This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

• 3 8 22 Agenda

Please join us for the Pledge of Allegiance.

• 03.08.22 Board Recognitions Powerpoint.pdf

Order #2022-42 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions. The recommendation passed with a motion by Ms. Sarah McIntosh and a second by Mr. James Craig.

Churchill Park School serves students ages 5 to 21 who have moderate to severe disabilities and need a specialized program. As part of its curriculum, the school offers adaptive learning experiences that emphasize functional life skills, including work experience. 

That is where tonight's board recognition comes in. Churchill Park teacher, Kaitlin Mason, works with students on transition support. She came up with an idea to start a mobile coffee shop for her students to gain important exposure to the community and gain life skills. That's where "Churchill Perk" was born! 

Kaitlin got Heine Brothers and Insomnia Cookies on board to partner with the project, and both companies generously provide monthly donations to the coffee shop. Kaitlin also worked with Marion C. Moore School to find a weekly home for the students to take their project. On February 18, "Churchill Perk" was officially launched when it set up its mobile shop at Moore. Every Friday, students from Churchill Park will get to spend time at Moore to promote their project. 

The partnership between the two schools is already off to a fantastic start, and "Churchill Perk" is a huge hit for all of its new customers! 

Please join me in congratulating Churchill Park School on this wonderful new initiative. 

Submitted by Amy Dennes

Superintendent Martin Pollio recommends the Board of Education recognize the Churchill Park School "Churchill Perk" Coffee Shop program.

A new Jefferson County Public Schools podcast from the District’s equity department is taking its message of diversity and inclusion to the airwaves.

The idea for the podcast came from Chief Equity Officer Dr. John Marshall as a way to continue extending the District’s message of equity. When it came to naming the podcast, the department took inspiration from the District’s three pillars: Culture and Climate, Backpack of Success Skills, and Racial Equity. 

Since it first launched in September, "The Pillar" podcast has released nearly a dozen episodes featuring various District leaders and visionaries as well as prominent educational leaders across the country. The episodes range from about 30 minutes to an hour, and they are all available on the department and District's YouTube Channels. Just in the few short months since it debuted, the podcasts have already received nearly 1500 views!

Please join me in congratulating our DEP department on the highly successful launch of this powerful project. 

Submitted by Amy Dennes

Superintendent Martin Pollio recommends the Board of Education recognize the JCPS Diversity, Equity, and Poverty Department's "Pillar Podcast"

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 3 8 22 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for March 8, 2022.

Order #2022-43 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for March 8, 2022. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the February 15, 2022, meeting are presented for your review and approval.

Attachment

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the February 15, 2022, meeting.

Order #2022-44 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the February 15, 2022, meeting. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Ms. Sarah McIntosh.

• Speakers before the entire board are not allowed to use props, displays, or any other objects during the presentations. However, informational handouts may be given to the assistant secretary to the board for distribution prior to or following the meeting.
• Each speaker is allowed three minutes to address the board and may not share these minutes with any other speaker.
• At the end of 2-1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
• At the end of three minutes, the bell will sound twice, indicating that your time is up.
• The superintendent will look into the speakers’ issues and, if necessary, represent the board in following up or recommend action to the board.
• The full Board Policy concerning public participation in open meetings is available for viewing on our Online Policy Manual.

This work session will provide the Board with an update regarding the implementation of the COVID-19 mitigation strategies and next steps.

This session will include data on testing efforts for both students and employees. 

Submitted by: Amy Dennes

Attachments

• _A New Way Forward_ Next Steps_ March 8 (4)
• K-12 Guidance

Superintendent Martin Pollio recommends the Board of Education receive an update on New Way Forward.

Order #2022-45 - Motion Passed:  A motion that until June 30, 2022, the Board adopt the recommendations in the Kentucky Department of Public Health Guidance dated March 4, 2022, related to masking, and that the Board authorize the Superintendent to modify the COVID-19 Health Guidance Operations Plan in accordance with any future guidance issued by the KY Department of Public Health on those topics. Elements of the COVID-19 Health Guidance Operations Plan related to quarantining and isolation remain unchanged. This motion would authorize the superintendent to make a masking decision based on the green, yellow, red chart that we previously discussed. The motion passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

This information item will provide the Board with an update on JCPS Facilities including: new construction and major renovations; current challenges, the District Facility Plan and a vision for the future; and the impact of our current bonding capacity. 

Submitted by: Chris Perkins

Attachment

• Facilities Update February 2022

Superintendent Martin Pollio recommends the Board of Education receive an update on Facilities.

