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I.
Call to Order
JCBE Meeting Videos
II.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the June 22, 2021, regular meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 22, 2021, regular meeting.
Order #2021-113 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 22, 2021, regular meeting. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Ms. Sarah McIntosh.
III.
Welcome and Video Presentation
IV.
Discussion
IV.A.
Equity and Inclusion: Dr. Roger Cleveland
IV.B.
Understanding Racial Equity Issues under the Current Political and Social Climate: Dr. Cedric Powell
IV.C.
Strategic Planning
V.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for July 13, 2021.
Order #2021-114 - Motion Passed: A motion that the Board of Education approve the consent calendar for July 13, 2021, minus V.A. Recommendation for Approval of Bid and Revised BG-1 Form for New Elementary School – West Broadway Corridor passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
Order #2021-115 - Motion Passed: A motion that the Board of Education approve consent item V.A. Recommendation for Approval of Bid and Revised BG-1 Form for New Elementary School – West Broadway Corridor passed with a motion by Dr. Corrie Shull and a second by Mr. James Craig.
V.A.
Recommendation for Approval of Bid and Revised BG-1 Form for New Elementary School – West Broadway Corridor
This project in West Louisville consists of replacing the facilities of Roosevelt-Perry and Wheatley Elementary Schools with a new elementary school at the West Broadway YMCA location.
On August 27, 2019, the Board of Education approved Luckett & Farley Architects to prepare plans and specifications for Project 20-040.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on June 29, 2021. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Marrillia Design and Construction for the New Elementary School – West Broadway Corridor for the low base bid of $24,470,000; reject Alternates 1, 2, and 3; accept Alternates 4 and 5 for a total bid of $24,438,100; and approve the attached revised BG-1 form for $27,900,000.
V.B.
Recommendation for Approval of Roosevelt-Perry Elementary School Boundary Reassignment
On May 11, 2021, the Jefferson County Board of Education approved a recommendation that included repurposing Roosevelt-Perry Elementary School beginning in the 2021-2022 academic year. The current attendance area for Roosevelt-Perry Elementary School will be assigned to Coleridge-Taylor and Byck Elementary Schools. Since the schools remain in the same cluster, the school choices for the 2021-2022 school year will remain the same. Current Roosevelt-Perry Elementary students are encouraged to enroll at Wheatley to become part of the school family that will eventually attend the new West Broadway Corridor school.
Former Roosevelt-Perry families that chose to send their child to Wheatley this Spring will have the ability to choose Wheatley as an option for a younger sibling next year. The family will follow the typical cluster application process and then put in a transfer to Wheatley. The Student Assignment team will work with families so that they can access this option.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Roosevelt-Perry Elementary boundary changes.
V.C.
Acceptance of FY21 American Rescue Plan Elementary and Secondary School Relief Fund
This award, in the amount of $383,972,189, is through the U.S. Department of Education and is provided to help safely reopen and sustain the safe operation of schools and address the impact of the coronavirus pandemic on students.
All funds must be spent or encumbered by September 30, 2024, and the final Federal Cash Request must be submitted by November 15, 2024.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the attached Award Notification from the Kentucky Department of Education for the FY21 American Rescue Plan Elementary and Secondary School Emergency Relief Fund.
V.D.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
V.E.
Recommendation for Approval of Memorandum of Agreement with the Young Men's Christian Association of Greater Louisville for the Continued Operation of the Joint JCPS/YMCA Childcare Enrichment Program
The Jefferson County Public School District and the Young Men's Christian Association (YMCA) of Greater Louisville jointly operate the Childcare Enrichment Program (CEP), a before and after school childcare program that has been serving JCPS families since 1985 and supports regular student attendance.
The CEP program provides quality, licensed before and after school childcare for JCPS students in Kindergarten through Grade 8. CEP serves more than 3,000 students each day in 54 different JCPS school sites. This decades long partnership allows for families to ensure their students are in the best possible environment for before and after school care - our school buildings. These buildings are friendly, familiar, and inviting and part of the student's regular routine.
This program directly supports Vision 2020 strategies 3.2.1 and 1.1.3.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Young Men's Christian Association of Greater Louisville for the continued operation of the joint Childcare Enrichment Program and authorize the superintendent to sign same.
V.F.
Acceptance of Funding from The Cabinet of Education and Workforce Development (KYAE)
Funding will be used by JCPS Adult & Continuing Education to continue providing opportunities for higher educational attainment to adult learners annually.
Integrated English Literacy and Civics Education (IELCE) under the Workforce Innovation and Opportunity Act (WIOA) requires "education services provided to English language learners who are adults, including professionals with degrees and credentials in their native countries, that enables such adults to achieve competency in the English language and acquire the basic and more advanced skills needed to function effectively as parents, workers, and citizens in the United States. Such services shall include instruction in literacy and English language acquisition and instruction on the rights and responsibilities of citizenship and civic participation, and may include workforce training."
