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I.
Moment of Silence
This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium, VanHoose Education Center. Members are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. The agenda is attached.
In light of the Governor having declared a state of emergency within the Commonwealth on March 6, 2020, as a result of the COVID-19 outbreak and in compliance with guidance issued by the Executive Branch on March 12 and 16, 2020, regarding the conduct of meetings of state boards and commissions during the emergency period, public attendance at this meeting is permitted, however please be advised that COVID-related mitigation efforts will require a severely reduced seating capacity in Stewart Auditorium to ensure social distancing. As a result, all interested members of the public are strongly encouraged to participate by video-teleconference, which will be available for live public viewing at the following link: JCBE MEETING VIDEO. All members can be seen and heard by viewing this live link.
Until meeting room capacity returns to normal, members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
III.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for April 20, 2021.
Order #2021-59 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for April 20, 2021. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
IV.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the March 23, 2021, special meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the March 23, 2021, special meeting.
Order #2021-60 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the March 23, 2021, special meeting. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
V.
Superintendent's Report
In addition to the Superintendent’s regular report, there is an attachment with a set of administrative procedures for review in order to support the District's focus on organizational coherence.
VI.
Persons Requesting to Address the Board (Deferred to Email Due to COVID Attendance Limitations)
Until meeting room capacity returns to normal, members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.
VII.
Action Items
VIII.
Information Items
VIII.A.
Acceptance of Report on the Review Process and Draft Recommended Changes to the Student Support and Behavior Intervention Handbook
KRS 158.148 and Board Policy 09.438 establish a process and timeline for the review of the Code of Acceptable Behavior and Discipline and The Student Bill of Rights (Code). In accordance with Board policy, the Code required by statute is named in the District as the JCPS Student Support and Behavior Intervention Handbook (SSBIH).
In compliance with Board policies and Kentucky Revised Statutes, the JCPS SSBIH District Review Committee is reviewing the current SSBIH with the intent to make recommendations to the Board next month for the 2021-22 school year. Dr. DeFerrari and Dr. Anderson conducted revision meetings on March 1, March 15, and April 12, 2021, to date. An additional meeting is scheduled for April 22, 2021. Throughout this process, both internal and external stakeholders are involved in providing feedback on SSBIH language and content. The process for review and existing draft recommendations for the 2021-22 SSBIH will be shared with the Board at the information session for feedback. The SSBIH District Review Process and role group representatives are attached.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education receive a report on the review process and draft recommended changes to the Student Support and Behavior Intervention Handbook for 2021-22.
Order #2021-61 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report on the review process and draft recommended changes to the Student Support and Behavior Intervention Handbook for 2021-22. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
VIII.B.
Acceptance of Report on a New Way Forward: Next Steps for the 2021-22 School Year
The 2021-22 school year will return to a more traditional in-person, full-time structure. The lessons and challenges of the current pandemic-shaped school year and the continuing barriers to accelerated and equitably focused student learning require the District to consider making significant changes to the way that we “do school.” What is required to meet this moment is research-based and creative problem-solving, with accompanying targeted investment, guided by an unwavering focus on what is best for students.
This presentation will address two areas where the Superintendent is proposing important changes:
- Full-time Virtual School for Grades 6 to 12
- Voluntary Supplemental School Year (program established by SB 128)
Full-time Virtual School for Grades 6 to 12
The NTI year showed that, for a certain set of students, full-time virtual learning is an excellent pathway for academic success. Moreover, educators have deepened their understanding and pedagogy regarding how to use technology to create authentic and engaging learning experiences for students. The District proposes to expand and re-envision Jefferson County High School into a cutting edge, rigorous, first-option Virtual School for grades 6 to 12. This presentation will provide the Board with initial thinking regarding what the re-envisioned school would look like.
