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I.
Call to Order
In light of the Governor having declared a state of emergency within the Commonwealth on March 6, 2020, as a result of the COVID-19 outbreak and in compliance with guidance issued by the Executive Branch on March 12 and 16, 2020, regarding the conduct of meetings of state boards and commissions during the emergency period, this meeting will be conducted by video-teleconference and available for live public viewing at the following link: JCBE MEETING VIDEO
Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.
II.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for December 1, 2020.
Order #2020-175 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for December 1, 2020. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the November 10, 2020, meeting and November 17, 2020, Public Forum are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the November 10, 2020, meeting and November 17, 2020, Public Forum.
Order #2020-176 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the November 10, 2020, meeting and November 17, 2020, Public Forum. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.
IV.
Superintendent's Report
V.
Action Items
V.A.
Recommendation for Approval of School Allocation Standards for Fiscal Year 2021-2022
As required by regulation, the School Allocation Standards formula is being submitted for Board approval. After approval by the Jefferson County Board of Education, these standards become policy per 702 KAR 3:246, sections 4, 5, and 6. Sections 4 and 5 provide for the allocation of certified staff and classified staff, respectively. The teacher allocation will be based on the following class sizes: Kindergarten through 5th grade – 24 to 1; grades 6 through 12 – 28 to 1.
The allocation to school councils for operational provisions is provided within these standards according to Section 6 of the same regulation. Section 6 per-pupil allocation for all schools will be $140, based on the required 3.5% of the current SEEK base per pupil of $4,000. Section 7 specific board allocations are identified within the formula.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached School Allocation Standards for Fiscal Year 2021-2022.
Order #2020-177 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the attached School Allocation Standards for Fiscal Year 2021-2022. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
V.B.
Recommendation for Approval of Student Enrollment Projections for 2021–22
District student enrollment projections and individual school enrollment projections are reviewed and revised annually and reported to the members of the Board of Education for approval.
The review and Board approval ensure that District staff can appropriately plan for staffing of schools, adequate budgeting, and student programming for K-12. There are also separate projections for Exceptional Child Education Self-Contained and Early Childhood Education classes that are funded and staffed separately and differently from the K-12 program.
The projections are based upon District and school enrollment history and trends, population changes throughout the county, birth rates, and optimal capacities. Sources for this data include the Kentucky Bureau of Vital Statistics, the Jefferson County Planning and Zoning Commission, the Plan 2040 for Louisville Metro, the Kentucky State Data Center, and the U.S. Census Bureau.
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the 2021-22 Student Enrollment Projections.
Order #2020-178 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the 2021-22 Student Enrollment Projections. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Dr. Corrie Shull.
VI.
Information Items
VI.A.
Acceptance of Report on the Proposed New Student Assignment Plan
The Student Assignment Review Advisory Committee (SARAC) and a cross-divisional leadership team have been working over the past two years to complete a close review of the current District student assignment plan, and to develop recommendations for changes to the plan for Board consideration. This effort has included an analysis of the implications of the student assignment plan for racial equity in the District, and relied upon input from stakeholders, community members, critical friends, and families, throughout the process.
During this Information Session, the Board will receive a report on the all of the components of the proposed plan, as well as a description of concurrent future investments including the construction of a new middle school in West Louisville, learning opportunities for students, and non-academic supports, which are required to create educational equity for all students.
This student assignment proposal, with related policies, procedures, map, and support plan, will be brought forward as an action item for Board approval at a subsequent meeting in the near future.
The proposed student assignment plan was developed based on five Guiding Principles: Equity; Access; Ease of Understanding; Diversity; and Choice.
