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I.
Moment of Silence
This meeting will be conducted via video-teleconference pursuant to KRS 61.820 and KRS 61.823. The primary location for this meeting will be Stewart Auditorium. Members are permitted to attend in-person or via video-teleconference.
In light of the Governor having declared a state of emergency within the Commonwealth on March 6, 2020, as a result of the COVID-19 outbreak and in compliance with guidance issued by the Executive Branch on March 12 and 16, 2020, regarding the conduct of meetings of state boards and commissions during the emergency period, public attendance at this meeting is permitted, however please be advised that COVID-related mitigation efforts will require a severely reduced seating capacity in Stewart Auditorium to ensure social distancing. As a result, all interested members of the public are strongly encouraged to participate by video-teleconference, which will be available for live public viewing at the following link: JCBE MEETING VIDEO
Until meeting room capacity returns to normal, members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
III.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for March 9, 2021.
Order #2021-41 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for March 9, 2021. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
IV.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the February 16, 2021, regular meeting, February 18, 2021, Town Hall, February 23, 2021, special meeting, and February 25, 2021, special meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the February 16, 2021, regular meeting, February 18, 2021, Town Hall, February 23, 2021, special meeting, and February 25, 2021, special meeting.
Order #2021-42 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the February 16, 2021, regular meeting, February 18, 2021, Town Hall, February 23, 2021, special meeting, and February 25, 2021, special meeting. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
V.
Superintendent's Report
In addition to the Superintendent’s regular report, there is an attachment with a set of administrative procedures for review in order to support the District's focus on organizational coherence.
VI.
Persons Requesting to Address the Board (Deferred to Email Due to COVID Attendance Limitations)
Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.
VII.
Action Items
VIII.
Information Items
VIII.A.
Acceptance of Report on the District’s Equity Plan for Reopening Schools
In late March and early April 2021, students in schools across the District will transition from the entirely virtual non-traditional instruction (NTI) mode to a new phase of learning in this unprecedented school year. Some will attend schools in person on a hybrid schedule; others will attend their school entirely online, in a Virtual Learning Academy. Planning across a wide spectrum of areas has been under way for months, addressing student and staff health and safety, transportation, human resources, effective instruction in new learning environments, mental health, and other many other matters. Implementation of those plans has commenced, and will be ongoing.
As one of the three pillars that guide the work of the District, the issue of racial equity has been a central consideration as these plans have been developed. Equity concerns beyond racial equity have also been taken into account. Placing equity at the center of the Districts work is critical. NTI has presented significant challenges for many if not all JCPS families, but for some students and families, the inherent difficulties of NTI have been compounded by external factors including job loss, eviction, food insecurity, community violence, racial injustice, and other sources of stress and trauma.
Many students and families of all races have been impacted by many of these tremendous obstacles, but as a consequence of historic and continuing systemic racism embedded throughout our society, Black and Brown families have been disproportionately impacted. Additionally, providing instruction for students with disabilities and for immigrant students learning English in a virtual environment has been a difficult challenge. Learning loss over the last year for some students will be significant, and for students who were already behind, the path to meeting grade level benchmarks will take years.
This stark reality means that the District must take action to meet each student where they are, and allocate resources to ensure that the needs of each student, which differ significantly from student to student, are met. Students attending both school under the in-person hybrid model and the virtual model must have equitable opportunities to access great instruction and receive necessary supports.
The District must address short-term, immediate needs to support students and recognize their gifts and resilience, creating opportunities to accelerate learning and situate them on the path to success. The District must also build equity-based systems of support and opportunity for the long term, to accelerate and sustain student learning growth and well-being. Indeed, the District must use this difficult moment to build toward a Future State in which the goal of equity is fully and truly realized.
In this presentation, the Superintendent and his leadership team will share the District’s equity plan for the reopening of school. The presentation will address:
- An equity action plan for the next ninety (90) days;
- Steps that will be taken, including the allocation of funding, resources, and supports, to create greater racial equity as schools reopen;
- Actions to support the social, emotional, and physical well-being of students and staff;
- Work to develop more effective virtual teaching strategies and expanded virtual learning opportunities for students; and
- Key components of a long-term equity plan, with a five (5) year outlook.
