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I.
Call to Order
In light of the Governor having declared a state of emergency within the Commonwealth on March 6, 2020, as a result of the COVID-19 outbreak and in compliance with guidance issued by the Executive Branch on March 12 and 16, 2020, regarding the conduct of meetings of state boards and commissions during the emergency period, this meeting will be conducted by video-teleconference and available for live public viewing at the following link: JCBE MEETING VIDEO
Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.
II.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for October 27, 2020.
Order #2020-160 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for October 27, 2020. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the October 13, 2020, Public Forum and October 20, 2020, Special Meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the October 13, 2020, Public Forum and October 20, 2020, Special Meeting.
Order #2020-161 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the October 13, 2020, Public Forum and October 20, 2020, Special Meeting. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
IV.
Superintendent's Report
V.
Action Items
VI.
Information Items
VI.A.
Acceptance of Update on Vision 2020 and Non-Traditional Instruction (NTI)
The JCPS school year began on Tuesday, August 25, 2020, with students learning from home under Non-Traditional Instruction (NTI). An unprecedented amount of planning and preparation has been undertaken by school and district personnel to ensure that teachers have the tools they need to provide effective instruction, that students have equitable access to rich and engaging learning opportunities, and that students and their families have the support they need to succeed during these very challenging times.
As the 2020-21 school year proceeds, it is critically important to take stock of the effectiveness of implementation of NTI 2.0, and make adjustments as needed. As part of that process of evaluation and reflection, the Board has received regular updates regarding the progress being made to improve the systems and practices of NTI 2.0 implementation.
Submitted by: Dr. Dena Dossett, Dr. Carmen Coleman, Dr. Kermit Belcher, Jimmy Adams
Superintendent Martin Pollio recommends the Board of Education receive a report providing an update regarding Vision 2020 and Non-Traditional Instruction.
Order #2020-162 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report providing an update regarding Vision 2020 and Non-Traditional Instruction. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mr. James Craig.
VI.B.
Schedule of 2021 Meetings for the Jefferson County Board of Education
KRS 160.270 requires a local board of education to hold “at least one (1) regular meeting each month, at a time and place fixed by the Board.” Board Policy 01.45 establishes the standard format to be used for regular Board meeting agendas.
The Board will have the opportunity to discuss two options the 2021 Board meeting schedule. Based on input received from the Board, a proposed 2021 schedule will be brought forward for approval at a subsequent Board meeting.
The two options avoid calendar conflicts including religious and national holidays, school calendar conflicts, election days, and state and national education conferences.
Regular Board Meetings are open to the public and will begin at 6:00 pm, and be held in the Stewart Auditorium at the VanHoose Education Center, 3332 Newburg Road, Louisville, KY 40218. Special Board Meetings are open to the public and will be held at times and locations to be determined. Meetings may be held remotely, if public health guidance relating to the COVID-19 pandemic recommends it.
Option A
This option would have 21 meeting dates:
- 13 Board Business Meetings (includes Information Items, Action Items and a Consent Calendar)
- 4 Board Work Session Meetings (includes Work Session and a Consent Calendar)
- 2 Board Retreats (Special Meetings)
- 2 Public Forums (Special Meetings)
Option B
This option would have 20 meeting dates:
- 15 Board Business Meetings (includes Information Items, Action Items and a Consent Calendar)
- 4 Board Work Session Meetings (includes Work Session and a Consent Calendar)
- 1 Board Retreat (Special Meeting)
Submitted by: Amy Dennes
Attachment
VII.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for October 27, 2020.
Order #2020-163 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for October 27, 2020. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. James Craig.
VII.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
VII.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
VII.C.
Recommendation for Approval of Bid and Revised BG-1 Form for New Elementary School – Dixie Corridor
This project consists of replacing the deteriorated facilities of Watson Lane and Wilkerson Elementary Schools with a new 800 student capacity elementary school on the Wilkerson Elementary School property. This project also includes the demolition of the existing Wilkerson Elementary School building.
