In light of the Governor having declared a state of emergency within the Commonwealth on March 6, 2020, as a result of the COVID-19 outbreak and in compliance with guidance issued by the Executive Branch on March 12 and 16, 2020, regarding the conduct of meetings of state boards and commissions during the emergency period, this meeting will be conducted by video-teleconference and available for live public viewing at the following link: JCBE MEETING VIDEO

Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.

• 9 29 20 Meeting Notice

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 9 29 20 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for September 29, 2020.

Order #2020-143 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for September 29, 2020. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the September 15, 2020, and September 17, 2020, meetings are presented for your review and approval.

Attachment

• 9 15 20 Minutes
• 9 17 20 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the September 15, 2020, and September 17, 2020, meetings.

Order #2020-144 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the September 15, 2020, and September 17, 2020, meetings. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.

On Tuesday, August 25, 2020, JCPS students began the school year under Non-Traditional Instruction (NTI). The plan approved by the Board for the beginning of the school year, called for NTI to continue for at least six weeks. A determination regarding how to proceed after the six-week period is to be made based on the best available data and trends, and guidance from health and safety experts.

School and District personnel have undertaken intensive planning and preparation to ensure that teachers have the tools they need to provide effective instruction, that students have equitable access to rich and engaging learning opportunities, and that students and their families have the support they need to succeed. Above all, plans focus on protecting the health and safety of students, teachers, families, and the community during the ongoing COVID-19 pandemic.

This update will provide information regarding a set of new criteria developed based on information from the Governor to determine an appropriate start date for in-person school. The presentation will also include more detail regarding plans and preparations for in-person learning.

Submitted by: Kermit Belcher, Kim Chevalier, Carmen Coleman, Chris Perkins

Attachment

• NTI Update 9_29_2020 (1)

Superintendent Martin Pollio recommends the Board of Education postpone in-person learning from the projected October 6 to a future date to be determined based on: designated criteria, approved opening of school plan and criteria; and accept a report on Non-Traditional Instruction.

Order #2020-145 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education postpone in-person learning from the projected October 6 to a future date to be determined based on: designated criteria, approved opening of school plan and criteria; and accept a report on Non-Traditional Instruction. The recommendation passed passed with a motion by Mr. Chris Brady and a second by Mr. James Craig.

Once approved by the Jefferson County Board of Education, the Working Budget will be submitted to the Kentucky Board of Education for approval as required by KRS 160.470. 

Submitted by: Cordelia Hardin

Attachments

• 20-21 MUNIS Report
• Working Budget 2020-21

Superintendent Martin Pollio recommends the Board of Education approve the attached Working Budget for Fiscal Year 2020-21.

Order #2020-146 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached Working Budget for Fiscal Year 2020-21. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

This report will provide an update on minority hiring efforts and systems in place to improve diversity and inclusion practices as well as next steps.   Several key pieces of work will be highlighted including: the Best Practices Hiring Guide, the Shared Hiring Database, the Predictive Index and others.

Submitted by: John Marshall

Attachment

• Diversity Hiring

Superintendent Martin Pollio recommends the Board of Education receive a status report on Minority Hiring.

Order #2020-147 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive a status report on Minority Hiring. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for September 29, 2020.

Order #2020-148 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for September 29, 2020. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Jimmy Adams

Attachment

• Certifed Leaves 9_29_2020

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Jimmy Adams

Attachment

• Personnel Actions 9_29_2020

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

The attached job description changes are submitted to create better efficiency in the District.

Submitted by: Jimmy Adams

Attachment

• Job Descriptions 2020-09-29

Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.

The attached organizational chart changes are submitted to create better efficiency in the District.

Submitted by: Jimmy Adams

Attachment

• Org Charts 2020-09-29
• Summary of Organizational Changes 09 29 20

Superintendent Martin Pollio recommends the Board of Education approve the attached organization chart changes.

This project consists of replacing the deteriorated facility of Indian Trail Elementary School and incorporating the resides of the former Gilmore Lane Elementary School into a new 800 student capacity elementary school on the Indian Trail Elementary School property. This project also includes the demolition of the existing Indian Trail Elementary School building.