Submitted by: Dr. John Marshall
Attachments
Superintendent Martin Pollio recommends the Board of Education receive a report on the District’s equity plan for reopening schools.
Order #2021-43 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report on the District’s equity plan for reopening schools. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mr. James Craig.
VIII.B.
Discussion of 2021-22 Budget Priorities
In preparation for the Tentative Budget, this agenda item is submitted for discussion of Fiscal Year 2021-22 Budget Priorities.
The Tentative Budget will be discussed during a work session on May 4th and submitted for the Board's approval on May 25th.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Fiscal Year 2021-22 Budget Priorities for discussion.
IX.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for March 9, 2021.
Order #2021-44 - Motion Passed: A motion to approve the consent calendar for March 9, 2021, minus consent item IX.Q. Approval of Temporary Changes to Salary Pay Rates passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
IX.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
IX.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
IX.C.
Recommendation for Approval of Projects, Assignment of Architects/Engineers, and BG-1 Forms
IX.C.1.
Recommendation for Approval of Project, Assignment of Architect/Engineer, and BG-1 Form for Boiler Replacement at Farmer Elementary School
This project consists of replacing the school’s boiler.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Pharis Engineering as the architect/engineer, and the BG-1 form for the Boiler Replacement at Farmer Elementary School, for an estimated project cost of $162,640.
IX.C.2.
Recommendation for Approval of Project, Assignment of Architect/Engineer, and BG-1 Form for Outdoor Air Unit Replacement at Farnsley and Newburg Middle Schools
This project will consist of replacing the Outdoor Air Units at each school. The project will be paid with ESSER funds as authorized by the CRRSA Act.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of CMTA, Inc. as the architect/engineer, and the BG-1 form for the Outdoor Air Unit Replacement at Farnsley and Newburg Middle Schools, for an estimated project cost of $850,000.
IX.C.3.
Recommendation for Approval of Project, Assignment of Architect/Engineer, and BG-1 Form for Boiler Replacement at Newburg Middle School
This project consists of replacing the school’s boiler.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of CMTA, Inc. as the architect/engineer, and the BG-1 form for the Boiler Replacement at Newburg Middle School, for an estimated project cost of $202,925.
IX.D.
Recommendation for Approval of Bids and Revised BG-1 Forms
IX.D.1.
Recommendation for Approval of Bid and Revised BG-1 Form for Science Lab Renovation at Jeffersontown High School
This project will consist of adding a fume hood, safety shower, and eyewash to an existing science room.
On August 04, 2020, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 21-030.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 23, 2021. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Martin Construction Co. for Science Lab Renovation at Jeffersontown High School for the low base bid of $85,000; and approve the attached revised BG-1 form for $102,000.
IX.D.2.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Newcomer Academy
This project consists of the partial roof replacement of 294 squares on Sections 3, 5, and 9.
On July 21, 2020, the Board of Education approved Patrick D. Murphy Co., Inc. Architects to prepare plans and specifications for Project 21-010.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 23, 2021. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to American Roofing & Metal Co., Inc. for Partial Roof Replacement at Newcomer Academy for the low base bid of $489,759; and approve the attached revised BG-1 form for $552,000.
IX.D.3.
Recommendation for Approval of Bid and Revised BG-1 Form for Chiller and Water Heater Replacement at Rutherford Elementary School
This project consists of the replacement of the school’s chiller and water heater.
On July 21, 2020, the Board of Education approved Shrout, Tate, Wilson Engineers to prepare plans and specifications for Project 21-013.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 10, 2021. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Intertech Mechanical Services, Inc. for Chiller and Water Heater Replacement at Rutherford Elementary School for the low base bid of $615,000; reject Alternate 1; and approve the attached revised BG-1 form for $697,000.
IX.D.4.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Seneca High School
This project consists of the partial roof replacement of 43 squares on Sections 6 and 9.
On July 21, 2020, the Board of Education approved Patrick D. Murphy Co., Inc. Architects to prepare plans and specifications for Project 21-011.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 17, 2021. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Seneca High School for the low base bid of $118,870; and approve the attached revised BG-1 form for $138,000.
