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I.
Call to Order
This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium, VanHoose Education Center. Members are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. The agenda is attached.
In light of the Governor having declared a state of emergency within the Commonwealth on March 6, 2020, as a result of the COVID-19 outbreak and in compliance with guidance issued by the Executive Branch on March 12 and 16, 2020, regarding the conduct of meetings of state boards and commissions during the emergency period, public attendance at this meeting is permitted, however please be advised that COVID-related mitigation efforts will require a severely reduced seating capacity in Stewart Auditorium to ensure social distancing. As a result, all interested members of the public are strongly encouraged to participate by video-teleconference, which will be available for live public viewing at the following link: JCBE MEETING VIDEO. All members can be seen and heard by viewing this live link.
Until meeting room capacity returns to normal, members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.
II.
Recommendation for Approval of Meeting Agenda
Order #2021-71 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for May 4, 2021. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the April 20, 2021, business meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the April 20, 2021, business meeting.
Order #2021-72 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the April 20, 2021, business meeting. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.
IV.
Work Sessions
IV.A.
Work Session: New Way Forward: Next Steps for the 2021-22 School Year
In some ways, the 2021-22 school year represents a return to a more traditional structure for the management of schools and the opportunities for student learning with in-person, full-time school days. Yet, major changes are needed to truly meet the needs of every student. As was the case prior to the COVID-19 pandemic, thousands of students continue to struggle, and for many, academic achievement lags. The District must respond with bold, research-based initiatives and additional resources targeted to meet the needs of students to help them succeed and thrive.
This presentation will address areas where the Superintendent is proposing important changes for the 2021-22 school year:
- Accelerate the previously planned combination of Roosevelt-Perry Elementary and Wheatley Elementary to begin August 2021, to be housed at the current Wheatley location until completion of the new school at 18th and Broadway.
- Move Grace M. James Academy of Excellence into the current Roosevelt-Perry location for middle school, with future plans to expand to high school and relocate to a new site.
- Establish a full-time Virtual School for Grades 6 to 12
Combining Wheatley and Roosevelt Perry for 2021-22 School Year
Students and staff from Wheatley Elementary and Roosevelt Perry Elementary will be moving to a new state-of-the-art school at 18th Street and Broadway in late 2022 or earlier. Bringing students and staff together beginning in 2021-22 at the Wheatley location will allow the new school community to come together with a culture and climate of support. The combined school will receive increased resources to meet student needs in line with the new approach to school funding envisioned in the JCPS Future State.
Grace M. James Academy to move to Roosevelt-Perry Facility
The Grace M. James Academy of Excellence is currently temporarily housed in the DuValle Education Center, sharing space with a variety of early childhood and adult programs, and that building is close to full capacity. Moving the Grace M. James Academy to the Roosevelt-Perry site will provide space for full growth into a 6th to 8th grade middle school, and to fully implement the many facets of the innovative and rigorous curriculum and programming that is Afrocentric, gender-specific, and STEAM-focused. The Grace M. James Academy will be able the grow and thrive and fulfill its CROWN Values: Collaboration, Resilience, Originality, Willingness, and Narrative. At a later date, a plan to expand the academy to a 6th to 12th grade school, housed in a new, appropriately-sized facility, will be brought to the Board for consideration.
Full-time Virtual School for Grades 6 to 12
The NTI year showed that, for a certain set of students, full-time virtual learning is an excellent pathway for academic success. Moreover, educators have deepened their understanding and pedagogy regarding how to use technology to create authentic and engaging learning experiences for students. The District proposes to expand and re-envision Jefferson County High School into a cutting edge, rigorous, first-option Virtual School for grades 6 to 12. Current Jefferson County High School and e-School students and will transition into the new school, and other students will be able to transfer and enroll.
Submitted by: Dr. Carmen Coleman and Robert Moore
IV.B.
Work Session: Student Support and Behavior Intervention Handbook Revisions (First Reading)
The Student Support and Behavior Intervention Handbook and KRS 158.148 establish a process and timeline for the review of the Code of Acceptable Behavior and Discipline and The Student Bill of Rights (Code).
In compliance with Board policies and Kentucky Revised Statutes, the JCPS District Review Committee is reviewing the current code with the intent to make recommendations to the Board on May 25 for the 2021-22 school year. Dr. DeFerrari and Dr. Anderson conducted revision meetings with the committee on March 1, March 15, April 12, and April 22, 2021. Throughout this process, both internal and external stakeholders are involved in providing feedback on Code content. The process for review and existing draft recommendations for the 2021-22 Code will be shared with the Board for feedback. The SSBIH District Review Process and role group representatives are attached.