On August 27, 2019, the Board of Education approved Studio Kremer Architects to prepare plans and specifications for Project 20-038.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on October 13, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Marrillia Design and Construction for the New Elementary School – Dixie Corridor for the low base bid of $17,100,000; reject Alternates 2 and 3; accept Alternate 1 for a total bid of $17,100,000; and approve the attached revised BG-1 form for $19,775,000.
VII.D.
Recommendation for Approval of Bid for Paving Repairs at Highland Middle School
This project will consist of milling of existing asphalt, base repair, asphalt overlay, asphalt repair, crack-fill, and restriping.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on October 14, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Louisville Paving Company, Inc. for Paving Repairs at Highland Middle School for the low base bid of $52,462.70.
VII.E.
Recommendation for Approval of Contract Completion and BG-4 Form for Track Conversion and Resurfacing at Ballard High School
On December 10, 2019, the Board of Education approved Jacobi, Toombs and Lanz, Inc. to prepare plans and specifications for Project 20-153.
On May 26, 2020, the Board approved awarding a contract to Flynn Brothers Contracting, Inc. as the low bidder.
Jacobi, Toombs and Lanz, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Flynn Brothers Contracting, Inc. for Track Conversion and Resurfacing at Ballard High School for a total construction cost of $450,472.49.
VII.F.
Recommendation for Approval of Contract Completion and BG-4 Form for Boiler Replacement at Klondike Lane Elementary School
On February 11, 2020, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 20-187.
On May 12, 2020, the Board approved awarding a contract to Coleman B&R LLC as the low bidder.
Kerr-Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Coleman B&R LLC for Boiler Replacement at Klondike Lane Elementary School for a total construction cost of $23,675.
VII.G.
Recommendation for Approval of Contract Completion and BG-4 Form for Bleacher Foundation Repair at Marion C. Moore School
On April 21, 2020, the Board of Education approved Structural Services, Inc. to prepare plans and specifications for Project 20-242.
On July 21, 2020, the Board approved awarding a contract to WPC Company, Inc. as the low bidder.
Structural Services, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to WPC Company, Inc. for Bleacher Foundation Repair at Marion C. Moore School for a total construction cost of $23,700.
VII.H.
Recommendation for Approval of Project Closeout and BG-5 Form for Phase I HVAC Renovation at Hite Elementary School
On June 23, 2020, the Board of Education approved the contract completion and BG-4 form for Calhoun Construction Services for the HVAC Renovation.
On September 1, 2020, the Board approved the contract completion and BG-4 form for Riverside Paving Company for Bid Package II Paving.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation at Hite Elementary School.
VII.I.
Recommendation for Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Westport Middle School
On September 1, 2020, the Board of Education approved the contract completion and BG-4 form for Kalkreuth Roofing & Sheet Metal, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Westport Middle School.
VII.J.
Recommendation for Approval of Utility Easement for Hite Elementary School
This Easement is granted to allow the Louisville Water Company to provide a secondary water source for the school. The school’s main water line would be served by two different water mains.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve a Utility Easement for Hite Elementary School.
VII.K.
Recommendation for Approval of Utility Easement for Kammerer Middle School
This Easement is granted to allow the Louisville Water Company to provide a secondary water source for the school. The school’s main water line would be served by two different water mains.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve a Utility Easement for Kammerer Middle School.
VII.L.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
VII.M.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendments.
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there is a tie bid on bid ID# 7893 - Controls for Heating & A/V, and tie bids on bid ID# 7899 - Electrical Supplies & Lighting (Line Item).
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendments.
VII.N.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
VII.O.
Acceptance of Summary of Professional Services Contracts
This summary includes all professional services contracts approved as of July 1, 2020.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.
VII.P.
Acceptance of Orders of the Treasurer
VII.P.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of September 15 through October 8, 2020.
VII.P.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of September 15 through October 8, 2020.
VII.P.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of September 15 through October 8, 2020.
VII.Q.
Acceptance of Monthly Financial Report for Period Ended August 31, 2020
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended August 31, 2020.