IX.D.5.
Recommendation for Approval of Bid and Revised BG-1 Form for Boiler Replacement at Stuart Academy
This project will consist of the replacement of the school’s boiler.
On July 21, 2020, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 21-014.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 24, 2021. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Intertech Mechanical Services, Inc. for Boiler Replacement at Stuart Academy for the low base bid of $321,000; and approve the attached revised BG-1 form for $369,000.
IX.D.6.
Recommendation for Approval of Bid and Revised BG-1 Form for Wood Door Replacement at Barret Traditional and Jefferson County Traditional Middle Schools
This project will consist of the removal and replacement of exterior wood doors and frames with new hollow metal doors, frames, and hardware.
On July 21, 2020, the Board of Education approved Potter & Associates Architects to prepare plans and specifications for Project 21-020.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 23, 2021. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Parco Constructors Group, LLC for Wood Door Replacement at Barret Traditional and Jefferson County Traditional Middle Schools for the low base bid of $315,000; accept Alternate 1; and approve the attached revised BG-1 form for $380,000.
IX.E.
Recommendation for Approval of Contract Completions and BG-4 Forms
IX.E.1.
Recommendation for Approval of Contract Completion and BG-4 Form for Custodial Room Renovation at Atherton High School
On February 11, 2020, the Board of Education approved Studio Kremer Architects to prepare plans and specifications for Project 20-181.
On June 23, 2020, the Board approved awarding a contract to WPC Company, Inc. as the low bidder.
Studio Kremer Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to WPC Company, Inc. for Custodial Room Renovation at Atherton High School for a total construction cost of $73,424.
IX.E.2.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Butler Traditional High School
On July 16, 2019, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 20-004.
On February 11, 2020, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Butler Traditional High School for a total construction cost of $895,462.
IX.E.3.
Recommendation for Approval of Contract Completion and BG-4 Form for Track Repaving & Striping at Butler Traditional High School
On June 11, 2019, the Board of Education approved Jacobi, Toombs and Lanz, Inc. to prepare plans and specifications for Project 19-348.
On September 24, 2019, the Board approved awarding a contract to Hall Contracting of Kentucky, Inc. as the low bidder.
Jacobi, Toombs and Lanz, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Hall Contracting of Kentucky, Inc. for Track Repaving & Striping at Butler Traditional High School for a total construction cost of $132,583.
IX.E.4.
Recommendation for Approval of Contract Completion and BG-4 Form for Print Shop HVAC Unit Replacement at C.B. Young Jr. Service Center
On September 24, 2019, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 20-070.
On April 21, 2020, the Board approved awarding a contract to Lusk Mechanical Contractors, Inc. as the low bidder.
CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Lusk Mechanical Contractors, Inc. for Print Shop HVAC Unit Replacement at C.B. Young Jr. Service Center for a total construction cost of $147,367.
IX.E.5.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Marion C. Moore School
On July 16, 2019, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 20-009.
On February 11, 2020, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Marion C. Moore School for a total construction cost of $856,647.
IX.F.
Recommendation for Approval of Project Closeouts and BG-5 Forms
IX.F.1.
Recommendation for Approval of Project Closeout and BG-5 Form for Phase I HVAC Renovation at Georgia Chaffee TAPP
On January 19, 2021, the Board of Education approved the contract completion and BG-4 form for Morel Construction Co.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation at Georgia Chaffee TAPP.
IX.F.2.
Recommendation for Approval of Project Closeout and BG-5 Form for Stadium Light Pole Replacement at Male High School
On January 19, 2021, the Board of Education approved the contract completion and BG-4 form for Arrow Electric Company, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Stadium Light Pole Replacement at Male High School.
IX.F.3.
Recommendation for Approval of Project Closeout and BG-5 Form for Window Replacement at St. Matthews Elementary School
On January 19, 2021, the Board of Education approved the contract completion and BG-4 form for Coupe Construction
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Window Replacement at St. Matthews Elementary School.
IX.F.4.
Recommendation for Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Stuart Academy
On January 19, 2021, the Board of Education approved the contract completion and BG-4 form for Stateline Roofing & Metal Co.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Stuart Academy.
