• 8 17 21 Meeting Notice
• 8 17 21 Agenda

Please join us for the Pledge of Allegiance.

• 08.16.21 Board Recognitions Powerpoint

Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for August 17, 2021.

Order #2021-135 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for August 17, 2021. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.

Marion C. Moore School Student Martin McAdam received the National Junior Honor Society Outstanding Achievement Award in 2019. This award is very prestigious and only given to 500 middle school students in the entire country. It's designed for NJHS members who demonstrate excellence in the five pillars of NJHS: scholarship, service, leadership, character, and citizenship. 

Martin's nominators describe him as a "leader among his peers who consistently reaches beyond what is expected of him." 

Martin earned a $500 college scholarship with his award. He was the only JCPS student to receive the award in 2019, and the second student in the state with the honor. 

Submitted by Renee Murphy

Superintendent Martin Pollio recommends the Board of Education recognize JCPS student Martin McAdam for receiving the National Junior Honor Society Outstanding Achievement Award.

Pleasure Ridge Park High School student Edward Smith recently won four High School Student Production Emmy awards from the Ohio Valley Chapter of the National Academy of Television Arts and Sciences. The categories include: Multimedia Journalist, News Report, Commercial, and Talent for News or Sports. 

Edward's winning stories included a piece on returning to in-person instruction in the spring. 

Pleasure Ridge Park High School student Madison Weis also won an Emmy for her work on the commercial category. The entry was called "Penguin Point- You Could Just Think."

Edward and Madison's advisor, Molly Huff, was also recognized on the awards. 

Submitted by Renee Murphy 

Superintendent Martin Pollio recommends the Board of Education recognize the student Emmy winners and advisor from Pleasure Ridge Park High School

This year's JCPS Deeper Learning Symposium was a great success thanks to the hard work and dedication of the leadership team. Members include Jo McKim, MeMe Ratliff, Irma Bektic, Maddie Shepard, Justin Elliott, Sheryl Bibby, Alan Young, and Christie Mudd. 

The symposium took place August 2 - 4 at the Kentucky International Convention Center. This was the fourth annual symposium. Teachers got to hear from national experts and leaders in education and discuss the changing landscape of learning. 

More than 2,000 JCPS teachers attended the 200+ sessions throughout the three day event, making this one of the largest in-person educational events in the country since the pandemic. 

Superintendent Martin Pollio recommends the Board of Education recognize the 2021 Deeper Learning Symposium Team.

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 8 17 21 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 17, 2021.

Order #2021-136 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 17, 2021. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Ms. Sarah McIntosh.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the July 27, 2021, meeting are presented for your review and approval.

Attachment

• 7 27 21 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the July 27, 2021, meeting.

Order #2021-137 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the July 27, 2021, meeting. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Ms. Sarah McIntosh.

All persons who wish to address the Board regarding items on the Board Agenda shall be permitted to speak prior to persons wishing to speak regarding non-agenda items.

A maximum of forty-five (45) minutes shall be allocated for Agenda Item VII.

Speakers who were unable to be accommodated under Agenda Item VII. due to the time limitation may address the Board under Agenda Item XIV. 

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

In December 2018, the Jefferson County Board of Education approved the Racial Equity Policy. The policy called for upending racist practices, policies, and beliefs that are causing disproportionality, inequities in access to educational opportunities, a lower sense of belonging for Black and Brown students, as well as other negative racialized outcomes. 

As one of the Three Pillars that guide the work of the District, the issue of Racial Equity has been a central part of the work. The Coronavirus has only exacerbated the systemic racial inequities that the District seeks to end. Inasmuch, the Racial Equity plans developed by schools and central office are more important than ever, and need to be accelerated so as to mitigate the damage of racism and COVID-19.  Many students and families of all races have been impacted by these tremendous obstacles, but as a consequence of historic and continuing systemic racism embedded throughout our society, Black and Brown families have been disproportionately impacted.  

In this presentation, the Superintendent and his leadership team will share the District's Racial Equity Policy update. The presentation is more than update.  It serves as a way to detail an acceptable and accelerated course of action that focuses on systemic disruptions and will address the needs of students, families, and staff.

The District must make sure that it centers justice and Racial Equity in everything it does. In doing so, the updated metrics to the Racial Policy/Plan will be presented. The Board agreed to add more direct and impactful goals that directly improve academic outcomes for students of color.

Submitted by: Dr. John Marshall

• Racial Equity Update August 2021

Superintendent Martin Pollio recommends the Board of Education receive an update regarding the implementation of the Racial Equity Policy and revisions to the Racial Equity Plan.

Order #2021-138 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update regarding the implementation of the Racial Equity Policy and revisions to the Racial Equity Plan. The recommendation passed with a motion by Dr. Corrie Shull and a second by Ms. Sarah McIntosh.