The proposal’s key components are:
- Dual Resides for Middle and High School to provide additional choice for students living in West Louisville (for 2022-23 School Year)
- School close to home or farther away
- Guaranteed choice at either school
- Phased-in approach: 6th and 9th grades
- Intentional connection to the Support Plan
- Magnet/Optional Choices (beginning January 2021 for 2021-22 implementation)
- End School-Initiated Student Exits
- Establish Centralized Lottery
- Set Diversity Targets and Goals
- Shift Open Enrollment to Transfer Process
- Magnet/Optional Choices (for 2022-23 implementation and beyond)
- Replicate Popular Magnets and New Interest-Based Magnets
- Recommend New Elementary Music School Magnet
Implementation of these proposed changes will be accomplished in conformity with a set of Board-approved policies, as well as related administrative procedures, drafts of which are provided as an attachment for this Agenda Item.
Two critical companion initiatives to the student assignment plan, which must be considered concurrently, are the West Louisville Support Plan and the Future State investments to which the Board has previously committed through adoption of the Future State Resolution.
The West Louisville Support Plan provides a detailed roadmap for the allocation of additional resources needed to ensure that educational equity becomes a reality, and represents the beginning of a longer-term process to realign District spending to prioritize investment based on the different levels of student need at different schools.
On September 17, 2020, the Board approved a resolution committing to support the Future State of Education for Jefferson County Public Schools. That commitment includes:
- Approximately $54 million in fiscal year 2021-22:
- At least $15 million for 21st century facilities that engage students and faculty;
- At least $15 million for resources in our highest-need schools;
- At least $12 million for racial equity initiatives;
- At least $12 million for additional student instructional time.
Taken as a package, the revised student assignment plan, the West Louisville Support Plan, and the Future State investments represent a significant expansion of student and family choice, and increase educational equity for District students, and establish systems in which greater student learning and social-emotional development can be realized for students.
Submitted by: Dr. Dena Dossett
Attachments
Superintendent Martin Pollio recommends the Board of Education receive a report on the proposed new student assignment plan and related supports to improve equity.
Order #2020-179 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report on the proposed new student assignment plan and related supports to improve equity. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
VII.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for December 1, 2020.
Order #2020-180 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for December 1, 2020. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Dr. Corrie Shull.
VII.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
VII.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380
VII.C.
Recommendation for Approval of Job Descriptions
The attached job description changes are submitted to create better efficiency in the District.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.
VII.D.
Recommendation for Approval of Organizational Charts
The attached organizational chart changes are submitted to create better efficiency in the District.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organization chart changes.
VII.E.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 Form for Boiler Room Roof Replacement at Jeffersontown High School
This project consists of replacing the roof on the Boiler Room.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the District.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project and the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Boiler Room Roof Replacement at Jeffersontown High School, for an estimated project cost for $43,425.
VII.F.
Recommendation for Approval of Bid and Revised BG-1 Form for Boiler Replacement at Okolona Elementary School
This project will consist of the replacement of the school’s boiler.
On July 21, 2020, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 21-012.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 17, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Independent Piping Services, LLC for Boiler Replacement at Okolona Elementary School for the low base bid of $82,885; and approve the attached revised BG-1 form for $98,000.
VII.G.
Recommendation for Approval of Bid and Revised BG-1 Form for Boiler Replacement at Wellington Elementary School
This project will consist of the replacement of the school’s boiler.
On July 21, 2020, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 21-015.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 17, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Walker Mechanical Contractors, Inc. for Boiler Replacement at Wellington Elementary School for the low base bid of $91,400; and approve the attached revised BG-1 form for $108,000.
VII.H.
Recommendation for Approval of Revised BG-1 Forms for Issuance of Local School Bond for the New Elementary Schools
On October 20, 2020, the Board of Education approved the bid and revised BG-1 for the New Elementary School – Dixie Corridor.
On September 29, 2020, the Board approved the bid and revised BG-1 for the New Elementary School – Newburg Area.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the “Cost of Issuance” and “Bond Discount.”
These projects directly support strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends that the Board of Education approve the attached revised BG-1 forms for New Elementary School – Dixie Corridor and New Elementary School – Newburg Area.
VII.I.