On August 27, 2019, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 20-039.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on September 17, 2020. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins   

Attachment

• Rev BG-1 New ES Newburg Area - Revised

Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for the New Elementary School – Newburg Area for the low base bid of $16,548,034.74; reject Alternate 3; accept Alternates 1 and 2 for a total bid of $16,548,034.74; and approve the attached revised BG-1 form for $19,166,000.

On July 16, 2019, the Board of Education approved Patrick D. Murphy Co., Inc. Architects to prepare plans and specifications for Project 20-005.

On March 19, 2020, the Board approved awarding a contract to Geoghegan Roofing Corp as the low bidder.

Patrick D. Murphy Co., Inc. Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins 

Attachment

• BG-4 Fairdale ES - Partial Roof Repl

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Geoghegan Roofing Corp for Partial Roof Replacement at Fairdale Elementary School for a total construction cost of $148,830.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Change Orders and Descriptions 9-29-20

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

This Easement is granted to allow Louisville Gas & Electric Company to expedite the construction of new underground service to support the new elementary school at 5601 Johnsontown Road, Louisville, KY 40272.

The project directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Chris Perkins

Attachment

• LG E Easement - Dixie Corridor New ES

Superintendent Martin Pollio recommends the Board of Education approve a Utility Easement for Dixie Corridor – New Elementary School.

This Easement is granted to allow Louisville Gas & Electric Company to expedite the construction of new underground service to support the new elementary school at 3709 E. Indian Trail, Louisville, KY 40213.

The project directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Chris Perkins

Attachment

• LGE Utility Easement - Newburg Area New ES

Superintendent Martin Pollio recommends the Board of Education approve a Utility Easement for Newburg Area – New Elementary School.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.

Submitted by:  Cordelia Hardin

Attachments

• *Bid Tabulations, Contract Renewals, and Amendment_09 29 20
• Laminating Film
• Plumbing Supplies & Eqpt. (Line Item)
• Plumbing Supplies (Percentage)
• Public Safety Eqpt., Supplies & Uniforms (%)
• Refrigerant
• T-Shirts (Mayor's Cup)

Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendment.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments 

• List of Contracts 09 29 20
• 01 Spalding University, Department of Psychology
• 02 Open Up Resources
• 03 Mackin Book Company dba Mackin Educational Resources
• 04 School Specialty, Inc.
• 05 Certiport, A Business of NCS Pearson, Inc.
• 06 Pear Deck
• 07 Big Picture Learning, Inc.
• 08 Solution Tree, Inc.
• 09 Greenwood Publishing Group, LLC dba Heinemann Publishing
• 10 Cengage Learning, Inc.
• 11 Assessment Technologies Institute, LLC dba National Healthcareer Association
• 12 Discovery Education, Inc.
• 13 The Kentucky Science Center, Inc.
• 14 DreamBox Learning, Inc.
• 15 Frontline Technologies Group, LLC dba Frontline Education

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks. 

Submitted by: Cordelia Hardin

Attachment

• Invoice Report

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of September 1 through September 14, 2020.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachments

• Purchase Orders by Department
• Purchase Orders by Vendor

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of September 1 through September 14, 2020.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of September 1 through September 14, 2020.

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on September 29, 2020.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report September 29 2020 Donor Order
• Donations and Small Grants Report September 29 2020 Location Order

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $36,472.17 to be used as stated in the attachment.

The District has been awarded an Intel Online Learning Initiative: Creating Connections Grant for the Newcomer Academy valued at $225,259.

The grant will provide Newcomer Academy with an in-kind donation of 350 Chromebooks, 202 Lego Education Spike Prime Kits as well as Lego education training. Students will be able to use the Chromebooks and Lego Kits for classroom and remote learning. Funding for hot spots ($4,000 cash) will support District efforts to ensure families have internet access to use the devices.

This project aligns with Vision 2020 strategy 1.1.7, eliminating achievement, learning and opportunity gaps, and strategy 3.1.2 improving instructional infrastructure.

Matching funds are not required. The grant term is school year 2020-2021.