Order #2021-139 - Motion Passed:  A motion to approve the consent calendar for August 17, 2021, minus Consent Items X.U. Recommendation to Name Central High School Football Stadium and Athletic Spaces Adjacent to the Facility After Former Head Football Coach and Teacher Tyrran Scroggins; and X.C.1. Recommendation for Approval of Organizational Charts and/or Job Descriptions - Academic Services passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

Order #2021-140 - Motion Passed:  A motion to approve consent item X.U. Recommendation to Name Central High School Football Stadium and Athletic Spaces Adjacent to the Facility After Former Head Football Coach and Teacher Tyrran Scroggins passed with a motion by Mr. Joseph Marshall and a second by Ms. Sarah McIntosh.

Order #2021-141 - Motion Passed:  A motion to approve consent item X.C.1. Recommendation for Approval of Organizational Charts and/or Job Descriptions - Academic Services passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

The new school year began on Wednesday, August 11, 2021, and was the culmination of a great deal of work across all schools and Divisions of the District to ensure a smooth and safe beginning for students, staff, and families. A strong, positive back-to-school experience is critical to advancing student success, and is top priority for the District each and every school year.

This information session will provide an update regarding the start of the 2021-22 school year, to include enrollment information, the full opening of the K-12 Pathfinder School of Innovation, and ongoing work to use the best guidance available for state and national experts to respond appropriately and effectively to the evolving challenges presented by the COVID-19 pandemic.

Submitted by: Amy Dennes

Attachment

• A New Way Forward_ Next Steps_ August 17.pdf

Superintendent Martin Pollio recommends the Board of Education receive an update regarding the start of 2021-22 school year.

Order #2021-142 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update regarding the start of 2021-22 school year. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for August 17, 2021.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Certified Leaves 2021-08-17

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Personnel Actions 2021-08-17

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

• Summary of Organizational Changes 08 17 21

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Academic Services 2021-08-17

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Academic School Division

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Accountability Research & Systems Improvement

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Diversity, Equity and Poverty

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District.

Submitted by: Dr. Aimee Green-Webb

• Exceptional Child Edu. 2021-08-17

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District.

Submitted by: Dr. Aimee Green-Webb

Attachment

• General Counsel 2021-08-17

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Human Resources

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District.

Submitted by: Dr. Aimee Green-Webb

Attachment

• Culture and Climate 2021-08-17

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District.

Submitted by: Dr. Aimee Green-Webb

Attachment

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart(s) and/or job description(s).

This is a report of field trip requests submitted to the Board of Education on August 17, 2021.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Submitted by: Chris Perkins

Attachments

• FIELD TRIPS 08-17-21 BY DESTINATION
• FIELD TRIPS 08-17-21 BY SCHOOL

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests.

This project will consist of the removal and replacement of exterior wood doors and frames with new hollow metal doors and frames and new hardware.

On July 27, 2021, the Board of Education approved the BG-1 in the amount of $197,401.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the assignment of C.L. Anderson Architecture, LLC as the architect/engineer for the Wood Door Replacement at Coleridge-Taylor Montessori Elementary School.

This project includes the architectural renovation to three areas of Fern Creek High School for the Career and Technical Education pathways of Health Sciences, Media Arts, and Engineering. The scope will include reconfiguring walls, ceilings, electrical and data wiring, and HVAC to better support teaching these pathways.

On July 27, 2021, the Board of Education approved the BG-1 in the amount of $1,414,413.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the assignment of K. Norman Berry Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Career and Technical Program Renovations at Fern Creek High School.

This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings and lights. Exterior windows and minor building renovations may occur.

On July 27, 2021, the Board of Education approved the BG-1 in the amount of $9,906,725.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Superintendent Martin Pollio recommends the Board of Education approve the assignment of JRA Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Phase I HVAC Renovation at Hazelwood Elementary School.

This project includes work to remove and replace the existing fire alarm system with all new panels, devices, wiring and conduits throughout the building.

On June 22, 2021, the Board of Education approved BCCLT Engineers to prepare plans and specifications for Project 22-029. BCCLT Engineers has decided that they cannot accommodate the workload and removed themselves from the project.

On July 27, 2021, the Board of Education approved the BG-1 in the amount of $299,875.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the assignment of Pharis Engineering as the architect/engineer for the Fire Alarm Replacement at Kerrick Elementary School.

This project consists of the replacement of 145 roof squares.

On July 27, 2021, the Board of Education approved the BG-1 in the amount of $280,313.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the assignment of McCulloch Associates Architects as the architect/engineer for the Partial Roof Replacement at Newburg Middle School.

This project consists of the replacement of 467 roof squares.

On July 27, 2021, the Board of Education approved the BG-1 in the amount of $893,011.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Superintendent Martin Pollio recommends the Board of Education approve the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement Only) as the architects/engineers for the Partial Roof Replacement at St. Matthews Elementary School.

This project consists of replacing the school’s boiler.

