Jefferson County
December 14, 2021 6:00 PM
Business Meeting
I. Moment of Silence
Rationale

 

Meetings are streamed live and archived through the District's YouTube channel at the following link: JCBE Meeting Videos

 

This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium in the VanHoose Education Center. Members of the Board are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. Members of the public may attend in-person or watch the live-stream.

Attachments
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Vision Statement
Rationale

III. Recommendation for Approval of Meeting Agenda
Rationale

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the agenda for December 14, 2021.

Actions Taken

Order #2021-195 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for December 14, 2021. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.

IV. Recommendation for Approval of Minutes of Previous Meeting
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the November 9, 2021, meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the November 9, 2021, meeting.

Actions Taken

Order #2021-196 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the November 9, 2021, meeting. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mr. James Craig.

V. Superintendent's Report
VI. Persons Requesting to Address the Board (Deferred to Email)
Rationale

Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.

VII. Action Items
VIII. Information Items
VIII.A. New Way Forward
Rationale

This information item will provide the Board with an update regarding the implementation of the COVID-19 mitigation strategies and next steps.

  • On September 14, 2021, the Board approved a vaccination or diagnostic testing requirement for all employees.
  • On October 7, 2021, the Board approved a “Test to Play” requirement that students receive regular COVID-19 diagnostic screening testing to participate in extracurricular and interscholastic athletics and other extracurricular activities.
  • The District conducted an opportunity targeted at students ages 5-11 to provide COVID vaccinations on November 13 - 14, and December 4 - 5, 2021.

Submitted by: Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive an update on New Way Forward.

Actions Taken

Order #2021-197 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update on COVID-19 mitigation strategies and next steps. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

IX. Consent Calendar
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for December 14, 2021.

Actions Taken

Order #2021-198 - Motion Passed:  A motion that the Board of Education approve the consent calendar for December 14, 2021, minus item IX.C. Recommendation for Approval of Organizational Charts and/or Job Descriptions passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

Order #2021-199 - Motion Passed:  A motion that the Board of Education approve consent item IX.C. Recommendation for Approval of Organizational Charts and/or Job Descriptions passed with a motion by Dr. Christopher Kolb and a second by Dr. Corrie Shull.

IX.A. Report of Certified Leaves
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

IX.B. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

IX.C. Recommendation for Approval of Organizational Charts and/or Job Descriptions
Attachments
IX.C.1. Recommendation for Approval of Organizational Charts and/or Job Descriptions – Academic Schools Division
Rationale

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

IX.C.2. Recommendation for Approval of Organizational Charts and/or Job Descriptions – Academic Services
Rationale

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

IX.C.3. Recommendation for Approval of Organizational Charts and/or Job Descriptions – Academic Support Programs
Rationale

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

IX.C.4. Recommendation for Approval of Organizational Charts and/or Job Descriptions – Communications and Community Relations
Rationale

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

IX.C.5. Recommendation for Approval of Organizational Charts and/or Job Descriptions – Operations Services
Rationale

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

IX.D. Recommendation for Approval of Field Trip Request
Rationale

This is a report of field trip requests submitted to the Board of Education on December 14, 2021.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes. 

Submitted by: Chris Perkins

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests.

IX.E. Recommendation for Approval of Project, Assignment of Architect/Engineer, and BG-1 for Elevator Modernizations at Various Schools
Rationale

This project will consist of replacing controls, finishes, and entry doors for elevators at Fern Creek Elementary School, Highland Middle School, Louisville Male High School (2), and Seneca High School.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the project and the assignment of Pickett Passafiume Architects as the architect/engineer, and the BG-1 form for the Elevator Modernization of Elevators at Various Schools, for an estimated project cost for $567,125.

IX.F. Recommendation for Approval of Bid for 2022-2023 Asbestos and Lead Maintenance Contract at Various Schools
Rationale

This project is a contract for the incidental removal of asbestos and lead as it relates to found conditions in minor construction projects for the Fiscal Year 2022-2023.

The price contract is required in order to comply with the school district’s AHERA (Asbestos Hazard Emergency Response Act) management plans. Compliance with the management plans began on July 9, 1989.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 3, 2021. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The contract will expire on December 15, 2022, unless renewed by both parties for an additional one-year term.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to Romac, Inc. for 2022-2023 Asbestos and Lead Maintenance Contract at Various Schools not to exceed $180,000 based on the low average multiplier.

