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I.
Call to Order
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Meetings are streamed live and archived through the District's YouTube channel at the following link:JCBE Meeting Videos
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This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.
Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (boardcomments@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.
II.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for February 1, 2022.
Order #2022-24 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for February 1, 2022. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the January 11, 2022, January 18, 2022, and January 27, 2022, meetings are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the January 11, 2022, January 18, 2022, and January 27, 2022, meetings.
Order #2022-25 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the January 11, 2022, January 18, 2022, and January 27, 2022, meetings. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Dr. Christopher Kolb.
IV.
Action Items
IV.A.
Recommendation for Approval of Student Enrollment Projections for 2022-23
District student enrollment projections and individual school enrollment projections are reviewed and revised annually and reported to the members of the Board of Education.
The review and Board approval ensure that district staff can appropriately plan for staffing of schools, adequate budgeting, and student programming for K-12. There are also separate projections for Exceptional Child Education Self-Contained, and Early Childhood Education classes that are funded and staffed separately and differently from the K-12 program.
The projections are based upon district and school enrollment history and trends, population changes throughout the county, birth rates, and optimal capacities. Sources for this data include the Kentucky Bureau of Vital Statistics, the Jefferson County Planning and Zoning Commission, the Plan 2040 for Louisville Metro, the Kentucky State Data Center, and the U. S. Census Bureau.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the 2022-23 Student Enrollment Projections.
Order #2022-26 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the 2022-23 Student Enrollment Projections. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
IV.B.
Recommendation for Approval of School Allocation Standards for Fiscal Year 2022-23
As required by regulation, School Allocation Standards are being submitted for the Board's approval. After approval, these standards become policy per 702 KAR 3:246, sections 4, 5, and 6. Sections 4 and 5 provide for the allocation of certified staff and classified staff respectively.
The classroom teacher allocation for each school will be provided as described in the School Allocation Standards for Fiscal Year 2022-2023: 24-to-1 for elementary grades K-5 and a weighted per-pupil formula determined by the JCPS Needs Index for middle and high schools.
The allocation to school councils for operational provisions is provided within these standards according to Section 6 of the same regulation. Section 6 per pupil allocation for all schools will be based on the required 3.5% of the current SEEK base per pupil allocation.
Section 7 specific board allocations are also identified within the School Allocation Standards.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the School Allocation Standards for Fiscal Year 2022-23.
Order #2022-27 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the School Allocation Standards for Fiscal Year 2022-23. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mrs. Linda Duncan.
V.
Work Sessions
V.A.
Work Session: New Way Forward
This work session will provide the Board with an update regarding the implementation of the COVID-19 mitigation strategies and next steps.
This session will include new definitions from the state and updates on other efforts around mitigation.
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education receive an update on New Way Forward.
V.B.
Work Session: Bell Times and Our Transportation System
This information item will share the current challenges to operational effectiveness and the measures currently in place to address those challenges. Strategies to address these challenges will be shared.
Submitted by: Chris Perkins
Superintendent Martin Pollio recommends the Board of Education receive information on bell times and our transportation system.
VI.
Persons Requesting to Address the Board (Deferred to Email)
Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (boardcomments@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.
VII.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for February 1, 2022.
Order #2022-28 - Motion Passed: A motion to approve the consent calendar for February 1, 2022, minus items VII.S. Recommendation for Approval of Agreements; VII.U. Recommendation for Approval of Combining Robert Frost 6th Grade Academy with Stuart Academy; and VII.V. Recommendation for Approval of Comprehensive School Improvement Plans of ATSI Schools and Review of Gap Goals
passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.
Order #2022-29 - Motion Passed: A motion to approve consent item VII.S. Recommendation for Approval of Agreements
passed with a motion by Mrs. Linda Duncan and a second by Dr. Corrie Shull.
Order #2022-30 - Motion Passed: A motion to approve consent item VII.U. Recommendation for Approval of Combining Robert Frost 6th Grade Academy with Stuart Academy passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.
Order #2022-31 - Motion Passed: A motion to approve consent item VII.V. Recommendation for Approval of Comprehensive School Improvement Plans of ATSI Schools and Review of Gap Goals passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.
VII.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
VII.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
VII.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
VII.C.1.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Exceptional Child Education
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VII.C.2.
Recommendation for Approval of Organizational Charts and/or Job Descriptions – Technology
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).