Recommendation for Approval of Contract Completion and BG-4 Form for Phase I HVAC Renovation at Phoenix School of Discovery at Jaeger Education Center
On June 26, 2018, the Board of Education approved Studio Kremer Architects to prepare plans and specifications for Project 19-003.
On March 12, 2019, the Board approved awarding a contract to EH Construction, LLC as the low bidder.
Studio Kremer Architects has made a final inspection and concluded that this contract is complete and final payment is due to the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Phase I HVAC Renovation at Phoenix School of Discovery at Jaeger Education Center for a total construction cost of $6,656,134.22.
VII.J.
Recommendation for Approval of Project Closeouts and BG-5 Forms
VII.J.1.
Recommendation for Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Fern Creek High School
On September 15, 2020, the Board of Education approved the contract completion and BG-4 form for Swift Roofing of E-town, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Fern Creek High School.
VII.J.2.
Recommendation for Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Hazelwood Elementary School
On September 15, 2020, the Board of Education approved the contract completion and BG-4 form for Geoghegan Roofing Corporation.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Hazelwood Elementary School.
VII.J.3.
Recommendation for Approval of Project Closeout and BG-5 Form for Boiler Replacement at Klondike Lane Elementary School
On October 27, 2020, the Board of Education approved the contract completion and BG-4 form for Coleman B & R LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Boiler Replacement at Klondike Lane Elementary School.
VII.J.4.
Recommendation for Approval of Project Closeout and BG-5 Form for Bleacher Foundation Repair at Marion C. Moore School
On October 27, 2020, the Board of Education approved the contract completion and BG-4 form for WPC Company, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Bleacher Foundation Repair at Marion C. Moore School.
VII.K.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
VII.L.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.
Submitted by: Cordelia Hardin
Attachments
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*Bid Tabulations, Contract Renewals, and Amendments_12 01 20
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Amendment on Automotive-Bus Repair Parts & Services (Line Item)
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Amendment on Living Organisms for Biology 1A & 1B
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Amendment on Plumbing Supplies & Eqpt. (Line Item)
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Chemical Dilution Supplies & Hand Soap
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Floor Finish & Related Items
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Furniture, Classroom & Office (Line Item)
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Furniture, Classroom & Office (Percentage)
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Gases, Industrial-Welding & Supplies
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Laser Checks, Laser Receipts and Printed Deposit Tickets
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Paper (Materials Production)
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Pump Parts (Various Types)
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Repower Engine Kit for Navistar Bus
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School and Teacher Website Tool
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Tires, Tubes, Recapping & Repair
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Totes, Plastic Storage
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Vehicle Lift Installation Project
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Water Coolers, Fountains & Parts
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Wrecker Service
Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendments.
VII.M.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
VII.N.
Acceptance of Summary of Professional Services Contracts
This summary includes all professional services contracts approved as of July 1, 2020.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.
VII.O.
Acceptance of Monthly Financial Report for Period Ended October 31, 2020
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended October 31, 2020.
VII.P.
Acceptance of Orders of the Treasurer
VII.P.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of October 26 through November 12, 2020.
VII.P.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of October 26 through November 12, 2020.
VII.P.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of October 26 through November 12, 2020.
VII.Q.
Recommendation for Approval of Agreements
Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
VII.Q.1.
Recommendation for Approval of Memorandum of Agreement with The Center for Accessible Living
The Exceptional Child Education (ECE) department proposes to collaborate with The Center for Accessible Living (CAL) to offer pre-employment transition services (Pre-ETS) for JCPS students. The Office of Vocational Rehabilitation authorizes agencies to be Community Rehabilitation Partners (CRP) in order to provide pre-employment transition services to students. The ECE department seeks to increase transition/post-secondary opportunities for our students receiving special education services.
The CAL Pre-ETS Program, provided through their Community Rehabilitation Partner credential, is designed to assist ECE students who qualify to receive services from the Office of Vocational Rehabilitation (OVR) and who have identified employment as a desired post-school outcome. Additionally, these students will have demonstrated a need for vocationally relevant transition services in order to successfully transition from high school to employment. Pre-ETS services will be provided in the areas of job exploration counseling, work-based learning experiences, counseling on post-secondary transition, workplace readiness training, and instruction in self-advocacy.
