24

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

• Personnel Actions 2022-05-24

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

• Summary of Organizational Changes 05 24 22

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• ACADEMIC SCHOOLS 2022-05-24

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• ACADEMIC SERVICES 2022-05-24

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

• OPERATIONS SERVICES 2022-05-24

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

This is a report of field trip requests submitted to the Board of Education on May 24, 2022.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes. 

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Chris Perkins

Attachments

• FIELD TRIPS 05-24-22 BY SCHOOL
• FIELD TRIPS 05-24-22 Approved by Superintendent

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will consist of the repair and/or replacement of asphalt driveways and walkways at various schools. The schools include Atherton High School, Breckinridge-Franklin Elementary School, Dawson Orman Education Center, Jeffersontown High School, King Elementary School, Layne Elementary School, McFerran Preparatory Academy, Meyzeek Middle School, Mill Creek Elementary School, Young Elementary School, and Zachary Taylor Elementary Schools.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on May 5, 2022. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Award Bid 2022 Paving Package - Various Locations

Superintendent Martin Pollio recommends the Board of Education award a contract to Hall Contracting of Kentucky, Inc. for the low bid of $206,200, and to MAC Construction & Excavating, Inc. for the low bid of $92,950, and to Riverside Paving and Contracting Company, Inc. for the low bid of $662,204, for a total bid of $961,354 for Paving Package at Various Schools.

This project will consist of renovating a small classroom into a residential type kitchen to teach cooking skills.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-1 Breck Metro - Life Skills Room

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Potter Architects as the architect/engineer, and the BG-1 form for a Life Skills Kitchen at Breckinridge Metropolitan High School, for an estimated project cost for $151,630.

This project will consist of repairing the concrete patio.

On October 26, 2021, the Board of Education approved Mindel Scott and Associates, Inc. to prepare plans and specifications for Project 22-039.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on May 11, 2022. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• RevBG-1 Ballard HS - Concrete Repair

Superintendent Martin Pollio recommends the Board of Education award a contract to WPC Company, Inc. for Concrete Patio Repair at Ballard High School for the low base bid of $252,630; and approve the attached revised BG-1 form for $292,500.

On July 21, 2020, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 21-004.

On February 2, 2021, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• BG-4 Doss HS - Partial Roof Repl

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Doss High School for a total construction cost of $842,680.

On July 21, 2020, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 21-005.

On February 2, 2021, the Board approved awarding a contract to Stateline Roofing & Metal Co., Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-4 Eastern HS - Partial Roof Repl

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Stateline Roofing & Metal Co., Inc. for Partial Roof Replacement at Eastern High School for a total construction cost of $175,000.

On July 21, 2020, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 21-006.

On February 2, 2021, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-4 Fern Creek ES - Partial Roof Repl

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Fern Creek Elementary School for a total construction cost of $341,857.

On July 16, 2019, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 20-008.

On February 11, 2020, the Board approved awarding a contract to Carlon Roofing & Sheet Metal, Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• BG-4 Highland MS - Partial Roof Repl

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Carlon Roofing & Sheet Metal, Inc. for Partial Roof Replacement at Highland Middle School for a total construction cost of $847,824.91.

On July 21, 2020, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 21-009.

On February 2, 2021, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• BG-4 Meyzeek MS - Partial Roof Repl

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Meyzeek Middle School for a total construction cost of $140,945.

On August 27, 2019, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 20-036.

On January 19, 2021, the Board approved awarding a contract to Parco Constructors Group, LLC as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• BG-4 Rutherford ES - Wood Door Repl

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Parco Constructors Group, LLC for Wood Door Replacement at Rutherford Elementary School for a total construction cost of $224,898.12.

On July 21, 2020, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 21-018.

On January 19, 2021, the Board approved awarding a contract to Parco Constructors Group, LLC as the low bidder.

Tony Kleyer, Architect has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• BG-4 Waller-Williams ENV - Window Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Parco Constructors Group, LLC for Window Replacement at Waller-Williams Environmental for a total construction cost of $518,387.38.

On August 27, 2019, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 20-037.

On January 19, 2021, the Board approved awarding a contract to Parco Constructors Group, LLC as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-4 Western MS - Wood Door Repl

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Parco Constructors Group, LLC for Wood Door Replacement at Western Middle School for a total construction cost of $170,000.