Voluntary Supplemental School Year (established by SB 128)
Senate Bill 128 permits local school boards to decide whether or not to offer current students the opportunity “to use the 2021-2022 school year as a supplemental year to retake or supplement the course or grades the student has already taken.” This presentation will provide the Board with information regarding the supplemental year program, based on the language of the bill and guidance from the Kentucky Department of Education and the Kentucky High School Athletic Association.
Additionally, the New Way Forward presentation will cover ideas under consideration by District leadership to address the important role instructional time plays in improving student learning. Discussions are under way and Board input is sought regarding two potential strategies impacting student learning through increased and more effective use of instructional time.
Submitted by: Dr. Carmen Coleman and Robert Moore
Attachments
Superintendent Martin Pollio recommends the Board of Education receive a report on the District’s New Way Forward: Next Steps for the 2021-22 School Year.
Order #2021-62 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report on the District’s New Way Forward: Next Steps for the 2021-22 School Year. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
VIII.C.
Acceptance of Report on Summer Learning 2021
JCPS staff and community-based partner organizations will implement a system of community-wide camps offering personalized, student-centered learning opportunities with a strong emphasis on literacy and numeracy skills. The camps will provide powerful interactive and exploratory learning experiences.
District sponsored summer camps will primarily focus on serving JCPS students entering grades K through 12 in the 2021-22 school year, targeting those students needing support in reading and math.
These camps will be developed and implemented as a collaboration between JCPS and community partners in partnership with Evolve 502.
In addition to the camps offered through the JCPS and community-based partner organizations collaboration, the district will offer the Virtual Summer League as well as various specialized camps (i.e. Lit&, expanded Ready for K). There will be learning opportunities for every student.
Submitted by: Dr. Carmen Coleman
Superintendent Martin Pollio recommends the Board of Education receive a Report on Summer Learning 2021.
Order #2021-63 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a Report on Summer Learning 2021. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
IX.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for April 20, 2021.
Order #2021-64 - Motion Passed: A motion to approve the consent calendar for April 20, 2021, minus IX.C.2. Recommendation for Approval of Organizational Charts and Job Descriptions - General Counsel. passed with a motion by Dr. Corrie Shull and a second by Mr. James Craig.
Order #2021-65 - Motion Passed: A motion to approve IX.C.2. Recommendation for Approval of Organizational Charts and Job Descriptions - General Counsel. passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
IX.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
IX.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
IX.C.
Recommendation for Approval of Organizational Charts and/or Job Descriptions
The following organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District. Each division has been listed as a subset of this agenda item.
Attached is the cost summary for all changes being submitted for approval.
Submitted by: Jimmy Adams and the respective Division Chief
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the following organizational chart(s) and/or job description(s).
IX.C.1.
Recommendation for Approval of Organizational Charts and Job Descriptions - Academic Services
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts and job descriptions for Academic Services.
IX.C.2.
Recommendation for Approval of Organizational Charts and Job Descriptions - General Counsel
The attached organizational chart(s) and/or job description(s) changes are submitted to create better efficiency in the District.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts and job descriptions for General Counsel.
IX.D.
Recommendation for Approval for Resolution for Workers Compensation Self-Insured Program
The Workers’ Compensation program has been self-insured since 1978.
This program has realized cost savings for the District in the form of interest of reserves and rate increases on insurance premiums, and has eliminated poor claims administration and increased administration control, plan flexibility, and improved services to employees.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached resolution seeking approval from the Commissioner of the Kentucky Office of Workers’ Claims to self-insure the Workers’ Compensation liabilities of the District.
IX.E.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 for Partial Roof Replacement at Phoenix School of Discovery
This project consists of replacing the roof on the boiler room and the kitchen.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for the Partial Roof Replacement at Phoenix School of Discovery, for an estimated project cost for $161,740.
IX.F.
Recommendation for Approval of Bids and Revised BG-1 Forms
IX.F.1.
Recommendation for Approval of Bid and Revised BG-1 Form for Wall Addition at Ballard High School
This project consists of adding a wall to split Room E151.
