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I.
Call to Order
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Meetings are streamed live and archived through the District's YouTube channel at the following link: JCBE Meeting Videos
Remote Simultaneous Interpretation in Arabic, Somali, Spanish, and Swahili languages will be available at the following link:https://live.kudoway.com/br/110114613488 (MeetingID:110114613488 when using the Kudo App)
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This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be The Academy @ Shawnee. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.
II.
Greetings from Chairwoman Diane Porter and Superintendent Marty Pollio
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the March 8, 2022, meeting is presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the March 8, 2022, meeting.
Order #2022-52 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the March 8, 2022, meeting. The recommendation passed with a motion by Ms. Sarah McIntosh and a second by Mr. James Craig.
IV.
Consent Calendar
Order #2022-53 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for March 8, 2022.
The recommendation passed with a motion by Ms. Sarah McIntosh and a second by Mrs. Linda Duncan.
IV.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
IV.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
IV.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Academic Schools Division
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
IV.D.
Recommendation for Approval of Field Trip Request
This is a report of field trip requests submitted to the Board of Education on March 29, 2022.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
IV.E.
Recommendation for Approval of Bid for Walking Track at Watterson Elementary School
This project will consist of constructing an 8’ wide asphalt walking track approximately 368’ long in an existing grass yard area and installing drainage pipes.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 9, 2022. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Hall Contracting of Kentucky, Inc. for Walking Track at Watterson Elementary School for the low base bid of $30,000.
IV.F.
Recommendation for Approval of Bids and Revised BG-1 Forms
IV.F.1.
Recommendation for Approval of Bid and Revised BG-1 Form for Career and Technical Education Program Renovations at Ballard High School
This project includes the architectural renovation to two areas of Ballard High School for the Career and Technical Education pathways of Health Sciences and Media Arts. The scope will include renovating and configuring existing interior spaces to create a Health Science Classroom and Lab, as well as upgrade the Graphic Design and Interactive Media classrooms.
On October 26, 2021, the Board of Education approved VBNA to prepare plans and specifications for Project 22-038.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 24, 2022. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Martin Construction Co. for Career and Technical Education Program Renovations at Ballard High School for the low base bid of $495,000; and approve the attached revised BG-1 form for $567,000.
IV.F.2.
Recommendation for Approval of Bid and Revised BG-1 Form for Boiler Replacement at Carter Traditional Elementary School
This project will replace the school’s boilers.
On July 27, 2021, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 22-008.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 10, 2022. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Intertech Mechanical Services for Boiler Replacement at Carter Traditional Elementary School for the low base bid of $258,000; and approve the attached revised BG-1 form for $299,000.
IV.F.3.
Recommendation for Approval of Bid and Revised BG-1 Form for Wood Door Replacement at Coleridge-Taylor Montessori Elementary School
This project will consist of the removal and replacement of exterior wood doors and frames with new hollow metal doors and frames and new hardware.
On June 22, 2021, the Board of Education approved C.L. Anderson Architecture, LLC to prepare plans and specifications for Project 22-028.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 16, 2022. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Badgett Constructors, LLC for Wood Door Replacement at Coleridge-Taylor Montessori Elementary School for the low base bid of $75,765; and approve the attached revised BG-1 form for $91,000.
IV.F.4.
Recommendation for Approval of Bid and Revised BG-1 Form for Health Science Renovation at Doss High School
This project will consist of renovating 3 classrooms for a Career and Technical Education Health Science program, creating two discipline specific classrooms and a lab space.
On October 5, 2021, the Board of Education approved VBNA to prepare plans and specifications for Project 22-037.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 24, 2022. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to WPC Company, Inc. for Health Science Renovation at Doss High School for the low base bid of $400,000; accept Alternate 1 for a total bid of $402,755; and approve the attached revised BG-1 form for $464,000.
IV.F.5.
Recommendation for Approval of Bid and Revised BG-1 Form for Boiler Replacement at Johnsontown Road Elementary School
This project will replace the school’s boilers.
On June 22, 2021, the Board of Education approved Staggs and Fisher Consulting Engineers, Inc. to prepare plans and specifications for Project 22-009.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 15, 2022. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Intertech Mechanical Services, Inc. for Boiler Replacement at Johnsontown Road Elementary School for the low base bid of $38,000; and approve the attached revised BG-1 form for $95,000.