On April 26, 2022 the Board of Education approved the contract completion and BG-4 form for Swift Roofing of Elizabeth Town, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Carrithers MS - Partial Roof Repl

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Carrithers Middle School.

On April 12, 2022, the Board of Education approved the contract completion and BG-4 form for Parco Constructors Group, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Hawthorne ES - Window Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Window Replacement at Hawthorne Elementary School.

On April 26, 2022, the Board of Education approved the contract completion and BG-4 form for Swift Roofing of Elizabeth Town, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Iroquois HS Partial roof Repl

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Iroquois High School.

On April 26, 2022, the Board of Education approved the contract completion and BG-4 form for Swift Roofing of Elizabethtown, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Jtown HS Boiler Rm Roof Repl

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Room Roof Replacement at Jeffersontown High School.

On December 14, 2021, the Board of Education approved the contract completion and BG-4 form for Link Electric Company, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Jtown HS Switchgear repl

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Switchgear Replacement at Jeffersontown High School.

On April 26, 2022, the Board of Education approved the contract completion and BG-4 form for Swift Roofing of Elizabeth Town, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Lincoln ESPA - Partial Roof Repl

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Lincoln Elementary Performing Arts School.

On April 26, 2022, the Board of Education approved the contract completion and BG-4 form for Stateline Roofing and Metal Co. Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Phoenix School - Partial Roof Repl

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Phoenix School of Discovery.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

• Change Orders and Descriptions 5-24-22

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

The new Louisville Gas & Electric easement allows for a temporary construction staging area for a period of two years for gas pipeline installation.

The granting of the above easements will not affect the integrity or usefulness of the property crucial to the educational needs of the District.

These items directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Chris Perkins

• Utility Easement - LGE - Echo Trail.4.21.2022

Superintendent Martin Pollio recommends the Board of Education receive notice of a Louisville Gas & Electric Temporary Construction Easement at New East End Middle School at Echo Trail.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. 

Submitted by: Cordelia Hardin

Attachments

• *Bid Tabulations, Contract Renewals, and Amendments_05 24 22
• Amendment on Automotive_Bus Repair Parts & Services (Line Item)
• Amendment on Bus Body Parts & Accessories
• Amendment on Commodity Processing for State Approved Processors
• Amendment on Electric Motors
• Amendment on Electrical Supplies & Lighting (Line Item)
• Amendment on HVAC-R Supplies & Equipment
• Amendment on Plumbing Supplies & Eqpt. (Line Item)
• Amendment on SCNS Lunchroom Products (Manufacturers Only-Warehouse Delivery)
• Boxes, Cardboard
• Electrical Supplies & Lighting (Line Item)
• Fresh Fruit & Vegetable Program & Condiment Prepackaged Produce
• Graphic Shop Supplies (Materials Production)
• Linen Service for Shops & Garages (Towels & Coats)
• Locally Raised & Processed Protein
• Montessori Materials & Teaching Tools (%)
• Print Shop Supplies (Materials Production)
• Pumps (Various)
• SCNS Lunchroom Products (School Delivery)
• T-Shirts & Sweatshirts (Nutrition Services)
• Tunics (SCNS)

Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendments.

In addition, there are tie bids on bid ID# 8097-Electrical Supplies & Lighting (Line Item).

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

• List of Contracts 05.24.22
• 01 BetterLesson
• 02 U'Sellis Mayer & Associates
• 03 Occupational Health Centers of the Southwest dba Concentra
• 04 Empyra (myOneFlow)
• 05 NoRedInk
• 06 Cengage Learning, Inc.
• 07 Collaborative for Teaching and Learning
• 08 CodeHS, Inc.
• 09 InterState Studios
• 10 Imagine Learning - Illustrative Math Professional Development
• 11 Imagine Learning-Illustrative Math - Student Software Licenses
• 12 Imagine Learning - Robotify
• 13 Amendment - ePrep
• 14 The DBQ Project - Professional Learning
• 15 The DBQ Project - Software
• 16 Ann Cummins Bogan Consulting
• 17 Learning Forward - Coaching Support
• 18 Amendment - Instructure-Videri
• 19 Evolve502, Inc. Summer Backpack League
• 20 Global Game Changers
• 21 BrainSTEM

Recommendation for Approval of Professional Services Contracts of $20,000 or More.

