Jefferson County
March 23, 2021 6:00 PM
Special Business Meeting
I. Moment of Silence
Rationale

The Chair of the Board of Education is calling a special meeting of the Board of Education to be held on Tuesday, March 23, 2021, at 6 p.m. at the VanHoose Education Center, 3332 Newburg Road, Louisville, Kentucky. This meeting will be conducted via video-teleconference pursuant to KRS 61.823 and KRS 61.826. The primary location for this meeting and where all members can be seen and heard by the public will be Stewart Auditorium, VanHoose Education Center. Members are permitted to attend in-person or via video-teleconference pursuant to KRS 61.826. The agenda is attached.

In light of the Governor having declared a state of emergency within the Commonwealth on March 6, 2020, as a result of the COVID-19 outbreak and in compliance with guidance issued by the Executive Branch on March 12 and 16, 2020, regarding the conduct of meetings of state boards and commissions during the emergency period, public attendance at this meeting is permitted, however please be advised that COVID-related mitigation efforts will require a severely reduced seating capacity in Stewart Auditorium to ensure social distancing.  As a result, all interested members of the public are strongly encouraged to participate by video-teleconference, which will be available for live public viewing at the following link: JCBE MEETING VIDEO.  All members can be seen and heard by viewing this live link.

Until meeting room capacity returns to normal, members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.

Attachments
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Vision Statement
Rationale

III. Recommendation for Approval of Meeting Agenda
Rationale

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the agenda for March 23, 2021.

Actions Taken

Order #2021-48 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for March 23, 2021. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

IV. Recommendation for Approval of Minutes of Previous Meeting
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the March 9, 2021, special meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the March 9, 2021, special meeting.

Actions Taken

Order #2021-49 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the March 9, 2021, special meeting. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

V. Superintendent's Report
Rationale

In addition to the Superintendent’s regular report, there is an attachment with a set of administrative procedures for review in order to support the District's focus on organizational coherence.

Attachments
VI. Persons Requesting to Address the Board (Deferred to Email Due to COVID Attendance Limitations)
Rationale

Until meeting room capacity returns to normal, members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.

VII. Action Items
VII.A. Recommendation for Approval of the Proposed 2020-2021 Graduation Schedule
Rationale

The attached 2021 graduation schedules provide that no graduation will be conducted prior to the last student day.

All ceremonies will be held at a JCPS school or facility with controlled entrance, limited capacity, and will follow all current health department and Kentucky Department of Education (KDE) health and safety guidelines, including mask wearing and social distancing.

  • Schools will hold ceremonies on their football fields.
  • Schools which do not have outside stadiums (J. Graham Brown School, Liberty High School, Phoenix School of Discovery, Georgia Chaffee Teenage Parent Program, and Jefferson County High School) will use the facility at Doss High School or Fairdale High School.
  • The Graduating Class for each school will be divided into groups appropriate to meet the current Health Department/KDE guidelines and stadium capacity.
  • Schools may have between one and five ceremonies, depending on the number of groups of graduates in the class. 
  • Each graduate will receive an allotted number of admission tickets to distribute to family members. The total number of tickets will be based upon the current Health Department/KDE guidelines for outside stadium bleacher-style seating.
  • Ceremonies will be conducted on Thursday, May 27 at 5:30 p.m. and 7:30 p.m.; on Friday, May 28 at 9:00 a.m., 11:00 a.m., 2:00 p.m., 4:00 p.m., and 6:00 p.m.; and Saturday, May 29 at 10:00 a.m. and 12 noon.  Each individual school will decide which times they will utilize.
  • If inclement weather occurs, then ceremonies will move to June 1.
  • School Board members will decide the session(s) they will attend at each of their schools.
  • Each school will decide how to include the Class of 2020 in their celebration.

This proposal supports Vision 2020 strategies 3.2.1 Engage with Families and 3.2.4 Listen and respond to stakeholders.

Submitted by: Robert Moore

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached 2020-2021 proposed graduation schedules.