Order #2022-46 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update on Facilities. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

This informational item will provide the Board with an update on the project around start times. Current progress and next steps will be discussed.

Submitted by: Amy Dennes

Attachments

• School Start Times March 8 2022

Superintendent Martin Pollio recommends the Board of Education receive an update on start times.

Order #2022-47 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update on start times. The recommendation passed with a motion by Ms. Sarah McIntosh and a second by Mrs. Linda Duncan.

Order #2022-48 - Motion Passed:  A motion to approve the consent calendar for March 8, 2022, minus item X.V Recommendation for Approval of 2021-2022 and 2022-2023 School Calendar Amendments passed with a motion by Mr. Joseph Marshall and a second by Ms. Sarah McIntosh.

Order #2022-49 - Motion Passed:  A motion to approve consent item X.V Recommendation for Approval of 2021-2022 and 2022-2023 School Calendar Amendments passed with a motion by Mrs. Linda Duncan and a second by Dr. Corrie Shull.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

• Certified Leaves 2022-03-08

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

• Personnel Actions 2022-03-08

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• HUMAN RESOURCES 2022-03-08

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

This is a report of field trip requests submitted to the Board of Education on March 8, 2022.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Chris Perkins

Attachments

• FIELD TRIPS 03-08-22 BY DESTINATION
• FIELD TRIPS 03-08-22 BY SCHOOL

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive the report of field trips approved by the superintendent.

This project will replace the school’s boilers and chillers.

On July 27, 2021, the Board of Education approved Shrout, Tate, Wilson Engineers to prepare plans and specifications for Project 22-007.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 9, 2022.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Breckinridge-Franklin ES - Chiller Boiler

Superintendent Martin Pollio recommends the Board of Education award a contract to Intertech Mechanical Services for Boiler and Chiller Replacement at Breckinridge-Franklin Elementary School for the low base bid of $799,000; reject Alternate 1; and approve the attached revised BG-1 form for $906,000.

This project includes the architectural renovation to three areas of Fern Creek High School for the Career and Technical Education pathways of Health Sciences, Media Arts, and Engineering. The scope will include reconfiguring walls, ceilings, electrical and data wiring, and HVAC to better support teaching these pathways.

On July 27, 2021, the Board of Education approved K. Norman Berry Associates Architects to prepare plans and specifications for Project 22-005.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 8, 2022.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Fern Creek HS - CTE Renovation

Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Career and Technical Education Program Renovations at Fern Creek High School for the low base bid of $1,100,000; accept Alternates 1 and 2 for a total bid of $1,177,000; and approve the attached revised BG-1 form for $1,338,000.

This project includes work to remove and replace the existing fire alarm system with all new panels, devices, wiring and conduits throughout the building.

On August 17, 2021, the Board of Education approved Pharis Engineering to prepare plans and specifications for Project 22-029.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 15, 2022.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Kerrick ES - Fire Alarm Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Walter B. Diecks Electric Co., Inc. for Fire Alarm Replacement at Kerrick Elementary School for the low base bid of $168,900; and approve the attached revised BG-1 form for $196,000.

This project will consist of the removal of the existing original rubber flooring in the small gym.

On August 31, 2021, the Board of Education approved Environmental Health Management to prepare plans and specifications for Project 22-034.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 10, 2022.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Marion C Moore School - Rubber Floor REmoval

Superintendent Martin Pollio recommends the Board of Education award a contract to Abatement Solutions Technologies, Inc. for Rubber Floor Removal at Marion C. Moore School for the low base bid of $168,942; and approve the attached revised BG-1 form for $200,000.

This project will consist of the installation of wood flooring in the small gym.

On August 31, 2021, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 22-035.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 10, 2022.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Marion C Moore School - Gym Wood Floor Installation

Superintendent Martin Pollio recommends the Board of Education award a contract to Cincinnati Floor Company, Inc. for Wood Floor Installation at Marion C. Moore School for the low base bid of $121,994; and approve the attached revised BG-1 form for $142,000.

On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-018.

On February 1, 2022, the Board of Education approved the revised BG-1 at bid in the amount of $607,000.

The BG-1 requires revision to include the redesign fees of the project to reduce scope.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Jeffersontown ES - Partial Roof Replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form in the amount of $663,274 for Partial Roof Replacement at Jeffersontown Elementary School.

On August 4, 2020, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 21-022.