The summary includes all professional services contracts approved as of July 1, 2021.

Submitted by: Cordelia Hardin 

Attachment

• Summary of Professional Services Contracts

Superintendent Martin Pollio recommends the Board of Education receive the attached Summary of Professional Services Contracts for Fiscal Year 2021-22.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Cordelia Hardin

Attachment

• Orders of the Treasurer - Invoice Report 04.25.22 - 05.08.22

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of April 25 through May 8, 2022.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachments

• Orders of the Treasurer - POs by Department 04.25.22 - 05.08.22
• Orders of the Treasurer - POs by Vendor 04.25.22 - 05.08.22

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of April 25 through May 8, 2022.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

• Orders of the Treasurer - Vouchers 04.25.22 - 05.08.22

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of April 25 through May 8, 2022.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachments 

• March 2022 Board Financial Report
• Notes of Interest - March 2022

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended March 31, 2022.

This report is provided to the Board per JCPS Policy 04.36 Investments. 

Submitted by: Cordelia Hardin

Attachment

• Quarterly Investment Report - March 31, 2022

Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended March 31, 2022.

The approval of Assistant Treasurers is in accordance with KRS 160.560. Branch Banking & Trust company, now Truist, our current depository bank, will be notified and directed to honor the signatures of the Treasurer and/or Assistant Treasurers by submittal of the attached Signature Resolution and as authorized by Board Policy 4.3111 District Issuance of Checks.

J. Cordelia Hardin is currently serving as Treasurer for the Jefferson County Board of Education.

Submitted by: Cordelia Hardin

• Bank Signature Resolution

Superintendent Martin Pollio recommends the Board of Education approve Edward D. Muns, Gina M. Kokojan, and Hannah O. Lehman as Assistant Treasurers for Fiscal Year 2022-23 and further recommends approval of the attached Bank Signature Resolution for fiscal year 2022-23.

In accordance with our evaluation of Request for Proposal 3047 Banking Services, we present the following items to document our existing contractual agreement with Branch Banking & Trust Company, now Truist.

1. Designation of Branch Banking & Trust Company, now Truist, depository bank with interest-bearing accounts during the current agreement. (160.570)
2. Approval of a Depository Bond from Branch Banking & Trust Company, now Truist, in the amount of 103% of current daily balances as shown in the attachment. (KRS 160.570)
3. Authorization to invest funds currently located at Branch Banking & Trust Company, now Truist. All funds of the Board of Education are invested or deposited in an interest-bearing account. (KRS 66.480)

Submitted by: Cordelia Hardin

Attachment 

• JCPS Pledge of Collateral Agreement 2022

Superintendent Martin Pollio recommends the Board of Education approve Routine Banking Services for fiscal year 2022-23.

This is a report of donations and small grants submitted to the Board of Education on May 24, 2022.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

Attachment                       

• Donations and Small Grants Report May 24 2022

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $235,389.19 to be used as stated in the attachment.

The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers (FRYSC) which are intended to promote and coordinate the flow of community resources and support to families and youths in ways that strengthen their functioning and that enhance the growth and development of the individual members of the family unit.

The Jefferson County Region 3 allocation for the 2022-2023 School year is $9,387,630. We will be receiving a modified contract from the Kentucky Cabinet for Health and Family Services with an updated allocation amount that includes the reconfiguration of five currently paired FRYSCs. A list of the new reconfiguration is attached  

The current funding with reconfiguration is for 115 centers.

Family Resource and Youth Services Centers support Vision 2020 Strategies, 1.1.3 Provide Equitable Access, 1.1.6 Strengthen Early Childhood Education and 2.1.3 Improve Culture and Climate.  

Submitted by: Dr. Carmen Coleman

Attachments

• FRYSC Budget FY23 Reconfigurations2
• Funding Invoice FY23
• FY 23 Reconfiguration of FRYSC Sites -
• FY23 Operational Budgets

Superintendent Martin Pollio recommends the Board of Education accept the attached funding allocation from the Commonwealth of Kentucky Cabinet for Health and Family Services for Fiscal Year 2023 which includes Reconfiguration of 5 Family Resource Youth Services Centers.