Actions Taken

Order #2021-50 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached 2020-2021 proposed graduation schedules. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

VIII. Information Items
VIII.A. Acceptance of Report on Organizational Coherence
Rationale

Since 2017, the District has been engaged in an intentional, systematic, and multi-year effort to create organizational coherence across all aspects of District operations. The genesis of the initiative came when, at the direction of the Board, Superintendent Pollio requested that the Council of the Great City Schools (CGCS) provide a high-level review and evaluation of the District’s organizational structure. Specifically, the Council reviewed and made recommendations regarding:

  • The overall coherence and structure of how the District is organized;
  • Spans of control, including staff and departments that report to cabinet members;
  • Alignment of functions within major departments;
  • Staffing and management levels within departments;
  • Steps that would assist the District in achieving greater operational efficiency, effectiveness, and would enhance its ability to meet its strategic mission.

After a series of significant reorganizations in the intervening years, the CGCS report continues to serve as a critical framework for District leadership as it considers changes to the District’s structures, systems, and job descriptions, in order to improve organizational coherence.

This Information Item will provide information regarding the positive impact of the organizational coherence initiative on the District’s efficiency and effectiveness in serving children, cost savings, increased fairness for employees, and a summary of ongoing processes.

In addition to periodic Division-specific organizational reviews, a classification review process is initiated when Central Office administrative positions become vacant. The review includes participation by the Division Chief, the Supervisor, and a classification review committee, and includes a systematic comparison of the position with similar positions with the District, in areas school districts, and in the private sector. The review culminates in a recommendation to the Superintendent for appropriate changes, if any, to the requirements of the position, the number of days, and position grade level.

The District, like other high-performing organizations, has established systems and processes of continuous self-review and improvement. Those systems and processes ensure that the organizational structure remains closely aligned to the District’s strategic mission by achieving greater operational efficiency and effectiveness. The goal is to ensure that resources are prioritized to invest in schools, instruction, and student supports, in order to maximize the impact on the learning and well-being of students.

Submitted by: Jimmy Adams

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive a report on District organizational coherence.

Actions Taken

Order #2021-51 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive a report on District organizational coherence. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

VIII.B. Acceptance of Update on the District’s Racial Equity Policy
Rationale

In 2018, the Jefferson County Board of Education (JCBE) approved the Racial Equity Policy. The policy called for upending racist practices, policies, and beliefs that are causing disproportionality, access inequities, and a lower sense of belonging for Black and Brown students, as well as other negative racialized outcomes.

As one of the three pillars that guide the work of the Jefferson County Public School (JCPS) District, the issue of racial equity has been a central part of the work. The coronavirus has only exacerbated the racial inequities that JCPS seeks to end. Inasmuch, the racial equity plans that are in schools and central office are more important and need to be accelerated to mitigate the damage of racism and COVID-19. Many students and families of all races have been impacted by many of these tremendous obstacles, but as a consequence of historic and continuing systemic racism embedded throughout our society, Black and Brown families have been disproportionately impacted. To that end, this presentation is more than an update. It serves as a way to detail an acceptable and accelerated course of action that focuses on systemic disruptions in order to upend racism.

The District must make sure that everything it does centers on justice and racial equity. In doing so, the Racial Equity Policy and plans will be first presented and then amended to redress the current realities magnified by COVID-19 and encouraged by the Future State work. The District must also add more direct and impactful goals that directly improve academic outcomes for students of color.

In this presentation, the superintendent and his leadership team will share the District’s Racial Equity Policy update. 

The presentation will address the following:

  • Status of the policy with considerations on the impact of the coronavirus.

Submitted by: Dr. John Marshall

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive an update on the District’s Racial Equity Policy.

Actions Taken

Order #2021-52 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update on the District’s Racial Equity Policy. The recommendation passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.

