This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (boardcomments@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.

• 1 11 22 Agenda
• 1 11 22 Meeting Notice

Please join us for the Pledge of Allegiance.

In accordance with Board Policy 01.41 Board Organizational Meeting, the Board shall conduct an organizational meeting at its first regular meeting in January. 

At this meeting, the Board shall elect a Chairperson and a Vice-Chairperson from among its members.

The duties and responsibilities of the Board Chairperson and Vice-Chairperson are set forth in Board Policy 01. 411. The Chairperson of the Board shall preside at all meetings of the Board and shall have a vote on motions placed for action before the Board. She or he shall sign such documents on behalf of the Board as may require signature. The Chairperson shall represent the Board in deliberations with other boards, districts, or agencies unless another member of the Board is so designated.

The Chairperson shall perform all duties required by the Kentucky Revised Statutes and shall perform such other duties as may be prescribed by action of the Board.

In the event that the Chairperson of the Board is absent from any meeting of said Board, the Vice-Chairperson of the Board shall act as Chairperson. In the event that both are absent, the Board shall designate another member of the Board to act as temporary chairperson.

If for any reason the Office of the Chairperson becomes vacant, the Vice-Chairperson shall act as Chairperson until a new Chairperson is elected. A new Chairperson shall be elected on or before the second regular meeting date following the vacancy and shall serve until the first regular meeting in January.

Order #2022-4 - Motion Passed:  The nomination of Diane Porter to serve as Chairperson of the Jefferson County Board of Education for 2022 passed with a motion by Dr. Corrie Shull.

In accordance with Board Policy 01.41 Board Organizational Meeting, the Board shall conduct an organizational meeting at its first regular meeting in January. 

At this meeting, the Board shall elect a Chairperson and a Vice-Chairperson from among its members.

As set forth in  Board Policy 01.411 Duties and Responsibilities of the Chairperson and Vice-Chairperson, in the event that the Chairperson of the Board is absent, the Vice-Chairperson shall perform all duties of the Chairperson.

Order #2022-5 - Motion Passed:  The nomination of Corrie Shull to serve as Vice-Chairperson of the Jefferson County Board of Education for 2022 passed with a motion by Mr. Joseph Marshall.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 1 11 22 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for January 11, 2022.

Order #2022-6 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for January 11, 2022. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the December 14, 2021, regular meeting are presented for your review and approval.

Attachment

• 12 14 21 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the December 14, 2021, regular meeting.

Order #2022-7 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the December 14, 2021, regular meeting. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Ms. Sarah McIntosh.

Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (boardcomments@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.

• All Comments for Minutes.pdf

The District seeks to have in place effective security measures that are research-based, student-centered, and strategically deployed, to be  implemented by highly trained District staff with appropriate accountability and oversight. Creating a safe, secure, and welcoming environment in schools is critical to teacher and staff effectiveness and student success.

This information item will share the overall concept and key aspects of a Safety Proposal which has as its inherent goal to maintain a safe school environment while equitably reducing school-based arrests and citations.

Submitted by: Robert Moore and Chris Perkins

• School Safety Jan 11, 2022

Superintendent Martin Pollio recommends the Board of Education receive safety information.

Order #2022-8 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive safety information. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mr. Joseph Marshall.

• FY23 School Projections Budget ESSER Allocation Summary v5 Final (003)
• 2022-23 Projected Enrollments.pdf
• JCPS Allocation Standards 2022-23
• FY23 Draft Budget 01 11 22

Superintendent Martin Pollio recommends the Board of Education receive the attached updates on the Draft Budget, School Allocations, and Enrollment Projections for Fiscal Year 2022-23.

Order #2022-9 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the attached updates on the Draft Budget, School Allocations, and Enrollment Projections for Fiscal Year 2022-23. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Dr. Christopher Kolb.

This information item will provide the Board with an update regarding the implementation of the COVID-19 mitigation strategies and next steps.