GDP Foundation has awarded a grant to support the Race for Justice scheduled for June 18, 2022, a JusticeFest project.

JusticeFest supports student led community projects focused on homelessness, trash disposal concerns, inclusiveness, and historical content from diverse communities. JusticeFest is an annual event and is produced as part of the Derby Equity and Community Initiative, with Kentucky Derby Festival, Churchill Downs, and Humana.

Submitted by Robert Moore

Attachment

• Application - Race for Justice.5.5.2022

Superintendent Martin Pollio recommends the Board of Education accept the grant from GDP Employee Foundation totaling $2,000 and authorize Superintendent to sign the attached grant agreement.

Civitas Networks donated $2,500.00 to Grace James Academy to be used for educational programs or projects.

Barren County Board of Education donated $4,986.29 to support the Build a Bed Program.

Submitted by: Amy Dennes

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $7,486.29 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

The grant will assist students and families by providing school information, helping with enrollment and the transfer of student records, furnishing tutoring, and offering wrap-around support services.

Grant funds pay for extra service for teachers to provide tutoring and homework assistance before and after school at three Learning Center sites as well as salaries and benefits for a Project Coordinator (retired administrator) and Success Navigator (retired administrator). The budget also includes mental health services, professional services, transportation, welfare spending, mileage, program supplies and technology.

No matching funds are required and the grant does not obligate the District beyond the period of performance. Grant funds must be encumbered by September 30, 2024. The grant aligns with Vision 2020 strategies 1.1.3 and 1.1.7.  

Submitted by: Dr. John Marshall

Attachment

• KDE Award Notification - FY22 ARP - Homeless Children Youth Phase II.5.5.2022

Superintendent Martin Pollio recommends the Board of Education accept a grant from the Kentucky Department of Education in the amount of $1,962,464 to provide services to students experiencing homelessness.

This Offer of Assistance will be used towards facility renovations at Iroquois High School to support Career Pathways in skilled trades, health sciences and culinary arts learning spaces. This architectural renovation will include Career Technical Education programs in Construction, Engineering, Family and Consumer Science, Health Science, and Manufacturing. The scope will include reconfiguring walls, ceilings, electrical and data wiring, and HVAC to better support teaching these pathways. 

Submitted by: Cordelia Hardin

• SFCC - Offer of Assistance - HB1 for LAVEC

Superintendent Martin Pollio recommends the Board of Education accept the attached Offer of Assistance from the School Facilities Construction Commission in the amount of $6,811,000 with a required 10% contribution of local funds as per the HB1 requirement for acceptance of this grant.

The purpose of this addendum to the Memorandum of Understanding (MOU) for the Verizon Innovative Learning Schools is to extend the current agreement for cohort 7 through June 2024.

The original MOU with Digital Promise accepted six middle schools into the Verizon Innovative Learning Initiative (VILS) Cohort 7 for the 2020-21 and 2021-22 school years:

Carrithers Middle

Conway Middle

Farnsley Middle

Girls of Color STEAM Academy

Robert Frost Sixth-Grade Academy

Stuart Academy

The initiative provides each participating school with the following:

• A tablet device for each student and each teacher during the two-year project period. Each tablet will be equipped with a 10 GB LTE monthly data plan for access to educational resources on the internet when the user is away from school.
• $35,000 per school per year to help support a full-time (VILS) instructional coach at each school.
• Professional learning for all teachers involved in the project provided both in person and virtually.
• Professional learning for instructional coaches and support in identifying, implementing, and tracking the professional learning of educators at each school.
• Ongoing project planning and implementation support.

Participating schools met eligibility guidelines (free-or-reduced lunch rate of at least 65 percent) and agreed to the following commitments:

• Providing remaining salary and benefit costs for the full-time instructional coach through existing funding.
• Participating in professional learning.

This project aligns with Vision 2020 Strategy 1.1.7.

The project does not obligate the District financially after the project period. Schools retain all devices but are not required to purchase data plans or sustain instructional coaches after the project period.

