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I.
Call to Order
In light of the Governor having declared a state of emergency within the Commonwealth on March 6, 2020, as a result of the COVID-19 outbreak and in compliance with guidance issued by the Executive Branch on March 12 and 16, 2020, regarding the conduct of meetings of state boards and commissions during the emergency period, this meeting will be conducted by video-teleconference and available for live public viewing at the following link: JCBE MEETING VIDEO
Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.
II.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for September 15, 2020.
Order #2020-135 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for September 15, 2020. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the September 1, 2020, and September 8, 2020, meetings are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the September 1, 2020, and September 8, 2020, meetings.
Order #2020-136 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the September 1, 2020, and September 8, 2020, meetings. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.
IV.
Work Sessions
IV.A.
Report on Non-Traditional Instruction (NTI) and Preparations for Next Phase of Learning
On Tuesday, August 25, 2020, JCPS students began the school year under NTI, which will continue for at least six weeks. School and District personnel undertook intensive planning and preparation to ensure that teachers have the tools they need to provide effective instruction, that students have equitable access to rich and engaging learning opportunities, and that students and their families have the support they need to succeed. This update will provide information regarding a set of new and unprecedented community partnerships to create a network of community learning and support hubs for students and families, and information regarding preparations for in-person learning.
NTI and Community Partnerships
The creation of equitable learning opportunities and comprehensive supports for students under NTI is a communitywide challenge because the barriers to success for many students extend beyond the school building and the school day. It requires an “all hands on deck” community response, with government, non-profits, religious organizations, and businesses stepping up for the children and families of Louisville. The District is an active partner in the distinct initiatives to offer comprehensive supports for students and their families:
- Evolve 502 Community Learning Hubs – Safely provide small group, instruction and support by utilizing non-profits, churches, and community centers with Evolve 502 taking a leading role.
- JCPS/Humana Community Services Partnership – Establish a community support service model to provide comprehensive services to JCPS families at a central facility.
- Justice Now Learning Hubs – Provide interdisciplinary and intergenerational learning models that offer students culturally responsive, highly engaging, and social justice-informed content and activities.
Preparations for In-Person Learning
The Board approved a plan for the beginning of the 2020-2021 school year utilizing remote NTI instruction for the first six weeks. The decision to return to in-person school will based on the best available data and recommendations of health and safety experts.
Submitted by: Dr. Carmen Coleman, Dr. Kermit Belcher, and Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education receive an update regarding Non-Traditional Instruction (NTI), community partnerships, and preparations for in-person schooling.
IV.B.
Update on Tax Rate for Fiscal Year 2020-21
On August 10, 2020, the Jefferson County Clerk’s office certified the Tax Recall petition signatures as sufficient under KRS 132.017.
August 11, 2020, notice was delivered to the County Clerk to include on the November 3, 2020 general election ballot, the question to the voters on whether they are “for” or “against” the additional seven (7) cents property tax rate per $100 of assessment to better support the education of students in Jefferson County Public Schools, including improvements to school facilities.
KRS 132.017 (3)(d), provides if the issue on the general election ballot fails to pass, the rate that will produce four percent (4%) more revenue from real property, exclusive of new property, shall be levied without further approval by the Board of Education. The 4% revenue rate for Fiscal Year 2020-21 is 75.5 cents per $100 taxable assessed value.
If the ballot issue passes or if a determination is made the issue should not appear on the ballot, an additional 5.1 cents will be included for a total rate of 80.6 cents per $100 taxable assessed value. This 80.6 cent rate was previously adopted on May 21, 2020.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive an update on the property tax rate for fiscal year 2020-21.
IV.C.
Fiscal Year 2020-21 Working Budget Presentation
This presentation will provide an overview of the Working Budget for fiscal year 2020-21, which will be presented for the Board’s approval on September 29, 2020.
Submitted by: Cordelia Hardin
Attachment
V.