VII.R.
Acceptance of Monthly Financial Report for Period Ended September 30, 2020
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended September 30, 2020.
VII.S.
Acceptance of Quarterly Report of Investment Performance
This report is provided to the Board per JCPS Policy 04.36 Investments.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended September 30, 2020.
VII.T.
Acceptance of Donations, Grants, and Funding
Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
VII.T.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on October 27, 2020.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $88,394.05 to be used as stated in the attachment.
VII.T.2.
Acceptance of Funding from Boys and Girls Clubs of Kentuckiana for a 21st Century Community Learning Center at Robert Frost Sixth-Grade Academy and Stuart Academy
The Kentucky Department of Education awarded the Boys and Girls Clubs of Kentuckiana (BGCKY) a 21st Century Community Learning Center (21st CCLC) grant in partnership with Robert Frost Sixth Grade Academy and Stuart Academy. 21st CCLC provide academic, artistic, and cultural enrichment for students after school and during the summer. The BGCKY grant is $150,000 per year for three years. Two years of additional funding, at a reduced amount, are available based upon performance.
Robert Frost Sixth Grade Academy and Stuart Academy will use funding to extended time pay and fringes for three certified teachers to provide instruction during the afterschool and summer programs.
The attached agreement is for the second year of the program. Additional agreements will be required for future program years.
The project directly supports strategies 1.1.3, 1.1.5 and 1.1.7 in Vision 2020.
BGCKY will provide funding to JCPS in accordance with the budget in Attachment A. BGCKY will provide funding not to exceed $42,055
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $ $42,055 from Boys and Girls Clubs of Kentuckiana and authorize the Superintendent to sign the attached Memorandum of Agreement.
VII.T.3.
Acceptance of Funding from The Food Literacy Project at Oxmoor Farm, Inc.
The United States Department of Agriculture, National Institute of Food and Agriculture (USDA NIFA) awarded The Food Literacy Project at Oxmoor Farm, Inc. (FLP) a Secondary Education, Two-Year Postsecondary Education, and Agriculture in the K-12 Classroom Challenge Grant in partnership with Jefferson County Public Schools (JCPS).
The FLP grant is $150,000 total for a three-year project period. This project, now in its second year, will enhance quality instruction in the food, agriculture, natural resources, and human (FANH) sciences for students at Newcomer Academy through project-based learning, leadership development, and job skills training opportunities. The project will also involve development of inquiry-based, cross-curricular instructional resources to meet future national FANH sciences workplace needs and increase the diversity of students who will pursue a two- or four-year degree in the FANH sciences.
As part of this project, FLP will provide a program coordinator, a communications coordinator, a program director, and student wages for FLP’s Youth Community Agriculture Program.
JCPS will use grant funding to pay for teacher professional development, supplies and materials, a social studies consultant, field trip transportation, and evaluation services.
The attached agreement is for the second year of the program, which includes carryover funding from the first year. Additional agreements will be required for future program years.
The project directly supports strategy 1.1.2 in Vision 2020.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $34,427 from The Food Literacy Project at Oxmoor Farm, Inc. and authorize the Superintendent to sign the attached Memorandum of Agreement.
VII.T.4.
Acceptance of Title 1, Part D Funds from the Kentucky Department of Juvenile Justice
Title 1 Part D, Subpart 1 funds are awarded by the Kentucky Department of Juvenile Justice (DJJ) to Louisville Day High School for the 20-21 school year to support students who attend the program by ensuring they receive funding that provides equitable resources and support for all students.
This funding increases resources and transitional supports for students as they attend the DJJ program at Louisville Day so they are provided equitable services.
This funding supports Vison 2020 Strategy 1.13.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education accpet Title I Part D funds in the amount of $25,000 from the Kentucky Department of Juvenile Justice.
VII.T.5.
Acceptance of Funding from U.S. Department of Justice Office for a School Violence Prevention Program.
The District has been awarded a 2020 COPS Office School Violence Prevention Program Grant in the amount of $500,000.