Submitted by: Dr. Kermit Belcher

Attachment

• Addendum to MOU - Digital Promise Global - Yrs 3-4.4.21.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached addendum to the Memorandum of Understanding with Digital Promise Global for the Verizon Innovative Learning Schools Initiative for cohort 7 schools and authorize the superintendent sign same.

This initiative is a collaboration between JCPS and La Casita Center to provide academic tutoring and kindergarten readiness programs, integrating culturally responsive teaching, English Language Development, and language support. JCPS staff work closely with La Casita to help service students and extend their learning. This includes providing guidance and assistance in addressing barriers that can lead to equity disparities.

The original Memorandum of Understanding with La Casita Center was approved by the Jefferson County Board of Education on December 14, 2021. This amendment to the Memorandum of Understanding will extend the end date from May 31, 2022, to June 30, 2023.

There are no other changes or amendments to the Memorandum of Understanding.

Submitted by: Carmen Coleman

Attachments

• Addendum to MOU - La Casita Center.4.7.2022

Superintendent Martin Pollio recommends the Board of Education approve an amendment to the Memorandum of Agreement with La Casita Center Incorporated and authorize the superintendent to sign same.

The rationale for community based counseling services to provide behavioral and mental health supports in school is for continuity of services between home and school. Community partners are able to provide the wrap-around support for our families and consult with school staff to solve student's school related concerns. The following contractor is recommended for approval from the Board of Education:

• Moorman Mental Health Services, LLC

The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed to ensure community providers given access to students on school property had proper licensure, insurance, and background checks as mandated by KRS 160.380 and that the community provider fills a need for schools.

No costs will be incurred by JCPS, JCPS students, parents or legal guardians for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreements shall be effective beginning May 25, 2022 and ending on December 31, 2022.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment

• MOA - Moorman Mental Health Services.4.19.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Moorman Mental Health Services, LLC and authorize the superintendent to sign same.

TECH-Nique, Inc will design and facilitate a four-day tech conference for middle school students, The 2nd Annual All That Tech Conference and Junteenth STEM Festival, to train participants on information technology and computer science as related to the technology sector. 

This work supports Vision 2020 Strategy: 1.1.7.

Submitted by: Robert Moore

Attachment

• MOA - TECH-Nique.5.6.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with TECH-Nique, Inc. and authorize the superintendent sign same.

As JCPS takes action to meet the professional learning demands and shifts in JCPS instructional and assessment systems aligned with achieving our desired future state and beyond, educators across the district are moving toward more learner centered experiences that are engaging, equitable, and result in a deep learning of standards, success skills, and competencies. This shift requires expertise in Competency Based Education (CBE) theory, as well as practice at the school and district level. Investing in JCPS educators to acquire this specialized expertise and practical experience will empower our district to enact practices and policies at the school and district level conducive to building a competency based education environment.

In alignment with the Climate and Culture Pillar, CBE empowers learners to take part in the learning process and exhibit agency in demonstrating learning. This ownership of learning is empowering for learners; students and teachers alike and contributes to a learner centered, collaborative, and flexible learning environment.

In alignment with the Backpack of Success Skills Pillar, CBE enables learners to have a role in and drive the learning process. This will empower learners in a CBE environment to have more ownership in demonstrations of learning. Furthermore, this initiative supports the backpack, as it will empower teachers to design instructional pathways and experience around our own success skills, which themselves are competencies. CBE offers a learning context that emphasizes both standards as they relate to success skills. Collaboration, innovative creation, and communication competencies encompass more discreet skills and standards. Educators will be able to group learning outcomes, standards, and skills, within our competencies and design deeper learning experiences empowering learners to access, engage with, receive feedback on, and demonstrate learning of, success skills.

Additionally, approval of this agreement will build the capacity of JCPS educators. Through the rigorous certification process, educators engage in action research; designing professional learning for colleagues, designing competency progressions, and implementing elements of CBE. Certified teachers then lead high leverage professional learning across the district as well as serve on district committees to inform shifts towards CBE, in partnership with the Teaching and Learning department. Graduates from cohort 1 are already investing back in JCPS by using their certifications to train others and serve on decision making committees.

Submitted by: Dr. Carmen Coleman

Attachment

• MOA - UK - Next Generation Leadership.4.21.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Kentucky and authorize the superintendent sign same.