Consent Calendar
Order #2020-137 - Motion Passed: A motion to approve the Consent Calendar minus items V.N.2. Recommendation for Approval of Memorandum of Agreement with Evolve502 and V.N.3. Recommendation for Approval of Site Use Agreement with Humana, Inc passed with a motion by Mr. Joseph Marshall and a second by Dr. Corrie Shull.
Order #2020-138 - Motion Passed: A motion to approve Consent item V.N.2. Recommendation for Approval of Memorandum of Agreement with Evolve502 passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
Order #2020-139 - Motion Passed: A motion to approve consent item V.N.3. Recommendation for Approval of Site Use Agreement with Humana, Inc passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.
V.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
V.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
Rationale
V.C.
Recommendation for Approval of Organizational Charts
The attached organizational chart changes are submitted to create better efficiency in the District.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organization chart changes.
V.D.
Recommendation for Approval of Field Trip Request
This is a report of field trip requests submitted to the Board of Education on September 15, 2020.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Chris Perkins
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
V.E.
Recommendation for Approval of Bid and Revised BG-1 Form for Pedestrian Bridge at Dixie Elementary School
This project consists of the repair to an existing bridge over a protected waterway including new decking, rails, and concrete.
On March 19, 2020, the Board of Education approved Jacobi, Toombs and Lanz, Inc. to prepare plans and specifications for Project 20-224.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on September 2, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Todd Johnson Contracting, Inc. for Pedestrian Bridge at Dixie Elementary School for the low base bid of $152,306.01; and approve the attached revised BG-1 form for $182,300.
V.F.
Recommendation for Approval of Contract Completions and BG-4 Forms
V.F.1.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Fern Creek High School
On July 16, 2019, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 20-006.
On February 11, 2020, the Board approved awarding a contract to Swift Roofing of E-Town, Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Swift Roofing of E-Town, Inc. for Partial Roof Replacement at Fern Creek High School for a total construction cost of $172,866.29.
V.F.2.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Hazelwood Elementary School
On July 16, 2019, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 20-007.
On February 11, 2020, the Board approved awarding a contract to Geoghegan Roofing Corp as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Geoghegan Roofing Corp for Partial Roof Replacement at Hazelwood Elementary School for a total construction cost of $128,614.35.
V.F.3.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Pleasure Ridge Park High School
On July 24, 2018, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 19-013.
On February 12, 2019, the Board approved awarding a contract to Kalkreuth Roofing & Sheet Metal, Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Kalkreuth Roofing & Sheet Metal, Inc. for Partial Roof Replacement at Pleasure Ridge Park High School for a total construction cost of $609,795.
V.F.4.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Stuart Academy
On July 24, 2018, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 19-014.
On February 12, 2019, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Stuart Academy for a total construction cost of $859,224.
V.F.5.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Valley High School
On July 24, 2018, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 19-015.
On February 12, 2019, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Valley High School for a total construction cost of $1,251,573.
V.F.6.
Recommendation for Approval of Contract Completion and BG-4 Form for Complete Roof Replacement at Wilt Elementary School
On July 24, 2018, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 19-017.
On February 12, 2019, the Board approved awarding a contract to Kalkreuth Roofing & Sheet Metal, Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Kalkreuth Roofing & Sheet Metal, Inc. for Complete Roof Replacement at Wilt Elementary School for a total construction cost of $661,549.05.
V.F.7.
Recommendation for Approval of Contract Completion and BG-4 Form for Digital Controls Software Upgrade Phase II at Various Locations
On November 3, 2018, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 19-111.
On June 11, 2019, the Board approved awarding a contract to ECT Services, Inc. as the low bidder.
CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to ECT Services, Inc. for Digital Controls Software Upgrade Phase II at Various Locations for a total construction cost of $69,457.
V.G.
Recommendation for Approval of Project Closeouts and BG-5 Forms
V.G.1.
Recommendation for Approval of Project Closeout and BG-5 Form for Chiller/Boiler Replacement at Alex R. Kennedy Elementary School
On August 4, 2020, the Board of Education approved the contract completion and BG-4 form for Walker Mechanical Contractors, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Chiller/Boiler Replacement at Alex R. Kennedy Elementary School.