IX.G. Recommendation for Approval of Bids and Revised BG-1 Forms
IX.G.1. Recommendation for Approval of Bid and Revised BG-1 Form for Boiler Replacement at Ballard High School
Rationale

This project will consist of replacing the school’s boilers.

On June 22, 2021, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 22-006.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 30, 2021.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins   

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to Intertech Mechanical Services, Inc. for Boiler Replacement at Ballard High School for the low base bid of $572,000; accept Alternate 1 for a total bid of $879,000; and approve the attached revised BG-1 form for $999,000.

IX.G.2. Recommendation for Approval of Bid and Revised BG-1 Form for Window Replacement at Maupin Elementary School
Rationale

This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.

On June 22, 2021, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 22-024.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 17, 2021.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Window Replacement at Maupin Elementary School for the low base bid of $306,500; and approve the attached revised BG-1 form for $348,000.

IX.H. Recommendation for Approval of Revised BG-1 Forms
IX.H.1. Recommendation for Approval of Revised BG-1 Form for Playground Renovation at Bloom Elementary School
Rationale

On October 5, 2021, the Board of Education approved Qk4, Inc. to prepare plans and specifications for Project 22-036.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Playground Renovation at Bloom Elementary School.

IX.H.2. Recommendation for Approval of Revised BG-1 Form for Boiler & Chiller Replacement at Breckenridge-Franklin Elementary School
Rationale

On June 22, 2021, the Board of Education approved Shrout, Tate, Wilson Engineers to prepare plans and specifications for Project 22-007. On July 27, 2021, the Board of Education approved the BG-1 estimate in the amount of $850,375.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in cost estimate.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Boiler & Chiller Replacement at Breckinridge-Franklin Elementary School in the amount of $998,872.

IX.I. Recommendation for Approval of Contract Completions and BG-4 Forms
IX.I.1. Recommendation for Approval of Contract Completion and BG-4 Form for Phase I HVAC Renovation – Bid Package II at the Academy @ Shawnee
Rationale

On April 16, 2019, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 19-287.

On February 11, 2020, the Board approved awarding a contract to Kalkreuth Roofing and Sheet Metal, Inc. as the low bidder.

Pickett Passafiume Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Kalkreuth Roofing and Sheet Metal, Inc. for Phase I HVAC Renovation – Bid Package II at the Academy @ Shawnee for a total construction cost of $1,159,315.88.

IX.I.2. Recommendation for Approval of Contract Completion and BG-4 Form for Site Lighting Replacement at Conway Middle School
Rationale

On January 19, 2021, the Board of Education approved BCCLT, Inc. to prepare plans and specifications for Project 21-162.

On April 20, 2021, the Board approved awarding a contract to Hadley Energy Solutions as the low bidder.

BCCLT, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Hadley Energy Solutions for Site Lighting Replacement at Conway Middle School for a total construction cost of $398,899.

IX.I.3. Recommendation for Approval of Contract Completion and BG-4 Form for Switchgear Replacement at Jeffersontown High School
Rationale

On July 21, 2020, the Board of Education approved Cardinal Technology, PLLC to prepare plans and specifications for Project 21-019.

On February 16, 2021, the Board approved awarding a contract to Link Electric Company LLC as the low bidder.

Cardinal Technology, PLLC has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Link Electric Company LLC for Switchgear Replacement at Jeffersontown High School for a total construction cost of $327,332.

IX.J. Recommendation for Approval of Project Closeouts and BG-5 Forms
IX.J.1. Recommendation for Approval of Project Closeout and BG-5 Form for Classroom Wall Addition at Ballard High School
Rationale

On October 7, 2021, the Board of Education approved the contract completion and BG-4 form for WPC Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Classroom Wall Addition at Ballard High School.

IX.J.2. Recommendation for Approval of Project Closeout and BG-5 Form for Phase I HVAC Renovation at Bates Elementary School
Rationale

On October 7, 2021, the Board of Education approved the contract completion and BG-4 form for Parco Construction Group, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation at Bates Elementary School.

IX.J.3. Recommendation for Approval of Project Closeout and BG-5 Form for Security Improvements at Coleridge-Taylor Montessori and Okolona Elementary Schools
Rationale

On November 9, 2021, the Board of Education approved the contract completion and BG-4 form for WPC Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Security Improvements at Coleridge-Taylor Montessori and Okolona Elementary Schools.