Submitted by:  Dr. Carmen Coleman

Attachments

• Additional Terms & Conditions
• Award Notice - Intel Online Learning Initiative

Superintendent Martin Pollio recommends the Board of Education accept an Intel Online Learning Initiative Grant valued at $225,259 and approve the attached Terms and Conditions.

The Fresh Fruit and Vegetable Program increases elementary school children’s consumption of fresh fruits and vegetables and exposes students to new fruits and vegetables to improve healthy eating habits and help elementary schools create healthier food environments. Eligible elementary schools must have 50 percent or more of their students qualify for free/reduced price meals.  

The grant supports Vision 2020 Strategies 1.1.3 and 2.1.3. Grant funds pay salary, benefit, equipment, supply, and administration costs.  The grant does not obligate the District or schools financially, and there is no matching requirement. The period of performance is October 1, 2020, through June 30, 2021.

Submitted by: Chris Perkins   

Attachments

• Award - KDE Division of School & Community Nutrition FY20-21.9.17.2020
• Jefferson County Public Schools 2020-2021 FFVP Award Letter

Superintendent Martin Pollio recommends the Board of Education accept a Fresh Fruit and Vegetable Program Grant in the amount of $834,868.65 from the Kentucky Department of Education and approve the attached addendum agreement.

The WHAS Crusade for Children has awarded the District eight grants totaling $183,470.00. The grants will help children overcome physical, mental, emotional and medical challenges by providing assistive technology, software, curriculum, and other tools that help them break through barriers to learning, participate more fully in the classroom setting, and succeed at school.

Each grant supports individual needs of Exceptional Child Education (ECE) students, allows for more personalized learning, and helps eliminate achievement, learning, and opportunity gaps. WHAS Crusade for Children awarded funding to the following eight ECE areas: Assistive Technology, Audiology and Deaf/Hard of Hearing, Autism, Communication Disorders, Early Childhood, Moderate and Severe Disabilities, Occupational Therapy and Physical Therapy, and Visually Impaired.

The District is not required to commit any matching funding to these projects and has no obligation beyond the end date of the grant period.

These grants support strategy 1.1.7 in Vision 2020.

Submitted by: Kim Chevalier

Attachments

• Crusade 20-21 ECE Assistive Technology Program.8.28.2020
• Crusade 20-21 ECE Audiology & Deaf & Hard of Hearing Program.8.28.2020
• Crusade 20-21 ECE Autism Program.8.28.2020
• Crusade 20-21 ECE Communication Disorders.8.28.2020
• Crusade 20-21 ECE Early Childhood Special Services Program.8.28.2020
• Crusade 20-21 ECE Moderate to Severe Disabilities Program.8.28.2020
• Crusade 20-21 ECE Occupational Therapy & Physical Therapy Program.8.28.2020
• Crusade 20-21 ECE Visually Impaired Acceptance Form.8.28.2020

Superintendent Martin Pollio recommends the Board of Education accept eight grants from the WHAS Crusade for Children totaling $183,470.00 to support Exceptional Child Education programs and authorize the Superintendent to sign the attached Grant Acceptance Forms.

On August 25, 2020, $8 million in Corona Virus Aid, Relief and Economic Security (CARES) Act funds were announced to provide eligible low-income Kentucky K-12 students with Last Mile internet service for school-related work and activities. The program will help eligible students in all of Kentucky’s 171 public school districts and at the Kentucky School for the Blind and Kentucky School for the Deaf.

This $8 Million funding is valid for service March 1, 2020 - December 30, 2020. The CARES funds must be budgeted and spent in accordance with the Last Mile Internet Program Guidance for K-12 Students document. District Chief Financial Officers and Chief Information Officers will be provided with further information and guidance no later than September 16.

In addition to the $8 million in Last Mile funds, up to $204 million in other CARES funds – such as Elementary and Secondary School Emergency Relief (ESSER) and the Governor’s Emergency Education Relief (GEER) funds – can be spent by districts to provide Last Mile internet service for eligible students this school year. For example, a district can use the $8 million to pay for costs for March 1 - Dec. 30, 2020, and then use their district’s portion of the $204 million in ESSER or GEER funds to pay for costs for the remainder of this school year. Please note that GEER and ESSER funds expire on September 30, 2022.