V.G.2.
Recommendation for Approval of Project Closeout and BG-5 Form for Fire Sprinkler Upgrade at Dawson Garage
On August 4, 2020, the Board of Education approved the contract completion and BG-4 form for Johnson Controls Fire Protection LP.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Fire Sprinkler Upgrade at Dawson Garage.
V.G.3.
Recommendation for Approval of Project Closeout and BG-5 Form for Window Replacement at Greathouse-Shryock
On August 4, 2020, the Board of Education approved the contract completion and BG-4 form for EH Construction LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Window Replacement at Greathouse-Shryock.
V.H.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
V.I.
Recommendation for Approval of Bid Tabulation and Amendment
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulation and amendment.
V.J.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
V.K.
Acceptance of Summary of Professional Services Contracts
This summary includes all professional services contracts approved as of July 1, 2020.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.
V.L.
Acceptance of Monthly Financial Report for Period Ended July 31, 2020
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended July 31, 2020.
V.M.
Acceptance of Orders of the Treasurer
V.M.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of August 18 through August 31, 2020.
V.M.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of August 18 through August 31, 2020.
V.M.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of August 18 through August 31, 2020.
V.N.
Recommendation for Approval of Agreements
V.N.1.
Recommendation for Approval of Statement of Work Agreement with Dell EMC for Professional Learning Services for Educators
Schools across the country are shifting teaching and learning experiences to empower students in the learning process. With that shift comes a renewed focus on student-centered learning that can be enhanced and transformed through technology. When schools provide equal access to technology to all students, teaching can more readily shift to an individualized environment. Curriculum can become dynamic and personalized, providing opportunities to rethink and transform the ways in which students interact with the content, their peers, and resources outside of the classroom. Teachers can address teachable moments immediately, students can access the most current information on a topic and engage in inquiry at high-levels, and classroom walls can be broken down as students engage in authentic learning. There is also the freedom to learn anytime, anywhere in a variety of learning models, whether completely online, blended, or face-to-face.
Dell Technologies collaborates with K-12 educators to drive this transformation and support teams in:
- developing a student-centered vision of learning,
- facilitating the organizational change process,
- delivering online instruction, and
- closing gaps in technology skills.
Technology will have a minimal impact on students’ learning experiences without enhanced teaching and learning practices focused on outcomes and aligned to validated measures. Dell Technologies Professional Learning (PL) Services includes a mix of ongoing, embedded professional learning experiences that build upon each other to positively impact teaching practices and learning outcomes.
This work directly supports Vision 2020 strategies 2.2.3- Increase and deepen professional learning. There is no cost to the District associated with this agreement.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Statement of Work Agreement with Dell EMC and authorize the superintendent to sign same.
V.N.2.
Recommendation for Approval of Memorandum of Agreement with Evolve502
This memorandum of agreement sets out the terms of a partnership with Evolve502 to provide students with access to the services of Jefferson County Public Schools (JCPS) substitute teachers at community partner organizations to support student learning during Non-Traditional Instruction (NTI).
Evolve502 will ensure that partner organizations will: procure parental consent to share educational information; comply with all applicable COVID-19 safety guidelines; conduct required criminal background checks; and comply with all requirements for possible program evaluation and data collection.
Submitted by: Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Evolve502 and authorize the superintendent to the sign same.
V.N.3.
Recommendation for Approval of Site Use Agreement with Humana, Inc
This Site Agreement will allow the District access to the first and second floors of the Humana Waterside Building located in Louisville at 101 East Main Street to provide support services, directly and with the help of community partners, to Jefferson County Public Schools (JCPS) students and their families. The term of the agreement is September 16, 2020, through June 15, 2021.
Initial services to be provided may include, but are not limited to:
JCPS – NTI 2.0 support; special education assessments; student choice services; translation services.