• On September 14, 2021, the Board approved a vaccination or diagnostic testing requirement for all employees.
• On October 7, 2021, the Board approved a “Test to Play” requirement that students receive regular COVID-19 diagnostic screening testing to participate in extracurricular and interscholastic athletics and other extracurricular activities and a "Test to Stay" option for students and staff.
  
  

Submitted by: Amy Dennes

• _A New Way Forward_ Next Steps_ January (2)

Superintendent Martin Pollio recommends the Board of Education receive an update on the New Way Forward.

Order #2022-10 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update on the New Way Forward. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for January 11, 2022.

Order #2022-11 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for January 11, 2022, minus items XI.H. Recommendation for Approval to Purchase Kentucky Transportation Cabinet Property Located on Deering Road; and XI.P.5. Recommendation for Approval of Memorandums of Agreement for Mental Health Services passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

Order #2022-12 - Motion Passed:  A motion that the Board of Education approve consent item XI.P.5. Recommendation for Approval of Memorandums of Agreement for Mental Health Services passed with a motion by Dr. Christopher Kolb and a second by Mr. Joseph Marshall.

Order #2022-13 - Motion Passed:  A motion that the Board of Education approve consent item XI.H. Recommendation for Approval to Purchase Kentucky Transportation Cabinet Property Located on Deering Road passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Personnel Actions 2022-01-11

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

• Summary of Organizational Changes 01 11 22.pdf

The attached job description changes are submitted to create better efficiency in the District. Each division has been listed as a subset.

Submitted by: Dr. Aimee Green-Webb

Attachments

• TECHNOLOGY DIVISION.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions for Technology.

The attached organizational chart changes are submitted to create better efficiency in the District.  Each division has been listed as a subset.

Submitted by: Dr. Aimee Green Webb

Attachments

• AT1 Academic Schools _ Activities and Athletics.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts for Academic Schools Division.

The attached organizational chart changes are submitted to create better efficiency in the District.  Each division has been listed as a subset.

Submitted by: Dr. Aimee Green Webb

Attachments

• AC1 Financial Services _ Accounting.pdf

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart for Financial Services.

This is a report of field trip requests submitted to the Board of Education on January 11, 2022.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes. 

Submitted by: Chris Perkins

Attachments

• FIELD TRIPS 01-11-22 BY DESTINATION
• FIELD TRIPS 01-11-22 BY SCHOOL

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows

On June 22, 2021, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 22-025.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 15, 2021.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Olmsted Academy South - Window Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Window Replacement Phase I at Olmsted Academy South for the low base bid of $239,000; and approve the attached revised BG-1 form for $283,000.

This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.

On June 22, 2021, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 22-026.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 15, 2021.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Rev BG-1 Sanders ES - Window Repl

Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Window Replacement at Sanders Elementary School for the low base bid of $448,000; and approve the attached revised BG-1 form for $507,000.

This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.

On June 22, 2021, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 22-027.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 15, 2021.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins  

• Rev BG-1 Waller-Williams @ Riverport - Window Repl

Superintendent Martin Pollio recommends the Board of Education award a contract to Parco Constructors Group, LLC for Window Replacement at Waller-Williams at Riverport for the low base bid of $136,500; and approve the attached revised BG-1 form for $160,000.

On August 27, 2019, the Board of Education approved Luckett & Associates to prepare plans and specifications for Project 20-032.

On February 25, 2020, the Board approved awarding a contract to EH Construction LLC as the low bidder.

Luckett & Associates has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• BG-4 J Graham Brown - Windows Ph III

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction LLC for Window Replacement Phase III at J. Graham Brown School for a total construction cost of $507,000.

The Louisville Gas & Electric easement for Sam Meyers Hall is to provide new electrical service for the upcoming renovation project.

These items directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Chris Perkins

Attachment

• Utility Easement for Sam Meyers Hall (Attachment)

Superintendent Martin Pollio recommends the Board of Education receive notice of utility easement for Sam Meyers Hall.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Change Orders and Descriptions 1-11-22

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

A purchase agreement has been prepared between the Kentucky Transportation Cabinet and the Board of Education of Jefferson County, Kentucky for the purchase price of $85,250.