On May 4, 2021, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 21-288.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on July 27, 2021. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins   

Attachment

• RevBG-1 Kerrick ES - Boiler Replacement

Superintendent Martin Pollio recommends the Board of Education award a contract to Intertech Mechanical Services, Inc. for Boiler Replacement at Kerrick Elementary School for the low base bid of $54,800; and approve the attached revised BG-1 form for $110,000.

On February 25, 2020, the Board of Education approved VBNA to prepare plans and specifications for Project 20-199.

On September 1, 2020, the Board approved awarding a contract to WPC Company, Inc. as the low bidder.

VBNA has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-4 Ballard HS - Stadium Storage Bldg

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to WPC Company, Inc. for Stadium Storage Building at Ballard High School for a total construction cost of $168,364.78.

On September 24, 2019, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 20-068.

On May 12, 2020, the Board approved awarding a contract to Hadley Energy Solutions, LLC as the low bidder.

CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• BG-4 Johnson TMS - Stage Lighting Repl

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Hadley Energy Solutions, LLC for Stage Lighting Replacement at Johnson Traditional Middle School for a total construction cost of $96,423.34.

On July 16, 2019, the Board of Education approved Patrick D. Murphy Co., Inc. Architects to prepare plans and specifications for Project 20-011.

On March 19, 2020, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.

Patrick D. Murphy Co., Inc. Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• BG-4 TJMS - Partial Roof Repl

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Thomas Jefferson Middle School for a total construction cost of $443,754.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Change Orders and Descriptions 8-17-21

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

This sanitary sewer and drainage easement is granted to allow Metropolitan Sewer District to expedite the construction of new underground service to support the New Middle School located at 2601 Echo Trail.

The project directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Chris Perkins

Attachment

• MSD Certificate of Sanitary Sewer and Drainage Easement - Echo Trail

Superintendent Martin Pollio recommends the Board of Education receive notice of a utility easement for the New Middle School – East End.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.

Submitted by: Cordelia Hardin

Attachments

• *Competitive Negotiations, Bid Tabulations, Contract Renewals, and Amendments 08 17 21
• Aluminum, Sheet Metal & Steel
• Amendment on Commodity Processing for State Approved Processors
• Amendment on Instructional & Office Supplies (Line Item)
• Amendment on Vehicle Paint & Related Items
• Competitive Negotiation for Legal Services
• Competitive Negotiation on Flight Training Service
• Condiment (FFVP)
• Refrigerant
• SCNS Lunchroom Products (School Delivery) (Supplement)
• Spoken Language Interpreting Services & Translation of Documents (Supplement)

Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiations, bid tabulations, contract renewals, and amendments.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments

• List of Contracts 08 17 21
• 01 BrightBytes
• 02 University of Louisville Research Foundation
• 03 SchoolMint
• 04 The Louisville Orchestra
• 05 Mackin Book Company dba Mackin Educational Resources
• 06 Texthelp
• 07 BSCS Science Learning
• 08 Solution Tree
• 09 Visually Impaired Preschool
• 10 Florida Virtual School

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Cordelia Hardin

Attachment

• Invoice Report

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of July 12 through August 1, 2021.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachments

• Purchase Orders by Department
• Purchase Orders by Vendor

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of July 12 through August 1, 2021.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of July 12 through August 1, 2021.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachments 

• June 2021 Financial Report (Unaudited)
• Notes of Interest

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended June 30, 2021.

This report is provided to the Board per JCPS Policy 04.36 Investments. 

Submitted by: Cordelia Hardin

Attachment

• Quarterly Investment Report

Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended June 30, 2021.

Superintendent Martin Pollio recommends the Board of Education authorize, if needed, the borrowing of funds not to exceed $25,000,000 from Branch Banking & Trust Company, now Truist, our current depository bank, for fiscal year 2021-22, with loan proceeds to be deposited to the account of the Jefferson County Board of Education.

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on August 17, 2021.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report August 17 2021

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $127,129.12 to be used as stated in the attachment.

The Kentucky Department of Education has awarded the District $20,000 to be used to supplement the salary of a coordinator to administer comprehensive county-wide community education programs to expand the utilization of schools for all members of the community.  There is a $5,000 (25 percent) match supplied by JCPS Adult and Continuing Education. There is no other indirect cost to the District.

The Community Education program will support schools in reducing the drop-out rate, decreasing the number of students who are retained, increase student attendance and provide preparation and planning for life after public school. The program is operated through JCPS Adult and Continuing Education. The funds will be used to cover staff salaries, fringe benefits, and expenditures. 

The term of the contract is August 1, 2021, through June 30, 2022.

Submitted by: Robert Moore

• KDE Contract - Community Education Grant FY22.7.29.2021

Superintendent Martin Pollio recommends the Board of Education accept a Community Education Grant in the amount of $20,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached agreement.

The Fresh Fruit and Vegetable Program increases elementary school children’s consumption of fresh fruits and vegetables and exposes students to new fruits and vegetables to improve healthy eating habits and help elementary schools create healthier food environments. Eligible elementary schools must have 50 percent or more of their students qualify for free/reduced price meals. 

