Please join us for the Pledge of Allegiance. 

I pledge allegiance to the flag of the United States of America and to the republic for which it stands: one nation under God, indivisible, with liberty and justice for all.

The minutes from the January 25, 2010, Board of Education meeting are submitted for your approval.

Superintendent Sheldon Berman recommends that the Board of Education approve the minutes of the January 25, 2010, meeting.

Order #26 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the minutes of the January 25, 2010, meeting. This recommendation passed with a motion by Mrs. Carol Ann Haddad and a second by Mr. Stephen Imhoff.

Superintendent Sheldon Berman recommends that the Board of Education approve the February 8, 2010, resolutions of recognition for Julia Strange, Rodney Folz, and Cary Petersen.

Order #27 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the February 8, 2010, resolutions of recognition for Julia Strange, Rodney Folz, and Cary Petersen. This recommendation passed with a motion by Mrs. Linda Duncan and a second by Mrs. Carol Ann Haddad.

Superintendent Sheldon Berman recommends that the Board of Education approve the Consent Calendar.

Order #28 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the Consent Calendar minus Agenda Items V.P., V.Q., and V.T., which were pulled down for further discussion and acted on later in the meeting. This recommendation passed with a motion by Mr. Stephen Imhoff and a second by Mrs. Carol Ann Haddad.

Pursuant to KRS 160.308, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.  All positions are Board of Education approved positions.

Submitted by: Bill Eckels    

Superintendent Sheldon Berman recommends that the Board of Education receive this report of routine personnel actions affecting certified and classified employment that the superintendent has taken per KRS 160.380.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education. 

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by:  Bill Eckels    

Superintendent Sheldon Berman recommends that the Board of Education approve the requests for leaves of absence included in the attachment.

The job description for Specialist Intergovernmental and Community Development is submitted for approval to modify the reporting relationship to align with the organizational chart included with this Board agenda. The position will report to Accountability, Research and Planning.

Submitted by:  Bill Eckels

Superintendent Sheldon Berman recommends that the Board of Education approve the attached job description for Specialist Intergovernmental and Community Development.

The Administration organizational chart is submitted to reassign the position of Specialist Intergovernmental and Community Development to Accountability, Research and Planning.

Early Childhood received funding from the Early Head Start AARA Expansion grant to fund a resource teacher position. The position will provide support to the Child Development and Health Services unit.  The organizational chart is submitted to add this position and to modify three Instructor positions to allow individuals with high school, associate's degee, or bachelor's degree to qualify, thereby expanding the applicant pool.

Submitted by:  Bill Eckels

Superintendent Sheldon Berman recommends that the Board of Education adopt the attached organizational charts for Administration; Accountability, Research and Planning; and Early Childhood.

This is a report of field trip requests submitted for Board of Education approval on February 8, 2010. Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes. Also included are other field trips approved by the superintendent per JCPS Policy IICA.
 
Submitted by: Mike Mulheirn

Superintendent Sheldon Berman recommends that the Board of Education approve the attached requests for field trips and receive a report of other field trips approved by the superintendent.

On June 8, 2009, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for this project.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans, and specifications and approved the taking of bids (702 KAR 4:160).

Bids were received, public opened, and read aloud in the office of Facilities/Transportation on January 21, 2010.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160.070).

Submitted by:  Michael A. Mulheirn

Superintendent Sheldon Berman recommends that the Board of Education award a contract to Stateline Roofing & Metal Company, Inc. for Roof Replacement at Hartstern Elementary School for the low base bid of $146,173 and approve the revised BG-1 form in the amount of $168,245.

On June 8, 2009, the Board of Education approved assigning McCulloch Associates Architects to prepare plans and specifications for this project.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans, and specifications and approved the taking of bids (702 KAR 4:160).

Bids were received, publicly opened, and read aloud in the office of Facilities/Transportation on January 21, 2010.  The bid tabulation is attached.
 
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable (KRS 160.070).

Submitted by:  Michael A. Mulheirn

Superintendent Sheldon Berman recommends that the Board of Education award a contract to Stateline Roofing & Metal Company, Inc. for Roof Replacement at Schaffner Traditional Elementary School for the low base bid of $440,326 and approve the revised BG-1 form in the amount of $502,726.