Submitted by: Dr. Carmen Coleman
Attachments
IV.C.
Work Session: Discussion of Tentative Budget for Fiscal Year 2021-22
During this work session, the Board will discuss and hear information regarding the Tentative Budget for Fiscal Year 2021-22, which will be presented for the Board’s approval on May 25.
The budget process for fiscal year 2020-21 began with the General Fund Draft Budget, which was accepted by the Board on January 19, 2021. The Tentative Budget must be approved by the Board on or before May 30, to include no less than a minimum reserve of two percent (2%) of the total budget.
Submitted by: Cordelia Hardin
Attachments
V.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for May 4, 2021.
Order #2021-73 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for May 4, 2021. The recommendation
passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
V.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
V.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
V.C.
Recommendation for Approval of Organizational Charts and Job Descriptions
V.C.1.
Recommendation for Approval of Job Descriptions - Academic Schools
The following organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Attached is the cost summary for all changes being submitted for approval.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached job description.
V.C.2.
Recommendation for Approval of Organizational Charts and Job Descriptions - Academic Services
The following organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Attached is the cost summary for all changes being submitted for approval.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts and job descriptions.
V.C.3.
Recommendation for Approval of Organizational Charts and Job Descriptions - Communications
The following organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Attached is the cost summary for all changes being submitted for approval.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts and job descriptions.
V.C.4.
Recommendation for Approval of Organizational Charts - Diversity, Equity & Poverty
The following organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Attached is the cost summary for all changes being submitted for approval.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational chart.
V.C.5.
Recommendation for Approval of Organizational Charts and Job Descriptions - Exceptional Child Education
The following organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Attached is the cost summary for all changes being submitted for approval.
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts and job descriptions.
V.C.6.
Recommendation for Approval of Organizational Charts and Job Descriptions - Financial Services
The following organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Attached is the cost summary for all changes being submitted for approval.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts and job descriptions.
V.C.7.
Recommendation for Approval of Organizational Charts - Human Resources
The following organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Attached is the cost summary for all changes being submitted for approval.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts.
V.C.8.
Recommendation for Approval of Organizational Charts and Job Descriptions - Operations
The following organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Attached is the cost summary for all changes being submitted for approval.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts and job descriptions.
V.D.
Recommendation for Approval of Project, Assignment of Architect/Engineer, and BG-1 Form for Boiler Replacement at Kerrick Elementary School
This project consists of the replacement of the school’s boiler. The project will be paid with ESSER II funds as authorized by the CRRSA Act.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. as the architect/engineer, and the BG-1 form for the Boiler Replacement at Kerrick Elementary School, for an estimated project cost of $149,115.
V.E.
Recommendation for Approval of Contract Completions and BG-4 Forms
V.E.1.
Recommendation for Approval of Contract Completion and BG-4 Form for Career and Technical Education Program Renovations at Atherton High School
On July 16, 2019, the Board of Education approved EOP Architects to prepare plans and specifications for Project 20-003.
On January 14, 2020, the Board approved awarding a contract to EH Construction, LLC as the low bidder.
EOP Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Career and Technical Education Program Renovations at Atherton High School for a total construction cost of $898,960.28.
V.E.2.
Recommendation for Approval of Contract Completion and BG-4 Form for Food Service Phase 39 at Various Schools
On October 15, 2019, the Board of Education approved Pharis Engineering to prepare plans and specifications for Project 20-098. The list of schools is attached.
On April 21, 2020, the Board approved awarding a contract to Hussung Mechanical Contractors, Inc. as the low bidder.
Pharis Engineering has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Hussung Mechanical Contractors, Inc. for Food Service Phase 39 at Various Schools for a total construction cost of $274,332.29.
V.E.3.
Recommendation for Approval of Contract Completion and BG-4 Form for Window Replacement at Zachary Taylor Elementary School
On August 27, 2019, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 20-035.
On February 25, 2020, the Board approved awarding a contract to EH Construction, LLC as the low bidder.
Tony Kleyer, Architect has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Window Replacement at Zachary Taylor Elementary School for a total construction cost of $549,000.
V.F.
