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I.
Call to Order
In light of the Governor having declared a state of emergency within the Commonwealth on March 6, 2020, as a result of the COVID-19 outbreak and in compliance with guidance issued by the Executive Branch on March 12 and 16, 2020, regarding the conduct of meetings of state boards and commissions during the emergency period, this meeting will be conducted by video-teleconference and available for live public viewing at the following link: JCBE MEETING VIDEO
Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.
II.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for September 1, 2020.
Order #2020-123 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for September 1, 2020. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mrs. Linda Duncan.
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the August 18, 2020, and August 24, 2020, meetings are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 18, 2020, and August 24, 2020, meetings.
Order #2020-124 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 18, 2020, and August 24, 2020, meetings. The recommendation passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.
IV.
Superintendent's Report
In addition to the Superintendent’s regular report, there is an attachment with a set of procedures that are part of the work to establish systemic organizational coherence in order to align with the provisions of the Corrective Action Plan.
V.
Action Items
VI.
Information Items
VI.A.
Acceptance of Update on Implementation of the District Racial Equity Policy
Racial Equity as one of the three Pillars upon which the scaffolding of transformational change in the District is being constructed. The creation of truly equitable learning environments in all District schools that more fully address the needs and reflect the experiences of Black and Brown students will enrich the school life and learning trajectory for students of all races. The District will overcome historic racial inequity by intentionally and unapologetically confronting the structural racism in its systems and policies, as well as creating opportunities for educators to reflect on internalized social and cultural bias in attitudes and practice.
On May 8, 2018, the Board approved Board Policy 09.131, District Commitment to Racial Educational Equity. The policy requires that regular reports be made to the Board regarding “implementation of this policy…and progress on meeting the measurable goals established in the system-wide plan.” The System-wide Racial Educational Equity Plan, which contains strategies for achieving and maintaining racial educational equity for all students was approved by the Board on January 8, 2019.
This information item reflects the efforts and systemic alignment as the district moves forward with improving the decades-old inequities negatively affecting Black and Brown students. This report provides the most current available information on the measures.
The district’s commitment to racial equity is reflected in multiple projects across divisions and schools, including:
- Mandatory implicit bias training for certified staff and ongoing professional development and support to foster culturally competent educators.
- Significant increase in the number of courses that intentionally reflect the diverse lived and historical experiences of people in the U.S. and the world.
- Changes to the Gifted and Talented program to identify and support a higher number Black and Brown gifted students.
- Strengthening instruction and supports to accelerate learning for students who are not meeting grade level benchmarks as a means to reduce the academic achievement gap.
- The use of the Racial Equity Analysis Protocol (REAP) to require policy makers and practitioners to reflect upon the consequences of decisions through a racial equity lens.
- Courageous Conversations around race and its impact on students by school and department leadership and staff across the District.
- Ongoing work to address racial disproportionality in responses to student behavior and discipline.
- Demonstrable improvement in the access of Minority, Women, and Veteran-Owned Business Enterprises (MWVBE) to the District bidding and procurement processes.
- Partnerships with postsecondary institutions to increase the number of Black and Brown teachers and instructional leaders.
- Programs and supports to improve the retention of teachers of color.
- Full implementation of Targeted Recruitment, Advancement, Development and Equity in Skilled Trades (TRADES) establishing new pathways for workers to accelerate career pathway goals.
During the current time of heightened awareness of the importance of addressing racial injustice in all of its forms in the U.S., the work of the District over the last three years to implement the Racial Equity Plan with fidelity represents a nationally recognized model for improving racial equity in schools. The work has only begun, but it is the right work for this time.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education receive a report providing an update regarding the implementation of the District Racial Equity Plan.
Order #2020-125 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report providing an update regarding the implementation of the District Racial Equity Plan. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. Chris Brady.
VI.B.