On March 23, 2021, the Board approved awarding a contract to Cincinnati Floor Company, Inc. as the low bidder.

Pickett Passafiume Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-4 Highland MS - Gym Floor Replacement

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Cincinnati Floor Company, Inc. for Gym Floor Replacement at Highland Middle School for a total construction cost of $46,750.

On February 1, 2022, the Board of Education approved the contract completion and BG-4 form for Cincinnati Floor Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Atherton HS - Stage Floor Repl

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Stage Floor Replacement at Atherton High School.

On October 26, 2021, the Board of Education approved the contract completion and BG-4 form for Parco Constructors Group, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Barret and JCTMS - Wood door replacement

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Wood Door Replacement at Barret Traditional Middle School and Jefferson County Traditional Middle School.

On November 9, 2021, the Board of Education approved the contract completion and BG-4 form for Martin Construction Company.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Jtown HS - Science Lab Reno

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Science Lab Renovation at Jeffersontown High School.

On October 26, 2021, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 VanHoose - Data Center HVAC unit repl

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Data Center HVAC Unit Replacement at VanHoose Education Center.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Change Orders and Descriptions 3-8-22

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

The Louisville Water Company (LWC) Easement is to provide new fire and water service for the project.

The LWC Refunding Agreement allows Jefferson County Public Schools to construct new water main facilities and provides that LWC incorporate these facilities into the water service distribution system.

These items directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Chris Perkins

• Deed of Easement - Lou Water Company - Echo Trail MS.2.9.2022 (002)
• Refunding Agreement - Louisville Water Company-Echo Trail

Superintendent Martin Pollio recommends the Board of Education receive notice of a utility easement and refunding agreement for the New Middle School – East End located at Echo Trail.

On February 1, 2022, the Board of Education approved the Draft District Facilities Plan. The District Facilities Plan was developed pursuant to 702 KAR 4:180. 

Regulations require that a Local/State Board Public Hearing be held following Board approval and prior to submission of the report to the Kentucky Board of Education. The hearing was held on February 23, 2022, where the attached report was produced.

After review and approval of the hearing report by the Board, the District Facilities Plan will be submitted to the Kentucky Board of Education for final approval.

The project directly supports strategy 3.1.1 of Vision 2020

Submitted by: Chris Perkins

Attachments

• DFP Submittal Form
• Hearing Report

Superintendent Martin Pollio recommends the Board of Education approve the attached District Facilities Plan Hearing Report and District Facilities Plan.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids. 

Submitted by: Cordelia Hardin

Attachments

Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations and amendments.

• List of Contracts 03 08 22
• 01 The Modern Classrooms Project, Inc.
• 02 U of L Research Foundation (Amendment)
• 03 CNXT Digital dba School CNXT
• 04 Kinetic West (Amendment)
• 05 DreamBox Learning, Inc.
• 06 Learning A-Z, LLC
• 07 Discovery Education, Inc.
• 08 Paper Education Company, Inc.

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

• Summary of Professional Services Contracts

Superintendent Martin Pollio recommends the Board of Education receive the attached Summary of Professional Services Contracts for Fiscal Year 2021-22.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachments 

• January 2022 Monthly Financial Report
• Notes of Interest

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended January 31, 2022.

• Invoice Report

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of February 1 through February 20, 2022.

• Purchase Orders by Department
• Purchase Orders by Vendor

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of February 1 through February 20, 2022.

• Voucher Report

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of February 1 through February 20, 2022.

This is a report of donations and small grants submitted to the Board of Education on March 8, 2022.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report March 8 2022

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $303,932.86 to be used as stated in the attachment.

The Kentucky Department of Education awarded Boys & Girls Clubs of Kentuckiana (BGCK) a 21st Century Community Learning Center (21st CCLC) grant to partner with Frost Sixth Grade Academy and Stuart Academy. 21st CCLC will provide academic, artistic, and cultural enrichment for students after school and during the summer. The BGCK grant is $150,000 per year for three years. Two years of additional funding at a reduced amount are available based upon performances.

BGCK will provide a full-time on-site coordinator, extended service time for teachers, instructional assistants, and contractual costs with enrichment partners.

Frost Sixth Grade Academy and Stuart Academy will use funding to directly pay extended time pay and fringes for three certified teachers to provide instruction during the after-school and summer programs.

The attached agreement is for the third year of the program. Additional agreements will be required for future program years.

