• 11 9 21 Agenda
• 11 9 21 Meeting Notice

Please join us for the Pledge of Allegiance.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 11 9 21 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for November 9, 2021.

Order #2021-184 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for November 9, 2021. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the October 26, 2021, meeting are presented for your review and approval.

Attachment

• 10 26 21 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the October 26, 2021, meeting.

Order #2021-185 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the October 26, 2021, meeting. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Dr. Corrie Shull.

Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.

The Annual Comprehensive Financial Report is submitted for acceptance in accordance with Fiscal Management Policy 04.9 Audits and in compliance with the guidelines and statutes of the Commonwealth of Kentucky. 

Submitted by: Cordelia Hardin

Attachment

• ACFR Board Presentation 11.9.21 with Dean Dorton
• ANNUAL COMPREHENSIVE FINANCIAL REPORT 11.9.21

Superintendent Martin Pollio recommends the Board of Education approve the attached Annual Comprehensive Financial Report for year ended June 30, 2021.

Order #2021-186 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached Annual Comprehensive Financial Report for year ended June 30, 2021. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.

In accordance with Board Policy 08.3 and KRS 158.070, the District Calendar Committee, composed of one (1) District Principal; one (1) District office administrator other than the Superintendent; one (1) local Board member; two (2) parents of students attending a school in the District; one (1) District elementary teacher; one (1) District middle or high teacher; two (2) District classified employees; and two (2) community members from the local chamber of commerce, business community, or tourism commission developed the attached calendar.

The Calendar Committee held meetings on October 13, 2021, and October 20, 2021, to develop and reach consensus on the attached proposal.

Highlights of the calendar include a mid-August start date, a fall break in late September and early October, a winter break, a spring break, and an end date that accommodates testing windows for Advanced Placement and state testing.

The Calendar Committee also recommended changing the name of Parent-Teacher Conference Days to Family-Teacher Conference Days

Submitted by: Dr. Aimee Green-Webb

Attachment

• SY 2022 2023 JCPS School Calendar Presentation
• SY 2022-2023 JCPS Calendar _ First Reading

Superintendent Martin Pollio recommends the Board of Education receive information concerning the proposed 2022-2023 school calendar.

Order #2021-187 - Motion Failed:  A motion to amend the 2021-2022 calendar to include Monday, November 22 and Tuesday, November 23 as part of our Thanksgiving break and work with Nutritional Services to provide lunches to students on November 19 and to include those instructional days later in 2022 failed with a motion by Mr. Joseph Marshall and a second by Dr. Christopher Kolb.

Order #2021-188 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive information concerning the proposed 2022-2023 school calendar. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

This board report will provide a summary on the progress of Vision 2020 actions and key metrics. The presentation will identify high-level trends and focus on major strategies designed to improve outcomes. There will be an opportunity for Board members to ask questions and provide feedback.

Submitted by: Dr. Dena Dossett

Attachment

• Vision 2020 in Action Update

Superintendent Martin Pollio recommends the Board of Education receive a progress report regarding key actions and metrics outlined in Vision 2020 in Action.

Order #2021-189 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive a progress report regarding key actions and metrics outlined in Vision 2020 in Action. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.

This information item will provide the Board with an update regarding the implementation of the COVID-19 mitigation strategies listed below.

• On September 14, 2021, the Board approved a vaccination or diagnostic testing requirement for all employees.
• On October 7, 2021, the Board approved a “Test to Play” requirement that students receive regular COVID-19 diagnostic screening testing to participate in extracurricular and interscholastic athletics and other extracurricular activities.
• The district is planning an opportunity targeted at students ages 5-11 to provide COVID vaccinations.

Submitted by: Amy Dennes

• A New Way Forward Next Steps November 9

Superintendent Martin Pollio recommends the Board of Education receive an update regarding COVID-19 mitigation strategies.

Order #2021-190 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update regarding COVID-19 mitigation strategies. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for November 9, 2021.