IX. Consent Calendar
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for March 23, 2021.

Actions Taken

Order #2021-53 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for March 23, 2021. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

IX.A. Report of Certified Leaves
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Jimmy Adams

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

IX.B. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Jimmy Adams

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

IX.C. Recommendation for Approval of Bids and Revised BG-1 Forms
IX.C.1. Recommendation for Approval of Bid and Revised BG-1 Form for Stage Floor Replacement at Atherton High School
Rationale

This project will consist of the complete replacement of the existing wood stage floor.

On August 4, 2020, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 21-021.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 2, 2021. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to Cincinnati Floor Company for Stage Floor Replacement at Atherton High School for the low base bid of $41,405, and approve the attached revised BG-1 form for $50,000.

IX.C.2. Recommendation for Approval of Bid and Revised BG-1 Form for Gym Floor Replacement at Highland Middle School
Rationale

This project will consist of the complete replacement of the existing wood gym floor.

On August 4, 2020, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 21-022.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 2, 2021. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to Cincinnati Floor Company for Gym Floor Replacement at Highland Middle School for the low base bid of $46,750, and approve the attached revised BG-1 form for $56,000.

IX.D. Recommendation for Approval of Contract Completions and BG-4 Forms
IX.D.1. Recommendation for Approval of Contract Completion and BG-4 Form for Boiler Replacement at Jefferson County Traditional Middle School
Rationale

On August 27, 2019, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 20-029. 

On March 19, 2020, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder. 

Kerr-Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor. 

The project directly supports strategy 3.1.1 of Vision 2020. 

Submitted by: Chris Perkins  

Attachment 

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for Boiler Replacement at Jefferson County Traditional Middle School for a total construction cost of $263,000.

IX.D.2. Recommendation for Approval of Contract Completion and BG-4 Form for Boiler Replacement at Zachary Taylor Elementary School
Rationale

On August 27, 2019, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 20-031.

On March 19, 2020, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder.

Kerr-Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for Boiler Replacement at Zachary Taylor Elementary School for a total construction cost of $88,300.

IX.E. Recommendation for Approval of Project Closeouts and BG-5 Forms
IX.E.1. Recommendation for Approval of Project Closeout and BG-5 Form for Track Conversion & Resurfacing at Ballard High School
Rationale

On October 27, 2020, the Board of Education approved the contract completion and BG-4 form for Flynn Brothers Contracting, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Track Conversion & Resurfacing at Ballard High School.

IX.E.2. Recommendation for Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Fairdale Elementary School
Rationale

On September 29, 2020, the Board of Education approved the contract completion and BG-4 form for Geoghegan Roofing Corp.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Fairdale Elementary School.

IX.F. Recommendation for Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

IX.G. Recommendation for Approval of Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendments
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are tie bids on Bid ID# 7950-Music:  K-12 Instruments, Supplies & Accessories, Bid ID# 7954-Locks & Miscellaneous Hardware, and Bid ID# 7956-Flashlights, Batteries, Etc.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation, bid tabulations, contract renewals, and amendments.


IX.H. Recommendation for Approval of Professional Services Contracts of $20,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

IX.I. Acceptance of Orders of the Treasurer
IX.I.1. Acceptance of Orders of the Treasurer-Invoices
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of February 22 through March 8, 2021.

IX.I.2. Acceptance of Orders of the Treasurer-Purchase Orders
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of February 22 through March 8, 2021.

IX.I.3. Acceptance of Orders of the Treasurer-Vouchers
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of February 22 through March 8, 2021.

IX.J. Acceptance of Donations, Grants, and Funding
Rationale

        

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

IX.J.1. Acceptance of Donations and Small Grants
Rationale

This is a report of donations and small grants submitted to the Board of Education on March 23, 2021.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $83,676.84 to be used as stated in the attachment.

IX.J.2. Acceptance of Funding from the Jefferson County Public Education Foundation
Rationale

Hibernia Christian Church donated $100 to support the Build-a-Bed Program.