IV.F.6.
Recommendation for Approval of Bid and Revised BG-1 Form for Boiler Replacement at Semple Elementary School
This project will replace the school’s boilers.
On July 27, 2021, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 22-010.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 10, 2022. The bid tabulation is attached
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Intertech Mechanical Services for Boiler Replacement at Semple Elementary School for the low base bid of $180,000; and approve the attached revised BG-1 form for $211,000.
IV.F.7.
Recommendation for Approval of Bid and Revised BG-1 Form for Security Vestibules Phase I at Various Schools
This project will consist of constructing secure entry vestibules. The list of schools is attached.
On June 22, 2021, the Board of Education approved C.L. Anderson Architecture, LLC to prepare plans and specifications for Project 22-030.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 22, 2022. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Martin Construction Co. for Security Vestibules Phase I at Various Schools for the low base bid of $490,000; reject Alternates 1, 2, and 3; and approve the attached revised BG-1 form for $552,500.
IV.F.8.
Recommendation for Approval of Bid and Revised BG-1 Form for Security Vestibules Phase II at Various Schools
This project will consist of constructing secure entry vestibules. The list of schools is attached.
On June 22, 2021, the Board of Education approved Potter and Associates Architects to prepare plans and specifications for Project 22-031.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 15, 2022. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Martin Construction Co. for Security Vestibules Phase II at Various Schools for the low base bid of $780,000; accept Alternate 1 for a total bid of $780,000; and approve the attached revised BG-1 form for $882,000.
IV.F.9.
Recommendation for Approval of Bid and Revised BG-1 Form for Security Vestibules Phase III at Various Schools
This project will consist of constructing secure entry vestibules. The list of schools is attached.
On June 22, 2021, the Board of Education approved K. Norman Berry Associates Architects to prepare plans and specifications for Project 22-032.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 25, 2022. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Security Vestibules Phase III at Various Schools for the low base bid of $477,000; accept Alternate 1 for a total bid of $477,000; and approve the attached revised BG-1 form for $538,150.
IV.G.
Recommendation for Approval of Project, Assignment of Architects/Engineers, and the BG-1 for Adjacent House Demolition at Portland Elementary School
This project will remove a house on recently donated property adjacent to Portland Elementary School for green space.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Jefferson County Public Schools and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Adjacent House Demolition at Portland Elementary School, for an estimated project cost for $110,400.
IV.H.
Recommendation for Approval of Project Closeout and BG-5 Form for Gym Floor Replacement at Highland Middle School.
On March 8, 2022, the Board of Education approved the contract completion and BG-4 form for Cincinnati Floor Company, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Gym Floor Replacement at Highland Middle School.
IV.I.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
IV.J.
Recommendation for Notification of Utility Easement for Fairdale Elementary and Fairdale High Schools.
The Louisville Water Company (LWC) Easement is to add redundant service to Fairdale Elementary School and provide an upgrade in infrastructure to Fairdale High School. This is part of an overall Louisville Water Company project for upgraded infrastructure along Mitchell Hill Road.
These items directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education receive notice of a utility easement for Fairdale Elementary and Fairdale High Schools.
IV.K.
Recommendation for Approval of Request from K. Norman Berry Associates Architect PLLC to Apply for Commercial Buildings Tax Deduction under Section 1331 of the Energy Policy Act of 2005
The Energy Efficient Commercial Buildings Tax Deduction is a special financial incentive created by the Energy Policy Act of 2005 and designed to reduce the initial cost of investing in energy-efficient lighting and other building systems via an accelerated tax deduction.
If the building is a publicly owned building, the person who created the technical specifications for installation of the energy-efficient property can claim the Commercial Buildings Tax Deduction, according to IRS Notice 2008-40.
The tax credit expired on December 31, 2017, but was reinstated in December 2019, and then made permanent for projects placed in service after December 2020.
The projects directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Superintendent Martin Pollio recommends the Board of Education approve a request from K. Norman Berry Associates Architect that would allow them to apply for the Commercial Buildings Tax Deduction under the Energy Policy Act of 2005 for the Phase I HVAC Project at Mill Creek Elementary School.