Order #2021-191 - Motion Passed:  A motion to approve the Consent Calendar MINUS item IX.R. Acceptance of the 2021 School Nutrition and Physical Activity Report for the Jefferson County Public School District passed with a motion by Dr. Corrie Shull and a second by Mr. Joseph Marshall.

Order #2021-192 - Motion Passed:  A motion to approve Consent Item IX.R. Acceptance of the 2021 School Nutrition and Physical Activity Report for the Jefferson County Public School District passed with a motion by Mrs. Linda Duncan and a second by Ms. Sarah McIntosh.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

Attachment

• CERTIFIED LEAVES 2021-11-09

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

Attachment

• PERSONNEL ACTIONS 2021-11-09

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

This is a report of field trip requests submitted to the Board of Education on November 9, 2021.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes. 

Submitted by: Chris Perkins

Attachments

• FIELD TRIPS 11-09-21 BY DESTINATION
• FIELD TRIPS 11-09-21 BY SCHOOL

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests.

On August 4, 2020, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 21-030.

On March 9, 2021, the Board approved awarding a contract to Martin Construction Co. as the low bidder.

CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-4 J-Town HS - Science Lab

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Martin Construction Co. for Science Lab Renovation at Jeffersontown High School for a total construction cost of $96,655.78.

On August 4, 2020, the Board of Education approved C.L. Anderson Architecture, LLC to prepare plans and specifications for Project 21-031.

On April 20, 2021, the Board approved awarding a contract to WPC Company, Inc. as the low bidder.

C.L. Anderson Architecture, LLC has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• BG-4 Security Improvements - Various

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to WPC Company, Inc. for Security Improvements at Coleridge-Taylor Montessori and Okolona Elementary Schools for a total construction cost of $329,972.

On August 17, 2021, the Board of Education approved the contract completion and BG-4 form for Hadley Energy Solutions, LLC.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Johnson TMS - Stage Lighting

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Stage Lighting Replacement at Johnson Traditional Middle School.

On August 17, 2021, the Board of Education approved the contract completion and BG-4 form for Highland Roofing Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 TJMS - Partial Roof Repl

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Thomas Jefferson Middle School.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Change Orders and Descriptions 11-9-21

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. 

In addition, there are tie bids on bid ID# 8037-Electrical Supplies & Lighting (Line Item), and a tie bid on bid ID# 8039-Bus Body Parts & Accessories.

• *Bid Tabulations, Contract Renewals, and Amendments_11 09 21
• Amendment on Automotive Antifreeze, Fluids & Lubricants
• Amendment on Controls for Heating & AC
• Amendment on Flashlights, Batteries, Etc.
• Amendment on Furniture, Classroom & Office (Percentage)
• Amendment on HVAC-R Supplies & Equipment
• Amendment on Instructional & Office Supplies (Line Item)
• Amendment on Plumbing Supplies & Eqpt. (Line Item)
• Bus Body Parts & Accessories
• Diesel & Gasoline
• Drainage and Related Earthwork Services
• Electrical Supplies & Lighting (Line Item)
• Flight Simulator Package
• Tires, Tubes, Recapping & Repair

Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendments.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

• List of Contracts 11 09 21
• 01 Millennium Learning Concepts, LLC
• 02 PylaBricks, LLC dba Snapology of Louisville Northeast
• 03 Millennium Learning Concepts, LLC
• 04 Learning Forward
• 05 CS Educational Services, LLC dba thinkLaw
• 06 Imagine Learning, Inc.
• 07 Imagine Learning, Inc.

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

The summary includes all professional services contracts approved as of July 1, 2021.

Submitted by: Cordelia Hardin 

Attachment

• Summary of Professional Services Contracts 11 09 21

Superintendent Martin Pollio recommends the Board of Education receive the attached Summary of Professional Services Contracts for Fiscal Year 2021-22.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Cordelia Hardin

Attachment

• Invoice Report

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of October 11 through October 24, 2021.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachments

• Purchase Orders by Department
• Purchase Orders by Vendor

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of October 11 through October 24, 2021.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of October 11 through October 24, 2021.