VII.D.
Recommendation for Approval of Field Trip Request
This is a report of field trip requests submitted to the Board of Education on February 1, 2022.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in the Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
VII.E.
Recommendation for Approval of the Project, Assignment of Architect/Engineer, and the BG-1 for Building Renovations at Atkinson Square Drive
This project will include renovating existing space for a kitchen and cafeteria; adding fire alarm, security, and intercom systems; and will included minor finish work as needed.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Studio Kremer Architects as the architect/engineer, and the BG-1 form for the Building Renovations at Atkinson Square Drive for an estimated project cost for $930,000.
VII.F.
Recommendation for Approval of Bids and Revised BG-1 Forms
VII.F.1.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Engelhard Elementary School
This project consists of the replacement of 236 roof squares.
On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-014.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 22, 2021. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Geoghegan Roofing for Partial Roof Replacement at Engelhard Elementary School for the low base bid of $684,579; reject Alternate 1; accept Alternate 2 for a total bid of $669,040; and approve the attached revised BG-1 form for $754,000.
VII.F.2.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Farnsley Middle School
This project consists of the replacement of 146 roof squares.
On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-015.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 21, 2021. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Farnsley Middle School for the low base bid of $319,795; reject Alternate 1; accept Alternate 2 for a total bid of $304,200; and approve the attached revised BG-1 form for $350,000.
VII.F.3.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Gutermuth Elementary School
This project consists of the replacement of 200 roof squares.
On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-017.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 20, 2021. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Geoghegan Roofing for Partial Roof Replacement at Gutermuth Elementary School for the low base bid of $576,427; reject Alternates 1 and 2; and approve the attached revised BG-1 form for $651,000.
VII.F.4.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Jeffersontown Elementary School
This project consists of the replacement of 94 roof squares.
On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-018.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 18, 2022. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to American Roofing and Metal Co., Inc. for Partial Roof Replacement at Jeffersontown Elementary School for the low base bid of $541,637; reject Alternate 1; accept Alternate 2 for a total bid of $536,637; and approve the attached revised BG-1 form for $607,000.
VII.F.5.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Kerrick Elementary School
This project consists of the replacement of 421 roof squares.
On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-019.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 20, 2021. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Kerrick Elementary School for the low base bid of $989,675; reject Alternate 1; accept Alternate 2 for a total bid of $925,140; and approve the attached revised BG-1 form for $1,038,000.
VII.F.6.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Newburg Middle School
This project consists of the replacement of 145 roof squares.
On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-020.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 21, 2021. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Newburg Middle School for the low base bid of $317,590; reject Alternate 1; accept Alternate 2 for a total bid of $301,995; and approve the attached revised BG-1 form for $346,000.
VII.F.7.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at St. Matthews Elementary School
This project consists of the replacement of 458 roof squares.
On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-020.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 21, 2021. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at St. Matthews Elementary School for the low base bid of $1,084,495; reject Alternate 1; accept Alternate 2 for a total bid of $1,018,870; and approve the attached revised BG-1 form for $1,141,000.
VII.F.8.
Recommendation for Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation at Western Middle School
This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings and lights. Exterior windows and minor building renovations may occur.
On July 27, 2021, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 22-004.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 11, 2022. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Phase I HVAC Renovation at Western Middle School for the low base bid of $18,960,000; reject Alternates 1 and 3; accept Alternate 2 for a total bid of $18,960,000; and approve the attached revised BG-1 form for $21,356,000.
VII.G.
Recommendation for Approval of Contract Completion and BG-4 Form for Stage Floor Replacement at Atherton High School
On August 4, 2020, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 21-021.
On March 23, 2021, the Board approved awarding a contract to Cincinnati Floor Company as the low bidder.
Pickett Passafiume Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Cincinnati Floor Company for Stage Floor Replacement at Atherton High School for a total construction cost of $42,116.05.
VII.H.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Seneca High School
On July 21, 2020, the Board of Education approved Patrick D. Murphy Co., Inc. Architects to prepare plans and specifications for Project 21-011.
On March 9, 2021, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.
Patrick D. Murphy Co., Inc. Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Seneca High School for a total construction cost of $118,870.
VII.I.
Recommendation for Approval of Project Closeout and BG-5 Form for Site Lighting Replacement at Conway Middle School
On December 14, 2021, the Board of Education approved the contract completion and BG-4 form for Hadley Lighting Solutions.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Site Lighting Replacement at Conway Middle School.