The grant supports Vision 2020 Strategies 1.1.3 and 2.1.3. Grant funds pay salary, benefit, equipment, supply, and administration costs. The grant does not obligate the district or schools financially, and there is no matching requirement. The period of performance is July 1, 2021, through June 30, 2022.

Submitted by: Chris Perkins

Attachments

• Addendum to Agreement Fresh Fruit & Vegetable Program

Superintendent Martin Pollio recommends the Board of Education accept a Fresh Fruit and Vegetable Program Grant of $974,160 from the Kentucky Department of Education and approve the attached addendum agreement.

House Bill 352 (2020 Budget Bill) allocated $18.2 million dollars for school safety upgrades for school districts based on the requirements contained in Senate Bill 1 (2019) and are limited to the following six items:

• Main entrance electronic locks
• Main entrance camera
• Main entrance intercom
• Classroom door locks
• Classroom door window coverings
• Exterior door access control

The attached represents the cost of classroom window coverings at various locations.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• SSR Form - 7

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $22,883.00 from the Kentucky Department of Education for School Security Projects.

The University of Louisville (UofL) College of Education and Human Development (CEHD) has implemented the Signature Partnerships Schools Initiative to provide a clinical training model for education professionals in multiple schools including Atkinson Academy (Atkinson).

UofL has received a gift from PepsiCo, Inc. to support health and wellness at Atkinson and desires to support the health and wellness of Atkinson students, staff, and families.

Funding will pay for one certified teacher’s salary and fringes as well as indirect costs for the next three school years ending June 30, 2024. This teacher will lead the health and wellness initiative at Atkinson.

This work supports Vision 2020 strategy 2.1.3.

Submitted by: Robert Moore

Attachment

• MOA - UL College of Education & Human Dev at Atkinson ES.7.27.2021

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $147,872 and authorize Superintendent to sign the attached Memorandum of Agreement.

The Greater Louisville Workforce Development Board, Inc. dba KentuckianaWorks Workforce Investment and Cabinet for Health and Family Services Department for Community Based Services will provide funding in the amount of $9,997.20 to JCPS Adult and Continuing Education. This partnership aligns with the District’s Vision 2020 strategies 1.1.3 and 1.1.7 by providing the necessary assessments for TANF eligible participants. No matching funds are required. This grant does not obligate the District financially

Submitted by: Robert Moore

Attachment

• Contract - KentuckianaWorks - Temporary Assistant for Needy Families.7.30.2021

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $9,997.20 from KentukcianaWorks for various activities authorized by the Temporary Assistance for Needy Families(TANF) legislation.

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

This Memorandum of Agreement sets out the terms by which the Head Start program and JCPS will ensure full utilization of Head Start funds by meeting the following objectives: (1) to avoid duplication of programs and services; (2) to avoid supplanting of federal funds; and (3) to maximize the use of Head Start funds to serve as many four-year-old children as possible. This MOA also provides for coordination between Head Start and JCPS as required by 45 CFR 1302.53 and 45 CFR 1302.63.

The Kentucky Department of Education also requires the Head Start director and JCPS representative to jointly complete and sign the Certificate of Head Start Full Utilization by September 15, 2021, to verify the number of at-risk four-year-old’s enrolled with Head Start and confirm that Head Start is fully utilized on September 1, 2021.  

This strategy aligns with the district’s Vision 2020: Deeper Learning Strategy 1.1.6 Strengthening early childhood education.

Submitted by: Carmen Coleman

Attachment

• MOA - Greater Louisville Head Start FY21-22.7.20.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Greater Louisville Head Start and authorize the superintendent to sign same.

BrightBytes will provide their Data Analytics Platform - including the six core solution areas: Academics, Assessments, Attendance, Discipline, Enrollment, and Postsecondary Readiness as well as the Student Success, EdTech Impact and Digital Privacy, Safety, and Security solutions. The core solution areas of the data analytics platform integrate and transform multiple datasets into a comprehensive reporting and system providing web-based macro and micro views, including districtwide aggregate data, cross-school comparison data, school-by-school, cohort, and grade-level views.

The purpose of this agreement is to delineate the operational guidelines for sharing data between BrightBytes and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DSA - BrightBytes.6.21.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with BrightBytes and authorize the superintendent sign same.

Jefferson Community & Technical College, Southwest Campus will continue to provide Jefferson County Public Schools (JCPS) with office and classroom space to support two JCPS staff or faculty to administer and prepare primary education coursework and privately advise students. Office space shall include utilities, security, and janitorial service, phone service, and internet connectivity. This office and classroom space and classroom technology shall be provided at no cost to JCPS for an additional year. 

This amendment to the original agreement will be effective August 1, 2021, and end on July 31, 2022. The amendment also includes the name change from Jefferson County High School to the Pathfinder School of Innovation. 

This project directly supports Vision 2020 strategy 3.1.1 Improve physical infrastructure.