IX.J.4. Recommendation for Approval of Project Closeout and BG-5 Form for Classroom Wall Addition at Newcomer Academy
Rationale

On October 7, 2021, the Board of Education approved the contract completion and BG-4 form for WPC Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Classroom Wall Addition at Newcomer Academy.

IX.K. Recommendation for Approval of Project Closeouts and BG-5 Forms Digital Controls Software Upgrade
IX.K.1. Recommendation for Approval of Project Closeout and BG-5 Form Digital Controls Software Upgrade Phase I at Various Locations
Rationale

On October 26, 2021, the Board of Education approved the contract completion and BG-4 form for Comfort Systems USA.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Digital Controls Software Upgrade Phase I at Various Locations.

IX.K.2. Recommendation for Approval of Project Closeout and BG-5 Form Digital Controls Software Upgrade Phase II at Various Locations
Rationale

On September 15, 2020, the Board of Education approved the contract completion and BG-4 form for ECT Services, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Digital Controls Software Upgrade Phase II at Various Locations.

IX.L. Recommendation for Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

IX.M. Recommendation for Approval of Assurance that the Disposal of 1.085 acres of Road Frontage will not Affect the Integrity or Usefulness of Property Crucial to the Educational Needs of the District
Rationale

On October 4, 2021, the Board of Education approved granting an easement to the Kentucky Transportation Cabinet for the widening of Greenwood Road for the Fair Market Value of $91,770.00.

The Board also approved the Deed of Conveyance, Memorandum of Understanding, and Resolution as required by the Kentucky Transportation Cabinet.

This additional language of assurance is required by the Kentucky Department of Education to meet the requirements of 702 KAR 4:090 Property Disposal.

The project directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Chris Perkins

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve that the disposal of 1.085 acres of road frontage at Greenwood Elementary School and Pleasure Ridge Park High School will not affect the integrity or usefulness of property crucial to the educational needs of the District.

IX.N. Acceptance of Notification of Various Utility Easements
Rationale

The Louisville Gas & Electric easement for Central High School is to provide new electrical service for the upcoming renovation project.

The Louisville Gas and Electric easement for Hazelwood Elementary School is to provide a new electric service for the upcoming renovation project.

The Metropolitan Sewer District Lateral Extension agreement will allow for sanitary sewer service for the New Middle School – Echo Trail project.

These items directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Chris Perkins

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive notice of various utility easements for Central High School, Hazelwood Elementary School, and New Middle School – Echo Trail.

IX.O. Recommendation for Approval of Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendments.
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation, bid tabulations, contract renewals, and amendments.

IX.P. Recommendation for Approval of Professional Services Contracts of $20,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

IX.Q. Acceptance of Summary of Professional Services Contracts for Fiscal Year 2021-22
Rationale

The summary includes all professional services contracts approved as of July 1, 2021.

Submitted by: Cordelia Hardin 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached Summary of Professional Services Contracts for Fiscal Year 2021-22.

IX.R. Acceptance of Orders of the Treasurer
IX.R.1. Acceptance of Orders of the Treasurer-Invoices
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of October 25 through November 17, 2021.

IX.R.2. Acceptance of Orders of the Treasurer-Purchase Orders
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of October 25 through November 17, 2021.

IX.R.3. Acceptance of Orders of the Treasurer-Vouchers
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of October 25 through November 17, 2021.

IX.S. Acceptance of Monthly Financial Report for Period Ended October 31, 2021
Rationale

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachments 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended October 31, 2021.

IX.T. Acceptance of Donations, Grants, and Funding
Rationale

        

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

IX.T.1. Acceptance of Donations and Small Grants
Rationale

This is a report of donations and small grants submitted to the Board of Education on December 14, 2021.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

Attachment                       

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $240,903.27 to be used as stated in the attachment.

IX.T.2. Acceptance of FY22 Kentucky Virtual Library Funds from Kentucky Department of Education
Rationale

The Kentucky Virtual Library (KYVL) is a consortium of nearly 300 Kentucky libraries and institutions, including colleges and universities, public libraries, K12 schools, the Kentucky Department for Libraries and Archives, and more. 