Recommendation for Approval of Project Closeouts and BG-5 Forms
V.F.1.
Recommendation for Approval of Project Closeout and BG-5 Form for Print Shop HVAC Unit Replacement at C.B. Young Jr. Service Center
On March 9, 2021, the Board of Education approved the contract completion and BG-4 form for Lusk Mechanical Contractors, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Print Shop HVAC Unit Replacement at C.B. Young Jr. Service Center.
V.F.2.
Recommendation for Approval of Project Closeout and BG-5 Form for Boiler Replacement at Jefferson County Traditional Middle School
On March 23, 2021, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Service.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Jefferson County Traditional Middle School.
V.F.3.
Recommendation for Approval of Project Closeout and BG-5 Form for Boiler Replacement at Zachary Taylor Elementary School
On March 23, 2021, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Service.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Zachary Taylor Elementary School.
V.G.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
V.H.
Recommendation for Approval of Amended and Restated Declaration of Restriction for Ballard High School Detention Basin
On July 21, 2020, The Board of Education approved the original Declaration of Restriction at Ballard High School for a stormwater detention basin at the request of the Metropolitan Sewer District (MSD) as part of the construction of the new stadium project.
Ballard High School’s installation of a new turf athletic field has added to the impervious pavement on the property, and as a result, MSD has requested an additional 3,855 sq. ft. be added to the detention basin restriction.
The project directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amended and Restated Declaration of Restriction for Ballard High School Detention Basin.
V.I.
Recommendation for Approval of Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendments.
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation, bid tabulations, contract renewals, and amendments.
V.J.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
V.K.
Acceptance of Orders of the Treasurer
V.K.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of April 5 through April 18, 2021.
V.K.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of April 5 through April 18, 2021.
V.K.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of April 5 through April 18, 2021.
V.L.
Acceptance of Monthly Financial Report for Period Ended March 31, 2021
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended March 31, 2021.
V.M.
Acceptance of Quarterly Report of Investment Performance
This report is provided to the Board per JCPS Policy 04.36 Investments.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended March 31, 2021.
V.N.
Recommendation for Approval of Assistant Treasurers and Bank Signature Resolution for Fiscal Year 2021-22
The approval of Assistant Treasurers is in accordance with KRS 160.560. Branch Banking & Trust company, now Truist, our current depository bank, will be notified and directed to honor the signatures of the Treasurer and/or Assistant Treasurers by submittal of the attached Signature Resolution and as authorized by Board Policy 4.3111 District Issuance of Checks.
J. Cordelia Hardin is currently serving as Treasurer for the Jefferson County Board of Education.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve Edward D. Muns, Gina M. Kokojan, and Hannah O. Lehman as Assistant Treasurers for Fiscal Year 2021-22 and further recommends approval of the attached Bank Signature Resolution for fiscal year 2021-22.
V.O.
Recommendation for Approval of Indirect Cost Rates for Fiscal Year 2021-22
Indirect costs are expenditures in support of programs that are not directly identifiable to that program. The Kentucky Department of Education calculates the allowable percentage that may be applied to grants so the district may be reimbursed for a portion of the support expenses incurred.
For fiscal year 2021-22, the non-restricted indirect cost rate to be applied to food service will be 14.63 percent and the restricted indirect cost rate of 3.57 percent is for use with grants. Each local board of education is encouraged to approve the rates prior to October 1, which is the beginning of the federal fiscal year.
If the rate is not approved by October 1, the district cannot apply the rate at a later time during the fiscal year. If the Board adopts the rates, they are not obligated to apply the indirect cost rates.
During fiscal year 2020-21, the non-restricted indirect cost rate was 14.45 percent and the restricted indirect cost rate was 3.18 percent.
Submitted by: Cordelia Hardin
Superintendent Martin Pollio recommends the Board of Education approve Indirect Cost Rates for Fiscal Year 2021-22.
V.P.
Recommendation for Approval to Borrow Funds for Fiscal Year 2021-22
Per KRS 160.540, the Board of Education may borrow funds on the credit of the Board and may pledge the anticipated revenue from state and local sources for the payment of the principal and interest on the loan, with the loans to be repaid in the fiscal year in which they are borrowed. The property tax bills are distributed on or about November 1st and provide a discount period ending November 30th.
Approval of this recommendation will authorize the use of short-term borrowing in order to meet projected expenditures prior to receipt of local tax funds. This authorization will be exercised only if needed. There are no plans to borrow at this time.