Submitted by: Robert Moore

• Amendment #2 to MOA - JCTC - Pathfinder School of Innovation.7.22.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment #2 to Memorandum of Agreement with Jefferson Community & Technical College for the Pathfinder School of Innovation and authorize the superintendent to sign same.

Submitted by: Dr. Carmen Coleman

Attachment

• KDE Contract - Modification - AmeriCorps

Superintendent Martin Pollio recommends the Board of Education approve the attached contract amendment with the Kentucky Cabinet for Health and Family Services and authorize the superintendent to sign same.

The Kentucky Department of Education has requested that the following JCPS employees be released on Memorandum of Agreement from July 1, 2021, through June 30, 2022:

Erin Basham, Educational Recovery Leader

Amy Jeziorski, Educational Recovery Leader

Jessica Simpson, Educational Recovery Leader

Submitted by: Dr. Aimee Green-Webb

Attachment

• Basham.Erin FY21-22.8.17.2021
• Jeziorski.Amy FY21-22.8.17.2021
• Simpson.Jessica FY21-22.8.17.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreements with the Kentucky Department of Education and authorize the superintendent to sign same.

The Office of Diversity, Equity, and Poverty is in partnership with Metro Parks to reach and teach more students in the California Community area. The Satellite Office and the programs it hosts provides opportunities for students to have tutoring, enrichment, and support it n their community.

It also serves as a hub for schools to station support and staff there as to alleviate parents having to traverse the city. The project directly supports strategies 1.1.3, 1.1.7, 3.2.1, 3.2.2 in Vision 2020.

Submitted by: Dr. John Marshall

Attachment

• Lease Agreement - Lou-Jeff Co Metro - California Community Center.7.15.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached lease agreement with the Louisville/Jefferson County Metro Government for the West Louisville Satellite Office located in the California Community Center.

Dual Credit personnel from Morehead State University have worked with the principal, administrators, and teachers at Ballard, Central, Eastern, and Fern Creek High Schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. This agreement aligns with the new Dual Credit Scholarship Program passed in the 2017 Legislative session. This dual credit course can be transferred to any regionally accredited college or university for credit. Morehead State University is a Partner Postsecondary Institution with KHEAA for that program. Specific courses are listed in the agreement for each school. This work support Vision 2020 strategies 1.1.3 & 1.1.7. There is no financial obligation for the District.

The attached Memorandum of Agreement details the data exchange commitments, expectations of Morehead State University, the local school, the local school adjunct faculty, and students. Morehead State University faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status. 

Specifically:

• Scholarship funds may be used for dual credit unless the student has exceeded two courses or state funds are exhausted. In that case, the student/family is responsible for paying tuition.
• Tuition is set to 1/3 KCTCS tuition (as required by the PPI agreement with the KHEAA). Morehead State University will not charge JCPS or JCPS students 50% of tuition for unsuccessful scholarship students.

List of Courses included in the partnership:

• Ballard: Intro to Computers, English Writing I & II, Introduction to Politics
• Central: Anatomy and Physiology of Livestock
• Eastern: College Algebra and Spanish I & II
• Fern Creek: Digital Foundation

Submitted by: Robert Moore

Attachment 

• MOA - Morehead State University Dual Credit FY22.6.18.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Morehead State University for dual credit courses and authorize the superintendent to sign same.

This Memorandum of Agreement (MOA) with Ohio Valley Educational Cooperative (OVEC) sets out the terms by which the Head Start program and JCPS will ensure full utilization of Head Start funds by meeting the following objectives: (1) to avoid duplication of programs and services; (2) to avoid supplanting of federal funds; and (3) to maximize the use of Head Start funds to serve as many four-year-old children as possible. This MOA also provides for coordination between Head Start and JCPS as required by 45 CFR 1302.53 and 45 CFR 1302.63.

The Kentucky Department of Education also requires the Head Start director and JCPS representative to jointly complete and sign the Certificate of Head Start Full Utilization by September 15, 2021, to verify the number of at-risk four-year-old’s enrolled with Head Start and confirm that Head Start is fully utilized on September 1, 2021.  

This strategy aligns with the District’s Vision 2020: Deeper Learning Strategy 1.1.6 Strengthening Early Childhood Education.

Submitted by: Dr. Carmen Coleman

Attachment

• MOA - Ohio Valley Educational Coop - Head Start FY21-22.7.21.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Ohio Valley Educational Cooperative (OVEC) for Head Start program and authorize the superintendent to sign same.

As JCPS takes action to meet the professional learning demands and shifts in JCPS instructional and assessment systems aligned with achieving our desired future state and beyond, educators across the district are moving toward more learner centered experiences that are engaging, equitable, and result in deep learning of standards, success skills, and competencies. This shift requires expertise in Competency Based Education (CBE) theory, as well as practice at the school and district level. Investing in JCPS educators to acquire this specialized expertise and practical experience will empower our district to enact practices and policies at the school and district level conducive to building a CBE environment.