Submitted by: Robert Moore

Attachments

• MOA - Boys & Girls Club of Kentuckiana-FY21-22.2.23.2022

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $46,459, from Boys & Girls Clubs of Kentuckiana and authorize the Superintendent to sign the attached Memorandum of Agreement.

This funding supports career pathway enhancements by providing additional funding for free/reduced lunch students to have the opportunity to take industry certification assessments within a state-approved CTE career pathway. CTE career pathways are aligned with regional economic and workforce projections. Funds are distributed to the following high schools:

• Atherton, Ballard, Doss, Eastern, Fairdale, Fern Creek, Iroquois, Jeffersontown, Marion C. Moore, Pleasure Ridge Park, Seneca, The Academy @Shawnee, Southern, Valley, and Waggener High Schools
• Butler Traditional, J. G. Brown, Central, DuPont Manual, Louisville Male, and Western High Schools
• Georgia Chaffee Teenage Parent Programs (TAPP)

  Funds are used for the following expenses:

  • Free/Reduced Lunch Student Industry Certifications if the student is a concentrator in a state-approved CTE career pathway

Submitted by: Robert Moore

Attachment

• KDE Award Notification - FY21-22 - Industrial Certifiation

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $30,773 from the Kentucky Department of Education for The Office of Transition Readiness – Career and Technical Education industry certifications.

This funding supports career pathway enhancements by strengthening the academic and technical skills of students and integrating academic content with Career and Technical Education (CTE) content within a state-approved CTE career pathway. CTE career pathways are aligned with regional economic and workforce projections. Funds are distributed to the following high schools:

• Atherton, Ballard, Doss, Eastern, Fairdale, Fern Creek, Iroquois, Jeffersontown, Marion C. Moore, Pleasure Ridge Park, Seneca, The Academy @Shawnee, Southern, Valley, and Waggener High Schools
• Butler Traditional, J. G. Brown, Central, DuPont Manual, Louisville Male, and Western High Schools
• Georgia Chaffee Teenage Parent Programs (TAPP)

  Funds are used for the following expenses:

  • Teacher professional development
  • Substitutes and travel expenses for curriculum-related field trips that enrich student experiences (restricted during COVID19)
  • Career and Technical Student Organization Advisor registration and travel (restricted during COVID19)
  • State-recognized industry certificates and skill standards assessments
  • Technology and software upgrades
  • Equipment to meet industry standards
  • Non-consumable instructional enhancements to the career pathway curricular experiences for the students

Submitted by: Robert Moore

Attachment

• KDE Award Notification - 2021-22 Carl Perkins Voc & Applied Tech

Superintendent Martin Pollio recommends the Board of Education accept Perkins Carry Forward funding in the amount of $309,400 from the Kentucky Department of Education for The Office of Transition Readiness – Career and Technical Education pathways.

The Carl D. Perkins Career and Technical Education Improvement Act of 2006 is designed to expand services for students enrolled in career and technical education programs.

Each school district eligible to receive funding from this Act must submit an application to the Division of Career and Technical Education by May 1, 2022. The budget request is for fiscal year 2022-23. Funding received for fiscal year 2021-22 was $1,544,336.

Once approved, the District will submit the funding assurances and online grant application to the Kentucky Department of Education.

Submitted by: Cordelia Hardin

Attachment

• Perkins CTE Assurances 22-23

Superintendent Martin Pollio recommends the Board of Education approve the attached Carl D. Perkins Career and Technical Education District Funding Assurances.

Class Act Federal Credit Union will continue operating a branch at Jeffersontown High School that shall have the purpose of being a training facility where students can have realistic, practical experience in conducting activities appropriate for training in the financial services industry by conducting limited operations that are conducted in an ordinary credit union branch, and assist the development of the Academy of Business and Finance and accept finance students from Jeffersontown High School for supervised learning experiences within the provisions set forth in this agreement. The finance program is operated in accordance with regulation and guidelines of the Kentucky Department of Education.

This Agreement shall be effective as of November 9, 2021, and will terminate when the services contract referenced in Section VI. Terminates. 

This agreement supports Vision 2020 Strategy 1.1.1 and 1.1.2

Submitted By: Robert Moore

Attachment 

• Agreement - Class Act Credit Union at Jeffersontown HS

Superintendent Martin Pollio recommends the Board of Education approve the attached Agreement with Class Act Credit Union and authorize the superintendent to sign same.

In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with the Louisville Seminary regarding student teaching. This is an amendment to that agreement to be effective for the 2021-2022 school year.