KYVL resources include research databases and electronic books, available to all participating institutions, providing equitable access to information and digital tools for learning. KYVL supports Vision 2020 strategy 1.1.3, Provide Equitable Access.

Submitted by: Dr. Carmen Coleman

Attachment

                                                   

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the attached award from the Kentucky Department of Education to reimburse the District for expenditures made to renew District membership in the Kentucky Virtual Library, in the amount of $65,244.00.

IX.T.3. Acceptance of Funding from the Kentucky Department of Education for School Security Projects
Rationale

House Bill 352 (2020 Budget Bill) allocated $18.2 million for school safety upgrades for school districts based on the requirements contained in Senate Bill 1 (2019) and are limited to the following six items:

  • Main entrance electronic locks
  • Main entrance camera
  • Main entrance intercom
  • Classroom door locks
  • Classroom door window coverings
  • Exterior door access control

The attached represents the cost of classroom window coverings at various locations.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $1,087 from the Kentucky Department of Education for School Security Projects.

IX.T.4. Acceptance of Donation of Land at 3412 Pflanz Avenue, Louisville, KY from the Estate of Thomas Edward Massie, Jr.
Rationale

This .19490 acre of land is across the street from Portland Elementary School and is contiguous to a current parking lot owned by Jefferson County Public Schools.

JCPS will pay all closing cost associated with the transfer of the property as well as out of pocket expenses in the amount of $1,411.57 to the estates attorneys.

Pursuant to the Kentucky Department of Education guidance, donated land is not subject to the requirements of 702 KAR 4:050.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the donation of land at 3412 Pflanz Avenue, Louisville, KY from the estate of Thomas Edward Massie, Jr.

IX.T.5. Acceptance of Funding from the Jefferson County Public Education Foundation
Rationale

Louisville Metro donated $6,000 to Southern High School Youth Service Center to provide student mental health services/programs.

Delta Dental of Kentucky Making Smiles Happen Fund donated $1,000 to Churchill Park School.

Metro United Way donated $1,500 to Waggener High School to be used for Justice Now project, Future Ancestors' Race for Justice. 

Schalow Family Giving Fund donated $1,000 to Eastern High School Girls Golf Team.

Submitted by: Amy Dennes

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $9,500 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

IX.U. Recommendation for Approval of Agreements
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

IX.U.1. Recommendation for Approval of Rental Agreement with AEG Management West Louisville, LLC
Rationale

AEG Management West Louisville, LLC will provide Jefferson County Public Schools facility space located at  3029 W Muhammad Ali Blvd, Louisville, KY 40212, Norton Healthcare Sports and Learning center. The allowable space will include the Indoor Track, Outdoor Track, Mezzanine, Humana Hub and the Creativity Corner. The stipulations and guidelines will be followed as outlined in the attached Agreement. This work supports Vision 2020 strategies: 1.1.3; 3.1.1; and 3.2.3. 

This Agreement will be in effect from December 15, 2021, through June 30, 2022. 

Submitted by: Robert Moore

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached rental agreement with AEG Management West Louisville, LLC and authorize the superintendent sign same.

IX.U.2. Recommendation for Approval of Memorandum of Agreement with I Would Rather Be Reading
Rationale

I Would Rather Be Reading (IWRBR) provides equitable access to literacy education and social-emotional learning to children with backgrounds of trauma and will implement the Read to Lead program at Atkinson Academy.

Atkinson students will engage in a high quality, research-based reading programming, after school three days each week to increase proficiency in grades one through five in literacy.

There is no charge to the District for this program.

This project aligns with Vision 2020 Strategies 1.1.5 and 1.1.7.

Submitted by: Robert Moore

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with I Would Rather Be Reading and authorize the superintendent to sign same.

IX.U.3. Recommendation for Approval of Data Sharing Agreement with CEV Multimedia, LTD
Rationale

CEV Multimedia, LTD will provide software needed for Multimedia Career Pathway for high school student course work and Pathfinder School of Innovation.

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data-sharing agreement.

This work supports Vision 2020 strategies 1.1.3 and1.1.7.

Submitted by: Robert Moore

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with CEV Multimedia, LTD and authorize the superintendent sign same.