• Notes of Interest - September 2021
• September 2021 Board Financial Report

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended September 30, 2021.

• QIR 9-30-2021

Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended September 30, 2021.

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on November 9, 2021.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• November 9 2021 Donations and Small Grants Report

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $147,149.55 to be used as stated in the attachment.

Through Individuals with Disabilities Education Act (IDEA), Part B, Section 611, the Kentucky Department of Education provides the District with additional funds for students with disabilities.

IDEA funds are appropriated by Congress and are intended to support early intervention and special education services for infants, toddlers, children, and youth with disabilities and their families.

These funds must be spent between July 1, 2020, and September 30, 2022.

Funds will pay for supplies, materials, professional development, and extended learning for students.

Submitted by: Kim Chevalier

Attachment

• KDE Award Notification IDEA

Superintendent Martin Pollio recommends the Board of Education accept FY21 IDEA B Basic Funds totaling $23,631,717 from the Kentucky Department of Education.

The Kentucky Department of Education will provide the Homeless Education Program with $179,622 in American Rescue Plan funding over two years. The Year One award totals $90,730. Grant funds will pay for a contractual Social Worker to provide support services to students experiencing homelessness and will partially fund a contractual nurse to provide health services to students experiencing homelessness during summer programming. Funds for student supplies and indirect costs are also included in the budget.

The grant aligns with Vision 2020 strategies 1.1.3 and 1.1.7. The Year One period of performance is November 9, 2021 – September 30, 2022. Matching funds are not required, and the agreement does not obligate the district beyond the period of performance.

Submitted by:  John Marshall

• KDE American Relief Program- SBM Homeless Grant

Superintendent Martin Pollio recommends the Board of Education accept $90,730 in American Rescue Plan funds from the Kentucky Department of Education to provide homeless education services and authorize the superintendent to sign the attached agreement.

House Bill 352 (2020 Budget Bill) allocated $18.2 million for school safety upgrades for school districts based on the requirements contained in Senate Bill 1 (2019) and are limited to the following six items:

• Main entrance electronic locks
• Main entrance camera
• Main entrance intercom
• Classroom door locks
• Classroom door window coverings
• Exterior door access control

The attached represents the cost of classroom window coverings at various locations.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• SSR Form - 9

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $3,150.00 from the Kentucky Department of Education for School Security Projects.

Ulliman Schutte Construction is a contractor with the Metropolitan Sewer District (MSD). MSD’s new Community Benefits Program encourages its contractors to make contributions that support local schools or non-profits as part of the bid process. Ulliman Schutte Construction will donate the materials, labor, and project management to provide new playground equipment, an outdoor classroom, a walking path, gaga courts, volleyball net and soccer goals at Crums Lane Elementary School as part of the Community Benefits Program. This project is valued at $104,317.16. In addition, Ulliman and Schutte Construction will contribute $30,682.84 to Crums Lane for adaptive furniture to enhance student focus and learning. The scope of work is for the outdoor improvements is included as Attachment A.  The total value of the donation is $135,000.

This project aligns with Vision 2020 strategy 3.1.1 improving district infrastructure.

Matching funds are not required. The playground, outdoor classroom, and other improvements will be completed by June 30, 2022.

Submitted by: Robert Moore

Attachment

• MOA - Ulliman Schutte Construction - Crums Lane ES.10.22.2021.dotx

Superintendent Martin Pollio recommends the Board of Education accept a cash contribution as well as the donation of materials, labor, and project management to install new playground equipment, an outdoor classroom, and other improvements at Crums Lane Elementary School and authorize the Superintendent to sign the attached donation agreement.

Some examples of the services the District provides through the grant to support primary talent pool development and formally identified gifted and talented students are:

• Professional development for District teachers;
• Implementation of curriculum development in the areas of gifted and talented methodologies and teaching strategies;
• Instructional materials and supplies;
• Implementation of the state mandated Gifted and Talented Student Services Plan and Gifted Student Progress Report for children enrolled in the Advance Program; and
• Salary and fringes paid to 1.5 FTE Gifted Teachers

All activities and expenditures are in compliance with state requirements.