IX.G.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
IX.H.
Recommendation for Approval to Request a Waiver from the Kentucky Board of Education, Division of District Support on the Design of the New Echo Trail Middle School
KRS 156.160 (2) allows the Kentucky Board of Education to grant waivers to regulations when appropriate justification is submitted in writing.
702 KAR 4:170 PART 2 b. 10. Gymnasiums requires a minimum of five (5) shower heads in each shower area. The design provides 2 private showers in each locker room. Showers are rarely to never used in middle school and become unused space and a maintenance issue. The space is better utilized as storage and changing area.
702 KAR 4:180 Chapter 3, 304.7 Model Program Space allowance for a 1000 student middle school is 7,500 square feet for Locally Identified Program Space. The Echo Trail Middle School square footage has exceeded this amount by 1,917 square feet. This additional space is needed to provide offices for academic and behavior coaches, a mental health counselor, and small group break out spaces to facilitate activities of 21st century teaching and learning. The overall building square footage still falls within KDE allowable 20 percent overage.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Superintendent Martin Pollio recommends that the Board of Education grant approval to request a waiver from the Kentucky Board of Education, Division of District Support for the following: 1. Reduction of the minimum requirement for locker room showers; 2. Increase the allowable Locally Identified Program Space.
IX.I.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendments.
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendments.
IX.J.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
IX.K.
Acceptance of Summary of Professional Services Contracts
The summary includes all professional services contracts approved as of July 1, 2020.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Summary of Professional Services Contracts.
IX.L.
Acceptance of Monthly Financial Report for Period Ended January 31, 2021
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended January 31, 2021.
IX.M.
Acceptance of Orders of the Treasurer
IX.M.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of February 1 through February 21, 2021.
IX.M.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of February 1 through February 21, 2021.
IX.M.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of February 1 through February 21, 2021.
IX.N.
Acceptance of Donations, Grants, and Funding
Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
IX.N.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on March 9, 2021.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $71,777.16 to be used as stated in the attachment.
IX.N.2.
Acceptance of Offers of Assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program
The Jefferson County Board of Education has accepted offers of assistance from The Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program since the 1993 school year.
The first and second offers of assistance for Fiscal Year 2021 is $1,222,690.
The funding provides for continuing the program of progress toward meeting the district's unmet need in technology education and directly supports Vision 2020 strategy 1.1.3 - provide equitable access.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education accept an offer of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program in the amount of $ 1,222,690 and authorize the superintendent to commit
$1,222,690 in local funds to the education technology restricted account to match the offer.
IX.N.3.
Acceptance of Funding from the Kentucky Department of Education for the Office of Transition Readiness
These funds are for the purchase of state recognized industry certification exams for free/reduced lunch students who have completed at least two credits in an approved career pathway. Funds are distributed to all high schools that offer KDE approved career pathways and meet the grant requirements.
This funding directly supports Vision 2020 strategies 1.1.1, 1.1.2, and 1.1.3.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding for $17,283 from the Kentucky Department of Education for The Office of Transition Readiness for Career and Technical Education pathways.
IX.N.4.
Acceptance of Funding from the Jefferson County Public Education Foundation
Louisville Metro Government donated $20,000 to Johnstown Road Elementary School to be used to support their playground.
Submitted by: Amy Dennes
Superintendent Martin Pollio recommends the Board of Education accepts funding totaling $20,000 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
IX.N.5.
Acceptance of Coronavirus Response and Relief Supplemental Appropriations - Elementary and Secondary School Emergency Relief Fund II
This award, in the amount of $178,107,468, is through the Coronavirus Response and Relief Supplemental Appropriations Act - FY21 Elementary and Secondary School Emergency Relief Fund II through the U.S. Department of Education. The funds provide additional flexibilities for states and local education agencies to respond to the COVID-19 emergency.
KDE is also making available additional funds for districts to participate in through the ESSER II State Set-Aside Fund. Three eligibility criteria must be agreed upon to participate in this additional funding and the district must provide assurance they will meet the eligibility requirements noted below.
- The district agrees to comply with the same assurances required of our local ESSER II funding as it may receive from the ESSER II State Set-Aside Fund.