This program aligns with Vision 2020 goals (1.1.1, 1.1.5, 1.1.7, and 3.3.3) by providing parents and community members with the quality academic instruction needed for them to obtain a GED and become contributing members of the community. No matching funds are required and there is no cost to the District.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding from The Cabinet of Education and Workforce Development (KYAE), in the amount of $281,578.00, and authorize the superintendent to sign the attached agreement.
V.G.
Acceptance of Funding from The Cabinet of Education and Workforce Development (KYAE)
Funding will be used by JCPS Adult & Continuing Education to continue providing opportunities for higher educational attainment to nearly 5,000 adult learners annually. Over 52,000 working-age adults in Jefferson County lack a high school diploma and nearly one-fourth of these adults have functional literacy skills below a sixth-grade level.
This program aligns with Vision 2020 goals (1.1.1, 1.1.5 & 1.1.7) by providing parents and community members with the quality academic instruction needed for them to obtain a GED and become contributing members of the community. No matching funds are required and there is no cost to the District.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding from The Cabinet of Education and Workforce Development (KYAE), in the amount of $3,128,351.00, and authorize the superintendent to sign the attached agreement.
V.H.
Recommendation for Approval of Contracts for Nonresident Pupils for Fiscal Year
2021-22
Nonresident Pupils. (1)(a) A written agreement executed by local boards of education for enrollment of nonresident pupils as provided by KRS 157.350(4)(a) shall be filed in both the attending district and the resident district no later than October 1 of the school year prior to the school year to which it will apply.
Contracts that assign Average Daily Attendance (ADA) funding to districts possibly receiving nonresident students require approval by Boards of Education. The contracts, as compiled lists of any involved students, are retained by both districts at the close of the school year and are available for any Kentucky Department of Education (KDE) review.
Although we submitted our contracts according to the October 1st deadline, we cannot control the actions of other school districts or their Boards. The attached reciprocal non-resident contracts were received from Elizabethtown Independent, Frankfort Independent, Nelson County, Shelby County, Spencer County, and Barren County after the October 1st deadline. JCPS/Kentucky school districts' reciprocal contracts are included as attachments.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached reciprocal non-resident contracts for fiscal year 2021-22 with Elizabethtown Independent, Frankfort Independent, Nelson County, Shelby County, Spencer County, and Barren County.
V.I.
Recommendation for Approval of School Fees for 2021-22
Pursuant to Kentucky Department of Education Accounting Procedures for the Kentucky School Activity Funds Redbook Incorporated by Reference in 702 KAR 3:130, the Board is required to adopt all school fees and those fees shall remain in place until modified or removed by board resolution. These fees have been set by each school, and the use of these fees is overseen by each school’s Site Based Decision Making Council. Fees generally are due at registration prior to the beginning of each school year, although schools will work with parents if a payment plan is needed. The fees listed have not been previously adopted by the Board.
These fees are not charged to at-risk students. In addition, principals have confirmed that no students are denied opportunities based on lack of funding.
With guidance from meetings of the Principal Communications Committee and principal sub-committees, information regarding school fees for the 2021-2022 school year was collected from all schools using the following standards:
Elementary School
- Supplementary materials: no more than $25 (i.e., science notebooks, National Geographic student magazine, Accelerated Reader, Time for Kids, online subscriptions, etc.)
Middle School
- Supplementary materials: no more than $20 (i.e., JCPS science notebooks, National Geographic student magazines, Scope, Choices, Newsweek, Time for Kids, Scholastic, Scholastic Math, On-line subscriptions, etc.)
- Non-core subjects/electives: no more than $65 per course. Schools are required to provide an explanation of non-core subject/elective course fees (including PE) in the Course Catalog and/or Fee Sheet.
- Locker: no more than $5.00
- Technology: no more than $5.00
High School
- Supplementary materials for English, math, science, social studies: no more than a combined fee of $40 for the four required core content areas (including technology supplies, calculator batteries, subscriptions, etc.)
- Non-core subjects/electives: no more than $65 per course. Schools are required to provide an explanation of non-core subject/elective course fees (including PE) in the Course Catalog and/or Fee Sheet.
- Operational fees: no more than $10 for operational fees (including locker fee, ID card, agenda book/planner, PE lock, etc.)
- Parking: no more than $20 (unless this activity is a Fundraiser)
AP/IB/Industry Certifications/Cambridge testing fees are determined by the company and are separate from school fees. Students enrolled in these courses and who choose to take the aligned exam are expected to pay the exam fee. Please refer to the school course catalog and/or fee sheet for specific information.
An instrument rental fee of up to $40 may be assessed by a school at any level.
Extracurricular fees are also attached for inclusion. Principals have confirmed that no students are denied opportunities based on lack of funding.
This report supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Robert Moore
Attachments
Superintendent Martin Pollio recommends the Board of Education approve new school fees for the 2021-22 school year.
V.J.
Recommendation for Approval of Trauma Informed Care Plan
In accordance with Senate Bill 1, School Safety and Resiliency Act, Jefferson County Public Schools implemented a trauma-informed care plan that placed value on the strategies below:
- Enhancing trauma awareness throughout the school community;
- Conducting an assessment of the school climate, including but not limited to inclusiveness and respect for diversity;
- Developing trauma-informed discipline policies;
- Collaborating with the Department of Kentucky State Police, the local sheriff, and the local chief of police to create procedures for notification of trauma-exposed students; and
- Providing services and programs designed to reduce the negative impact of trauma, support critical learning, and foster a positive and safe school environment for every student.