On January 25, 2010, the Board of Education assigned and approved L'Acquis Engineering for this project. Due to a clerical oversight, Environmental Concerns was omitted from the Asbestos Abatement section. The addition of Environmental Concerns will not change the estimated cost of these projects.

Submitted by: Mike Mulheirn

Superintendent Sheldon Berman recommends that the Board of Education approve an amendment to the board resolution adding Environmental Concerns (Asbestos Abatement Only–Fees Included in Estimated Project Cost) as an architect/engineer for the Boiler Replacement at the JCPS Gheens Academy.

On January 25, 2010, the Board of Education assigned and approved McCulloch Associates Architects for the following projects. Due to a clerical oversight, Environmental Concerns was omitted from the Asbestos Abatement section. The addition of Environmental Concerns will not change the estimated cost of these projects. 

The projects and schools involved are as follows:

• Roof Replacement on Physical Education Gymnasium, Fairdale High School
• Roof Replacement on Main Gymnasium, Atherton High School
• Roof Replacement, Hite Elementary School
• Roof Replacement, Minors Lane Elementary School
• Roof Replacement on Physical Education Gymnasium, Louisville Male High School
• Partial Roof Replacement on Physical Education Gymnasium, Pleasure Ridge Park High School
• Partial Roof Replacement, Carter Traditional Elementary School
• Partial Roof Replacement, Rangeland Elementary School

Submitted by: Mike Mulheirn

Superintendent Sheldon Berman recommends that the Board of Education approve an amendment to the board resolution adding Environmental Concerns (Asbestos Abatement Only–Fees Included in Estimated Project Cost) as an architect/engineer for various roofing projects at various schools.

Pursuant to the requirements of KRS 322.010 and 323.010, et al., and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.  

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the district’s Model Procurement Code, and provide an appropriate written recommendation to the district.

Superintendent Sheldon Berman recommends that the Board of Education approve the project, the assignment of McCulloch Associates and Architects and Environmental Concerns (Asbestos Abatement Only – Fees Included in Est Project Cost) as the architects/engineers, and the BG-1 form for Partial Roof Replacement on the Physical Education Gymnasium at Butler Traditional High School, for an estimated project cost of $127,190.00.

On November 24, 2008, the Board approved assigning John Phelps Engineering, Inc. to prepare plans and specifications for this project.

On March 9, 2008, the Board approved awarding a contract to Hussung Mechanical Contractors, Inc. as the low bidder.

John Phelps Engineering, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

Submitted by Michael A. Mulheirn    

Superintendent Sheldon H. Berman recommends that the Board of Education approve the project completion and final payment to Hussung Mechanical Contractors, Inc. for Food Service Phase 27 at Various Schools for a total cost of $353,359.21.

These items represent the lowest and/or best bid for each respective item and/or group of items.  (KRS 45A.345-45A.460)
 
Submitted by: Cordelia Hardin 

Superintendent Sheldon Berman recommends that the Board of Education approve the bid tabulations for Instructional and Office Supplies (Line Item); Printing: Folders, Pocket, Custom Design with 4-Color JCPS Logo; Chillers, Water (Air Cooled); Library Books and Pre-Bound Paperback Books (Percentage); Awards (School Letters and Inserts); Musical Instruments; Safety and Pressure Valves; and Amendments for Furniture, Classroom and Office (Percentage); Paint & Related Items; Electrical Supplies & Lighting (Line Item).

This report is designed to inform the Board of Education of the purchase orders issued during the period of January 12, 2010, through January 22, 2010.

Submitted by: Cordelia Hardin

Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of purchase orders issued during the period of January 12, 2010, through January 22, 2010.

This report is designed to inform the Board of Education of the vouchers issued during the period of January 12, 2010, through January 22, 2010.

Submitted by: Cordelia Hardin

Superintendent Sheldon Berman recommends that the Board of Education accept the attached report of vouchers issued during the period of January 12, 2010, through January 22, 2010.

In accordance with JCPS Policy DJA: Program Consultants, professional services contracts of $5,000 or more require Board of Education approval.

Submitted by: Cordelia Hardin

Superintendent Sheldon Berman recommends that the Board of Education approve the attached professional services contracts of $5,000 or more.