Submitted by: Cordelia Hardin
Superintendent Martin Pollio recommends the Board of Education authorize, if needed, the borrowing of funds not to exceed $25,000,000 from Branch Banking & Trust Company, now Truist, our current depository bank, for fiscal year 2021-22, with loan proceeds to be deposited to the account of the Jefferson County Board of Education.
V.Q.
Recommendation for Approval of Routine Banking Services for Fiscal Year 2021-22
In accordance with our evaluation of Request for Proposal 3047 Banking Services, we present the following items to document our existing contractual agreement with Branch Banking & Trust Company, now Truist.
- Designation of Branch Banking & Trust Company, now Truist, depository bank with interest-bearing accounts during the current agreement. (160.570)
- Approval of a Depository Bond from Branch Banking & Trust Company, now Truist, in the amount of 103% of current daily balances as shown in the attachment. (KRS 160.570)
- Authorization to invest funds currently located at Branch Banking & Trust Company, now Truist. All funds of the Board of Education are invested or deposited in an interest-bearing account. (KRS 66.480)
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve Routine Banking Services for fiscal year 2021-22.
V.R.
Recommendation for Approval of Submission for Grant Applications for New Family Resource Youth Services Centers
The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers (FRYSC), which are intended to promote and coordinate the flow of community resources and support to families and youths. As of April 2021, 107 centers were board approved.
An email received on March 31, 2021, from the Cabinet for Health and Family Services outlining the FRYSC New Program Plan Applications for Jefferson County. These applications will establish two (2) new centers.
With the addition of the centers, the District will need to provide funding for 16 percent of the salaries and fringes for a projected amount of $23,422, per year. Centers that receive funds will open July 1, 2021. A District Assurance Certification form and a list of new centers submitting applications are attached. This work supports Vision 2020 Strategy: 1.1.7 Learning, Growth and Development.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the submission of two (2) new grant applications for Family Resource and Youth Services Centers, to the Cabinet for Health and Family Services and authorize the Superintendent and Board Chairperson to sign the attached District Assurance Certification Form.
V.S.
Acceptance of Donations, Grants, and Funding
V.S.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on May 4, 2021.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $48,291.42 to be used as stated in the attachment.
V.S.2.
Acceptance of Mathematics Achievement Fund Grant from the Kentucky Department of Education
The KDE Mathematics Achievement Fund grant provides schools with funds for teacher training and implementation of intervention services that address the needs of students in the primary program who are struggling with meeting grade level or benchmark expectations for mathematics.
Schools were required to select one of four KDE approved mathematics intervention programs. The selected mathematics interventions must meet the needs of the primary students identified as struggling to meet grade level or benchmark expectations for mathematics. The mathematics interventions must supplement, not replace, regular classroom instruction for the students.
The following schools received Mathematics Achievement Fund (MAF) grants for 2021-2022
Audubon Traditional Elementary School
Hazelwood Elementary School
Kenwood Elementary School
Kerrick Elementary School
This grant funding supports Vision 2020 strategies 1.1.7 and 2.2.1
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the Mathematics Achievement Fund Grant totaling $193,600 from the Kentucky Department of Education and authorize the superintendent to sign the attached contract.
V.S.3.
Recommendation for Approval of Memorandum of Agreement with Ulliman Schutte Construction for New Playground and Outdoor Classroom Equipment at Whitney Young Elementary School
Ulliman Schutte Construction is a contractor with the Metropolitan Sewer District (MSD). MSD’s new Community Benefits Program asks its contractors to make contributions that support local schools or non-profits as part of the bid process. Ulliman Schutte Construction would like to donate the materials, labor, and project management to construct a new playground and outdoor classroom at Whitney Young Elementary School as part of the Community Benefits Program. The scope of work is included as Attachment A. The donation is valued at $123,263.24 ($112,063.24 for materials and labor and $11,200 for project management).
This project aligns with Vision 2020 strategy 3.1.1 improving district infrastructure.
Matching funds are not required. The playground and outdoor classroom will be installed by September 30, 2021.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the donation of materials, labor, and project management to install new playground and outdoor classroom equipment at Whitney Young Elementary School and authorize the Superintendent to sign the attached donation agreement.
V.S.4.
Acceptance of Donation from Ballard Alumni Association for Stadium Field
Ballard Alumni Association has offered to donate to the District costs for the purchase and installation of a turf field in the stadium on the Ballard High School property.