IX.U.4. Recommendation for Approval of Memorandum of Agreement with Evolve502 Inc.
Rationale

This Memorandum of Agreement will allow Evolve502 to systematically work with Community Learning Hubs across the city to provide Jefferson County School (JCPS) students with access to learning and enrichment opportunities that will offer student centered experiences after school. 

The experiences will focus on academic and behavioral needs of the students. Evolve502 will work in tandem with JCPS staff to ensure tight alignment.

This initiative aligns with Vision 2020 strategy 1.1.3. Providing Equitable Access.

The cost to JCPS is $2,561,359.86.

Submitted by: Dr. Carmen Coleman

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Evolve502, Inc.

IX.U.5. Recommendation for Approval of Memorandum of Agreement with Global Game Changers Children's Education Initiative, Inc.
Rationale

Global Game Changers Educational Initiative, Inc. has been awarded a 21st Century Community Learning Center  (21st CCLC) grant from the Kentucky Department of Education to provide academic and enrichment opportunities for students attending Dann C. Byck Elementary School (Byck). The 2021-22 school year will be the second year of the program at Byck. This work supports Vision 2020 strategies 1.1.2; 1.1.3; 1.1.7

Submitted by: Robert Moore

Attachments

Attachments
Recommended Motion

Superintendent Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Global Game Changers Children's Education Initiative, Inc. and authorize the superintendent sign same.

IX.U.6. Recommendation for Approval of Memorandum of Agreement with the Ohio Valley Educational Cooperative
Rationale

The Ohio Valley Educational Cooperative is providing highly qualified staff to complete reviews of Special Education records for students in the District. The review of records will be completed by June 30, 2022.

Submitted by: Kim Chevalier

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Ohio Valley Educational Cooperative and authorize the superintendent to sign same.

IX.U.7. Recommendation for Approval of Memorandum of Agreement with Kentucky Department of Education as part of the Wallace Foundation Equity Centered Pipeline Initiative
Rationale

The Wallace Foundation is launching the Equity Centered Pipeline Initiative (ECPI) to develop a broadly applicable approach for a comprehensive, aligned pipeline that produces equity-centered district and school leaders with the knowledge and skills to make educational equity a reality. 

The District has been awarded grant funding from the Wallace Foundation to develop a comprehensive, aligned principal pipeline to benefit student achievement and produce equity-centered leaders who can help bring a district’s vision of equity to fruition. The initiative seeks to benefit participating districts and yield broadly applicable approaches that other districts can adapt to their own contexts.

The Wallace Foundation requires the state education agency and two universities to be part of this initiative and, per the grant agreement, provide a specific amount of funding for each entity.

This project directly aligns with the Racial Equity Plan and strategies 2.2.1 and 2.2.4 in Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education and authorize the superintendent to sign same.

IX.U.8. Recommendation for Approval of Memorandum of Agreement with the University of Louisville as part of the Wallace Foundation Equity Centered Pipeline Initiative
Rationale

The Wallace Foundation is launching the Equity Centered Pipeline Initiative (ECPI) to develop a broadly applicable approach for a comprehensive, aligned pipeline that produces equity-centered district and school leaders with the knowledge and skills to make educational equity a reality. 

The District has been awarded grant funding from the Wallace Foundation to develop a comprehensive, aligned principal pipeline to benefit student achievement and produce equity-centered leaders who can help bring a district’s vision of equity to fruition. The initiative seeks to benefit participating districts and yield broadly applicable approaches that other districts can adapt to their own contexts.

The Wallace Foundation requires the state education agency and two universities to be part of this initiative and, per the grant agreement, provide a specific amount of funding for each entity.

This project directly aligns with the Racial Equity Plan and strategies 2.2.1 and 2.2.4 in Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville and authorize the superintendent to sign same.

IX.U.9. Recommendation for Approval of Memorandum of Agreement with Spalding University as part of the Wallace Foundation Equity Centered Pipeline Initiative
Rationale

The Wallace Foundation is launching the Equity Centered Pipeline Initiative (ECPI) to develop a broadly applicable approach for a comprehensive, aligned pipeline that produces equity-centered district and school leaders with the knowledge and skills to make educational equity a reality. 

The District has been awarded grant funding from the Wallace Foundation to develop a comprehensive, aligned principal pipeline to benefit student achievement and produce equity-centered leaders who can help bring a district’s vision of equity to fruition. The initiative seeks to benefit participating districts and yield broadly applicable approaches that other districts can adapt to their own contexts.