In alignment with the Climate and Culture Pillar, CBE empowers learners to take part in the learning process and exhibit agency in demonstrating learning. This ownership of learning is empowering for learners; students and teachers alike and contributes to a learner centered, collaborative, and flexible learning environment.

In alignment with the Backpack of Success Skills Pillar, CBE enables learners to have a role in and drive the learning process. This will empower learnings in a CBE environment to have more ownership of demonstrations of learning. Furthermore, this initiative supports the backpack, as this initiative will empower teachers to design instructional pathways and experience around our own success skills, which themselves are competencies. CBE offers a learning context that emphasizes both standards as they relate to success skills. Collaboration, innovative creation, and communication competencies encompass more discreet skills and standards. Educators will be able to group learning outcomes, standards, and skills, within our competencies and design deeper learning experiences.

Additionally, approval of these agreements will build the capacity of JCPS educators. Through the rigorous certification process, educators engage in action research, designing professional learning for colleagues, designing competency progressions, and implementing elements of CBE. Certified teachers then lead high leverage professional learning across the district as well as serve on district committees to inform shifts towards CBE, in partnership with the Teaching and Learning department. 

These services cost $6,000 per participant

Submitted by: Carmen Coleman

• MOU - UK Center for Next Generation Leadership

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with the University of Kentucky and authorize the superintendent sign same.

• Amendment to Lease Agreement UofL Burhans Hall

Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Lease Agreement with the University of Louisville and authorize the superintendent to sign same.

For the past seven years, the University of Louisville College of Education and Human Development (CEHD) has provided funding to support the Professional Development School Collaboration between CEHD and Jefferson County Public Schools. These funds will support a Teacher-in-Residence at Atkinson, Cochran, and Portland Elementary Schools, Westport Middle School, and the Academy @ Shawnee for the 2021-22 school year.

The total funding provided is $245,976.10, which covers teacher salary, fringe benefits, and indirect costs. There is no financial obligation for the District.

This agreement supports Vision 2020 Strategies 1.1.5 and 2.2.1

Submitted by: Robert Moore

Attachment

• MOA - UL College of Education & Human Dev - Teacher in Residence at Atkinson ES...
• MOA - UL College of Education & Human Dev - Teacher in Residence at Cochran ES...
• MOA - UL College of Education & Human Dev - Teacher in Residence at Portland MS...
• MOA - UL College of Education & Human Dev Teacher in Residence at Shawnee.6.2021
• MOA - UL College of Education & Human Dev Teacher in Residence at Westport MS.6.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandums of Agreement with the University of Louisville and authorized the superintendent to sign the same.

Dual Credit personnel from Western Kentucky University have worked with the high school staff to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. The agreement aligns with the Dual Credit Scholarship Program. These dual credit courses can be transferred to any regionally accredited college or university for credit. Western Kentucky University is a Partner Postsecondary Institution with KHEAA for that program. Costs at the district level: $0

Specifically:

• Scholarship funds may be used for dual credit unless the student has exceeded two courses or state funds are exhausted. In that case, the student/family is responsible for paying tuition.
• Tuition is set to 2/5 KCTCS tuition (as required by the PPI agreement with the KHEAA). Western Kentucky will not charge JCPS for reimbursement of unsuccessful student tuition.

Courses include:

• CHEM 105 - General Chemistry

Vision 2020 Connection:

• 1.1.3 - Provide equitable access
• 1.1.7 - Eliminate opportunity gaps

Submitted by: Robert Moore 

Attachment

• MOA - Western Kentucky University - Dual Credit

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement between Jefferson County Public Schools (Valley High School) and Western Kentucky University for dual credit courses and authorize the superintendent to sign same.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Mackin Book Company and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement.

Mackin will provide access to MackinVIA, a digital content management system, and the MackinVIA Reader, used for viewing and interacting with digital content hosted by Mackin. MackinVIA is designed for PK-12 environments to house, manage, and provide easy access to all digital resources utilizing a single username and password. MackinVIA has an assortment of customizable features to personalize the reading experience of each student. The administrator side of MackinVIA is a collection of robust management tools that allow teachers and librarians to effectively customize the platform based on the needs of the student population. These tools give educators the ability to oversee the content, circulation, settings, and users of their MackinVIA account(s). The MackinVIA platform can be accessed on any desktop, laptop, or mobile device with a supported browser. If students would like to download digital resources for offline access, the free MackinVIA app is available for all major mobile devices as well as for Mac and Windows desktop and laptop computers.

This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Carmen Coleman

Attachment

• DSA - Mackin book Company

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Mackin Book Company and authorize the superintendent to sign same.

The vendor will provide JCPS with a new online platform that will house the school choice process. This will improve outreach to families, accessibility for marginalized populations, and streamline the overall process to ensure transparency, accuracy, and effective communication with families. This will replace the current student assignment system including the magnet application process, student transfers, and elementary cluster assignments.