With emergency substitute certification, student teachers will be able to gain important experience to prepare them for their career as an educator. This amendment will allow the District to ensure that there is an adequate number of qualified educators to meet the educational needs of students.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Student Placement Agreement - Louisville Seminary 2022-03-08

Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Student Teacher Agreement with Louisville Seminary and authorize the superintendent to sign same.

This Agreement with T-Mobile will provide mobile LTE data for 24,025 Chromebooks for student instructional use through Project 10Million at a discounted rate. The Chromebooks will be provided by Dell and T-Mobile will provide the SIM/eSIM card for the devices.

The purpose of this agreement is to define the respective roles and responsibilities of each party. This project aligns with Vision 2020 Strategy 1.1.3 Provide equitable access.

The project will not obligate the District financially. T-Mobile will request reimbursement directly through the Emergency Connectivity Fund Program administered by the Universal Service Administrative Company (USAC).

Submitted by: Dr. Kermit Belcher

Attachment

• Agreement - T-Mobile Project 10Million.2.16.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with T-Mobil and authorize the Superintendent to sign same.

• DSA - SchoolCNXT.

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with SchoolCNXT and authorize the superintendent to sign same.

DreamBox Learning will provide software to support students in math as provided in the related Contract(s).

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates.  All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. 

There is no cost to the District for the data-sharing agreement.

Submitted by: Robert Moore

Attachment

• DSA - DreamBox Learning - Math.2.16.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with DreamBox Learning and authorize the superintendent sign same.

Discovery Education will provide software licensing for Discovery Education Experience and STEM Connect
which provides Cloud applications provided as Software as a Service. There is no cost for two years of
licenses for Discovery Education Experience, STEM Connect for Carrithers, Conway, and Farnsley Middle
School.

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA-compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District. 

Submitted by: Robert Moore 

Attachment

• DSA - Discovery Education

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Discovery Education and authorize the superintendent sign same.

Learning A-Z will provide digital instructional materials to students in a variety of languages, ability levels and culturally diverse topics as provided in the related Contract(s).

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates.  All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.   

There is no cost to the District for the data-sharing agreement.

Submitted by: Robert Moore

Attachment

• DSA - Learning A-Z.2.24.2022

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Learning A-Z LLC and authorize the superintendent sign same.

The Paper Education Company Inc. contract supports Deeper Learning Goals 1.1.2 to design personalized and engaging learning environments and experiences in all content levels for each student to facilitate mastery of academic standards and the development of learner capacities and dispositions.

The Paper Education Company Inc. platform will be licensed to students in middle and high school grades and the professional services contract will support implementation of the software through Educators, Teachers, and Administrators. The platform's modules will align to JCPS Curriculum and Instructional framework.

Paper Education Company Inc. and JCPS will define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement.

All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.

Submitted by: Carmen Coleman

Attachment

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Paper Education Company Inc. and authorize the superintendent to sign same.

Stopher Elementary School was closed on February 14, 2022, due to a problem in the gas line leading to the school. The building had no heat and potentially no water, requiring the closure of the school in order to protect the health and safety of students and staff.

KRS 158.070 includes the following provisions:

• Establishes the number of student attendance days in a student instructional year;
• Permits a local board of education to close schools “for the number of days deemed necessary for…a local emergency which would protect the health and safety of children…”; and
• Permits a district to apply for a waiver of the requirements of the student instructional year for a day missed due to an emergency.

Administrative regulation 702 KAR 7:140 states in part:

Section 4. Emergency Day Waiver. (3) A local board of education may request an emergency day waiver if one (1) school, or part of the district, is forced to miss school on a particular student attendance day due to an emergency. The request shall be submitted to the commissioner for approval. A copy of the local board order shall accompany this request. An approved emergency day waiver shall be the length of the student attendance day established in the approved calendar.

Upon approval by the Board, the Superintendent will send an Emergency Day Waiver request to the Commissioner of Education for his consideration.

Submitted by: Carmen Coleman

Superintendent Martin Pollio recommends the Board of Education approve the submission of an Emergency Day Waiver request on behalf of Stopher Elementary School due to the emergency school closure on February 14, 2022

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the District. Board members shall obtain Board approval prior to incurring out-of-district expenses and reimbursement shall be at the same rates as that for employees of the District and shall be documented by receipts.

Board Member Linda Duncan will attend the 2022 Annual Legislative/Policy Conference in Washington, D.C. being held on March 19-22, 2022, hosted by the Council of the Great City Schools. 