Pursuant to 702 KAR 4:050 the Kentucky Department of Education has given their preliminary approval to purchase this property on June 29, 2021.

Upon Board approval, the final purchase agreement will be sent to the Kentucky Department of Education after closing.

Submitted by: Chris Perkins

Attachment

• Propery Purchase - Deering Road

Superintendent Martin Pollio recommends the Board of Education approve the purchase of 3.339 acres adjacent to Medora Elementary School, in the amount of $85,250.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.

Submitted by:  Cordelia Hardin

Attachments

• *Bid Tabulations, Contract Renewals, and Amendments_01 11 22
• Amendment on Bus Body Parts & Accessories
• Amendment on HVAC-R Supplies & Equipment
• Amendment on Instructional & Office Supplies (Line Item)
• Amendment on SCNS Lunchroom Products (Warehouse Delivery)
• Health Equipment & Supplies (Percentage)
• Refill System for Brake Cleaner

Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendments.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

• List of Contracts 01 11 22
• 01 Ohio Valley Educational Cooperative
• 02 Savvas Learning Company, LLC
• 03 Learning Forward
• 04 Edmentum, Inc. Amendment
• 05 Heinemann Publishing
• 06 IXL Learning, Inc.

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

The summary includes all professional services contracts approved as of July 1, 2021.

Submitted by: Cordelia Hardin 

Attachment

• Summary of Professional Services Contracts

Superintendent Martin Pollio recommends the Board of Education receive the attached Summary of Professional Services Contracts for Fiscal Year 2021-22.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Cordelia Hardin

Attachment

• Invoice Report

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of November 18 through December 9, 2021.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachments

• Purchase Orders by Dept
• Purchase Orders by Vendor

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of November 18 through December 9, 2021.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of November 18 through December 9, 2021.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachments 

• Notes of Interest
• November 2021 Monthly Financial Report

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended November 30, 2021.

KRS 160.470(6)(a) requires that each district board of education shall, on or before January 31st of each year, formally and publicly examine detailed line item estimated revenues and proposed expenditures for the subsequent fiscal year. State law requires that the local board review the Draft Budget by January 31st of each year.

Submitted by: Cordelia Hardin

Attachment

• FY23 Draft Budget 01 11 22

Superintendent Martin Pollio recommends the Board of Education receive the General Fund Draft Budget for Fiscal Year 2022-23.

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on January 11, 2022.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report January 11 2022

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $47,651.52 to be used as stated in the attachment.

Dunn Elementary School has been awarded a $5,000 Student Success Grant from the NEA Foundation to support implementation of the Orff developmental method of music education for both in-school and out-of-school opportunities for students.

Grant funds will be used to purchase instruments and supplies.

This project directly supports strategy 1.1.2 in Vision 2020.

Submitted by: Robert Moore

Attachment

• Grant Agreement - NEA Foundation at Dunn ES.12.16.2021

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $5,000 from the NEA Foundation and authorize the superintendent to sign the attached grant agreement.

BAE Systems, Inc donated $930 to Atherton High School STEM Education Program.

Submitted by: Amy Dennes

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $930 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

The School Facilities Construction Commission Offer of Assistance provides for an approximate bond value of $12 million. The debt service on the bond would be paid with the SFCC offering.

The bond can be sold after June 30, 2022.

Submitted by: Cordelia Hardin

Superintendent Martin Pollio recommends the Board of Education accept an Offer of Assistance from the School Facilities Construction Commission in the amount of $875,868 annual debt service on bonds to be used toward proposed construction or major renovation of facilities outlined in the most current approved facility plan.