The purpose of this agreement is to delineate the operational guidelines for sharing data between SchoolMint and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Robert Moore

Attachment

• DSA - SchoolMint.7.21.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with SchoolMint and authorize the superintendent sign same.

TEACH UPBEAT shall provide services associated with teacher retention using improvement cycles based on data and coaching.

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use, and the responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract terminates.  All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data-sharing agreement.

This work supports Vision 2020 strategies 1.1.3 & 1.1.7

Submitted by: Dr. Aimee Green-Webb

Attachment

• DSA - Teach Upbeat.7.29.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with TEACH UPBEAT and authorize the superintendent sign same.

Texthelp will provide software licenses for Read& Write that focus on literacy, writing and research. Software will provide text to speech, speech to text, dictionary, picture dictionary and other literacy, writing and research support.

Texthelp will also provide software licenses for EquatIO that focus on math. Software will allow user to dictate or handwrite any expression and convert it to accurate digital math which can be added into a Microsoft Word doc or G Suite app.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Texthelp and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DSA - Texthelp.7.22.2021

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Texthelp and authorize the superintendent sign same.

The Florida Virtual School contract supports Deeper Learning Goals 1.1.2 and 1.1.3 to design personalized and engaging learning environments and experiences in all content areas for each student in order to facilitate mastery of academic standards and the development of learner capacities and dispositions. In addition, this agreement helps to ensure that equitable access to engaging learning opportunities, supports, and resources will be provided.                               

The purpose of this agreement is to delineate the operational guidelines for sharing data between Florida Virtual School and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.

Submitted by: Dr. Carmen Coleman 

Attachment

• DSA - Florida Virtual School

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Florida Virtual School and authorize the superintendent to sign same.

Annually, the local board of education must approve general and program assurances regarding district operations. Information related to these assurances is available for review in the attached document and at the District’s central office by contacting the Division of Accountability, Research and Systems Improvement.

Once approved, the District will send a declaration of compliance to the Kentucky Department of Education in order to receive the funding within state and federal guidelines for fiscal year 2021-22.

Submitted by: Cordelia Hardin

Attachment

• JCPS Assurances FY2022

Superintendent Martin Pollio recommends the Board of Education approve the attached 2021-22 KDE Funding Assurances for General, State, and Federal programs.

Per 704 KAR 3:540, local school districts and schools shall use uniform academic course codes, listed and described in the Academic Course Code List, to classify all courses offered in each school when reporting to the Kentucky Department of Education (KDE). In the recent KDE “Pathways to Equity” course code revisions, it is now required that local school boards approve any course linked to KDE code 909999, school defined course.

Attached is a list of these courses and course notes for JCPS. Several of these courses are linked to specialized magnet programming at a particular school. Several others are holding courses to “save a place” in a student’s schedule for performance-based learning opportunities (courses that are funded based on standard completion as opposed to completion of time-based courses). Per KDE processes, all students must have a complete schedule for calculation of attendance and funding.

The Board of Education authorizes the use of 909999 to enter high school world language credits earned outside of Kentucky for languages not listed in the KDE World Language Program of Studies. Examples of these languages could include Hindi, Urdu, Swahili, Swedish, and Vietnamese.  Schools are also authorized to use 909999 for courses outside of the state public school catalog for students who transfer in from other states.

Submitted by: Dr. Carmen Coleman

Attachment

• 909999 Courses for SY 21-22

Superintendent Martin Pollio recommends the Board of Education approve the use of the Kentucky Department of Education state code 909999 (school-defined course) for select JCPS Course Codes.

The Seal of Biliteracy is an award given by a school district in recognition of any student who has attained proficiency in English and one or more other world languages by high school graduation. Currently 41 states and the District of Columbia offer a state Seal of Biliteracy Program. The Seal of Biliteracy helps prepare students with critical 21^st Century skills necessary to function in a global society. It strengthens cross-cultural communication, affirms the value of diversity, and honors the multiple cultures and languages in our community. 

The Kentucky Department of Education (KDE) recommends the following:

• This eligibility should stand regardless of language background or any identified condition that may exclude demonstration of language proficiency in one or more of the required modes of communication.
• Students of American Sign Language (ASL), Classical Languages (Latin and Classical Greek) and Native American Languages also should be entitled to earn a Seal of Biliteracy.
• Participation in this program should be voluntary, and students could earn a seal in multiple languages.
• Certain components for a Seal of Biliteracy could be completed prior to high school for some students; for example, English learners and other populations.

High school seniors may be recognized by the following list: Indication of a State Seal on transcript/e-transcript; special seal on the diploma; graduation cord or sash for the ceremony; Senior Night award or certificate, and/or verbal or written recognition in the graduation program or ceremony.

 Submitted by: Dr. Carmen Coleman

Attachment

• Kentucky Guidelines for Establishinga Local Seal of Biliteracy

Superintendent Martin Pollio recommends the Board of Education approve establishing a local Seal of Biliteracy in accordance with the recently released KDE Guidelines.