VII.J.
Recommendation for Rejection of Bid for Metal Roof Replacement at Brandeis Elementary School
On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-012.
This project consists of the replacement of 68 roof squares and 172 metal squares.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 20, 2021. The bids were significantly over budget, requiring the project to be put on hold and rebid at a later date. The bid tabulation is attached.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education reject the bid from American Roofing and Metal Co., Inc. in the amount of $1,647,000; and reject the bid from Highland Roofing Company, Inc. in the amount of $1,698,386 for the Metal Roof Replacement at Brandeis Elementary School.
VII.K.
Recommendation for Rejection of Bid for Partial Roof Replacement at Carter Traditional Elementary School
On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-013.
This project consists of the replacement of 291 roof squares on the DuValle Education Center portion at Carter Traditional Elementary School.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 18, 2022. The lone bid was significantly over budget, requiring the project to be put on hold and rebid at a later date. The bid tabulation is attached.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education reject the bid from American Roofing and Metal Co., Inc. for the Partial Roof Replacement at Carter Traditional Elementary School in the amount of $1,197,470.
VII.L.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
VII.M.
Recommendation for Notification of Utility Easement for Western Middle School
The Louisville Gas & Electric easement is to provide new electrical service for the upcoming renovation project.
These items directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education receive notice of a utility easements for Western Middle School.
VII.N.
Recommendation for Approval of Draft District Facilities Plan and Selection of Hearing Officer
Pursuant to 702 KAR 4:180, the Board of Education shall vote on the draft District Facilities Plan (DFP) as recommended by the Local Planning Committee (LPC).
The LPC held five meetings and three public forums to discuss the development of the DFP and participated in the required Kentucky Department of Education (KDE) orientation.
The draft DFP has been reviewed by KDE staff with a recommendation to approve.
The LPC held a final meeting on January 13, 2022, and voted to accept the draft DFP as reviewed by KDE, and recommended to submit to the Board of Education for approval.
Pursuant to the regulations, the Board of Education shall select a Hearing Officer to take public comments on the Board approved DFP.
This project directly supports strategy 3.1.1 of Vision 2020
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the draft District Facilities Plan as recommended by the Local Planning Committee and the Kentucky Department of Education, and select Chris Perkins, Chief Operations Officer, to serve as the Hearing Officer for the required public hearing.
VII.O.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
VII.P.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendments.
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendments.
VII.Q.
Acceptance of Orders of the Treasurer
VII.Q.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of December 10, 2021 through January 17, 2022.
VII.Q.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of December 10, 2021 through January 17, 2022.
VII.Q.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of December 10, 2021 through January 17, 2022.
VII.R.
Acceptance of Donations, Grants, and Funding
VII.R.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on February 1, 2022.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $25,069 to be used as stated in the attachment.
VII.R.2.
Acceptance of Funding from the Kentucky Educational Television Foundation
The Bloom/Hawthorne Family Resource Center has been awarded funding from the Kentucky Educational Television Foundation to implement a series of Family and Community Learning workshops.
The workshops’ content focuses on collaboration, community, creativity, and problem-solving skills with families while promoting Science, Technology, Engineering, and Math (STEM) subjects.
This project directly supports strategy 3.2.1 in Vision 2020
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $3,130 from the Kentucky Educational Television Foundation and authorize the superintendent to sign the attached grant agreement.
VII.R.3.
Acceptance of Funding from No Kid Hungry
No Kid Hungry has awarded School and Community Nutrition Services funding to provide equipment to improve alternative service models for breakfast (i.e. Grab-n-Go Kiosks, insulated bags) at Cochrane and Johnsontown Road Elementary.
This project aligns with Vision 2020 strategy 3.2.1.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding of $5,000 from No Kid Hungry and authorize the Superintendent to sign the attached grant agreement.
VII.S.
Recommendation for Approval of Agreements
VII.S.1.
Recommendation for Approval of Memorandum of Agreement with Adelante Hispanic Advisers
Adelante's summer and after school program is designed to prevent summer learning loss while providing a safe place for at risk youth (including eligible for free or reduced lunch) to learn and grow and increase access and opportunity for the Latinex. This partnership with the JCPS/ Diversity Equity and Poverty Department will increase the capacity and quality of the program by providing funding to supplement the programing. This partnership will provide extraordinary learning experiences that will promote educational engagement though the use of real objects, hands on experiences and immersive environments.