All funds must be spent or encumbered by June 30, 2022. The award notification from the Kentucky Department of education is attached.

Submitted by: Carmen Coleman

 Attachment

• KDE Award Notification - FY22 Gifted & Talented

Superintendent Martin Pollio recommends that the Board of Education accept funding in the amount of $146,476 from the Kentucky Department of Education for FY22 Gifted & Talented Funds.

Through Section 2014 of the American Rescue Plan Act of 2021, the Kentucky Department of Education provides the District with additional funds for students with disabilities. IDEA funds are appropriated by Congress and are intended to support early intervention and special education services for infants, toddlers, children, and youth with disabilities and their families. The District received $841,274 for preschool students and $6,064,880 for students in grades kindergarten through grade 12.

These funds must be spent between July 1, 2021, and September 30, 2023.

Funds will pay for supplies, materials, professional development, transportation and extended learning for students.

Submitted by: Kim Chevalier

Attachments

• KDE Award Notification - FY22 IDEA
• KDE Award Notification - FY22 Preschool

Superintendent Martin Pollio recommends the Board of Education accept FY22 IDEA American Rescue Plan Act of 2021 Funds totaling $6,906,154 from the Kentucky Department of Education.

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

The Kentucky Department of Education has requested this revision for the following JCPS employees be released on Memorandum of Agreement from December 1, 2021, through June 30, 2022:

Lauren Thieneman – Postsecondary Transition Specialist

Submitted by: Dr. Aimee Green-Webb

Attachment

• MOA - Thieneman, Lauren 2021-11-9

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education and authorize the superintendent to sign same.

The University/College Student Placement Agreements with Jefferson Community and Technical College and Marshall University will permit teacher education students, other than university/college students, to engage in supplementary instructional activities with Jefferson County Public School students under the direction and supervision of the professional administrative and teaching staff of Jefferson County Public Schools.  

Submitted by: Kim Chevalier

Attachments

• Student Placement Agreement - JCTC
• Student Placement Agreement - Marshall University

Superintendent Martin Pollio recommends the Board of Education approve the attached University/College Student Placement Agreements with Jefferson Community and Technical College and Marshall University and authorize the superintendent sign same.

Due to Covid-19, the PSAT 8/9 was not administered to students at Farnsley Middle School during the 2019-2020 academic year. Due to the inability to administer the exam, certain elements and funding of the Access to Algebra program have been extended into the 2023-2024 school year. Upon mutual agreement, Kentucky Science and Technology Corporation and Jefferson County Board of Education agree to modify the original Letter of Agreement, dated April 22, 2020. 

Submitted by: Robert Moore

Attachment

• Extended Modified Kentucky Science and Technology Corporation Agreement

Superintendent Martin Pollio recommends the Board of Education agree to modify the Letter of Agreement with Kentucky Science and Technology Corporation to extend funding of the Access to Algebra program for students at Farnsley Middle School and authorize the Superintendent to sign same.

The purpose of this agreement is to delineate the operational guidelines for sharing data between the Louisville Free Public Library and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement and the establishment of a password protected data sharing hub. All procedures and processes will be FERPA compliant. 

This agreement will allow JCPS to share student level data with the Louisville Free Public Library in order to provide JCPS students with access to Louisville Free Public Library resources through Louisville Free Public Library Powerplus accounts and cards. 

This item supports Vision 2020 Strategy 1.1.5 Improve Student Literacy and 1.1.7 Eliminate achievement, learning, and opportunity gaps.

Submitted by: Dr. Dena Dossett

Attachment

• DSA - Louisville Free Public Library

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with the Louisville Free Public Library authorize the superintendent to sign same.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Imagine Learning, Inc. and JCPS and define the respective roles and responsibilities of each party.

Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Carmen Coleman

Attachment

• DSA - Imagine Learning

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Imagine Learning, Inc. and authorize the superintendent sign same.

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

• approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
• minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
• a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
• a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD272, SSD273, SSD274, and SSD274 rather than by name.

Student SSD272 has a medical condition, with proper physician documentation, which requires a 4 hour and 20 minute school day, four days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Student SSD273 has a medical condition, with proper physician documentation, which requires a 3 hour and 50 minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Student SSD274 has a medical condition, with proper physician documentation, which requires a 3 hour and 35 minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Student SSD275 has a medical condition, with proper physician documentation, which requires a 3 hour  school day, three days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Superintendent Martin Pollio recommends the Board of Education approve a shortened school day for four students in the Exceptional Child Education Program for the 2021-2022 school year.

KRS 160.270 requires a local board of education to hold “at least one (1) regular meeting each month, at a time and place fixed by the board.”

The proposed schedule of meetings for 2022 avoids calendar conflicts including major religious and national holidays, school calendar conflicts, election days, and state and national education conferences.

The proposed schedule continues to have two types of Regular Meetings – Business Meetings and Work Session Meetings. It also includes Board Retreats and Public Forums, which will be Special Meetings under KRS 160.270.

Regular Board Meetings are open to the public and will begin at 6:00 p.m., and be held in the Stewart Auditorium at the VanHoose Education Center, 3332 Newburg Road, Louisville, KY 40218. Special Board Meetings are open to the public and will be held at times and locations to be determined. Meetings may be held remotely, if public health guidance relating to the COVID-19 pandemic recommends it.

 This schedule would have 21 meeting dates:

• 12 Board Business Meetings (includes Information Items, Action Items and a Consent Calendar)
• 5 Board Work Session Meetings (includes Work Sessions and a Consent Calendar)
• 2 Board Retreats (Special Meetings)
• 2 Public Forums (Special Meetings)

Submitted by: Amy Dennes

• 2022 Board Meeting Schedule.pdf

Superintendent Martin Pollio recommends the Board of Education approve the Regular Board Meeting Schedule for 2022.

The 2022 Regular Session of the Kentucky General Assembly convenes on Tuesday, January 4, 2022. Jefferson County Public Schools functions within the statutory framework established by General Assembly, so the actions of the legislature have a significant impact on the district’s work.

The Board heard a report and was able to provide feedback regarding the potential issues to be included in District’s 2022 Legislative Priorities at the October 26, 2021, Board meeting.

Submitted by: Kevin Brown

Attachment

• JCPS Legislative Priorities 2022

Superintendent Martin Pollio recommends the Board of Education approve the attached 2022 JCPS Legislative Priorities.

KRS 158.85(5) requires the District to complete an annual assessment of the nutrition and physical activity environment in the District and issue a report at least sixty (60) days prior to the public forum required by KRS 158.856(5). The report may be issued via posting to the District's website.

In conducting the required assessment, the District utilized the Healthy School Program (HSP) assessment tool from the Alliance for a Healthier Generation (AFHG). The report is based on the HSP assessments completed by each school location.

The public forum will occur on January 20, 2022. After the January public forum, the Superintendent will submit a summary of the findings and recommendations of the 2021 Nutrition and Physical Activity Report as required by KRS 158.856(6) to the Kentucky Department of Education by May 1, 2022.

Submitted by: Chris Perkins

• Nutrition and Physical Activity Report 2021

Superintendent Martin Pollio recommends the Board of Education receive the 2021 Nutrition and Physical Activity Report.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 11 9 21 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #2021-193 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Ms. Sarah McIntosh and a second by Mr. Joseph Marshall.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the November 9, 2021, meeting of the Jefferson County Board of Education.

Order #2021-194 - Motion Passed:  A motion to adjourn the November 9, 2021, meeting of the Jefferson County Board of Education at 8: 40 p.m. passed with a motion by Mr. Joseph Marshall and a second by Ms. Sarah McIntosh.