Coach Scroggins served as Central’s head football coach for 10 years. During this ten year time period, the Central football program won five state championships and was runner up twice. Coach Scroggins was the first Black head coach to win a championship in the history of the Kentucky High School Athletic Association. His time as head coach at Central is marked by a commitment to athletic excellence, academic achievement, integrity, and always doing what was best for his young men who played under him.

Coach Scroggins passed away this spring after complications from COVID-19. After conducting a survey of Central stakeholders, there is overwhelming support in the community for this naming. As a JCPS coaching veteran, Coach Scroggins had a positive impact on thousands of students and student trainers. Moreover, Coach Scroggins was co-founder of Kentucky Minority Coaches Association, an organization whose goal is to advocate, support, and increase the number of Black coaches in Kentucky.

Additional supporting document from the Principal of Central High School, Central HS SBDM, Central HS PTSA, and Central HS Family Youth Resource Center Advisory Council is attached.

Submitted by: Robert Moore

Attachment

• Central HS-Athletic Complex_Renaming

Superintendent Martin Pollio recommends the Board of Education approve the naming of Central High School football stadium and athletic spaces adjacent to the facility as, Tyrran “Ty” Scroggins Athletic Complex.

The Kentucky Department of Education requires that the two attached forms be completed and signed in order for JCPS to participate in USDA Child Nutrition Programs during the 2021-2022 school year.

The Indirect cost form communicates if the Board will be collecting indirect cost from the School and Community Nutrition Program. It also identifies if the board has made adjustments to the indirect cost pool.

The Intent to Participate in the Community Eligibility Program form identifies if the Board will continue to participate in the Community Eligibility Program for the 2021-2022 school year.

The grant supports Vision 2020 Strategies 1.1.3 and 2.1.3.

Submitted by: Chris Perkins

Attachments

• Intent to Participate in Community Eligibility
• Intent to Recover Indirect Costs

Superintendent Martin Pollio recommends the Board of Education approve the attached documents for the National School Lunch Program and School Breakfast Program and authorize the superintendent sign same.

On March 12, 2019, the Jefferson County Board of Education made changes to the facilities plan that included the closure of Watson Lane Elementary School at the end of school year 2021-2022. The current attendance area for Watson Lane Elementary School will be assigned to Dixie Elementary and Johnsontown Road Elementary. This shifts the Watson Lane area to Cluster 2 from Cluster 1. Current Watson Lane families will be given the choice of either Cluster 1 or Cluster 2 schools for reassignment and transportation will be provided.  

Submitted by: Robert Moore

Attachment

• Watson Lane Boundaries

Superintendent Martin Pollio recommends the Board of Education approve the attached Watson Lane Elementary boundary changes.

The Board Policy Committee reviewed these policies during its meeting on August 2, 2021.

JCPS is initiating an ongoing cycle of policy review, whereby, over the course of five years, all Board policies will be reviewed. In many instances, no change will be needed – the policy conforms to statutory and regulatory requirements, is clear and accurate, and reflects current practice. In other instances, a policy will need to be updated, or language improved for clarity and standardization of usage. This sixth set of policies, is a continuation of this process. 

Diversity, Equity & Poverty/School Based Decision-Making

02.413          Exemption (SBDM)

02.421          Election of School Council Members (SBDM)

02.422          School Council Authority (SBDM)

02.423          School Council Meetings (SBDM)

02.4231        School Council Relationships (SBDM)

02.4241        School Council Policies (SBDM)

02.42411      Appeal of Decisions (SBDM)

02.4244        School Hiring (SBDM)

02.431          Training of School Council Members (SBDM)

02.432          Waiver of School Policies (SBDM)

02.433          Other Board Policy

Schools

09.1231        Dismissal from School

09.221          Supervision of Students

09.223          Student Automobile Use

09.3              Student Activities

09.32            Student Organizations

09.3211        Use of School Facilities by Noncurriculum-Related Student Groups

09.341          School Performances

09.35            Social Events

09.421          Care of School and Personal Property

09.4281        Reporting Educational Concerns or Grievances

10.5              Visitors to Schools

Pupil Personnel

09.1              School Census

09.111          Withdrawals

09.12            Admissions and Attendance

09.121          Entrance Age

09.122          Attendance Requirements

09.123          Absences and Excuses

09.1221        Shortened School Day and/or Week

09.1223        Persons Over Compulsory Attendance Age

Submitted by: Amy Dennes

Attachment

• PRC Set 6 Complete

Superintendent Martin Pollio recommends the Board of Education receive the attached Set #6 of Board Policies as part of the District Policy Review Cycle for first submission and reading.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 8 17 21 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #2021-143 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

A motion to adjourn the August 17, 2021, meeting of the Jefferson County Board of Education.

Order #2021-144 - Motion Passed:  A motion to adjourn the August 17, 2021, meeting of the Jefferson County Board of Education at 10:33 p.m. passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.