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

Advance Kentucky is an initiative in partnership with the National Math and Science Initiative Advanced Placement Teacher Training and Incentive Program, the Kentucky Department of Education, and the Kentucky Science and Technology Corporation (KSTC). The primary goal of Advance Kentucky is to increase the number of students accessing AP Math, Science, and English courses and earning a passing score of 3 or higher on AP MSE exams with a particular focus on under-represented youth. The focus of this model, which is based on successful programs in Florida and Texas, promotes early preparation and extra supports and incentives for students and is based on open enrollment practices for Pre-AP and AP courses. Both Central and Pleasure Ridge Park High Schools have previously participated in the Advance Kentucky model.

KSTC will provide the following to the named teachers:

• Registration fee waivers to participate in an AP Summer Institute and the Advance Kentucky fall forum.
• Up to $500 stipend to attend training, support study sessions, and cohort training
• $100 for each student’s qualifying MSE AP Exam score (3 or higher)
• An opportunity to receive a threshold bonus up to $1,500 based on the total number of  the listed teachers' students receiving a qualifying score in their subject

Also, as a part of this program, students in the named teachers' AP courses receive:

• $100 for each eligible qualifying AP Exam score (from named teachers' courses)
• 50% of Exam fees not covered by other sources
• Access to Advance Kentucky led mock exams and study sessions

Budget Implications: $0 JCPS funding

Submitted By: Robert Moore

Attachment

• Ltr of Agreement - Ky Science - AdvanceKY - Central HS.12.13.2021
• Ltr of Agreement - Ky Science - AdvanceKY - PRP HS.12.13.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached letters of agreement with Kentucky Science and Technology Corporation to implement Advance Kentucky, Kentucky’s Affiliate to the National Math and Science Initiative Advanced Placement Teacher Training and Incentive Program and authorize the superintendent to sign same.

When the Jefferson County Board of Education determined a date for the return to in-person learning, an equity reopening plan was implemented in order to ensure all children have access to the services needed to help with the transition back to in-person learning and to help improve health and safety for all. The addition of health clinics was one of the action steps included as part of this plan. Prior to the pandemic there was evidence of disparities in access to healthcare for students in JCPS. In the 2019-2020 school year, nearly one in five JCPS students was behind on required immunizations. 91.7 percent of those were children living in poverty and 64 percent were children of color.

Nationally, the Centers for Disease Control and Prevention shared that the pandemic has worsened access to health services for many. This holds true in JCPS with only 57.08 percent of initial entry students completing their required preventive health exam and 9.93 percent of sixth grade students (compared to 72.09 percent and 41.43 percent from the previous report).

Regular healthcare including preventive health exams that assess vision, hearing, food security, and physical and mental health concerns are a critical foundation to ensure that every child is ready to learn. Data prior to the COVID-19 pandemic already demonstrated a lack of regular access to care for children in Louisville and the startling report from 2021 suggests that systems are needed to improve access to healthcare.

Shawnee Christian Healthcare currently has school-based clinics that offer dental services at the Academy at Shawnee, Atkinson, Byck, Dawson Orman, DuValle, Hazelwood, Maupin, McFerran, Wheatley, and Young Elementary Schools. They offer physical health services at the Academy at Shawnee, DuValle, and Maupin Elementary schools. The updated MOA will allow for expansion of physical services, increased opportunity for vaccination clinics at other sites and opportunities for telemedicine services.

Submitted by: Dr. Carmen Coleman

Attachment

• Agreement - Shawnee Christian Healthcare Center

Superintendent Martin Pollio recommends the Board of Education approve the attached amended Memorandum of Agreement with Shawnee Christian Healthcare Center Inc. and authorize the superintendent to sign same.

JCPS is partnering with United Parcel Service (UPS) to provide a shuttle bus service using JCPS transportation to bring students to the UPS World Hub as a part of the School-to-Work Program. Transportation from school to the UPS site is a barrier for several students wanting to participate in the School-to-Work program. School pick-up sites will be determined by student need. The JCPS Transportation team will determine routes and pick-up times. The cost of the shuttle will be split 50 percent UPS and 50 percent JCPS (High School/CTE Office). 