This Memorandum of Agreement will help promote the expansion of training and the professional development opportunities for youth development professionals across the city.

The youth development professionals across the city will participate in a comprehensive certification program led by the University of Louisville. The purpose of this collaboration with Metro United Way, University of Louisville, and the Louisville Metro Government Office of Youth Development will better support Louisville’s youth.

Submitted by: Dr. Carmen Coleman

Attachment

• MOA - UL - Lou Metro Govt - Metro United Way

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville, Louisville Metro Government Office of Youth Development, and Metro United Way and authorize the superintendent sign same.

Each year, the Jefferson County Public School District hosts the Showcase of Schools where families have the opportunity to engage in conversation with schools and District staff about many programmatic choices and opportunities offered by schools. Other services such as Early Childhood, Exceptional Childhood Education, Parent/Teacher Association, English Language Learners (ELL), and Transportation are also represented at the Showcase.

The Showcase of Schools for the 2023-24 school year will be hosted on Saturday, October 15, 2022, in South Hall A Upper Concourse, South Hall B Upper Concourse, and South Overlook Suite Upper Concourse of the Kentucky International Convention Center.

Communications will pay the Kentucky International Convention Center approximately $34,350 which includes $20,350 for room rental cost, and $14,000 for electricity (estimation).

This project directly support Vision 2020 Strategy 3.2.1-Engage with families and Strategy 3.4.4-Access to Public School Choices. 

Submitted by: Carolyn Callahan

Attachment

• KICC LEASE AGREEMENT 20817-01

Superintend Martin Pollio recommends the Board of Education approve the attached lease agreement with Kentucky International Convention Center and authorize the superintendent to sign same.

The Pathfinder School of Innovation (PSI), Department of Diversity, Equity, and Poverty (DEP), and Department of Culture and Climate (C&C) will lease space at the University of Louisville's Burhan's Hall on the Belknap Campus. 
 
This is a five year lease with an annual cost of $116,438.10 and will be split by department (PSI $44,000.00, C&C $62,156.25, DEP $10,281.85).

Submitted by: Robert Moore

Attachment 
 

• Lease Agreement - UofL Shelby Campus.5.2.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached Lease Agreement with the University of Louisville and authorize the superintendent sign same.

The attached Lease Agreement allows for the use of Rooms 207 and 208 located in Burhans Hall of the University of Louisville Shelby Campus May 5, 2022, through May 25, 2022, at a cost of $11,398.40. The space is needed to accommodate in-person testing for Pathfinder School of Innovation students. 

Submitted by: Robert Moore

Attachment

• Agreement - UofL-Burhans Hall.Class Testing Space.5.4.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached Lease Agreement with the University of Louisville and authorize the superintendent sign same.

Cengage Learning Inc. will provide relevant online resources in place to strengthen Jefferson County Public School’s strategic priority of increasing student engagement and achievement. To ensure equity of access of digital curriculum resources among Jefferson County Public School students, the District needs access to tools that provide rigorous and relevant curriculum and creates accessible standards-based digital content that support the JCPS Curriculum Frameworks.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Cengage Learning, Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This supports Vision 2020 Goals 1.1.1, 1.1.2, 1.1.5 and 1.1.7

Submitted by: Dr. Carmen Coleman

Attachment

• DSA - Cengage Learning - GALE.4.21.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Cengage Learning, Inc. and authorize the superintendent sign same.

CodeHS, Inc. will provide software as provided in the corresponding Contract.

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates.  All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost for this data-sharing agreement.

Submitted by: Robert Moore

Attachment

• DSA - CodeHS.5.5.2022.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with CodeHS, Inc. and authorize the superintendent sign same.

The DBQ Project methods and resources are in alignment with the Kentucky Academic Standards for Social Studies. Their methods and resources reflect the inquiry standards skills that students need to practice and develop for proficiency in Social Studies - asking/using questions, source analysis within disciplines, using evidence to create claims and arguments.

The purpose of this agreement is to delineate the operational guidelines for sharing data between The DBQ Company and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Carmen Coleman

Attachment

• DSA - The DBQ Project

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with The DBQ Company and authorize the superintendent sign same.

Empyra will provide software licenses for myOneFlow as provided in the corresponding Contract.