The District will receive an allocation in the amount of $1,253,146 and will support Vision 2020 strategy 1.1.3- Provide equitable access.

Submitted by: Dr. Kermit Belcher

Attachment Pending

Superintendent Martin Pollio recommends the Board of Education accept the Last Mile Internet Service Program funding in the amount of $1,253,146 from the Kentucky Department of Education.

To assist the Louisville Metro Public Health and Wellness (LMPHW) with its COVID-19 response, including contact tracing and ordering isolation or quarantine of positive or exposed individuals, LMPHW is granting funds to purchase and implement an electronic health record system in all district schools. Funds provided will be used to purchase set up and service fees for an electronic health record.

This project aligns with Vision 2020 strategy 2.1.3.

Submitted by: Jimmy Adams

Attachment

• Subaward Grant Agreement - Louisville Metro Govt Public Health & Welllness.9.22.2020.pdf

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $178,149.80 from Louisville Metro Public Health and Wellness and authorize superintendent to sign attached Subaward Grant Agreement.

The Kentucky Department of Education awarded Family and Children’s Place (FCP) a 21^st Century Community Learning Center (21^st CCLC) grant in partnership with Engelhard Elementary School.  21^st CCLC provide academic, artistic, and cultural enrichment for students after school and during the summer. The FCP grant is $150,000 per year for three years. Two years of additional funding, at a reduced amount, are available based upon performance.  

In year two, FCP will provide a full-time on-site coordinator, extended service time for teachers and instructional assistants, transportation and contractual costs with enrichment partners.

Engelhard Elementary School will use funding to extended time pay and fringes for one certified teacher to provide instruction during the afterschool and summer programs.

The attached agreement is for the first year of the program. Additional agreements will be required for future program years.

The project directly supports strategies 1.1.3, 1.1.5 and 1.1.7 in Vision 2020.

Submitted by: Dr. John Marshall

• MOA Family & Children's Place at Engelhard ES.pdf

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $12,291 from Family and Children’s Place and authorize the superintendent to sign the attached Memorandum of Agreement.

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

In order for students to be able to access college credit-bearing courses such as dual credit, students must meet the college-readiness benchmarks as determined by the Council on Postsecondary Education (public postsecondary institutions). High School graduates enrolling at Jefferson Community & Technical College (JCTC) have the opportunity to take remedial or co-requisite courses, but current high school students are prohibited from this opportunity. The goal of Accelerate to College is to bridge the opportunity gap for dual credit by giving students a performance-based placement option in addition to an assessment-based option.

Accelerate to College (A2C) is a co-designed junior English and senior math course that covers both the high school standards of junior English and pre-college algebra in addition to the learning outcomes of the highest level of developmental reading, writing, and mathematics courses at the community college. A small team of JCPS English and math instructional leads and teachers, along with JCTC instructors, built a course map, common assessments, rubrics, and expectations. Teams of teachers have been trained to serve several high schools. Students who successfully complete this course will be able to access college-level coursework in that area.

A grant from JP Morgan Chase to the Jefferson Community and Technical College Foundation funds this partnership.

The expressed purpose of this project is to remove the top two barriers to dual credit: student eligibility and teacher credentials. The guiding principle is to ensure each student has equal access (1.1.3) to and opportunity for success (1.1.7) in dual credit coursework.

Submitted By: Amy Dennes 

Attachments

• Amendment - MOA - JCTC Accelerate to College Agreement.9.14.2020
• Original Agreement A2CJCTC Agreement SIGNED

Superintendent Martin Pollio recommends the Board of Education approve the attached Addendum to the Memorandum of Agreement with Jefferson Community & Technical College and authorize the superintendet sign same.

Cengage Learning, Inc. will provide an online e-book where CTE students will have access to dual credit  curriculum software which will prepare them for a transition readiness credential they can carry with them into their life after high school.     

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use and responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract referenced in Paragraph B.1 terminates.  All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. 

This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Kermit Belcher 

Attachment

• DSA - Cengage Learning - MindTap 2020

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Cengage Learning, Inc and authorize the superintendent to sign same.