JCPS School and Community Nutrition Services and Jefferson County Public Schools acknowledge and agree that children's free and reduced price meal and free milk eligibility information obtained under provisions of the National School Lunch Act (42 USC 1771 et. seq.) or Child Nutrition Act of 1966 (42 USC 1771 et. seq.) and the regulations implementing these Acts is confidential information. This Agreement is intended to ensure that any information disclosed by Nutrition Services to Jefferson County Public Schools about children eligible for free and reduced price meals or free milk will be used only for purposes specified in this Agreement and that Nutrition Services and Jefferson County Public Schools recognize there are penalties for unauthorized disclosures of the eligibility information. This agreement was originally approved by the Board of Education on July 13, 2009. As the result of a recent management evaluation conducted by USDA in the Kentucky Department of Education, Division of Nutrition and Health Services, all Kentucky school districts were required to revise their approved agreement to meet the specifications of the USDA guidance.

This action shall be effective from the date of approval until June 30, 2010. An annual review and approval is required thereafter.

Submitted by: Cordelia Hardin

Superintendent Sheldon Berman recommends that the Board of Education accept the Revised Disclosure of Free and Reduced Eligibility Status, now known as Disclosure of Free and Reduced Price Information Agreement.

Order #29 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education accept the Revised Disclosure of Free and Reduced Eligibility Status, now known as Disclosure of Free and Reduced Price Information Agreement. This recommendation passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Linda Duncan.

Once approved by the Jefferson County Board of Education, these standards become policy in accordance 702 KAR 3:246 sections 4 and 5, and these are the sections relative to the allocation for certified staff and classified staff, respectively.  

Additionally, the state minimum allocation to school councils for operational provisions is validated within these standards, and this is according to section 6 of the same statute. 

Lastly, the district outlines its intended process for distributing additional operational funds beyond the state required minimum, and this is according to section 7 of the same statute.

Submitted by: Cordelia Hardin 

Superintendent Sheldon Berman recommends that the Board of Education approve the JCPS Allocation Standards for fiscal year 2010-11.

Order #30 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve the JCPS Allocation Standards for fiscal year 2010-11. This recommendation passed with a motion by Mrs. Ann Elmore and a second by Mrs. Linda Duncan.

Barret Traditional Middle School received $500 from F. B. Purnell Sausage. The funds will be used to purchase equipment and supplies for the baseball team.
 
Central High School received $2,000 from Stuart Sampson to be used for expenses for the boys and girls track team.
 
DuPont Manual High School received $500 from the Joe Foss Institute. The funds will be used for school supplies and student activities.
 
Dunn Elementary School received $717.62 from the Dunn Elementary School Parent Teacher Association. The funds were used for payment for the Smart document cameras to be used in the classrooms.
 
Gutermuth Elementary School Family Resource Center received 26 boxes of healthy foods valued at $598 from the Shively Area Ministries. The donation was used as part of the holiday basket program.
 
Jeffersontown High School Youth Services Center received $500 from the Jeffersontown High School Parent Teacher Student Association. The funds will be used to provide counseling services for students.
 
Roosevelt-Perry Elementary School received $22,004.20 from Executive Women International (EWI). The school received donations of school supplies, uniforms, and books totaling $12,400. The school received $9,604.20 to purchase library books and supplies.

Submitted by:  DeVone Holt

Superintendent Sheldon Berman recommends that the Board of Education accept donations totaling $26,819.82.

Superintendent Sheldon Berman recommends that the Board of Education accept grants and funding as listed in Agenda Items V.S.1. through V.S.6.

The Fund for the Arts has awarded grants to the following schools to fund various art projects.

Superintendent Sheldon Berman recommends that the Board of Education accept two Fund for the Arts grants totaling $1,840 for Dixie Elementary School and Westport Middle School.

The Community Foundation of Louisville has awarded a $2,000 grant to Coleridge-Taylor Montessori Elementary School through the Madi and Jim Tate Fund. The funds will be used to implement the Closing Our Gap in Reading program with small groups of intermediate students below grade level in reading.