CAL will provide eligible students with transition services through collaboration with JCPS staff. Approval of the attached third-party cooperative agreement will allow the District to participate in the partnership.
There is no cost to the District. The Office of Vocational Rehabilitation funds the work of CRPs. These services are directly connected to Vison 2020 strategy 1.1.3.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with The Center for Accessible Living and authorize the superintendent sign same.
VII.Q.2.
Recommendation for Approval of Agreement with the Department for Community Based Services for Foster Care Transportation
The Every Student Succeeds Act (ESSA) requires school districts and local child welfare agency to collaborate on a transportation plan to ensure educational stability and continuity for foster care students. The attached interagency agreement plan provides an implementable plan on how transportation will be provided, arranged, and funded between Department for Community Based Services (DCBS) and JCPS.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with the Department for Community Based Services and authorize the Superintendent to sign same.
VII.Q.3.
Recommendation for Approval of Memorandum of Agreement with Kentucky State University for Dual Credit Courses
Dual Credit personnel from Kentucky State University have worked with the high school staff to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. This agreement also allows students to take qualifying college courses for dual credit. The agreement aligns with the Dual Credit Scholarship Program. These dual credit courses can be transferred to any regionally accredited college or university for credit. Kentucky State University is a Partner Postsecondary Institution with KHEAA for that program.
Specifically:
- Scholarship funds may be used for dual credit unless the student has exceeded 2 courses or state funds are exhausted. In that case, the student/family is responsible for paying tuition.
- Tuition is set to 2/5 KCTCS tuition (as required by the PPI agreement with the KHEAA). Kentucky State will not charge JCPS for reimbursement of unsuccessful student tuition.
This agreement includes MATH 115 College Algebra at Central High School which will begin in the second semester.
This work aligns with Vision 2020 strategies 1.1.3 Provide equitable access and 1.1.7 Eliminate opportunity gaps
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement between Jefferson County Public Schools (Central High School) and Kentucky State University for dual credit courses and authorize the superintendent to sign same.
VII.Q.4.
Recommendation for Approval of Memorandums of Agreement with the University of Louisville for the Teacher-in-Residence Program
For the past six years, the University of Louisville College of Education and Human Development (CEHD) has provided funding to support the Professional Development School Collaboration between CEHD and Jefferson County Public Schools. These funds will support a Teacher-in-Residence at Atkinson Elementary, Cochran Elementary, Portland Elementary Schools, and Westport Middle School for the 2020-21 school year.
The total funding provided is $195,406.32, which covers teacher salary, fringe benefits, and indirect costs. There is no financial obligation for the District.
This agreement supports Vision 2020 Strategies 1.1.5 and 2.2.1
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandums of Agreement with the University of Louisville and authorized the superintendent to sign same.
VII.Q.5.
Recommendation for Approval of Membership Renewal with Ohio Valley Educational Cooperative
OVEC provides a wide variety of services and opportunities for teacher and administrator training.
This initiative directly aligns with Vision 2020 strategy 2.1.3 Improving Culture and Climate.
This resolution requires a member due of $35,000 to be paid by the District.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Consortium agreement to allow the Board to renew its membership with the Ohio Valley Educational Cooperative and authorize the superintendent sign same.
VII.Q.6.
Recommendation for Approval of Data Sharing Agreement with Follett School Solutions
The Destiny Discover eBook platform from Follett School Solutions will provide access to electronic books for JCPS students at any school that has purchased or will purchase electronic books and resources from Follett School Solutions. Access to electronic books will improve and support student literacy, and help students make progress toward reading proficiency.
Follett School Solutions and JCPS will define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement.
All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.