Discovery Education will provide Science X Bundle both digital and print for Grade 6-8, Discovery Education Experience, and additional curriculum solutions for JCPS consideration.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Discovery Education and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DSA - Discovery Education

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Discovery Education and authorize the superintendent to sign same.

Frontline Technologies Group will provide software license for Student Health Management. This is a single solution for school nurses, guidance counselors, social workers, administrators and other service providers to schedule, document, report and comply with state and federal standards for physical, mental and behavioral health.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Frontline Technologies Group and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DSA - Frontline

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Frontline Technologies Group and authorize the superintendent sign same.

Global Game Changers Children’s Education Initiative will implement Global Game Changers Student Empowerment Program initiative as a partnership with Byck Elementary School inclusive of both the 21st Century Community Learning Center and in-school social emotional learning program curriculum providing academic and cultural enrichment opportunities to students.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Global Game Changers Children’s Education Initiative and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DSA - Global Game Changers

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Global Game Changers Children’s Education Initiative and authorize the superintendent sign same.

School Specialty will provide career and technical education software where CTE students will have access to curriculum software which will prepare them for and industry certification exam or an end of program assessment that will provide them a transition readiness credential they can carry with them into their life after high school.     

The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use and responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract referenced in Paragraph B.1 terminates.  All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. 

This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted By:Kermit Belcher

Attachments

• DSA - GMetrix

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with GEMETRIX-Certiport and authorize the superintendent to sign same.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Mackin Educational Resources and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement.

Mackin will provide access to MackinVIA, a digital content management system, and the MackinVIA Reader, used for viewing and interacting with digital content hosted by Mackin. MackinVIA is designed for PK-12 environments to house, manage, and provide easy access to all digital resources utilizing a single username and password. MackinVIA has an assortment of customizable features to personalize the reading experience of each student. The administrator side of MackinVIA is a collection of robust management tools that allow teachers and librarians to effectively customize the platform based on the needs of the student population. These tools give educators the ability to oversee the content, circulation, settings, and users of their MackinVIA account(s). The MackinVIA platform can be accessed on any desktop, laptop, or mobile device with a supported browser. If students would like to download digital resources for offline access, the free MackinVIA app is available for all major mobile devices as well as for Mac and Windows desktop and laptop computers.

This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• Contract - Software License - Mackin Book Company
• DSA - Mackin Book Company

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Mackin Educational Resources and authorize the superintendent to sign same.

Jefferson County Public Schools and Metro United Way (MUW) have a long-standing partnership to serve the students of Jefferson County through various key initiatives.  The District is working to systematize and coordinate the agreements that govern those initiatives.  On June 23, 2020 the Jefferson County Board of Education approved a Memorandum of Agreement regarding United Community between Metro United Way, Inc. and JCPS.  This agenda item is for the data sharing agreement to accompany the previously approved MOA.

The data sharing agreement will serve to ensure a common structure, language, comprehensive coverage of issues, and clarity of responsibility for each organization in terms of services.  The data sharing agreements serve to facilitate the protection of data and student privacy.

A brief historical context about this initiative is provided below:

With regard to the United Community initiative, on October 30, 2018, the Board approved a MOA expressing the commitment of the District to participate in the United Community initiative, a broad coalition of community partners coming together to implement a shared technology platform to help Louisville address the social determinants of health by linking education, health, and social services in one interconnected data and referral system.  The creation and implementation of the technology platform to share data among doctors' offices, hospitals, schools, and social service organizations at multiple touchpoints, will streamline access, navigation, and coordination of available resources. This "no wrong door" solution ensures those who need support are quickly referred and served, which will be a dramatic improvement over current care referral in Louisville; ensures those who need support are quickly referred and served, which will be a dramatic improvement over current care referral in Louisville.

On June 11, 2019, the Board approved a MOA with Metro United Way, Inc. to implement United Community in District schools, as described below. Under that agreement for 2019-20, the District would have paid $200,000 and would have received 273 licenses for the United Community Data Platform provided by Unite US, as well as training and support. Due to technical challenges relating to systems integration, and delays relating to the COVID-19 pandemic, the terms of the agreement were not competed in 2019-20. This agreement carries forward the same terms of the previous agreement for implementation in 2020-21.