Submitted by:  DeVone Holt

Superintendent Sheldon Berman recommends that the Board of Education accept a $2,000 grant from the Madi and Jim Tate Fund for Coleridge-Taylor Montessori Elementary School.

The Kentucky Arts Council has awarded $540 to Young Elementary School. The funds will be used to pay for the Whitney Young Spring Dance residency.

Submitted by:  DeVone Holt

Superintendent Sheldon Berman recommends that the Board of Education accept a $540 grant from the Kentucky Arts Council and authorize the superintendent to sign the attached agreement.

Lowe’s Charitable and Educational Foundation (LCEF) through their Lowe’s Toolbox for Education grant has awarded $3,000 to Young Elementary School. The funds will be used to purchase materials, tools, wildlife refuges, plants for three outdoor gardens, and to revamp the tool shed.

Submitted by:  DeVone Holt

Superintendent Sheldon Berman recommends that the Board of Education accept a $3,000 grant from Lowe's Charitable and Educational Foundation for Young Elementary School.

In 2007-08, the graduation rate for JCPS high schools was 74.91 percent.  A large body of research consistently demonstrates that dropping out of school is not simply a single event, but rather a cumulative process of academic disengagement that can begin as early as the second grade. 

A recent analysis of JCPS students who dropped out clearly illustrated that they were more likely to have excessive absenteeism, greater school mobility, lower grades, and higher rates of suspension beginning in elementary school.

This grant will enable the district to partner with Adaptive Technologies, Inc. to develop and install software to help staff identify students early in their school career who have a probability of dropping out. With this information, staff will be able to deliver services that will reduce this probability and, hopefully, keep the student in school until graduation. 

A contract with Adaptive Technologies, Inc. will be forthcoming at the February 22, 2010, Board of Education meeting.

Submitted by: Dr. Robert J. Rodosky

Superintendent Sheldon Berman recommends that the Board of Education accept a $75,000 grant from the C. E. and S. Foundation to purchase and implement software to identify potential dropouts.

The Kentucky Department of Education has awarded the district $3,977,289.00 in FY10 Section 1003(a) Title I, Part A, School Improvement funds. The funds provide resources to support schools in meeting their NCLB goals.

The district will use the funds to implement the most effective school improvement strategies and interventions that will assist schools in exiting improvement status. The district's allotment is based on having 25 schools in one of the following three categories: 

• In need of improvement (Tier 1 and Tier 2)
• Corrective action (Tier 3), or
• Restructuring (Tier 4 and Tier 5).

The following 25 schools will receive school improvement funding support: 

• The Academy @ Shawnee
• Central High School Magnet Career Academy
• Conway Middle School
• Coral Ridge Elementary School
• Doss High School
• Fairdale High School
• Farnsley Middle School
• Frost Middle School
• Iroquois High School
• Knight Middle School
• Lassiter Middle School
• Lincoln Elementary Performing Arts School
• Moore Traditional School
• Myers Middle School
• Rangeland Elementary School
• Southern High School
• Stonestreet Elementary School
• Stuart Middle School
• Thomas Jefferson Middle School
• Valley Traditional High School
• Waggener Traditional High School
• Western MST Magnet High School
• Western Middle School
• Westport Middle School
• Young Elementary School

Submitted by: Lue Peabody

Superintendent Sheldon Berman recommends that the Board of Education accept $3,977,289.00 in Section 1003(a) Title I, Part A, School Improvement funds.

Mrs. Marie E. Stopher is the widow of the namesake of Joseph E. Stopher Elementary School. Mrs. Stopher is a product of the Jefferson County Public School system and attended Stephen Foster Elementary School and the Louisville Girls High School. Mrs. Stopher obtained a Bachelor of Arts degree from the University of Louisville and earned a Masters Degree in Library Science from the University of Kentucky. Prior to her marriage to Joe Stopher, she worked for the Southern Baptist Sunday School Board, traveling throughout the South helping Southern Baptist churches to establish libraries and train church staff and members. She served as a volunteer in the library at Broadway Baptist Church for well over twenty years.

Mrs. Stopher supported the work of her late husband and was an integral part of his presidency of the Gheens Foundation. Mrs. Stopher has a varied background, a strong dedication to service, and embodies the core mission of Joseph E. Stopher Elementary School...to create a learning community where all students achieve at the highest academic level.