On January 19, 2021, the Board of Education approved Potter & Associates Architects to prepare plans and specifications for Project 21-163.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 6, 2021. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to WPC Company, Inc. for Wall Addition at Ballard High School for the low base bid of $24,715; accept Alternate 1; and approve the attached revised BG-1 form for $30,000.
IX.F.2.
Recommendation for Approval of Bid and Revised BG-1 Form for Site Lighting Replacement at Conway Middle School
This project consists of replacing the site lighting.
On January 19, 2021, the Board of Education approved Biagi, Chance, Cummings, London, Titzer, Inc. to prepare plans and specifications for Project 21-162.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 25, 2021. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Hadley Energy Solutions for Site Lighting Replacement at Conway Middle School for the low base bid of $398,899; and approve the attached revised BG-1 form for $455,000.
IX.F.3.
Recommendation for Approval of Bid and Revised BG-1 Form for Wall Addition at Newcomer Academy
This project consists of adding a wall to split Room 115.
On January 19, 2021, the Board of Education approved Potter & Associates Architects to prepare plans and specifications for Project 21-164.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 6, 2021. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to WPC Company, Inc. for Wall Addition at Newcomer Academy for the low base bid of $13,956; and approve the attached revised BG-1 form for $17,350.
IX.F.4.
Recommendation for Approval of Bid and Revised BG-1 Form for Security Improvements at Coleridge-Taylor Montessori and Okolona Elementary Schools
This project will consist of building walls to eliminate open classrooms and adding doors and locks for security improvements.
On August 4, 2020, the Board of Education approved C. L. Anderson Architecture, LLC to prepare plans and specifications for Project 21-031.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 25, 2021. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to WPC Company, Inc. for Security Improvements at Coleridge-Taylor Montessori and Okolona Elementary Schools for the low base bid of $328,972; accept Alternate 1 for a total bid of $329,972; and approve the attached revised BG-1 form for $386,000.
IX.G.
Recommendation for Approval of Bid for Paving Package at Various Schools
This project will consist of the repair and/or replacement of asphalt driveways and walkways at various schools. The schools include Atkinson Academy, Brandeis Elementary School, Byck Elementary School, Carter Traditional Elementary School, Foster Traditional Academy, Kennedy Montessori Elementary School, Johnson Traditional Middle School, Maupin Elementary School, Norton Elementary School, Portland Elementary School, Price Elementary School, Watterson Elementary School, and Western Middle School.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 1, 2021. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Hall Contracting of Kentucky, Inc. for the low bid of $271,400, and to Libs Paving Co., Inc. for the low bid of $86,711, and to Louisville Paving Company, Inc. for the low bid of $103,986.06, and to Riverside Paving and Contracting Company, Inc. for the low bid of $156,785, for a total bid of $618,882.06 for Paving Package at Various Schools.
IX.H.
Recommendation for Approval of Bid for Track Conversion and Resurfacing at Westport Middle School
This project will consist of modifying the existing 440 yard track to a 400 meter track by infilling interior curve, paving, and striping.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 1, 2021. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Riverside Paving and Contracting Co., Inc. for Track Conversion and Resurfacing at Westport Middle School for the low base bid of $194,208.
IX.I.
Recommendation for Approval of Project Closeouts and BG-5 Forms
IX.I.1.
Recommendation for Approval of Project Closeout and BG-5 Form for Custodial Room Renovation at Atherton High School
On March 9, 2021, the Board of Education approved the contract completion and BG-4 form for WPC Company.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Custodial Room Renovation at Atherton High School.
IX.I.2.
Recommendation for Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Butler Traditional High School
On March 9, 2021, the Board of Education approved the contract completion and BG-4 form for Highland Roof Company, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Butler Traditional High School.
IX.I.3.
Recommendation for Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Marion C. Moore School
On March 9, 2021, the Board of Education approved the contract completion and BG-4 form for Highland Roof Company, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Marion C. Moore School.
IX.J.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
IX.K.