- The district assures 85 percent of the expenditures of the ESSER II district allocation award will be on direct services to students as identified on the State Set-Aside Funding Matrix.
- The district agrees to offer a minimum of 12 hours of in-person instruction per week to students who request it on or before April 1, 2021, and continuing through the remainder of the 2020-21 school year.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the attached award notification from the Kentucky Department of Education for the Coronavirus Response and Relief Supplemental Appropriations - Elementary and Secondary School Emergency Relief Fund II.
IX.O.
Recommendation for Approval of Agreements
Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
IX.O.1.
Recommendation for Approval of Lease Agreement with Kentucky State Fair Board
Jefferson County Public Schools is sponsoring the 4th Deeper Learning Symposium to be hosted on August 2-4, 2021, at the Kentucky International Convention Center in Louisville, Kentucky. The Deeper Learning Symposium 2021 (DLS 2021) will be comprised of keynote speakers and breakout session presenters who represent an exceptional blend of deeper learning experts, advocates, and practitioners from across the nation and world as well as from within our own JCPS and greater Kentucky learning community. DLS 2021 will serve as a powerful learning opportunity, led by educators, to promote innovative teaching that will improve the learning, growth, and development of every learner.
DLS 2021 will be steeped in Vision 2020’s commitment to equity and excellence. This project supports many Vision 2020 strategies, including: 1.1.2 Personalize Learning, 1.1.3 Provide Equitable Access, 2.1.3 Improve Culture and Climate, and 2.2.3 Increase and Deepen Professional Learning.
There is a cost of $30,590.00 to lease the Kentucky International Convention Center.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached lease agreement with the Kentucky State Fair Board to accommodate the Jefferson County Public Schools Deeper Learning Symposium 2021 and authorize the superintendent to sign same.
IX.O.2.
Recommendation for Approval of Memorandum of Agreement with the Ohio Valley Educational Cooperative
This agreement with the Ohio Valley Educational Cooperative will establish terms and conditions for completing reviews of Special Education records for students with Autism in the Jefferson County Public School District in compliance with the findings and corrective action plan for Complaint #1920-C-28 issued by the Kentucky Department of Education Office of Special Education and Early Learning. The reviews of the records will occur between March 10, 2021, and June 30, 2021.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement and authorize the superintendent to sign same.
IX.O.3.
Recommendation for Approval of Memorandum of Understanding National CARES Mentoring Movement
The National CARES Mentoring Movement with its Derby City CARES affiliate will implement a mentoring program at Maupin Elementary School providing the following services:
- Provide trained healing professionals such as interns, social workers, psychologists, and counselors, to facilitate weekly Wellness Mentoring Circles. Wellness Mentoring Circles are non-clinical mentoring support programs for young people using CARES proprietary, culturally anchored, healing-centered curriculum.
- Provide training to school-based counseling staff on select CARES proprietary curriculum to build capacity of identified staff to eventually lead and facilitate weekly Wellness Mentoring Circles.
- Work with Derby City CARES affiliate to identify, screen and deploy mentors and subject matter experts to participate in group mentoring activities and workshops.
- Coordinate ongoing (in-person and virtual) mentor support.
There is no cost to the District. This project supports Vision 2020 strategy 1.1.7.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding and authorize the superintendent to sign same.
IX.O.4.
Recommendation for Approval of Memorandum of Understanding with University of Kentucky Cooperative Extension
The University of Kentucky Cooperative Extension will provide the following:
- Equitable Teen Cuisine and Healthy Choices for Every Body programming as part of the 21st Century Community Learning Center Program at the Newcomer Academy during the spring semester of the 20-21 school year.
- Provide health and nutrition skill-building program opportunities for participating parents.
- Provide oversite and evaluation of the programs.
There is no cost to the District. This project supports Vision 2020 strategy 1.1.7.
Submitted by: Robert Moore
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding and authorize the superintendent to sign same.
IX.O.5.
Recommendation for Approval of JCPS Data Sharing Agreement with Learning Ally Inc.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Learning Ally Inc. and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Learning Ally Inc. and authorize the Superintendent sign same.
IX.O.6.