Therefore, in accordance with Board of Education Policy FF Naming Facilities and related procedures, it is appropriate that the Joseph E. Stopher Elementary School Library be renamed the Marie E. Stopher Library.

Submitted by: Amy Dennes

Superintendent Sheldon Berman recommends that the Board of Education approve renaming the library at Joseph E. Stopher Elementary School the Marie E. Stopher Library.

Order #31 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education approve renaming the library at Joseph E. Stopher Elementary School the Marie E. Stopher Library. This recommendation passed with a motion by Mr. Joseph Hardesty and a second by Mrs. Linda Duncan.

Beginning in 2008-09 school year, 18 of our high schools adopted the GE Foundation funded curriculum for the three core science courses: Integrated Science IA, Integrated Science IB and BSCS Biology. The implementation of this curriculum aligns to the JCPS Vision for Science where all JCPS students cultivate knowledge and understanding of the scientific concepts and processes required for personal decision making, participation in civic and cultural affairs, and economic productivity. Teachers, students, and district support staff will share how science instruction has changed as a result of the district shift to a guided inquiry approach. 
 
In 2009-10, every high school in Jefferson County Public Schools adopted the GE Foundation funded curriculum for three core math courses: Algebra I, Geometry and Algebra II. Algebra I and Geometry were implemented in 2009-10 and Algebra II is scheduled for implementation in 2010-11. College Preparatory Math, our chosen curriculum, aligns with the JCPS vision of effective teaching and learning of K-12 Mathematics, which ensures there is an effective and coherent mathematics program guided by a clear set of content standards and grounded in a clear and shared vision of teaching and learning. Teachers, students, and district support staff will share how math instruction has changed as a result of the district shift to a guided inquiry approach.
 
Submitted by: Kim Goff

Superintendent Sheldon Berman recommends that the Board of Education receive a report on the high school mathematics and science curriculum as part of the GE Foundation Developing Futures® collaborative grant with JCPS and JCTA.

Order #32 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education receive a report on the high school mathematics and science curriculum as part of the GE Foundation Developing Futures® collaborative grant with JCPS and JCTA. This recommendation passed with a motion by Mr. Stephen Imhoff and a second by Mrs. Linda Duncan.

Jefferson County Public Schools (JCPS) has worked for more than ten years developing a districtwide virtual learning environment. The foundation for that environment is JCPS Online.  This presentation will describe how JCPS Online is used for a variety of different activities:

• in the classroom,
• JCPS eSchool,
• professional development,
• testing, and
• administrative tasks

We will also discuss the benefits and features that are available to students, teachers, staff, administrators and parents that have access to JCPS Online.

Submitted by: Cary Petersen

Superintendent Sheldon Berman recommends that the Board of Education receive for discussion a brief presentation on JCPS Online, the district's learning management system.

Order #33 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education receive for discussion a presentation on JCPS Online, the district's learning management system. This recommendation passed with a motion by Mr. Stephen Imhoff and a second by Mr. Joseph Hardesty.

A year-long list of selected Board of Education discussion agenda items has been compiled for use by the board and administrative staff. The list includes activities for discussion during this fiscal year.

It is anticipated that staff will use this list to avoid scheduling conflicts, to improve coordination and support of activities, to enhance planning, and to increase awareness of upcoming board agenda activities. 

Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2009–10 fiscal year.

Order #34 - Motion Passed:  Superintendent Sheldon Berman recommends that the Board of Education receive for information a planning calendar outlining discussion agenda items to occur during the 2009–10 fiscal year. This recommendation passed with a motion by Mr. Joseph Hardesty and a second by Mr. Stephen Imhoff.

Each speaker is allowed three minutes to address the Board. At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  At the end of three minutes, the bell will sound twice, indicating that your time is up.

A recommendation to adjourn from Executive Session

A motion to adjourn the February 8, 2010, meeting of the Jefferson County Board of Education

Order #35 - Motion Passed:  A motion to adjourn the February 8, 2010, meeting of the Jefferson County Board of Education (9 p.m.) passed with a motion by Mrs. Carol Ann Haddad and a second by Mrs. Ann Elmore.