This project directly aligns with Vision 2020 Strategies 1.1.7, Eliminate achievement gaps, and 3.2.1, Engage with families.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Adelante Hispanic Advisers and authorize superintendent to sign same.
VII.S.2.
Recommendation for Approval of Memorandum of Agreement with Project One, Inc.
Project One is a school-based, community-based, not-for-profit, educational organization serving disadvantaged youth and adults facilitating successful transitions into postsecondary education and employment opportunities.
With shared office space at the new JCPS satellite office at the Academy @ Shawnee, Project One can provide services and programs strengthening the ongoing partnership with the community and school.
Project One will relocate all programs, activities and operations to the Academy @ Shawnee and will offer programs and services to families and the students year-round from this location.
This project directly aligns with Vision 2020 Strategies 1.1.7, Eliminate achievement gaps, and 3.2.1, Engage with families.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Project One and authorize superintendent to sign same.
VII.S.3.
Recommendation for Approval of Memorandum of Agreement with the University of Louisville
The University of Louisville through the College of Education and Human Development’s Educational Leadership, Evaluation and Organizational Development Department are proposing a collaborative classroom-based action research project at Marion C. Moore School to find out more about how middle school students build their skills as scientists and how they learn about the environment and climate change within their own community and around the world.
Learning more about how students come to understand these processes will allow teachers and researchers to improve the way we teach about climate change and environmental issues and engage students as citizen scientists and critical thinkers.
There is no charge to the District for this program.
This project aligns with Vision 2020 Strategies 1.1.5 and 1.1.7.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville College of Education and Human Development and authorize the superintendent to sign same.
VII.S.4.
Recommendation for Approval of a Memorandum of Agreement with the Young Men’s Christian Association (YMCA) of Greater Louisville
In September 2020, the Office of Population Affairs (OPA) and the Office of Women’s Health (OWH), as part of the President’s Teen Pregnancy Prevention Initiative, awarded the Young Men’s Christian Association of Greater Louisville (YMCA) funding for two years to implement a community-wide initiative in the Greater Louisville area. This initiative will have a significant impact on improving the optimal health of adolescents and reducing teen pregnancy and sexually transmitted infections by replicating the evidence-based program Love Notes to reach 1,750 youth.
Georgia Chaffee Teenage Parent Program (TAPP) desires to collaborate with the YMCA to offer this program for TAPP students.
There is no charge to the District for this program.
This project aligns with Vision 2020 strategies 1.1.1.and 1.1.3.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Young Men’s Christian Association of Greater Louisville and authorize the superintendent to sign same.
VII.S.5.
Recommendation for Approval of the Memorandum of Agreement and Data Sharing Agreement with the Coalition Supporting Young Adults
The goal of the programming is to reconnect 16-24 year-olds back to an educational pathway in partnership with the Coalition Supporting Young Adults and JCPS Adult Education.
The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA-compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District.
Submitted by: Robert Moore
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement and Data Sharing Agreement with the Coalition Supporting Young Adults and authorize the superintendent to sign same.
VII.S.6.
Recommendation for Approval of Data Sharing Agreement with ePrep, Inc.
This Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data-sharing agreement.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with ePrep, Inc. and authorize the superintendent to sign same.
VII.S.7.
Recommendation for Approval of Data Sharing Agreement with Instructure, Inc.
This Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. Specific titles to be covered include (not limited to): Videri Dashboard. There is no cost to the District for this data-sharing agreement.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Instructure Incorporated and authorize the superintendent sign same.
VII.S.8.
Recommendation for Approval of Data Sharing Agreement with Reading Plus, LLC, a Subsidiary of DreamBox Learning
The attached Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data-sharing agreement.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing with Reading Plus LLC a subsidiary of DreamBox Learning, Inc. and authorize the superintendent to sign same.
VII.S.9.
Recommendation for Approval of Data Sharing Agreement with Studies Weekly, Inc.
The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data-sharing agreement.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Studies Weekly, Inc. and authorize the superintendent to sign same.
VII.S.10.
Recommendation for Approval of Data Sharing Agreement with QuaverED, Incorporated
This Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data-sharing agreement.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with QuaverED, Incorporated and authorize the superintendent to sign same.
VII.S.11.