Estimated budget impact: $18,000 (JCPS)

This project supports Vision 2020 strategies 1.1.3 - Provide equitable access and 1.1.7 - Eliminate opportunity gaps.

Submitted by: Robert Moore

Attachment

• Agreement - United Parcel Service - Shuttle.12.9.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with United Parcel Service for a School-to-Work shuttle and authorize the superintendent to sign same.

JCPS and the University of Louisville (UofL), through the School of Nursing, are proposing to enhance their collaboration by establishing an opportunity for the direct admission of Central High School Magnet Career Academy students into UofL’s BSN Program.

This Agreement shall be effective as of January 1, 2022, and will terminate when the services contract referenced in Section V. Terminates. 

This Agreement supports Vision 2020 Strategy 1.1.1 and 1.1.2

Submitted by: Robert Moore

Attachment 

• Institutional Agreement - UL - School of Nursing.11.30.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached Agreement with the University of Louisville and authorize the superintendent to sign same.

The rationale for community based counseling services to provide behavioral and mental health supports in school is for continuity of services between home and school. Community partners are able to provide the wrap-around support for our families and consult with school staff to solve student's school related concerns. The following contractors is recommended for approval from the Board of Education:

• Wellfront Readiness Solutions, LLC

• Transformations LLC

• Total Restoration Group

• Mindful Direction Counseling Services, Inc.

• Creative Spirits Ministries

• Kentucky Counseling Center

• Martin & Muir Counseling

• Specialized Alternatives for Family & Youth

• Ja’Mekia C. Stoner PLLC

• New Beginnings Family Services

• Uspiritus

• Father Maloney’s Boys Haven

• Seven Counties Services

• Abundant Hope

• Bluegrass Counseling Associates

• Kilgore Samaritan Counseling Center

• Osting

• Home of the Innocents

• Maryhurst, Inc

The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed to ensure community providers given access to students on school property had proper licensure, insurance and background checks as mandated by KRS 160.380 and the community provider fills a need for schools.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandums of Agreement shall be effective beginning January 12, 2022, and ending on December 31, 2022.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachments

• MOA - Abundant Hope.12.14.2021
• MOA - Bluegrass Counseling Associates.12.15.2021
• MOA - Creative Spirits Ministries.12.14.2021
• MOA - Father Mahoney's Boys Haven.12.15.2021
• MOA - Home of the Innocents.12.16.2021
• MOA - Ja'Mekia C. Stoner PLLC.12..15.2021
• MOA - Kentucky Counseling Center.12.14.2021
• MOA - Kilgore Samaritan Counseling Center.12.15.2021
• MOA - Martin & Muir Counseling.12.14.2021
• MOA - Maryhurst.12.16.2021
• MOA - Mindfull Direction Counseling Services.12.14.2021
• MOA - New Beginnings Family Services.12.15.2021
• MOA - Osting Individual & Family Services. 12.16.2021
• MOA - Seven Counties Services.12.15.2021
• MOA - Specialized Alternatives for Family adn Youth of Ky.12.15.2021
• MOA - Total Restorations Group.12.14.2021
• MOA - Transformations LLC.12.14.2021
• MOA - Uspiritus.12.15.2021
• MOA - Wellfront Readiness Solutions.12.14.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandums of Agreement and authorize the superintendent to sign same.

IXL Learning, Incorporated will provide online learning programs as provided in the attached Contract.

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates.  All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data-sharing agreement.

Submitted by: Robert Moore

Attachment

• DSA - IXL Learning.12.20.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with IXL Learning, Inc. and authorize the superintendent sign same.

Savvas Realize is a learning management system that provides an online destination for standards-aligned content, flexible class management tools, and embedded assessments and data. This will be the online platform that is used for virtual instruction.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Savvas Learning Company and JCPS and define the respective roles and responsibilities of each party.

Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Carmen Coleman

Attachment

• DSA - Savvas Learning Company

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Savvas Learning Company and authorize the superintendent sign same.