IV.L.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
IV.M.
Recommendation for Approval of Competitive Negotiations, Bid Tabulations, Contract Renewals, and Amendments.
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there is a tie bid on bid ID # 8076 – Locks & Miscellaneous Hardware.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiations, bid tabulations, contract renewals, and amendments.
IV.N.
Acceptance of Orders of the Treasurer
IV.N.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of February 21 through March 13, 2022.
IV.N.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of February 21 through March 13, 2022.
IV.N.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of February 21 through March 13, 2022.
IV.O.
Acceptance of Donations, Grants, and Funding
IV.O.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on March 29, 2022.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $154,440.86 to be used as stated in the attachment.
IV.O.2.
Acceptance of Donation from Ballard Alumni Association
Ballard Alumni Association has offered to donate to the District additional costs for materials and labor to upgrade the ticket booth and create an alternate training room space for extracurricular activities that take place at the stadium on the Ballard High School property.
This donation supports Vision 2020 strategy 3.1.1.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the donation from Ballard Alumni Association totaling $34,480 and authorize Superintendent to sign the attached Memorandum of Agreement.
IV.O.3.
Recommendation for Acceptance of Funding from the Kentucky Department of Education for School Security Projects
House Bill 352 (2020 Budget Bill) allocated $18.2 million for school safety upgrades for school districts based on the requirements contained in Senate Bill 1 (2019) and are limited to the following six items:
- Main entrance electronic locks
- Main entrance camera
- Main entrance intercom
- Classroom door locks
- Classroom door window coverings
- Exterior door access control
The attached represents the cost of classroom window coverings at various locations and security vestibule projects.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $72,129.00 from the Kentucky Department of Education for School Security Projects.
IV.P.
Recommendation for Approval of Agreements
IV.P.1.
Recommendation for Approval of Memorandum of Agreement with Bluegrass Community Foundation and the University of Louisville
The 2892 Miles to Go - Geographic Walk for Justice (2892 Project) is a program of the Bluegrass Community Foundation supported by the University of Louisville Center for Geographic Information Sciences (ULCGIS). The 2892 Project uses a social justice lens paired with geo-inquiry practice to drive authentic learning.
The 2892 Project will recruit, train, and support contractors to work as Community Wayfinders. Community Wayfinders will facilitate workshops at ULCGIS for educators to teach geospatial technology skills like web mapping, Story Map creation, and cartographic design principles with materials and resources from National Geographic. Participating educators can then teach students.
The District is required to pay for the Community Wayfinders.
This project aligns with Vision 2020 strategy 1.1.1.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Bluegrass Community Foundation and the University of Louisville and authorize the superintendent to sign same.
IV.P.2.
Recommendation for Approval of Memorandum of Agreement with Family and Children's Place, Inc. for Mental Health Services
The rationale for community based counseling services to provide behavioral and mental health supports in school is for continuity of services between home and school. Community partners are able to provide the wrap-around support for our families and consult with school staff to solve student's school related concerns. The following contractor is recommended for approval from the Board of Education:
- Family & Children's Place, Inc.
The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.
Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.
The MOA process was developed to ensure community providers given access to students on school property had proper licensure, insurance and background checks as mandated by KRS
160.380 and that the community provider fills a need for schools.
No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.
The Memorandum of Agreements shall be effective beginning March 30, 2022, and ending on December 31, 2022.
This agreement supports Vision 2020 strategy 1.1.1.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Family and Children's Place, Inc. and authorize the superintendent to sign same.
IV.P.3.
Recommendation for Approval of Data Sharing Agreement with eDynamic Holdings
All eDynamic Learning courses offer adjustment, accommodations, acceleration and customization options. The built-in optional Literacy Support Toolbar offers a text-to-speech read-aloud option, a dictionary, highlighting, screen masking and a translation feature offering students the ability to translate text into to 65 different languages. The courses are WCAG 2.0 AA compliant, a recent 508 requirement.
The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA-compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District.
Submitted by: Robert Moore
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with eDynamics Holdings, LP and authorize the superintendent to sign same.
IV.P.4.
Recommendation for Approval of Data Sharing Agreement with MobyMax, LLC
Contractor shall provide software licenses to various schools for MobyMax which provides a supplemental online curriculum resource for math, ELA, science, and social studies, with content spanning grades K-8.
This Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.
There is no cost for the data-sharing agreement.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with MobyMax, LLC and authorize the superintendent sign same.
IV.P.5.
Recommendation for Approval of Amendment to Data Sharing Agreement with Studies Weekly
This Amendment includes updates to the data fields listed on Attachment A to allow for integration with the Clever software.
This Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA-compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District.
Submitted by: Robert Moore
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Data Sharing Agreement with Studies Weekly and authorize the superintendent sign same.
IV.Q.
Recommendation for Approval of Proposed 2022 High School Graduation Schedules
The attached 2022 graduation schedules provide that no graduation will be conducted prior to the last student day.
- Option 1 will remain in effect pending there are no more school closings after March 29, 2022
- Option 2 will be used if one day is missed (last student day of school May 27, 2022)
- Option 3 will be used if two days are missed (last student day of school May 31, 2022)
- Option 1, 2, and 3 will be used assuming that current CDC/KDHP guidelines continue to allow for large group gatherings
This proposal supports engagement and collaboration with families and stakeholders.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached 2022 proposed graduation schedules
IV.R.
Adoption of Set #7B and #8A of Board Policies as Part of the District Policy Review Cycle for (Second Reading)
The Board of Education accepted the First Reading of these policies at their meeting on March 8, 2022.
The Board Policy Committee reviewed these policies during its meeting on February 22, 2022.
JCPS is initiating an ongoing cycle of policy review, whereby, over the course of five years, all Board policies will be reviewed. In many instances, no change will be needed – the policy conforms to statutory and regulatory requirements, is clear and accurate, and reflects current practice. In other instances, a policy will need to be updated, or language improved for clarity and standardization of usage. This set of policies is a continuation of this process.
Policy Review Cycle Set #7B
Communications
Change 10.1 Public Information Program
No Change 10.12 Public Statements
Academics
Change 10.31 Parent/Family Involvement
Schools
No Change 08.1354 Voter Registration and Participation
Change 09.41 Pregnant Students
Policy Review Cycle Set #8A
Academics
No Change 08.114 Early Childhood Education
Change 08.12 Instructional Organization
Change 08.1346 Physical Education
Change 08.2321 Copyrighted Materials
Exceptional Child Education
Change 08.131 Students with Disabilities
Human Resources
Change 03.1 Certified Personnel
Change 03.112 Certification and Records (Certified)
Change 03.115 Transfer of Tenure
Change 03.1161 Coaches and Assistant Coaches (Certified)
Change 03.2141 Nonteaching Coaches and Assistant Coaches (Classified)
Change 03.1311 Transfer (Certified)
Change 03.2311 Transfer (Classified)
Change 03.1312 Promotion (Certified)
Change 03.2312 Promotion (Classified)
Change 03.1313 Demotion (Certified)
Change 03.2313 Demotion (Classified)
Change 03.171 Reduction in Force (Certified)
Change 03.271 Reduction in Force (Classified)
Change 03.174 Reinstatement (Certified)
Change 03.175 Retirement (Certified)
Change 03.273 Retirement (Classified)
Change 03.2711 Nonrenewal (Classified)
Change 03.3 Student Teachers (Certified)
No Change 03.7 Temporary and Substitute Employees
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education adopt the attached Set 7B and Set 8A of Board policies as part of the District Policy Review Cycle.
V.
Recess for Public Forum Breakout Sessions and Informational Displays on Student Assignment
The Public Forum is an opportunity for the community to be involved in and informed about the transformative work happening in JCPS. During the event, Dr. Pollio will provide a brief overview; participants will then go to breakout sessions to learn about the new proposal, meet with Board members, and ask questions as well as share feedback about student assignment with District leadership.
Additionally, more than a dozen JCPS team members will be available to answer questions and provide information to families.
Order #2022-54 - Motion Passed: A motion to recess passed with a motion by Ms. Sarah McIntosh and a second by Mr. James Craig.
VI.
Reconvene Board Meeting
VII.
Persons Requesting to Address the Board
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
VIII.
Adjournment
Order #2022-55 - Motion Passed: A motion to adjourn at 8:13 p.m. passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.
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