Recommendation for Approval of Utility Easement for Jeffersontown High School
This Easement is granted to allow Louisville Gas & Electric Company to expedite the construction of new service to support the switchgear replacement project at Jeffersontown High School
The project directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve a Utility Easement for Jeffersontown High School
IX.L.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendment.
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendment.
IX.M.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
IX.N.
Acceptance of Summary of Professional Services Contracts
The summary includes all professional services contracts approved as of July 1, 2020.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Summary of Professional Services Contracts.
IX.O.
Acceptance of Orders of the Treasurer
IX.O.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of March 9 through April 4, 2021.
IX.O.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of March 9 through April 4, 2021.
IX.O.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of March 9 through April 4, 2021.
IX.P.
Acceptance of Monthly Financial Report for Period Ended February 28, 2021
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended February 28, 2021.
IX.Q.
Acceptance of School Activity Fund Budget Summary
The submission of School Activity Fund Budgets as referenced in the Accounting Procedures for Kentucky School Activity Funds ("Redbook") is required by 702 KAR 3:130, which also prescribes the FSA-3 form to be used for this purpose and submitted to the Board for approval.
Through student participation in school activities, there may be fees collected and fundraisers held producing a need to track what is done, thus the need for the Redbook. As stated in the Redbook, district compliance must hold to its minimum standard. However, districts through their local board of education may strengthen and add to any document or procedure that is within the scope of their authority and their responsibility of ensuring an accurate accounting for all financial records, as well as ensuring School Activity Funds are expended as intended.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Summary of School Activity Fund Budgets.
IX.R.
Acceptance of Donations, Grants, and Funding
Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
IX.R.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on April 20, 2021.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $64,802.41 to be used as stated in the attachment.
IX.R.2.
Recommendation for Acceptance of Funding from the Kentucky Department of Education for School Security Projects
House Bill 352 (2020 Budget Bill) allocated $18.2 million for school safety upgrades for school districts based on the requirements contained in Senate Bill 1 (2019) and are limited to the following six items:
- Main entrance electronic locks
- Main entrance camera
- Main entrance intercom
- Classroom door locks
- Classroom door window coverings
- Exterior door access control
The attached represents the cost of classroom door window coverings that qualify for reimbursement along with BG #21-031 Security Improvement at Coleridge-Taylor and Okolona Elementary Schools that also qualifies for reimbursement.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $389,210.00 from the Kentucky Department of Education for School Security Projects.
IX.S.
Recommendation for Approval of Agreements
Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
IX.S.1.
Recommendation for Approval of Memorandum of Agreement with Home of the Innocents, Inc. for Mental Health Services
Home of the Innocents, Inc. will provide on-site behavioral and mental health services to JCPS students. The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Community partners are able to provide wrap-around support for our families and consult with school staff to solve student's school-related concerns. The following contractor is recommended for approval from the Board of Education:
Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based on the needs of the students they serve.
The MOA process was developed to ensure that community providers with access to students on school property have proper licensure, insurance, and background checks as mandated by KRS 160.380 and that the community provider fills a need for schools.
No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.
The Memorandum of Agreement shall be effective beginning April 21, 2021, and ending on December 31, 2021.
This agreement supports Vision 2020 strategy 1.1.1.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Home of the Innocents and authorize the superintendent to sign same.
IX.S.2.
Recommendation for Approval of Memorandum of Understanding with University of Kentucky Cooperative Extension Services Nutrition Education Program
The University of Kentucky Cooperative Extension Service, through the Jefferson County Cooperative Extension Service Office (JCCESO), will provide programs at no charge for students in the 21st Century Community Learning Center Foster Academy. The students will learn about food and nutrition through lessons that also support reading and math enrichment.
This work supports Vision 2020 Strategy: 1.1.2, 1.1.3 and 1.1.7
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with the University of Kentucky Cooperative Extension Service Office and authorize the superintendent to sign same.
IX.S.3.