Submitted by: Amy Dennes

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $100.00 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

IX.K. Recommendation for Approval of Agreements
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

IX.K.1. Recommendation for Approval of Memorandum of Understanding with Digital Promise Global
Rationale

This MOU provides an outline of how Digital Promise and Jefferson County Public Schools will work together to create innovative learning environments and document the Program.  

Digital Promise will provide:

  • A mobile hotspot device for each student with demonstrated need for reliable, high-speed internet access during the two years of the project.

  • Each device will be equipped with a monthly data plan of 30 GB for access to educational resources on the Internet when the user is away from school. Increases in student enrollment will be supported by additional devices.

  • Financial support for a liaison who will provide instructional coaching to teachers ($5,000 for schools with 50 or fewer teachers per year, $8,500 for schools with 51+ per year).

  • Virtual professional learning opportunities for all teachers involved in the project.

Any middle or high school with a free/reduced lunch rate of 65 percent or more and is currently 1:1 could apply. The following schools applied and were approved for the project:

  • Central High Magnet Career Academy

  • Liberty High School

  • Newcomer Academy

  • Seneca High School

  • The Academy @ Shawnee

This MOU directly supports Vision 2020 strategies, 1.1.3-Provide equitable access and 1.1.7-Eliminate achievement, learning, and opportunity gaps.

Submitted by: Dr. Kermit Belcher

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding and authorize the superintendent to sign same.

IX.K.2. Recommendation for Approval of Data Sharing Agreement with Carnegie Learning, Inc., dba Scientific Learning Corporation
Rationale

The Carnegie Learning, Inc. contractor shall provide software licenses to various schools for Fast ForWord® with Reading Assistant Plus which focuses on language, literacy and reading intervention. Contractor shall provide educators access to all of the expertise and resources they need to maximize results from use of Fast ForWord® and Reading Assistant products. Contractor shall provide learning support and implementation services and shall offer a package of support services to help schools and districts implement the Fast ForWord® and Reading Assistant Plus products including global, technical and instructional support. Purchase orders for licenses shall be entered by each participating school. The cost per school for one year of site licensing for Fast ForWord® Reading Assistant Plus shall not exceed $35,000 for a new site license or $6,000 for an existing site license.

Carnegie Learning and JCPS will define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement.

All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This supports Vision 2020: Goals 1.1.5 and 1.1.7 To Transform the Instructional Core through Literacy

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Carnegie Learning, Inc., dba Scientific Learning Corporation and authorize the superintendent to sign same.

IX.K.3. Recommendation for Approval of Louisville Water Company Water Main Extension Refunding Agreement for the New Elementary School – Dixie Corridor.
Rationale

This agreement will allow Jefferson County Public Schools to install water lines as part of the construction of the new elementary school - Dixie Corridor. Once completed, the water lines will be automatically transferred and become the property of Louisville Water Company’s water distribution system. The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Louisville Water Company Water Main Extension Refunding Agreement for the New Elementary School – Dixie Corridor and authorize the superintendent to sign same.

IX.K.4. Recommendation for Approval of District Agreement to Participate in Local Laboratories of Learning
Rationale

The Kentucky Department of Education, the Center for Innovation in Education, and the Kentucky Board of Education have partnered together to establish a cohort of Laboratories of Learning that will be involved in the design of a new assessment and accountability system and pilot any newly created systems.

KDE extended an invitation to JCPS to serve as a Laboratory of Learning member because of our commitment to innovation and deeper learning and our participation in the Competency Education and Assessment Cohort of the Kentucky Innovative Learning Network (KY ILN).

The purpose of this initiative is to develop a new approach to assessment and accountability in the state of Kentucky by:

  • Involving the broader community in an equitable partnership based on co-creation with the district and its educators
  • Developing capacities and structures for reciprocity within local geographical communities, between local learning communities and KDE
  • Establishing cycles of inquiry in Local Laboratories of Learning
  • Connecting Local Laboratories of Learning in a network for purposes of sharing learning, building capacity, and synthesizing insights for KDE

The attached agreement outlines the key activities, project phases, and expectations for member districts.