Estimated Expenses:

• Registration Fee:  $425 
• Hotel and Airfare: $1,200
• Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
• Meals: Reimbursed at District per diem rate

Submitted by Amy Dennes

Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Member Linda Duncan to attend the 2022 Annual Legislative/Policy Conference.

The Calendar Committee held a meeting on February 23, 2022, to develop and reach consensus on the attached corrections and recommendation.

In accordance with Board Policy 08.3 and KRS 158.070, the District Calendar Committee made corrections to the attached 2021-2022 and 2022-2023 calendars. In addition, the committee agreed that the superintendent recommend that the Board forgive three missed student days (1/7/2022, 1/10/2022, and 2/4/2022).

Due to the Governor declaring a State of Emergency on two of the three days, these two days are recommended to also be forgiven for staff. The third day will be made up by school staff on May 31, 2022.

Submitted by: Dr. Aimee Green-Webb

Attachments

• 2021-2022 Calendar UPDATE
• 2022-2023 UPDATED MODEL FOR BOARD MAR 2022

Superintendent Martin Pollio recommends the Board of Education approve recommendations by the District Calendar Committee to the 2021-2022 and 2022-2023 calendars.

The delay in receiving the 2020 Census data has resulted in the delay of setting new precinct boundaries by the county Board of Elections. That in turn has delayed the process for redrawing board member division districts as our districts must align to precinct boundaries.  The county Board of Elections advises that precincts will be redrawn on or before March 7.  At that time, we will provide the new precinct information to our GIS consultant.  Once the consultant receives the updated voting precinct boundary shape files, they will use these as the building blocks to create options for the new school board district boundaries to ensure equal population distribution as required by KRS 160.210

Superintendent Martin Pollio recommends the Board of Education proceed with an analysis of school board division boundaries using 2020 Census data, and by May 2022, adopt recommendations to adjust the division boundaries in such a way to balance population as equal as practicable across the seven divisions and to align with new precinct boundaries that are being established by the Board of Elections.

The Board Policy Committee reviewed these policies during its meeting on February 22, 2022.

JCPS is initiating an ongoing cycle of policy review, whereby, over the course of five years, all Board policies will be reviewed. In many instances, no change will be needed – the policy conforms to statutory and regulatory requirements, is clear and accurate, and reflects current practice. In other instances, a policy will need to be updated, or language improved for clarity and standardization of usage. This set of policies is a continuation of this process. 

Policy Review Cycle Set #7B

Communications

Change          10.1               Public Information Program

No Change     10.12             Public Statements

Academics

Change          10.31             Parent/Family Involvement

Schools

No Change     08.1354        Voter Registration and Participation

Change          09.41              Pregnant Students

Policy Review Cycle Set #8A

Academics

No Change     08.114           Early Childhood Education

Change          08.12              Instructional Organization

Change          08.1346          Physical Education

Change          08.2321          Copyrighted Materials

Exceptional Child Education

Change          08.131           Students with Disabilities

Human Resources

Change          03.1              Certified Personnel           

Change          03.112          Certification and Records (Certified)

Change          03.115          Transfer of Tenure

Change          03.1161        Coaches and Assistant Coaches (Certified)

Change          03.2141        Nonteaching Coaches and Assistant Coaches (Classified)

Change          03.1311        Transfer (Certified)

Change          03.2311        Transfer (Classified)

Change          03.1312        Promotion (Certified)

Change          03.2312        Promotion (Classified)

Change          03.1313        Demotion (Certified)

Change          03.2313        Demotion (Classified)

Change          03.171          Reduction in Force (Certified)

Change          03.271          Reduction in Force (Classified)

Change          03.174          Reinstatement (Certified)

Change          03.175          Retirement (Certified)

Change          03.273          Retirement (Classified)

Change          03.2711        Nonrenewal (Classified)

Change          03.3             Student Teachers (Certified)

No Change     03.7            Temporary and Substitute Employees

Submitted by: Amy Dennes

Attachment

• PRC Set 7B and Set 8A (002)

Superintendent Martin Pollio recommends the Board of Education receive the attached Set 7B and Set 8A of Board policies as part of the District Policy Review Cycle for first submission and reading.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 3 8 22 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #2022-50 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the March 8, 2022, meeting of the Jefferson County Board of Education.

Order #2022-51 - Motion Passed:  A motion to adjourn the March 8, 2022, meeting of the Jefferson County Board of Education at 9:17 p.m. passed with a motion by Dr. Christopher Kolb and a second by Mr. Joseph Marshall.