Recommendation for Approval of Memorandum of Understanding with YouthBuild Louisville
The District is submitting a bid proposal to KentuckianaWorks to support Career Services for Young Adults through the Adult and Continuing Education program, including operation of the Kentucky Youth Career Center.
YouthBuild Louisville will provide case management and other services for the project if funding is awarded and serve as a consortium member.
KentuckianaWorks requires that a signed Memorandum of Understanding with each partner be submitted with the bid proposal.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with YouthBuild Louisville and authorize the superintendent to sign same.
IX.S.4.
Recommendation for Approval of Data Sharing Agreement with Curriculum Associates, LLC
The contractor shall provide software licenses to various schools under this contract to assess the contractor’s i-Ready® Assessment and Personalized Instruction Math and Reading, including i-Ready® Learning Teacher Toolbox Access Math and Reading+ Writing.
JCPS and Curriculum Associates, LLC will define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement.
All procedures and processes will be FERPA compliant. Period, scope, and protection are also outlined in the attached agreement. This work supports Vision 2020: Goals 1.1.5 and 1.1.7 To Transform the Instructional Core through Literacy.
Submitted By: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Lexia Learning Systems LLC and authorize the superintendent to sign same.
IX.S.5.
Recommendation for Approval of Data Sharing Agreement with Edgenuity Inc.
Edgenuity Inc. is a provider of K–12 online curriculum and blended learning solutions, who specialize in online courses and instructional services.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Edgenuity Inc. and JCPS and define the respective roles and responsibilities of each party.
Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Edgenuity Inc.
IX.S.6.
Recommendation for Approval of Data Sharing Agreement with GradeCam
Proven Learning will provide software licenses to various schools for GradeCam Gradient which focuses on assessment grading, data aggregation/sharing, and reporting. GradeCam Gradient is a formative assessment tool that provides instant item analysis in the classroom using any camera. Teachers will be able to evaluate student learning quickly using printed assessments that can be scanned with any camera. (document camera, mobile device, webcam, etc.). Once everything is scanned, all of the scores can immediately be input into a grade book by pressing just one key. This will make it easy to aggregate and share assessment results in real time, providing quick data from district benchmark assessments or classroom spot checks.
The purpose of this agreement is to delineate the operational guidelines for sharing data between GradeCam and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends that the Board of Education approve the attached Data Sharing Agreement with GradeCam.
IX.S.7.
Recommendation for Approval of Data Sharing Agreement with Lexia Learning Systems, LLC
Lexia Learning Systems, LLC shall provide various schools with Lexia® SaaS-based, literacy, and assessment subscription licenses. Purchase orders for licenses shall be entered by each participating school. The cost per school for one year of licenses shall not exceed $18,000.
JCPS and Lexia Learning Systems, LLC will define the respective roles and responsibilities of each party. Data sharing will begin upon approval of this agreement.
All procedures and processes will be FERPA compliant. Period, scope, and protection are outlined in the attached agreement. This work supports Vision 2020 Goals 1.1.5 and 1.1.7 To Transform the Instructional Core through Literacy.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Lexia Learning Systems, LLC and authorize the superintendent to sign same.
IX.S.8.
Recommendation for Approval of Memorandum of Understanding with the University of Louisville Research Foundation, Inc.
The District is submitting a bid proposal to KentuckianaWorks to support Career Services for Young Adults through the Adult and Continuing Education program, including the operation of the Kentucky Youth Career Center.
The University of Louisville’s Center for Family and Community Well-Being through the Kent School of Social Work will partner with the District to provide mental and behavioral health services if funding is awarded and serve as a consortium member.
KentuckianaWorks requires that a signed Memorandum of Understanding with each partner be submitted with the bid proposal.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with the University of Louisville Research Foundation, Inc. and authorize the superintendent to sign same.
IX.S.9.