United States Department of Agriculture (USDA) has recently provided additional guidance to state agencies regarding their responsibility in ensuring that School Food Authority (SFA) comply with procurement requirements in Program regulations. KDE is now requiring each SFA to submit a Procurement Plan. The Procurement Plan will be reviewed by the state agency as part of its federal Administrative Review Process.

The attached plan identifies procurement methods implemented to provide food, equipment, supplies and services for the child nutrition programs implemented by School and Community Nutrition Services.

Submitted by: Chris Perkins

Attachment

• JCPS SCNS Procurement Plan update 2021

Superintendent Martin Pollio recommends the Board of Education approve the attached School and Community Nutrition Services (SCNS) Procurement Plan update.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

• approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
• minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
• a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
• a copy of the physician's statement of the medical need.

Per regulations, the student is being identified as SSD282 rather than by name.

Student SSD282 has a medical condition, with proper physician documentation, which requires a 1 hour and 25 minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Superintendent Martin Pollio recommends the Board of Education approve a shortened school day for one student in the Exceptional Child Education Program for the 2021-2022 school year.

The Board of Education accepted the First Reading of these policies at their meeting on December 14, 2021.

The Board Policy Committee reviewed these policies during its meeting on November 22, 2021.

The amendments to these policies incorporates verbatim text from KRS160.380 to provide clarity regarding the limited circumstances under which relatives may be hired for substitute positions.

Submitted by: Amy Dennes

Attachment

• 3.11 Hiring 3.21Hiring Policies (1)

Superintendent Martin Pollio recommends the Board of Education adopt the attached Board Policies 03.11 Hiring (Certified) and 03.21 Hiring (Classified).

The Board Policy Committee reviewed these policies during its meeting on January 4, 2022.

These amendments clarify the manner in which members of the public may share comments with the Board at all Board meetings and make adjustments to the process for public participation in open Board meetings. 

Change            01.421            Public Participation in Open Meetings

Change            01.45              Board Meeting Agenda

Submitted by: Amy Dennes

Attachment

• Policies Public Particpation-Comments at Board Meetings v8

Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policies 01.421 Public Participation in Open Meetings and 01.45 Board Meeting Agenda for first submission and reading.

The Board Policy Committee reviewed these policies during its meeting on January 4, 2022.

JCPS is conducting an ongoing cycle of policy review, whereby, over the course of five years, all Board policies will be reviewed. In many instances, no change will be needed – the policy conforms to statutory and regulatory requirements, is clear and accurate, and reflects current practice. In other instances, a policy will need to be updated, or language improved for clarity and standardization of usage. This set of policies, is a continuation of this process. 

Regular Policy Review Cycle Set 7A

No Change 03.1236     Emergency Leave (Certified)

No Change 03.2236     Emergency Leave (Classified)

No Change 03.1237     Court Appearances- Jury Leave (Certified)

No Change 03.2237     Court Appearances- Jury Leave (Classified)

Change      03.1238     Military-Disaster Service Leave (Certified)

Change      03.2238     Military-Disaster Service leave (Classified)

No Change 03.1239     Leave for Political Activities (Certified)

No Change 03.2239     Leave for Political Activities (Classified)

Change      03.1322     Gifts (Certified)

Change      03.2322     Gifts (Classified)

Change      03.1324     Political Activities (Certified)

Change      03.2324     Political Activities (Classified)

Change      03.1325     Disrupting the Educational Process (Certified)

Change      03.2325     Disrupting the Educational Process (Classified)

• Policies Review Cycle 7a 1 11 2022

Superintendent Martin Pollio recommends the Board of Education receive the attached Set #7A of Board Policies as part of the District Policy Review Cycle for first submission and reading.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 1 11 22 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #2022-14 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Dr. Corrie Shull.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the January 11, 2022, meeting of the Jefferson County Board of Education.

Order #2022-15 - Motion Passed:  A motion to adjourn the January 11, 2022, meeting of the Jefferson County Board of Education at 9:45 p.m. passed with a motion by Ms. Sarah McIntosh and a second by Mr. Joseph Marshall.