Louisville Metro – Eviction prevention program; Neighborhood Place services; financial case management.
Doctors for Healthy Communities – Physicals; vision screenings; hearing screenings.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Site Use Agreement with Humana, Inc., and authorize the Superintendent to sign same.
V.N.4.
Recommendation for Approval of Data Sharing Agreements
V.N.4.a.
Recommendation for Approval of Data Sharing Agreement with CEV Multimedia
CEV Multimedia will provide career and technical education software where CTE students will have access to career pathway curriculum which will prepare them for an industry certification or an end of program assessments that will provide them a transition readiness credential they can carry with them into life after high school.
The Data Sharing Agreement details the type and limitations of shareable data, its appropriate use and responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract referenced in Paragraph B.1 terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement.
This project supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Kermit Belcher
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with CEV Multimedia and authorize the superintendent to sign same.
V.N.4.b.
Recommendation for Approval of Data Sharing Agreement with Everfi
Everfi will provide software licenses, training, technical support and single-sign on integration for the EVERFI K-12 resource platform to all Jefferson County Public Schools.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Everfi and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Everfi.
V.N.4.c.
Recommendation for Approval of Data Sharing Agreement with Junior Achievement of Kentuckiana, Inc.
JCPS middle school students will have access to career exploration software that will provide opportunities to explore various careers while also working on important life skills. Curriculum provided through JA BizTown (5th grade), JA Finance Park (7th grade) and JA Inspire (8th grade) will focus student learning on financial literacy, work readiness, and entrepreneurship.
The Data Sharing Agreement will allow the collaboration between JA and JCPS to continue by detailing the type and limits of shareable data, its appropriate use and responsibilities of each party. Data sharing will begin upon acceptance of this agreement and will terminate when the services contract referenced in Paragraph B.1. terminates. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement.
This project supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Junior Achievement of Kentuckiana, Inc. (JA) and authorize the superintendent to sign same.
V.N.4.d.
Recommendation for Approval of Data Sharing Agreement with Scholastic
Scholastic will provide software licenses for Literacy Pro and Next Step Guided Reading Assessment to various schools that focuses on independent reading.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Scholastic and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Scholastic.
V.N.5.
Recommendation for Approval of Memorandum of Agreement with the Jefferson County Teachers Association
The Memorandum of Agreement (MOA) has been developed in conjunction with the Jefferson County Teachers Association. The purpose of this MOA is for changes to the JCPS Extra Service Salary Schedule.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Jefferson County Teachers Association.
V.O.
Acceptance of Donations, Grants, and Funding
V.O.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on September 15, 2020.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $35,857.43 to be used as stated in the attachment.
V.O.2.
Acceptance of Funding from the Education Professional Standards Board
Yearly funding is allocated by the Education Professional Standards Board for compensations for the JCPS cooperating teachers who supervise student teachers.
The attached listing for the 2020-2021 school year shows the JCPS cooperating teachers and the compensation each will receive.
Submitted by: Jimmy Adams
Superintendent Martin Pollio recommends the Board of Education accept funds totaling $51,833.01 from the Education Professional Standards Board.
V.O.3.
Acceptance of Funding from Louisville Metro Government for Sponsorship of Neighborhood Place
Louisville/Jefferson County Metro Government and JCPS jointly fund several programs operated within the District that benefit students and families in Jefferson County. Neighborhood Place is a partnership between Kentucky Cabinet for Health and Family Services—Jefferson County Region, Louisville Metro Government, Louisville Metro Health Department, Seven Counties Services, Inc., and Jefferson County Public Schools.
Neighborhood Place offers a network of community-based, one-stop service centers that provide basic human services that improves the convenience and efficiency of services that support children and families. Neighborhood Place is the primary referral point for families served by Family Resource and Youth Service Centers (FRYSC) when families have multiple needs or needs beyond those provided by the FRYSC centers.