The Wallace Foundation requires the state education agency and two universities to be part of this initiative and, per the grant agreement, provide a specific amount of funding for each entity.

This project directly aligns with the Racial Equity Plan and strategies 2.2.1 and 2.2.4 in Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Spalding University and authorize the superintendent to sign same.

IX.U.10. Recommendation for Approval of Data Sharing Agreement with Prodigies Academy
Rationale

Prodigies Academy provides a K-5, standards-aligned, turn-key, video-based, sequenced/paced, but also completely customizable, curriculum for general music education. Prodigies Academy fully covers the standards while also emphasizing the language of music, Solfege, kinesthetic hand-signs, music through numbers, as well incorporating Orff and Kodaly, pitch development, instrumental performance, and aural comprehension.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Prodigies Academy and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement.

This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Prodigies Academy.

IX.U.11. Recommendation for Approval of Data Sharing Agreement with Strivven Media, LLC
Rationale

Strivven Media, LLC will provide software licenses to various schools for VirtualJobShadow, which focuses on career exploration and preparation for middle and high school students, as provided in the attached Contract.

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates.  All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data-sharing agreement. This work supports Vision 2020 strategies 1.1.3 and1.1.7.

Submitted by: Robert Moore

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Strivven Media, LLC and authorize the superintendent sign same.

IX.U.12. Recommendation for Approval of University/College Student Placement Agreement with Trine University
Rationale

The University/College Student Placement Agreement with Trine University will permit teacher education students, other than university/college students, to engage in supplementary instructional activities with Jefferson County Public School students under the direction and supervision of the professional administrative and teaching staff of Jefferson County Public Schools.  

Submitted by: Kim Chevalier

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached University/College Student Placement Agreement with Trine University and authorize the superintendent sign same.

IX.U.13. Recommendation for Approval of Memorandum of Understanding with La Casita Center
Rationale

This initiative is a collaboration between JCPS and La Casita Center to provide academic tutoring and Kindergarten Readiness programs, integrating culturally responsive teaching, English Language Development, and language support. JCPS staff will work closely with La Casita Center to help service students and extend their learning. This includes providing guidance and assistance in addressing barriers that can lead to equity disparities. 

All funds must be spent by May 31, 2022. The anticipated budget for this collaboration is $151,489. The funding source is the CRRSA Act grant. This grant aligns with Vision 2020 strategy 1.1.5 improving student literacy, 1.1.3 providing equitable access, strategy 1.1.6 strengthening Early Childhood education, strategy, and strategy 1.1.7 providing differentiated resources to eliminate opportunity gaps.

Submitted by: Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with La Casita Center and authorize the superintendent sign same.

IX.U.14. Recommendation for Approval of Data Sharing Agreement with CodeCombat, Inc.
Rationale

CodeCombat, Inc. will provide software to support coding courses differentiated based on student abilities as provided in the attached Contract/Agreement.

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates.  All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data-sharing agreement.

Submitted by: Robert Moore

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with CodeCombat, Inc. and authorize the superintendent sign same.

IX.U.15. Recommendation for Approval of Data Sharing Agreement with Knowledge Matters
Rationale

Knowledge Matters will provide software that will allow students to demonstrate mastery of various business and CTE standards through hands-on simulation. Content includes Personal Finance, Management, Entrepreneurship, and Accounting. This software will provide an opportunity to address diverse learning styles to increase content understanding and improve mastery in CTE pathways. 

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates.  All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data-sharing agreement.

Submitted by: Robert Moore

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Knowledge Matters and authorize the superintendent sign same.

IX.U.16. Recommendation for Approval of Data Sharing with The Lampo Group , LLC dba Ramsey Solutions
Rationale

The Lampo Group, LLC dba Ramsey Solution, will provide Business Finance software and curriculum for students in our CTE Pathways.

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates.  All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data-sharing agreement. This work supports Vision 2020 strategies 1.1.3 and 1.1.7.

Submitted by: Robert Moore

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with The Lampo Group, LLC dba Ramsey Solutions and authorize the superintendent sign same.