The grant will help IT purchase mass notification software, video surveillance cameras, and paging relays to connect existing communication systems and improve school security in the event of threat. District security will be able to respond quickly to threats and promptly relay important information to school and district staff, parents and students through digital signage, phones, devices, and interactive screens.
This project aligns with Vision 2020 strategy 3.1.1, improving physical infrastructure and strategy 3.3.3, optimize technology usage.
A cash match of $187,150 is required. The grant term is through August 31, 2023.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education accept a COPS Office School Violence Prevention Program grant totaling $500,000 from the U.S. Department of Justice Office of Community Oriented Policing Services and authorize the superintendent to sign the attached award document.
VII.T.6.
Acceptance of a Modification in Funding from The Greater Louisville Workforce Development Board, Inc., dba KentuckianaWorks - Workforce Investment and Opportunity Act for the Kentucky Youth Career Center (KYCC-WIOA)
On May 26, 2020, the Board of Education accepted funding in the amount of $345,098.10 from the Greater Louisville Workforce Development Board, Inc. dba KentuckianaWorks in partnership with Jefferson County Board of Education to support the Kentucky Youth Career Center.
The purpose of this modification is to correct a calculation error in the original contract. No budget line items are being changed but the total budget amount is being changed to accurately reflect the sum total. This modification will decrease the total budget amount from $345,098.10 to $344,209.16, a total decrease of $888.94. This program aligns with the District’s Vision 2020 (1.1.1, 1.1.5 and 1.1.7) by providing students, parents, and community members with the quality academic instruction needed to become contributing members of the community. No matching funds are required.
This grant does not obligate the District financially
Submitted By: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the modification of funding to correct a calculation error in the original contract and authorize the superintendent to sign the attached agreement.
VII.U.
Recommendation for Approval of Agreements
Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
VII.U.1.
Recommendation for Approval of Data Sharing Agreement with Louisville Free Public Library
The purpose of this agreement is to delineate the operational guidelines for sharing data between the Louisville Free Public Library and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement and the establishment of a password protected data sharing hub. All procedures and processes will be FERPA compliant.
This agreement will allow JCPS to share student level data with the Louisville Free Public Library in order to provide JCPS students a Louisville Free Public Library account and library card.
This item supports Vision 2020 Strategy 1.1.5 Improve Student Literacy and 1.1.7 Eliminate achievement, learning, and opportunity gaps.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with the Louisville Free Public Library authorize the superintendent to sign same.
VII.U.2.
Recommendation for Approval of Memorandum of Understanding with Louisville Metro Community Services
Foster Grandparent Program
For the past 23 years, the Foster Grandparents Program has successfully provided tutoring services to the district’s special needs students. Foster Grandparents volunteers are not JCPS staff members and there is no cost to the district for these services with the exception of in-kind contributions.
The signing of a districtwide Memorandum of Understanding authorizes local schools to accept the program on a voluntary basis and assign tutoring space and other materials and supplies necessary to implement the program.
Through the attached Memorandum of Understanding, the responsibilities of both JCPS and the Louisville Foster Grandparents Program will be clearly delineated and uniform throughout the district. This agreement is effective October 27, 2020, through June 30, 2023.
This project direct supports Vision 2020 Strategy 1.1.6.
Submitted by: Kim Chevalier
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Louisville Metro Community Services
Foster Grandparent Program.
VII.U.3.
Recommendation for Approval of Memorandum of Understanding with Kentucky State University
Kentucky State University (KSU), through their College of Agriculture, Communities and The Environment Extension Office for 4-H and Youth Development Education, received a grant from the national 4-H organization to implement a mentoring program at Conway Middle based on the 4-H National Mentoring model.
This project aligns with Vision 2020 Strategies 1.1.5 and 1.1.7.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Dr. Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Kentucky State University and authorized the superintendent to sign same.
VII.U.4.