This agreement supports Vision 2020 strategy 1.1.7 – Eliminate achievement, learning, and opportunity gaps

Submitted by: Dr. Dena Dossett

Attachment

• DSA - Metro United Way

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Metro United Way, Inc. and authorize the superintendent to sign same.

Software licenses for Pear Deck will be provided to various schools that focus on student engagement and formative assessment.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Pear Deck and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DSA - Pear Deck

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Pear Deck and authorize the superintendent to sign same.

School Specialty will provide software licenses to various schools for the FOSSweb application which provides digital resources and online assessment that focuses on science.

The purpose of this agreement is to delineate the operational guidelines for sharing data between School Specialty and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DSA - School Specialty - FOSSWeb

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with School Specialty and authorize the superintendent to sign same.

An amendment to the original data sharing agreement was needed to include additional data fields needed to provide service to students.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Library World and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• Amendment to DSA - Library World
• DSA Library World executed

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement amendment with Library World and authorize the superintendent sign same.

Jefferson County Public Schools (JCPS) will work with candidates enrolled in the Western Kentucky University (WKU) Principal Preparation program to ensure they are able to complete the required components involving field experiences. There are two JCPS staff members  currently enrolled in the WKU program.

The University will collaborate with the District in providing high-quality field/clinical experiences that prepare candidates to equitably improve student learning while having an immediate impact on student achievement.

This project directly supports Vision 2020 Strategy 2.1.2.

Submitted by Dr. Carmen Coleman

Attachment

• MOA - Western Kentucky University

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Western Kentucky University for the Principal Certification Program and authorize the superintendent sign same.

21st Century Community Learning Centers (21^st CCLC) provide academic, artistic, and cultural enrichment for students after school and during the summer.  The 2019-20 contract provided funding for Iroquois High School and Minors Lane Elementary to implement 21^st CCLC programs.

The Board approved the original contract on July 16, 2019.

The project directly supports Vision 2020 strategies 1.1.3, 1.1.5 and 1.1.7.

Submitted by: Dr. John Marshall

Attachment

• KDE Contract Modification - 21st Century Community Learning Centers FY19-20.8.31.2020

Superintendent Martin Pollio recommends the Board of Education authorize the superintendent to sign the attached contract modification to extend the end date of the 2019-20 contract to June 30, 2021, and authorize the superintendent to sign same.

On September 15, 2020, the Board approved a memorandum of agreement (MOA) with Evolve502 to provide students with access to the services of Jefferson County Public Schools (JCPS) substitute teachers at community partner organizations, to support student learning during Non-Traditional Instruction (NTI). Under the original MOA, the District agreed to provide “up to 30 certified substitute teaching assignments daily (M-F) for Evolve502 to assist students at Partner Organizations with school work during NTI.”

The amendment to the MOA will allow the number of daily certified substitute teaching assignments provided by the District to be increased as needed, and as substitute teachers are available.

Submitted By: Carmen Coleman 

Attachment

• MOA Evolve502
• Original MOA Evolve502

Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Memorandum of Agreement with Evolve 502 and authorize the superintendent sign same.

KRS 157.350 and 158.120 address the state-required procedures for students attending schools outside their home districts, and Board Policy 09.125 provides for the admission of non-resident students. Amendment to the pupil attendance regulation 702 KAR 7:125 includes a new due date for Non-Resident contracts to be completed by October 1, 2020.

Contracts that assign Average Daily Attendance (ADA) funding to districts possibly receiving non-resident students require approval by both Boards of Education. The contracts, as well as compiled lists of any involved students, are retained by both districts at the close of the school year and are available for any Kentucky Department of Education (KDE) review.

JCPS/Kentucky school districts' reciprocal contracts are included as attachments.

Submitted by: Dr. Carmen Coleman

Attachments

• JCPS NON RES CONTRACTS
• Other Districts- NON RES CONTRACTS 21-22

Superintendent Martin Pollio recommends the Board of Education approve the attached reciprocal non-resident contracts with Bardstown Independent, Barren County, Breckenridge County, Bullitt County, Elizabethtown Independent, Eminence Independent, Fayette County, Frankfort Independent, Hardin County, Henry County, Larue County, Meade County, Nelson County, Oldham County, Shelby County, and Spencer County.