This agreement supports Vision 2020 strategies 3.1.2 Improve instructional infrastructure, 1.1.2 Personalize Learning, and 1.1.5 Improve student literacy.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the Data Sharing Agreement with Follett School Solutions and authorize the superintendent to sign same.
VII.Q.7.
Recommendation for Approval of Data Sharing Agreement with NWEA
NWEA creates the MAP assessments that precisely measure growth and proficiency to enable tailored instruction for students. NWEA uses anonymous assessment data from students across the country to create national norms. The norms will help to see if students are growing at an expected pace, regardless of where the student started and allow administrators to make predictions about what kind of growth is typical and atypical.
In order to analyze data, establish baseline levels, and provide predictive data, NWEA will need to access the data specifically outlined in the attached agreement. The purpose of this agreement is to delineate the operational guidelines for sharing data between NWEA and JCPS and define the respective roles and responsibilities of each party. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 1.1.3- provide equitable access.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with NWEA and authorize the superintendent sign same.
VII.Q.8.
Recommendation for Approval of Data Sharing Agreement with OverDrive, Inc.
OverDrive, Inc. will provide access, via their Sora application, to electronic books for JCPS students at any school that has purchased or will purchase electronic books and audiobooks from OverDrive, Inc. Access to electronic books will improve and support student literacy, and help students make progress toward reading proficiency.
OverDrive, Inc. and JCPS will define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement.
All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.
This work supports Vision 2020 strategies 3.1.2 Improve instructional infrastructure, 1.1.2 Personalize Learning, and 1.1.5 Improve student literacy.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with OverDrive, Inc., and authorize the superintendent to sign same.
VII.Q.9.
Recommendation for Approval of Data Sharing Agreement with Waterford Research Institute
Waterford Research Institute will provide software licenses for the Waterford Reading Academy which focuses on early literacy, math, and science for preschool students. This will serve as the virtual learning platform for early childhood students.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Waterford Research Institute and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Kermit Belcher
Attachments
Superintendent Martin Pollio recommends that the Board of Education approve the attached data sharing agreement with Waterford Research Institute.
VII.R.
Recommendation for Approval of Updated Language for Article 33 of the Collective Bargaining Agreement with the Jefferson County Teachers Association
The attached updated language reflects the Memorandum of Agreement (MOA) that the Board approved at its October 27, 2020, meeting. This new language was developed in conjunction with the Jefferson County Teachers Association (JCTA) to accurately reflect the MOA.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached update to the language of Article 33 in the Collective Bargaining agreement with the Jefferson County Teachers Association.
VII.S.
Acceptance of Donations, Grants, and Funding
Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
VII.S.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on December 1, 2020.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $201,961.28 to be used as stated in the attachment.
VII.S.2.
Acceptance of Donation from Ballard Alumni Association
Ballard Alumni Association has offered to donate to the District additional costs for materials and labor to construct a stadium entrance on the Ballard High School property.
This donation supports Vision 2020 strategy 3.1.1.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the donation from Ballard Alumni Association totaling $197,016 and authorize Superintendent to sign the attached Memorandum of Agreement.
VII.S.3.
Acceptance of Donation from the Bates Elementary School Parent Teacher Association
Bates Elementary Parent Teacher Association has offered to donate all costs for equipment, material, and labor to install wiring from the Bates Elementary School building to conduit box in the front of the building near the new electronic sign.
The donation is valued at $3,800.
This donation supports with strategy 3.1.1 in Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education accept a donation from Bates Elementary Parent Teacher Association totaling $3,800 and authorize Superintendent to sign the attached Memorandum of Agreement.
VII.S.4.
Acceptance of Funding from the City of Shively for Butler Traditional High School, Mill Creek Elementary School, and Waller-Williams Environmental School
The City of Shively received federal coronavirus relief funds and utilized a portion of those funds to assist and support City of Shively organizations and businesses by providing grants to those organizations and businesses upon application and approval by the City of Shively.
Butler Traditional High School was awarded $5,925.65 to purchase five touchless water bottle filler stations.