Recommendation for Approval of JCPS Data Sharing Agreement with Voyager Sopris
Voyager Sopris will provide software licenses for LANGUAGE I Live. The ultimate goal of LANGUAGE/Live is too quickly advance students in grades 5-12 to grade-level performance in literacy. It was designed with a carefully scaffolded learning progression intended to meet the high expectations of today's standards. Engaging student-directed technology drives instruction and builds foundational skills, while teacher-directed learning hones in on more advanced literacy skills.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Voyager Sopris and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Voyager Sopris.
VII.U.5.
Recommendation for Approval of Memorandum of Agreement with the Jefferson County Teachers Association
The Memorandum of Agreement (MOA) has been developed in conjunction with the Jefferson County Teachers Association (JCTA). The purpose of this MOA is to clarify language, processes and expectations in Article 33 pertaining to Accelerated Improvement Schools.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Jefferson County Teachers
VII.U.6.
Recommendation for Approval of Data Sharing Agreement with FEV Tutor Inc.
The FEV Tutor contract will provide JCPS students in grades 3-12 on-demand tutoring services in a secure setting so that they can get academic help when teachers are not available to them. The District will receive weekly reports on the usage of the service so that we can ensure the students who need additional supports are accessing them. FEV Tutor will also provide parent training videos on how to use the service and technical support for their platform.
FEV Tutor and JCPS will define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement.
All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlines in the attached agreement. This work supports Vision 2020 Strategy 1.1.2 Personalize learning: Design personalized and engaging learning environments and experiences in all content areas for each student to facilitate mastery of academic standards and the development of learner capacities and dispositions.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with FEV Tutor Inc. and authorize the superintendent to sign same.
VII.U.7.
Recommendation for Approval of Memorandum of Understanding with Big Brother Big Sisters of Kentuckiana Services
The Big Brothers Big Sisters of Kentuckiana Services is a School to Work platform that is based on a one-to-one, developmental mentoring program designed to support students through: workplace exposure and career awareness, basic pre-employment skills, support in setting goals for career paths, and resilience building.
All procedures and processes will be FERPA compliant.
The program directly aligns with Vision 2020 Strategy 1.1.3 Provide Equitable Access: Develop and improve systems and practices to recognize student strengths and to provide equitable access to engaging learning opportunities, supports, an resources.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Big Brothers Big Sisters of Kentuckiana Services and authorize the superintendent to sign same.
VII.U.8.
Recommendation for Approval of Memorandum of Understanding with Hope Collaborative
The Hope Collaborative Program is a mentoring program that addresses 21st Century Skills, State Standards for Social/Emotional Learning, The Institute of Excellence and Ethics, and the National Center for Mental Health Promotion and Youth Violence Prevention.
All procedures and processes will be FERPA compliant.
The program directly aligns with Vision 2020 Strategy 1.1.3 Provide Equitable Access: Develop and improve systems and practices to recognize student strengths and to provide equitable access to engaging learning opportunities, supports, and resources.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Hope Collaborative and authorize the superintendent to sign same.
VII.V.
Recommendation of Approval of Revision to the JCPS Certified Personnel Evaluation Plan
The Educator Quality Oversight Committee (EQOC) has recommended a change to the JCPS Certified Personnel Evaluation Plan (CPEP) and recommends the attached revision become effective on July 1, 2021.
Kentucky Department of Education (KDE) requires that the local Board of Education approve this plan for submission when substantive changes occur.
Submitted by: Jimmy Adams
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the revisions to the attached Jefferson County Public Schools Certified Personnel Evaluation Plan.
VIII.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #2020-164 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. Chris Brady.
IX.
Committee Reports
Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
X.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XI.
Executive Session (If Needed)
XII.
Action Item (If Needed)
XIII.
Adjournment
A motion to adjourn the October 27, 2020, meeting of the Jefferson County Board of Education.
Order #2020-165 - Motion Passed: A motion to adjourn the October 27, 2020, meeting of the Jefferson County Board of Education at 7:44 p.m. passed with a motion by Mrs. Linda Duncan and a second by Mr. Joseph Marshall.
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