Recommendation for Approval of JCPS Data Sharing Agreement
with WeVideo
WeVideo will provide WeVideo for Schools software licenses to various schools, which focuses on video editing and creation.
The purpose of this agreement is to delineate the operational guidelines for sharing data between WeVideo and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with WeVideo and authorize the superintendent sign same.
IX.O.7.
Recommendation for Approval of JCPS Data Sharing Agreement with Heartland School Solutions
Heartland School Solutions will provide an integrated school and community nutrition services management information system.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Heartland School Solutions and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Kermit Belcher
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Heartland School Solutions and authorize the superintendent sign same.
IX.P.
Recommendation for Approval of Request from CMTA, Inc. to Apply for Commercial Buildings Tax Deduction under Section 1331 of the Energy Policy Act of 2005
The Energy Efficient Commercial Buildings Tax Deduction is a special financial incentive created by the Energy Policy Act of 2005 and designed to reduce the initial cost of investing in energy-efficient lighting and other building systems via an accelerated tax deduction.
If the building is a publicly owned building, the person who created the technical specifications for installation of the energy-efficient property can claim the CBTD, according to IRS Notice 2008-40.
The tax credit expired on December 31, 2017, but was re-instated in December 2019, and extended until December 2020 for any project placed in service after December 2017.
CMTA, Inc. provided architect/engineering services for the following projects:
- Academy @ Shawnee Ph I HVAC/split with Pickett, Passafiume Architects
- Fairdale Technical Building Ph I HVAC/split with K. Norman Berry Architects.
- Georgia Chaffee TAPP Ph I HVAC/split with Potter & Associates
All of these projects qualify for the full building tax deduction.
The projects directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Superintendent Martin Pollio recommends the Board of Education approve a request from CMTA, Inc. that would allow CMTA to apply for the Commercial Buildings Tax Deduction under the Energy Policy Act of 2005 for the JCPS construction projects listed in the rationale.
IX.Q.
Recommendation for Approval of Temporary Changes to Salary Pay Rates
Due to the impact on staffing resulting from the COVID-19 pandemic, the attached temporary pay rates are being submitted for approval. JCPS is experiencing staffing shortages in areas that will impede a successful opening of in-person student learning without recognition of these critical areas.
If approved, the attached temporary pay rates would apply to the following employee categories:
- Bus Drivers
- Special Needs Transportation Assistants
- Custodians
- Nutrition Service Workers (as listed on the attachment)
- Substitute Teachers
- Substitute Classified Positions (as listed on the attachment)
Submitted by Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Temporary Changes to Salary Pay Rates.
Primary Amendment
Motion by Dr. Corrie Shull, seconded by Dr. Chris Kolb to amend the main motion
Motion Passed: A motion that the Board of Education AMEND the recommended motion on the floor to approve the attached Temporary Changes to Salary Pay Rates and include an additional rate for nutrition services workers of $1.00 per hour (from $2.50 to $3.50 added to the base hourly rate).
Secondary Amendment
Motion by Dr. Chris Kolb, seconded by Dr. Joseph Marshall to amend the primary amendment
Motion Passed: A motion that the Board of Education AMEND the primary amendment on the floor to approve the attached Temporary Changes to Salary Pay Rates and include an additional rate for nutrition services and custodian workers of $1.00 per hour (from $2.50 to $3.50 added to the base hourly rate).
Order #2021-45 - Motion Passed: A motion that the Board of Education approve the attached Temporary Changes to Salary Pay Rates and include an additional rate for nutrition services and custodian workers of $1.00 per hour (from $2.50 to $3.50 added to the base hourly rate) passed with a motion by Mr. James Craig and a second by Ms. Sarah McIntosh.
X.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #2021-46 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mr. Joseph Marshall.
XI.
Committee Reports
Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
XII.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XIII.
Executive Session (If Needed)
XIV.
Action Item (If Needed)
XV.
Adjournment
A motion to adjourn the March 9, 2021, meeting of the Jefferson County Board of Education.
Order #2021-47 - Motion Passed: A motion to adjourn the March 9, 2021, meeting of the Jefferson County Board of Education at 9:36 p.m. passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
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