This project supports Vision 2020 strategies 1.1.1, 1.1.4, and 1.1.7

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached district agreement form to participate as a full member of the Local Laboratories of Learning and authorize the superintendent to sign same.

IX.L. Recommendation for Approval of Carl D. Perkins Career and Technical Education Assurances
Rationale

The Carl D. Perkins Career and Technical Education Improvement Act of 2006 is designed to expand services for students enrolled in career and technical education programs.

Each school district eligible to receive funding from this Act must submit an application to the Division of Career and Technical Education by May 1, 2021. The budget request is for fiscal year 2021-22. Funding received for fiscal year 2020-21 was $1,551,474.

Once approved, the District will submit the funding assurances and online grant application to the Kentucky Department of Education.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Carl D. Perkins Career and Technical Education District Funding Assurances.

IX.M. Recommendation for Approval of JCPS Request to the Kentucky Board of Education to Not Administer the BRIGANCE Assessment in the 2020-2021 School Year
Rationale

In-person learning for our kindergarten students began on Wednesday, March 17, 2021. Following the hybrid schedule, kindergarten students will have a maximum of 20 days of in-person learning.  We feel strongly that this limited time should be spent on building relationships, establishing norms, and addressing potential learning loss through differentiated instruction, all through a trauma-informed approach. 

The BRIGANCE assessment is typically administered 15 days before the first day of school through the 30th instructional day after. In August 2020, Kentucky Board of Education (KBE) approved a waiver to remove the restricted screening window. JCPS is requesting an exemption from administering the BRIGANCE kindergarten screener for the remainder of the 2020-2021 school year. 

Throughout the 2020-2021 school year, our JCPS kindergarten teachers have been using a variety of data points to assess student learning which provides similar information to the BRIGANCE assessment. They administer multiple types of formative assessments as a way to triangulate the data to inform their instruction.  As teachers prepare for guided reading, they begin with the letter/sound assessment.  This assessment provides the teacher information about which letters and sounds students know and the ones that need to be taught.  Other formative ways that teachers use to assess reading behavior are (1) running records, (2) measures of how student hears and records sounds in words, and (3) measures of sight words that students can read and write. These practices provide the teacher with information on which words should be targeted in a guided reading lesson.

Similar to ELA instruction, kindergarten teachers in mathematics provide formative and summative assessments to analyze and triangulate multiple data points to customize instruction. Schools have the autonomy to use the priority standards from the district’s curriculum frameworks to prepare for personalized instruction or to use purchased additional resources to screen students for guided math groups. Those assessments and tasks provide data about each student beginning with the early stages of counting with spatial patterns and number recognition to determine if students are perceptually or conceptually substituting numbers, determine rote counting and 1-to-1 correspondence capabilities, and assess adding on and taking from through images. The data directs the teacher to scaffold the content standards with multiple representations and tools to meet students where they are to facilitate the learning forward.

As we return to in-person learning this school year, our kindergarten teachers are committed to continuing to provide differentiated instruction informed by the use of the formative and summative assessments outlined above.  Approval of this request would allow us to focus on addressing the most critical needs of our youngest students, thereby ensuring that they have a successful return to in-person learning.

Submitted by: Dr. Dena Dosseett

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the JCPS Request to the Kentucky Board of Education to not administer the BRIGANCE assessment in the 2020-2021 school year.

X. Board Planning Calendar
Rationale

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Actions Taken

Order #2021-54 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Ms. Sarah McIntosh.

XI. Committee Reports
Rationale

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

XII. Board Reports
Rationale

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

XIII. Executive Session (If Needed)
XIV. Action Item (If Needed)
XV. Adjournment
Recommended Motion

A motion to adjourn the March 23, 2021, meeting of the Jefferson County Board of Education.

Actions Taken

Order #2021-55 - Motion Passed:  A motion to adjourn the March 23, 2021, meeting of the Jefferson County Board of Education at 8:45 p.m. passed with a motion by Mr. Joseph Marshall and a second by Dr. Christopher Kolb.