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates.  All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost  for the data-sharing agreement.

Submitted by: Robert Moore

Attachment

• DSA - Empyra 5.24.22

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Empyra Inc. and authorize the superintendent sign same.

This data sharing agreement with Imagine Learning, LLC is for the Imagine Learning Platform. JCPS Elementary Schools will have access to the Illustrative Math Digital platform to support academic growth in mathematics.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Imagine Learning, LLC and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Carmen Coleman

Attachments

• DSA - Imagine Learning - Illustrative Math

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Imagine Learning, LLC and authorize the superintendent sign same.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Imagine Learning (Robotify) and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Carmen Coleman

Attachment

• DSA - Imagine Learning - Robotify.

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Imagine Learning and authorize the superintendent sign same.

Interstate Studios is a vendor that schools utilize for taking school photos of students. Those photos are uploaded into Infinite Campus for each student.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Interstate Studios and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DSA - Inter-State Studio Publishing Co.4.21.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement for Interstate Studios and authorize the superintendent sign same.

NoRedInk, Corporation will provide software as provided in the corresponding Contract.

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates.  All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost for the data-sharing agreement.

Submitted by: Robert Moore

Attachment

• DSA - NoRedInk.4.12.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with NoRedInk, Corporation and authorize the superintendent sign same.

SoftChalk LLC will provide software as provided in the corresponding Contract.

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates.  All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.   

There is no cost for the data-sharing agreement.

Submitted by: Robert Moore

Attachment

• DSA - SoftChalk 5.24.22

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with SoftChalk, LLC and authorize the superintendent sign same.

The Kentucky Department of Education (KDE), the Center for Innovation in Education, and the Kentucky Board of Education partnered together to establish a cohort of Laboratories of Learning that are involved in the design of a new assessment and accountability system and pilot any newly created systems.

The Board of Education accepted an invitation from KDE for JCPS to serve as a Laboratory of Learning cohort participant at the March 23, 2021, Board Meeting based on our commitment to innovation and deeper learning and our participation in the Competency Education and Assessment Cohort of the Kentucky Innovative Learning Network (KY ILN).

The purpose of this Contractual Memorandum of Agreement with the Kentucky Department of Education is: 

• Maintain support for existing or new partnerships between LEAs and education vendors who specialize in innovative design of accountability, assessment and/or learning credentialing models
• Advancing the development, refinement, testing, scaled implementation and/or revisions of the local assessment and accountability L3 prototype, periodically sharing progress of testing and implementation with the Kentucky Coalition for Advancing Education (KCAE), the Kentucky Department of Education (KDE), and/or the Kentucky Board of Education (KBE)
• Partner with Rev2 for further design and scale of prototype models to transform toward more equitable, learner-centered schools and systems.
• Continue development of capacities and structures for reciprocity within local geographical communities, between local learning communities and KDE
• Connecting Local Laboratories of Learning in a network for purposes of sharing learning, building capacity, and synthesizing insights for KDE

This project supports Vision 2020 strategies 1.1.1, 1.1.4, and 1.1.7

Submitted by: Dr. Dena Dossett

Attachment

• KDE - Contractual MOA - Local Laboratories of Learning

Superintendent Martin Pollio recommends the Board of Education approve the Contractual Memorandum of Agreement with the Kentucky Department of Education and accept the funding of $75,000 for an Educational Consultant to design and facilitate an educator community of practice for strategic participation in the Local Laboratories of Learning (L3s) and authorize the superintendent to sign same.

The approval of the attached Resolutions approves, ratifies and confirms the actions of the Jefferson County School District Finance Corporation. This action is necessary in order to effect the issuance of the Corporation’s School Building Revenue Bonds, Series 2022A (the “Series 2022A Bonds”).

Submitted by: Cordelia Hardin

Attachments

• Resolutions Concerning Jefferson County School District Finance Corp

Superintendent Martin Pollio recommends the Board of Education approve the attached Resolutions concerning the Jefferson County School District Finance Corporation.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 5 24 22 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #2022-95 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the meeting of the Jefferson County Board of Education.

Order #2022-96 - Motion Passed:  A motion to adjourn the meeting of the Jefferson County Board of Education at 8:23 p.m. passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.