Recommendation for Approval of Data Sharing Agreement with Houghton Mifflin Harcourt Publishing Company
Houghton Mifflin Harcourt Publishing Company shall provide software licenses to various schools for Math 180. MATH 180 is a revolutionary new math intervention program designed to address the needs of striving students and their teachers equally. Its groundbreaking instructional design uses adaptive software to provide students with personalized instruction and practice, while equipping teachers with an ecosystem of support.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Houghton Mifflin Harcourt Publishing and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Houghton Mifflin Harcourt Publishing.
IX.T.
Recommendation for Approval of Declaration for Emergency Teacher Certification for the 2021-22 School Year.
It is the goal of the Human Resources department to ensure that schools are supported with highly qualified teachers. The One-Year Emergency Certification is necessary for teachers who do not hold a Kentucky Teaching Certificate.
Submitted by: Jimmy Adams
Superintendent Martin Pollio recommends the Board of Education approve the request to apply for Emergency Teacher Certification for the 2021-2022 school year.
IX.U.
Recommendation for Approval of Declaration for One-Year Emergency Substitute Teacher Certification for the 2021-22 School Year
It is the goal of the Human Resources department to ensure that schools are supported by highly qualified teachers. Substitute Teachers provide instructional support in the absence of our permanent teachers. The One-Year Emergency Certification is necessary for substitutes who do not hold a Kentucky Teaching Certificate.
The District may request one-year emergency certificates for substitute teachers who have completed specific curricular requirements. The substitute teacher positions will be filled by qualified applicants giving preference to the factors of academic preparation, prior teaching experience or related educational work, and personal attributes compatible with the demands of the teaching profession. The District will obtain a one-year certification for any individual employed under the provision.
Submitted by: Jimmy Adams
Superintendent Martin Pollio recommends the Board of Education approve the request to apply for Emergency Substitute Teacher Certification for the 2021-22 school year.
IX.V.
Recommendation for Approval of JCPS Continuation of Learning Plan
The purpose of this Continuation of Learning Plan (CLP) is to allow Jefferson County Public Schools to participate in the Non-Traditional Instruction program for the 2021-2022 school year.
Per revisions to 701 KAR 7:150, districts now apply to the NTI program through the Comprehensive District Improvement Plan (CDIP) process. Phase Four of the CDIP process includes the Continuation of Learning Plan, which is completed at the district level and replaces the separate Non-Traditional Instruction Program Application.
This plan will support the district in designing and implementing an approach for a continuation of learning during times when nontraditional instruction may need to be implemented in order to prevent a loss of learning.
The NTI program reverts to its intended purpose and rules in the 2021-2022 school year. The purpose of NTI prior to the pandemic was to ensure that learning continued during short-term (up to ten days) school closures. For the 2021-2022 school year and per KRS 158.070 (9), “the commissioner of education may grant up to the equivalent of ten (10) student attendance days for school districts that have a non-traditional instruction plan approved by the commissioner of education on days when the school district is closed for health or safety reasons. The district's plan shall indicate how the non-traditional instruction process shall be a continuation of learning that is occurring on regular student attendance days.
NTI is only for use on days when the entire district school is closed for health or safety reasons. NTI is not utilized for virtual or hybrid students and it cannot (with very limited exceptions) be pre-approved. NTI days will occur for health or safety reasons and the district subsequently requests approval for them to be counted as student attendance days. If KDE approves the plan, JCPS has the right to use NTI days but is not required to use them.
This work supports Strategy 1.1.7 Eliminate Achievement Learning and Opportunity Gaps.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached JCPS Continuation of Learning Plan.
X.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #2021-66 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.
XI.
Committee Reports
Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
XII.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XIII.
Executive Session (If Needed)
XIV.
Action Item (If Needed)
XV.
Adjournment
A motion to adjourn the April 20, 2021, meeting of the Jefferson County Board of Education.
Order #2021-67 - Motion Passed: A motion to adjourn the April 20, 2021, meeting of the Jefferson County Board of Education at 9:06 p.m. passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
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