IX.U.17. Recommendation for Approval of Data Sharing Agreement with of Natural User Interface Technologies AB
Rationale

The Natural User Interface Technologies AB (NUITEQ) Snowflake services including but not limited to promoting learning by connecting learners and educators through visual and auditory content, providing active learning through open-ended and graded responses, providing automatic grading or open-ended feedback, and connecting content with curriculum standards, and providing training. With regard to Snowflake.live the following integrations and extensions are accessible. - 1. Ability to connect to GDrive/OneDrive for content (image/video) to add to lesson activities. 2. Ability to search for and add Youtube videos to play before a lesson activity. 3. SSO options for the following, Classlink, Clever, Google and Microsoft. 4. Ability to import a classroom from Google Classroom. 5. Automatic rostering from Classlink.

The purpose of this agreement is to delineate the operational guidelines for sharing data between NUITEQ and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Natural User Interface Technologies AB and authorize the superintendent sign same.

IX.U.18. Recommendation for Approval of Data Sharing Agreement with Junior Achievement of Kentuckiana, Inc.
Rationale

Junior Achievement of Kentuckiana, Inc. will provide an online career exploration program for JCPS 8th grade students and high school students.

This Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement.

Submitted by: Robert Moore

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Junior Achievement of Kentuckiana, Inc. and authorize the superintendent sign same.

IX.U.19. Recommendation for Approval of Data Sharing Agreement with Renaissance Learning, Inc.
Rationale

Renaissance Learning, Inc. will provide software licenses to various schools for Accelerated 
Reader. 

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates.  All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data-sharing agreement. This work supports Vision 2020 strategies 1.1.3 and 1.1.7.

Submitted by: Robert Moore

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Renaissance Learning, Inc. and authorize the superintendent sign same.

IX.U.20. Recommendation for Approval of Data Sharing Agreement Addendum with BrightBytes Inc.
Rationale

The addendum to the original data sharing agreement with BrightBytes Inc. will allow the District to share data that is collected through Lightspeed, the state provided internet filtering service, to BrightBytes Inc.

The purpose of this agreement is to delineate the operational guidelines for sharing data between BrightBytes Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached addendum to the data sharing agreement with BrightBytes Inc. and authorize the superintendent sign same.

IX.U.21. Recommendation for Approval of Letter of Agreement with the KentuckyHealth Information Exchange
Rationale

The Jefferson County Public School's equity reopening plan called for the District to provide support for students of color and other marginalized groups to increase capacity in supporting and increasing student attendance.

Testing is an important component of that work and meeting state testing reporting requirements is required for that work to continue.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Letter of Agreement with the KentuckyHealth Information Exchange and authorize the superintendent to sign same.

IX.U.22. Recommendation for Approval of Amendment to a Student Teacher/Field Placement Agreement with Indiana University
Rationale

In accordance with administrative regulation 16 KAR 5:040 Admission, Placement, and Supervision in Student Teaching, promulgated by the Kentucky Education Professional Standards Board (EPSB), the District has an established and ongoing agreement with Indiana University regarding student teaching. This is an amendment to that agreement to be effective for the 2021-2022 school year.

With emergency substitute certification, student teachers will be able to gain important experience to prepare them for their career as an educator. This amendment will allow the District to ensure that there is an adequate number of qualified educators to meet the educational needs of students.

Submitted by: Dr. Aimee Green-Webb

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Student Teacher Agreement between Jefferson County Public Schools and Indiana University and authorize the superintendent to sign same.

IX.V. Recommendation for Approval of Submission of Grant Reapplication for Current Family Resource and Youth Services Centers
Rationale

The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers (FRYSC), which are intended to promote and coordinate the flow of community resources and support to families and youths. As of November 2021, 113 centers serving 146 schools have been board-approved. Centers must submit a new Program Plan every two (2) years.

This work supports Vision 2020 Strategy: 1.1.7 Learning, Growth and Development.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the submission of grant reapplications for Family Resource and Youth Services Centers, to the Cabinet for Health and Family Services and authorize the Superintendent and Board Chairperson to sign the attached District Assurance Certification Form.

IX.W. Recommendation for Approval of Shortened School Day for Six Exceptional Child Education Students
Rationale

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

  • approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
  • minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
  • a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
  • a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD276, SSD277, SSD278, SSD279 SSD280 and SSD281 rather than by name.