Recommendation for Approval of Authorization Agreement to Install Sound Triangulation Equipment
On April 25, 2017, the Board approved an agreement to locate sound triangulation devices on 11 Jefferson County Public Schools properties at the request of the Louisville Metropolitan Police Department.
This agreement allows ShotSpotter, Incorporated to locate equipment at an additional 14 locations.
These items directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached agreement to allow installation of sound triangulation equipment at certain schools and authorize the superintendent to sign same.
VII.S.12.
Recommendation for Approval of Amendment to a Student Teacher/Field Placement Agreement with Eastern Kentucky University
In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement regarding student teaching. This is an amendment to that agreement to be effective for the 2022-2023 school year.
With emergency substitute certification, student teachers will be able to gain important experience to prepare them for their career as an educator. This amendment will allow the District to ensure that there is an adequate number of qualified educators to meet the educational needs of students.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends that the Board of Education approve the attached Amendment to the Student Teacher Agreement between Jefferson County Public Schools and Eastern Kentucky University and authorize the superintendent to sign same.
VII.S.13.
Recommendation for Approval of Amendment to the Student Teacher/Field Placement Agreement with Indiana University/School of Education
This amendment contains standard terms and conditions that apply to the placement of student teachers, as established in KRS 161.042, some of which are no longer applicable to students specifically placed by the University’s Communication Sciences and Disorders Program (Program).
The Board and the University desire to continue to place students in the Program under the existing MOA but with slight modifications to address the unique need of the Program’s students.
Submitted by: Dr. Aimee Green-Webb
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Student Teacher Agreement between Jefferson County Public Schools and Indiana University/School of Education and authorize the superintendent to sign same.
VII.T.
Recommendation for Approval to Rename the Basketball Court at Churchill Park School the Thomas B. Knabel Court
The Churchill Park staff, students, and community would like to honor the dedication and hard work of the former principal, Tom Knabel by naming the basketball court after him. Part of the Mission and Vision of Churchill Park School is to serve students with moderate to severe disabilities with care, compassion, and in a safe environment. As the attached letters of support show, it is evident that Principal Knabel fully supported this mission.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve renaming the Basketball Court at Churchill Park School the Thomas B. Knabel Court
VII.U.
Recommendation for Approval of Combining Robert Frost 6th Grade Academy with Stuart Academy
On March 22, 2016, the Jefferson County Board of Education voted to approve the Middle School Redesign Model which included relocating Frost Sixth-Grade Academy to the Stuart Middle School Campus. Since then, the two schools have continued to have separate operating budgets despite having one principal on the campus. A collaborative process beginning in August 2021 including the Principal, Assistant Superintendent of Middle Schools, Assistant Superintendent of Accelerated Improvement Schools, and the budget office found that the current model of two cost centers was not efficient for operating the school, and had resulted in confusion about resources budgeted for one school and not the other.
The result of this process is the recommendation that Stuart and Frost will be combined into one school for next year budgeting purposes. This will increase organizational efficiency of the two schools and enhance and promote the focus of the Transition Academies. If approved, we will close the cost center number associated with Frost and use Stuart’s cost center number for grades sixth through eighth. There will be no impact on the boundaries of either school as they share the same boundaries.
This action directly supports Vision 2020 Goal Improving Infrastructure and Integrating Systems; and Board Policy 04.1 Budget Planning and Adoption.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve combining Stuart Seventh and Eighth Grade Academy and the Robert Frost Sixth-Grade Academy into one School for future Budgeting Purposes.
VII.V.
Recommendation for Approval of Comprehensive School Improvement Plans of ATSI Schools and Review of Gap Goals
The Comprehensive School Improvement Plans (CSIPs) of schools identified for Additional Targeted Support and Improvement (ATSI) are subject to review and approval by the local board of education, as outlined in KRS 160.346. The CSIPs describe the goals, objectives, and activities focused on school improvement efforts to ensure that each student makes progress.
In addition, pursuant to KRS 158.649 and 703 KAR 5:225, the District shall also report on each school’s plans to reduce any identified gaps in achievement and report schools that have not met their targets for two consecutive years. Because of the 2020-2021 accountability waiver, ATSI schools and schools identified with significant gaps remained the same.
Attached is a list of schools with a link to their school plans, their ATSI status, and gap goals for review. Please note that there are differences in how each school set its goals due to (1) each school’s individual needs assessment and data trends and (2) no specific targets set by the Kentucky Department of Education this year.