Jefferson County Public Schools (JCPS) began transforming into a trauma-informed school district in 2017 with support from the University of Kentucky Center on Trauma and Children (CTAC) to provide trauma-informed care professional development, implementation support, program evaluation, and progress monitoring. The goal is to take this work to scale, ensuring that all schools throughout Jefferson County Public Schools receive the initial Trauma Informed Care (TIC) Modules. Furthermore, in accordance with the Kentucky School Safety and Resiliency Act, schools will create sustainability TIC teams that will allow them to make the work their own.
Implementation Science tells us that true implementation comes in three stages: awareness, application, and then change in how we communicate. With this at the forefront of the planning process, Phase I seeks to bring awareness to all JCPS personnel about the long-term effects of trauma exposure. Phase II works to implement unique school-wide sustainability that examines practices and focuses on change. Phase III takes the work one step further by examining school-wide policies and procedures, teacher language, and an overall focus on full implementation of trauma-informed practices throughout the building. This teamwork has positioned JCPS to move forward as a trauma-informed district, meeting and exceeding the requirements of the Kentucky School Safety and Resiliency Act.
JCPS is committed to creating trauma-informed, resilience-building, and culturally competent environments district-wide and in all of our schools where students, faculty, staff, and families feel physically and psychologically safe. We recognize the impact trauma can have on students and staff across multiple areas including but not limited to academics, behavior, and social-emotional success. We are committed to promoting the six guiding principles of trauma-informed systems: safety; trustworthiness and transparency; peer support; collaboration and mutuality; empowerment, voice and choice; and equity for all students and staff in order to maintain a trauma-informed climate and culture that builds resilience, promotes positive mental health and wellness, and maximizes learning to reach our potential.
Submitted by Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Trauma Informed Care Plan.
V.K.
Adoption of Set #5 of Board Policies as Part of the District Policy Review Cycle (Second Reading)
The proposed policies were received by the Board of Education for First Reading June 22, 2021.
JCPS has initiated an ongoing cycle of policy review, whereby, over the course of five years, all Board policies will be reviewed. In many instances, no change will be needed – the policy conforms to statutory and regulatory requirements, is clear and accurate, and reflects current practice. In other instances, a policy will need to be updated, or language improved for clarity and standardization of usage. This second set of policies, is a continuation of this process.
These policies are being updated to coincide with Board approval of the Student Promotion and Progression Handbooks and the Assessing Learning and Grading Frameworks (formerly the SPP&G Handbooks).
NO CHANGE 08.1132 Hardship Graduation
NO CHANGE 08.211 Homework
CHANGE 08.22 Promotion and Retention
CHANGE 08.221 Grading
The Board Policy Committee reviewed these policies during its meeting on June 14, 2021.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education adopt the attached Set #5 of Board Policies as part of the District Policy Review Cycle.
V.L.
Adoption of Board Policies - KSBA 2021 Annual Board Policy Update (Second Reading)
The proposed policies were received by the Board of Education for First Reading June 22, 2021.
Each year, the Kentucky School Boards Association (KSBA) provides local boards of education with a Board Policy Update, which provides recommended amendments to board policies based on changes from the preceding year to state and federal statutes and administrative regulations.
The attached document shows proposed amendments to Board policies from the KSBA 2021 Board Policy Update, incorporating suggested language from the Board Policy Committee, District staff, and the General Counsel. Proposed new language is underlined, and proposed deletions are shown using strikethroughs. JCPS recommended new language is highlighted
KRS 160.340 requires board policies be kept up to date with annual amendments by August 15.
The Board Policy Committee reviewed these policies during its meeting on June 14, 2021.
Civil Rights Protections for Employees and Students
01.1 Legal Status of the Board
03.113 Equal Employment Opportunity (Certified)
03.212 Equal Employment Opportunity (Classified)
09.13 Equal Educational Opportunities (Students)
03.162 Harassment/Discrimination (Certified)
03.262 Harassment/Discrimination (Classified)
09.42811 Harassment/ Discrimination (Students)
School Board & Administration
01.21 Board Member Disqualifications
01.6 Board Records
Employees
03.14 Health and Safety (Certified)
03.24 Health and Safety (Classified)
03.175 Retirement (Certified)
Finance
04.311 District Accounts
04.91 Financial Statements and Reports
Bus Transportation
06.221 School Bus Drivers’ Use of Tobacco and Other Substances
06.23 Driver and Substitute Driver Training
06.342 Hazards in and on Bus
Students
08.113 Graduation Requirements
09.2241 Student Medication
09.43 Student Disciplinary Processes
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education adopt the attached Board policies of the KSBA 2021 Annual Board Policy Update.
VI.
Adjournment
Order #2021-116 - Motion Passed: A motion to adjourn the July 13, 2021, meeting at 8:31 p.m. passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.
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