Mill Creek Elementary School was awarded $9,700 to purchase hand sanitizer, disinfecting wipes, and student headphones.
Waller-Williams Environmental School was awarded $10,000 to purchase student desks to facilitate social distancing during in-person instruction.
This funding supports strategy 2.1.3 in Vision 2020.
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $25,625.65 from the City of Shively and authorize the Superintendent to sign the attached Grant Agreements.
VII.S.5.
Acceptance of Grant from the University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center
The University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center has awarded the District a $60,000 grant for Reading Recovery. Grant funds will provide funding for one Reading Recovery Teacher Leader who will provide professional development and classroom support for District Reading Recovery teachers.
The District will provide $25,426 in matching funds for the remainder of the Reading Recovery Teacher Leader's salary and fringe benefits. There is no obligation to the District beyond June 30, 2021.
This funding aligns with Vision 2020 strategies 1.1.2 and 1.1.5.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education accept a $60,000 grant from the University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center and authorize the Superintendent to sign the
attached agreement.
VII.T.
Recommendation for Approval of Resolutions Concerning Jefferson County School District Finance Corporation
The approval of the attached Resolutions approves, ratifies and confirms the actions of the Jefferson County School District Finance Corporation. This action is necessary in order to effect the issuance of the Corporation’s School Building Revenue Bonds, Series 2021A (the “Series 2021A Bonds”).
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Resolutions concerning the Jefferson County School District Finance Corporation.
VII.U.
Acceptance of the 2020 School Nutrition and Physical Activity Report for the Jefferson County Public School District
KRS 158.85(5) requires the District to complete an annual assessment of the nutrition and physical activity environment in the District and issue a report at least sixty (60) days prior to the public forum required by KRS 158.856(5). The report may be issued via posting to the District's website.
In conducting the required assessment, the District utilized the Healthy School Program (HSP) assessment tool from the Alliance for a Healthier Generation (AFHG), which is recommended by the Kentucky Department of Education. A summary document is attached. The report is based on the HSP assessments completed by each school location. The nutrition analysis for school breakfast and lunch was not required this year due to operating under Summer Food Service Program.
The public forum will occur on January 21, 2021. After the January public forum, the Superintendent will submit a summary of the findings and recommendations of the 2020 Nutrition and Physical Activity Report as required by KRS 158.856(6) to the Kentucky Department of Education by May 1, 2021.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached 2020 Nutrition and Physical Activity Report.
VII.V.
Recommendation for Approval of 2021-2022 School Calendar
In accordance with Board Policy 08.3 and KRS 158.070, the District Calendar Committee, composed of one (1) District Principal; one (1) District office administrator other than the Superintendent; one (1) local Board member; two (2) parents of students attending a school in the District; one (1) District elementary teacher; one (1) District middle or high teacher; two (2) District classified employees; and two (2) community members from the local chamber of commerce, business community, or tourism commission developed the attached calendar.
The Calendar Committee held meetings on February 13, 2020, February, 26, 2020, March 4, 2020, and November 9, 2020, to develop and reach consensus on the attached proposal.
Highlights of the calendar include a mid-August start date, a fall break in late September and early October, a winter break, a spring break, and an end date that accommodates testing windows for Advanced Placement and state testing.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached 2021-2022 school calendar.
VII.W.
Recommendation for Approval of 2020-2021 Comprehensive District Improvement Plan
The 2019-20 Comprehensive District Improvement Plan (CDIP) consists of the 17 district-level actions identified in Vision 2020 In Action, which was approved by the Board in July 2018. The CDIP includes goals and strategies that address the District’s three focus areas of student learning, culture and climate, and organizational coherence.
This year’s CDIP represents a continuation of last year’s plan with additions that take into account supporting Non-Traditional Instruction (NTI). The components of the CDIP included are the: 1) Needs Assessment, 2) District Professional Development Plan, 3) District Assurances, and 4) Executive Summary, Improvement Plan, and Support for TSI and CSI schools.