Per 704 KAR 3:540, local school districts and schools shall use uniform academic course codes, listed and described in the Academic Course Code List, to classify all courses offered in each school when reporting to the Kentucky Department of Education (KDE). In the recent KDE “Pathways to Equity” course code revisions, it is now required that local school boards approve any course linked to KDE code 909999, school defined course.

Attached is a list of these courses and course notes for JCPS. Several of these courses are linked to specialized magnet programming at a particular school. Several others are holding courses to “save a place” in a student’s schedule for performance-based learning opportunities (courses that are funded based on standard completion as opposed to completion of time-based courses). Per KDE processes, all students must have a complete schedule for calculation of attendance and funding.

The Board of Education authorizes the use of 909999 to enter high school world language credits earned outside of Kentucky for languages not listed in the KDE World Language Program of Studies. Examples of these languages could include Hindi, Urdu, Swahili, Swedish, and Vietnamese.  Schools are also authorized to use 909999 for courses outside of the state public school catalog for students who transfer in from other states.

Submitted by: Dr. Carmen Coleman

Attachments

• 909999 Courses for SY 20-21
• Erkinder Course Request Forms

Superintendent Martin Pollio recommends the Board of Education approve the use of the Kentucky Department of Education state code 909999 (school-defined course) for select JCPS Course Codes.

The proposed amendments add the Evolve502 Scholarship to the list of community campaigns approved by the Board for employee and student participation, and permit voluntary employee salary deductions to be made in support the Evolve502 Scholarship.

Submitted by: Amy Dennes

Attachment

• 03.1211 Salary Deductions (Certified)
• 03.2211 Salary Deductions (Classified)
• 09.33 Fund-Raising Activities

Superintendent Martin Pollio recommends the Board of Education receive the attached amendments to Board Policies 03.1211 Salary Deductions (Certified), 03.2211 Salary Deductions (Classified), and 09.33 Fundraising Activities for first submission and reading.

The proposed amendments add Substances containing Tetrahydrocannabinol (THC) to the list of prohibited substances for employees in the workplace or in the performance of duties.

The amendments also caution employees that many legally available Cannabinol (CBD) products, due to poor manufacture and/or regulation, contain THC, and their use may result in a positive THC test which will be considered a positive THC test for all purposes under these policies.

Submitted by: Amy Dennes

Attachment

• 03.13251 Drug-Free Alcohol-Free Schools (Certified)
• 03.23251 Drug-Free Alcohol-Free Schools (Classified)

Superintendent Martin Pollio recommends the Board of Education receive the attached amendments to Board Policies 03.13251 Drug-Free/Alcohol Free Schools (Certified), 03.23251 Drug-Free/Alcohol Free Schools (Classified) for first submission and reading.

The proposed amendment permits a classified employee to be granted up to ten (10) additional days of unpaid sick leave in the ninety (90) day new hire probationary period, if a physician attests that the employee has a medical condition requiring extended time off. The amendment also permits a classified employee with a medical condition related to the Kentucky Pregnancy Act to be granted up to twenty (20) additional unpaid sick leave days during the probationary period.

Submitted by: Amy Dennes

Attachment

• 03.2232 Sick Leave Policy (Classified) v2

Superintendent Martin Pollio recommends the Board of Education receive the attached amendments to Board Policy 03.2232 Sick Leave (Classified) for first submission and reading.

The proposed amendment incorporates several revisions to the Model Procurement Code Purchasing policy to ensure responsible bidding practices for District construction, renovation, and repair projects.

Submitted by: Amy Dennes

Attachment

• 04.32 Model Procurement Code Purchasing v12

Superintendent Martin Pollio recommends the Board of Education receive the attached amendments to Board Policy 04.32 Model Procurement Code Purchasing for first submission and reading.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 9 29 20 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #2020-149 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the September 29, 2020, meeting of the Jefferson County Board of Education.

Order #2020-150 - Motion Passed:  A motion to adjourn the September 29, 2020, meeting of the Jefferson County Board of Education at 8:46 passed with a motion by Mr. Joseph Marshall and a second by Dr. Christopher Kolb.