Student SSD276 has a medical condition, with proper physician documentation, which requires a 6 hour and 40 minute school day, three days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Student SSD277 has a medical condition, with proper physician documentation, which requires a 4 hour and 35 minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Student SSD278 has a medical condition, with proper physician documentation, which requires a 5 hour and 30 minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Student SSD279 has a medical condition, with proper physician documentation, which requires a 3 hour and 55 minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Student SSD280 has a medical condition, with proper physician documentation, which requires a 3 hour school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Student SSD281 has a medical condition, with proper physician documentation, which requires a 5 hour and 35 minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Submitted by: Kim Chevalier

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve a shortened school day for six students in the Exceptional Child Education Program for the 2021-2022 school year.

IX.X. Recommendation for Approval of Revised Temporary Changes to Salary Pay Rates
Rationale

Due to the impact on staffing resulting from the COVID-19 pandemic, the attached revised temporary pay rates are being submitted for approval. JCPS is experiencing staffing shortages in areas that will impede the ability to operate schools successfully. The revised Temporary Changes to Salary Pay Rates would provide payment of an additional $3.50 per hour to hourly plant operators from December 25, 2021, through June 30, 2022.

In addition, our schools are in critical need of substitute teachers. Due to the large volume of teacher vacancies and absences at our schools, stipends are being submitted for approval. For every twenty consecutive days worked at critical needs schools, a $1,000 critical need stipend will be provided to the substitute teacher on the next available pay date. For every twenty consecutive days worked as a substitute teacher at any combination of school locations, a $500 stipend will be provided to the substitute teacher on the next available pay date. A substitute teacher is only eligible for one of the stipends for working twenty consecutive days.

Submitted by: Cordelia Hardin

Attachment

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Revised Temporary Changes to Salary Pay Rates.

IX.Y. Recommendation for Approval of Proposed 2022-2023 School Calendar (Second Reading)
Rationale

The Calendar Committee held meetings on October 13, 2021, and October 20, 2021, to develop and reach consensus on a proposal. The recommendation reflects feedback from various constituent groups.

The Board received and discussed the recommendations from the Superintendent and the Calendar Committee at the November 9, 2021, Board meeting.

In accordance with Board Policy 08.3 and KRS 158.070, in order to act on the school calendar, the Board must hold two (2) meetings: 1) one that includes hearing and discussing recommendations from the Superintendent and the calendar committee and 2) subsequent meeting that includes adoption of the calendar.

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached 2022-2023 school calendar.

IX.Z. Recommendation for Approval of 2021-2022 Comprehensive District Improvement Plan
Rationale

The 2021-22 Comprehensive District Improvement Plan (CDIP) consists of the 17 district-level actions identified in Vision 2020 In Action, approved by the Board in July 2018.  The CDIP includes goals and strategies that address the District’s three focus areas of student learning, culture and climate, and organizational coherence.

This year’s CDIP represents a continuation of last year’s plan with additions that take into account COVID recovery supports and ESER funding. The components of the CDIP included are the: (1) District Professional Development Plan, (2) District Assurances, (3) Executive Summary, and (4) Improvement Plan (including support for TSI and CSI schools).

The next year’s CDIP will reflect changes made as we work on the District's new strategic plan.

Submitted by: Dr. Dena Dossett

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the 2021-2022 Comprehensive District Improvement Plan.

IX.AA. Adoption of Board Policies 03.11 Hiring (Certified), 03.21 Hiring (Classified) First Reading
Rationale

The amendments to these policies incorporates verbatim text from KRS 160.380 to provide clarity regarding the limited circumstances under which relatives may be hired for substitute positions.

The Board Policy Committee reviewed these policies during its meeting on November 22, 2021.

Submitted by: Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policies 03.11 Hiring (Certified) and 03.21 Hiring (Classified) for first submission and reading.

X. Board Planning Calendar
Rationale

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Actions Taken

Order #2021-200 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Ms. Sarah McIntosh.

XI. Committee Reports
Rationale

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

XII. Board Reports
Rationale

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

XIII. Executive Session (If Needed)
XIV. Action Item (If Needed)
XV. Adjournment
Recommended Motion

A motion to adjourn the December 14, 2021, meeting of the Jefferson County Board of Education.

Actions Taken

Order #2021-201 - Motion Passed:  A motion to adjourn the December 14, 2021, meeting of the Jefferson County Board of Education at 7:16 p.m. passed with a motion by Dr. Corrie Shull and a second by Mr. James Craig.