The services provided are consistent with the provisions of KERA to remove barriers to student achievement. This action allows the district to bill Louisville Metro Government for the Neighborhood Place program and receive appropriate funding.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $84,000 from Louisville/Jefferson County Metro Government for Neighborhood Place and authorize the superintendent to sign the attached External Agency Grant Agreement.
V.O.4.
Acceptance of Funding from the Louisville Metro Government Office of Resilience and Community Services for an External Agency Fund (EAF) grant
The Louisville Metro Government, through the attached Grant Agreement, provides funding totaling $159,000 to support part of the salaries and fringe benefits of Community Liaisons at six Community School sites.
Project sites include:
Academy @ Shawnee
Farnsley Middle School
Frost Middle School
Iroquois High School
Meyzeek Middle School
Western Middle School
Community Liaisons oversee the activities of the Community Schools, which offer services to the entire community during the summer and after school hours. These programs provide intergenerational, educational, social, cultural, and recreational activities for children of all ages and their families.
The period of performance is July 1, 2020, through June 30, 2021. A match of $44,185 will be provided by the Department of Diversity, Equity & Poverty to pay the remainder of the Community Liaisons' salaries and fringe benefits. The grant does not obligate the District beyond the period of performance.
The project directly supports strategy 1.1.3 in Vision 2020.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $159,000.00 from the Louisville Metro Government Office of Resilience and Community Services and authorize the Superintendent to sign the attached Grant Agreement.
V.O.5.
Recommendation for Acceptance of Funding from the Kentucky Department of Education for School Security Projects
House Bill 352 (2020 Budget Bill) allocated $18.2 million dollars for school safety upgrades for school districts based on the requirements contained in Senate Bill 1 (2019) and are limited to the following six items:
- Main entrance electronic locks
- Main entrance camera
- Main entrance intercom
- Classroom door locks
- Classroom door window coverings
- Exterior door access control
Projects initiated after March 11, 2019 qualify for reimbursement retroactively to allow districts to recover expenses related to security improvements. The attached represents the cost of in-house projects that qualify for reimbursement.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $152,065 from the Kentucky Department of Education for School Security Projects.
V.P.
Recommendation for Approval to Request a Waiver from the Kentucky Department of Education to Extend the Current District Facility Plan Past the Due Date of June 2021
702 KAR 4:180 – The Kentucky School Facilities Planning Manual, Section 501 allows for school districts to extend the current District Facility Plan (DFP) beyond its due date if it has been less than eight (8) years since a new DFP has been developed by the Local Planning Committee (LPC) and approved by the Kentucky Board of Education (KBE).
The current DFP was approved by KBE in June 2017, it was amended in December 2018 and March 2019. A Finding was recently added to the DFP in August 2020.
Due to anticipated changes to the student assignment plan, current demographic information may not be sufficient for the LPC to calculate the District’s unmet need.
Submitted by: Chris Perkins
Superintendent Martin Pollio recommends the Board of Education grant approval to request a waiver from the Kentucky Department of Education to extend the current District Facility Plan past the due date of June 2021.
V.Q.
Recommendation for Approval of Revised 2020-21 Extra Service Salary Schedules
The attached documents are recommended for approval to provide updated extra service salary schedules for the 2020-21 school year. These schedules are revisions to the extra service schedules originally submitted on June 23, 2020. Negotiations are ongoing and should they result in additional changes to the salary schedules, they will be submitted to the Board at a later date.
The following additions/changes are submitted for approval:
Black Student Union Sponsor - $2,464 per year paid in increments of $1,232 in December and May.
Security Training Stipend - $4,000 per year paid in increments of $2,000 in December and May. This stipend was previously a stipend reimbursed by the KY Law Enforcement Foundation Program Fund.
New Teacher Mentor - $1,000 per year paid in increments of $500 in December and May. Funded through Title II, a similar program was previously funded by KTIP.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached revised 2020-21 Extra Service Salary Schedules.
VI.
Adjournment
Order #2020-140 - Motion Passed: A motion to adjourn the September 15, 2020, meeting at 9:34 p.m. passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.
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