The work of the Racial Equity Policy will be critical in closing achievement gaps and reducing the number of schools that are not meeting their targets.
This report supports Vision 2020 Strategy 1.1.7 Eliminate achievement, learning, and opportunity gaps.
Submitted by: Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the 2021-22 Comprehensive School Improvement Plans for Additional Targeted Support and Improvement Schools and review gap goals for schools.
VII.W.
Adoption of Board Policies 01.421 Public Participation in Open Meetings and 01.45 Board Meeting Agenda (Second Reading)
The Board of Education accepted the First Reading of these policies at their meeting on January 11, 2022.
The Board Policy Committee reviewed these policies during its meeting on January 4, 2022.
These amendments clarify the manner in which members of the public may share comments with the Board at all Board meetings and make adjustments to the process for public participation in open Board meetings.
Change 01.421 Public Participation in Open Meetings
Change 01.45 Board Meeting Agenda
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education adopt the attached Board Policies 01.421 Public Participation in Open Meetings and 01.45 Board Meeting Agenda.
VII.X.
Adoption of Set #7A of Board Policies as Part of the District Policy Review Cycle (Second Reading)
The Board of Education accepted the First Reading of these policies at their meeting on January 11, 2022.
The Board Policy Committee reviewed these policies during its meeting on January 4, 2022.
JCPS is conducting an ongoing cycle of policy review, whereby, over the course of five years, all Board policies will be reviewed. In many instances, no change will be needed – the policy conforms to statutory and regulatory requirements, is clear and accurate, and reflects current practice. In other instances, a policy will need to be updated, or language improved for clarity and standardization of usage. This set of policies, is a continuation of this process.
Regular Policy Review Cycle Set 7A
No Change 03.1236 Emergency Leave (Certified)
No Change 03.2236 Emergency Leave (Classified)
No Change 03.1237 Court Appearances- Jury Leave (Certified)
No Change 03.2237 Court Appearances- Jury Leave (Classified)
Change 03.1238 Military-Disaster Service Leave (Certified)
Change 03.2238 Military-Disaster Service leave (Classified)
No Change 03.1239 Leave for Political Activities (Certified)
No Change 03.2239 Leave for Political Activities (Classified)
Change 03.1322 Gifts (Certified)
Change 03.2322 Gifts (Classified)
Change 03.1324 Political Activities (Certified)
Change 03.2324 Political Activities (Classified)
Change 03.1325 Disrupting the Educational Process (Certified)
Change 03.2325 Disrupting the Educational Process (Classified)
Superintendent Martin Pollio recommends the Board of Education adopt the attached Set #7A of Board Policies as part of the District Policy Review Cycle.
VII.Y.
Adoption of Board Policy 02.31 School Safety Officers (Second Reading)
Board Policy 02.31 School Safety Officers and the related Standard Operating Procedures (SOPs) have undergone extensive review and editing through a public process. The Board Policy Committee finalized the policy and procedures after many meetings over many months. The policy and SOPs offer clear direction to SSOs and Administrators, and establish the manner in which the School Safety Plan must be implemented.
The Board of Education accepted the First Reading of this policy during their January 27, 2022 special meeting. The Board Policy Committee reviewed this policy during its meeting on January 24, 2022.
VIII.
Internal Board Business
VIII.A.
Chair - Appointments to Committees
On January 14, 2022, Chair Diane Porter made the following appointments of Board members to Board and District Committees, effective immediately.
Board Committees
- Board Finance Committee--Linda Duncan, Chair, two additional Board members will be appointed at a later date
- Board Policy Committee--Chris Kolb, Chair; Sarah McIntosh, Vice-Chair
- Board Facilities Committee--James Craig, Chair
District Committees
- District Calendar Committee-- Sarah McIntosh, member
- Local Planning Committee--James Craig, member
- Student Support & Behavior Intervention Handbook (SSBIH) Review Committee--Joe Marshall, member
Superintendent Martin Pollio recommends the Board of Education receive information regarding appointments of Board members to Board and District Committees.
IX.
Adjournment
Order #2022-32 - Motion Passed: A motion to adjourn the February 1, 2022, work session at 7:45 p.m. passed with a motion by Mr. Joseph Marshall and a second by Ms. Sarah McIntosh.
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