The next year’s CDIP will reflect changes made as we begin work on the District's new strategic plan.
Submitted by: Dr. Dena Dossett
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the 2020-2021 Comprehensive District Improvement Plan.
VII.X.
Revision of Board Policies Relating to the Jefferson County Board of Education as Part of the District Policy Review Cycle (First Reading)
JCPS is initiating an ongoing cycle of policy review, whereby, over the course of five years, all Board policies will be reviewed. In many instances, no change will be needed – the policy conforms to statutory and regulatory requirements, is clear and accurate, and reflects current practice. In other instances, a policy will need to be updated, or language improved for clarity and standardization of usage. This set of policies, relating the Jefferson County Board of Education, is the first to be reviewed in this process.
The Board Policy Committee reviewed these policies during its meeting on November 23, 2020.
Board Administration
01.0 Definitions – Change
01.1 Legal Status of the Board – Change
01.11 General Powers & Duties of the Board – Change
01.22 Board Committees – No Change
01.53 Code of Ethics – Change
01.81 Liaison with School Boards Associations – No Change
02.0 Administrative Organization – No Change
Board Positions
01.411 Duties & Responsibilities of the Chair and Vice-Chair – Change
01.412 Duties & Responsibilities of the Secretary – No Change
01.413 Duties & Responsibilities of the Treasurer – No Change
01.7 Board Attorney – No Change
Board Members
01.2 Board Member Qualifications – Change
01.21 Board Member Disqualifications – Change
01.3 Board Vacancy – Change
01.821 Board Member Compensation & Expenses – Change
01.83 In-Service Training – Change
Board Meetings
01.4 Meetings – Change
01.41 Organizational Meetings – Change
01.42 Regular Meetings – Change
01.421 Public Participation in Open Meetings – Change
01.43 Executive Sessions – No Change
01.44 Special Called Meetings – No Change
01.45 Board Meeting Agenda – Change
Board Policies
01.5 School Board Policies – Change
01.51 Administrative Procedures (Board Policies) – Change
01.6 Board Records – No Change
01.61 Records Management – Change
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policies relating to the Jefferson County Board of Education as part of the District Policy Review Cycle for first submission and reading.
VII.Y.
Adoption of Board Policy 05.511 Continuity of Operations Plan (First Reading)
The District has a fully developed Continuity of Operations Plan (COOP) in place to ensure that District operations are performed efficiently with minimal disruption during an emergency. The COOP provides guidance to ensure the District is capable of conducting its essential missions and functions under all threats and conditions, including, but not limited to acts of nature, accidents, technological emergencies, and military or terrorist attack-related incidents, with or without warning.
While the severity and consequences of any emergency cannot be predicted, effective contingency pre-planning based on a comprehensive risk assessment can minimize the impact on the District’s missions, personnel, and facilities.
This policy codifies in Board policy the requirement that the District shall have a Continuity of Operations Plan.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policy 05.511 Continuity of Operations Plan for first submission and reading.
VII.Z.
Recommendation for Approval of 2021 Legislative Agenda
The 2021 Regular Session of the Kentucky General Assembly convenes on Tuesday, January 5, 2021. Jefferson County Public Schools functions within the statutory framework established by General Assembly, so the actions of the legislature have a significant impact on the district’s work.
The Board heard a report and was able to provide feedback regarding the potential issues to be included in the 2021 JCPS Legislative Agenda at the November 10 Work Session.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached 2021 JCPS Legislative Agenda.
VIII.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #2020-181 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Dr. Corrie Shull.
IX.
Committee Reports
Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
X.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XI.
Executive Session (If Needed)
XII.
Action Item (If Needed)
XIII.
Adjournment
A motion to adjourn the December 1, 2020, meeting of the Jefferson County Board of Education.
Order #2020-182 - Motion Passed: A motion to adjourn the December 1, 2020, meeting of the Jefferson County Board of Education passed with a motion by Mr. Chris Brady and a second by Mr. James Craig.
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