This donation supports strategy 3.1.1 in Vision 2020.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the donation from Ballard Alumni Association totaling $557,105 and authorize Superintendent to sign the attached Memorandum of Agreement.
V.T.
Recommendation for Approval of Data Sharing Agreement with Houghton Mifflin Harcourt Publishing Company
iRead K-2 is a reading intervention software that has been found to improve the reading level of students when implemented with fidelity. iRead provides teachers with useful data about student strengths and weaknesses.
Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 1.1.5 and 1.1.7
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Houghton Mifflin Harcourt Publishing Company and authorize the superintendent to sign same.
V.U.
Recommendation for Approval of External Auditors
The selection of Dean Dorton Allen Ford PLLC is in compliance with Kentucky Model Procurement Code KRS 45A.380. The scope of this audit conforms to state regulations and is in compliance with the Single Audit Program of the federal government. The cost of the audit for year ending June 30, 2021, is $220,000.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Independent Auditors contract with Dean Dorton Allen Ford, PLLC, to conduct the audit of all financial statements of the Jefferson County Board of Education for fiscal year ending June 30, 2021.
V.V.
Acceptance of JCPS Certified Personnel Evaluation Plan for First Submission and Reading
The Educator Quality Oversight Committee has completed its annual review of the JCPS Certified Personnel Evaluation Plan and recommends the attached revised draft become effective on July 1, 2021.
Kentucky Department of Education requires that the local Board of Education approve this plan for submission when substantive changes occur.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the attached Jefferson County Public Schools Certified Personnel Evaluation Plan for first submission and reading.
V.W.
Adoption of Set #3 of Board Policies as Part of the District Policy Review Cycle (First Reading)
JCPS is initiating an ongoing cycle of policy review, whereby, over the course of five years, all Board Policies will be reviewed. In many instances, no change will be needed – the policy conforms to statutory and regulatory requirements; is clear and accurate; and reflects current practice. In other instances, a policy will need to be updated, or language improved for clarity and standardization of usage. This third set of policies is a continuation of this process.
The Board Policy Committee reviewed these policies during its meeting on April 26, 2021.
Nutrition Services
07.11 Meal Pricing (Change)
07.13 School & Community Nutrition Procurement (Change)
07.14 Financial Reports – School & Community Nutrition Services (Change)
07.16 Food Service – School Nutrition Employees (Change)
07.111 Competitive Foods (No Change)
07.161 Service Notification (No Change)
07.162 Service Termination for Food Service Employees (Change)
Facilities & Maintenance
05.2 Maintenance (No Change)
05.7 Recycling (No Change)
05.12 Site Acquisition (Change)
05.21 Responsibility for School Property (Change)
05.23 Energy Management (No Change)
Safety
05.41 Fire Drills (Change)
05.42 Severe Weather/Tornado Drills (Change)
05.46 Unmanned Aircraft Systems (Change)
05.47 Earthquakes (Change)
05.411 Building Lockdowns (Change)
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Set #3 of Board Policies as part of the District Policy Review Cycle for first submission and reading.
V.X.
Acceptance of Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2021-2022 School Year for First Reading
The Student Support and Behavior Intervention Handbook and KRS 158.148 establish a process and timeline for the review of the Code of Acceptable Behavior and Discipline and The Student Bill of Rights (Code).
In compliance with Board policies and Kentucky Revised Statutes, the JCPS District Review Committee is reviewing the current code with the intent to make recommendations to the Board May 25 for the 2021-22 school year. Dr. DeFerrari and Dr. Anderson conducted revision meetings with the committee on March 1, March 15, April 12, and April 22, 2021. Throughout this process, both internal and external stakeholders are involved in providing feedback on Code content. The process for review and existing draft recommendations for the 2021-22 Code will be shared with the Board for feedback. The SSBIH District Review Process and role group representatives are attached. This item reflects what was shared in the work session.
Submitted by: Dr. Carmen Coleman
Superintendent Martin Pollio recommends the Board of Education receive the attached Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2021-2022 school year for first submission and reading.
VI.
Persons Requesting to Address the Board (Deferred to Email Due to COVID Attendance Limitations)
Until meeting room capacity returns to normal, members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.
VII.
Adjournment
Order #2021-74 - Motion Passed: A motion to adjourn at 9:06 p.m. passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
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