Acceptance of Update on NTI Implementation
On Tuesday, August 25, 2020, JCPS students began the school year under Non-Traditional Instruction (NTI) which will continue for at least the first six weeks of the year. School and District personnel undertook an unprecedented amount of planning and preparation to ensure that teachers have the tools they need to provide effective instruction, that students have equitable access to rich and engaging learning opportunities, and that students and their families have the support they need to succeed during these very challenging times.
NTI 2.0 incorporates the lessons learned from implementation of the first iteration of NTI at the end of the last school year, and important improvements have been made based on that experience. As the 2020-2021 school year proceeds, it will be critically important to take stock of the effectiveness of implementation of NTI 2.0, and make adjustments as needed. As part of that process of evaluation and reflection, the Board will receive regular updates regarding the progress being made to improve the systems and practices of NTI 2.0 implementation.
This update will address a range of issues, each having their own implementation challenges in a remote environment, including:
- Teaching and Learning
- Technology
- Human Resources
- Operations
- Nutrition
- School Supports
- Diversity, Equity, and Poverty
- Communications with Students and Families
- Athletics
Submitted by: Dr. Carmen Coleman, Dr. John Marshall, Dr. Kermit Belcher, Chris Perkins, Renee Murphy, and Jimmy Adams
Attachments
Superintendent Martin Pollio recommends the Board of Education receive an update regarding NTI implementation.
Order #2020-126 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive an update regarding NTI implementation. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. Chris Brady.
VII.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for September 1, 2020.
Order #2020-127 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for September 1, 2020. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Joseph Marshall.
VII.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
VII.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
VII.C.
Recommendation for Approval of Job Descriptions
The attached job description changes are submitted to create better efficiency in the District.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.
VII.D.
Recommendation for Approval of Organizational Charts
The attached organizational chart changes are submitted to create better efficiency in the District.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organization chart changes.
VII.E.
Recommendation for Approval of Bid and Revised BG-1 Form for Stadium Storage Building at Ballard High School
This project consists of building a 1,900-2,000 square foot metal building to house stadium equipment and team rooms during games.
On February 25, 2020, the Board of Education approved Voelker, Blackburn, Niehoff Architects to prepare plans and specifications for Project 20-199.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on August 13, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to WPC Company, Inc. for Stadium Storage Building at Ballard High School for the low base bid of $162,185; reject alternates 1 and 2; and approve the attached revised BG-1 form for $195,000.
VII.F.
Recommendation for Approval of Revised BG-1 Form for Track Repaving & Striping at Butler Traditional High School
On June 11, 2019, the Board of Education approved Jacobi, Toombs and Lanz, Inc. to prepare plans and specifications for Project 19-348.
On September 24, 2019, the Board of Education approved awarding a contract to Hall Contracting of Kentucky, Inc. for $105,033.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Track Repaving & Striping at Butler Traditional High School.
VII.G.
Recommendation for Approval of Contract Completion and BG-4 Form for Phase I HVAC Renovation Bid Package II Paving at Hite Elementary School
Jefferson County Public Schools – Facility Planning Unit staff prepared plans and specifications for this project. The remaining contingency balance from Bid Package I funded this project.
On May 12, 2020, the Board approved awarding a contract to Riverside Paving and Contracting Company, Inc. as the low bidder.
Jefferson County Public Schools – Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Riverside Paving and Contracting Company, Inc. for Phase I HVAC Renovation Bid Package II Paving at Hite Elementary School for a total construction cost of $92,848.
VII.H.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Westport Middle School
On July 24, 2018, the Board of Education approved Patrick D. Murphy Co., Inc. Architects to prepare plans and specifications for Project 19-016.
On March 12, 2019, the Board approved awarding a contract to Kalkreuth Roofing & Sheet Metal, Inc. as the low bidder.
Patrick D. Murphy Co., Inc. Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Kalkreuth Roofing & Sheet Metal, Inc. for Partial Roof Replacement at Westport Middle School for a total construction cost of $433,205.
VII.I.
Recommendation for Approval of Project Closeout and BG-5 Form for Site Lighting at Coral Ridge Elementary School
On May 12, 2020, the Board of Education approved the contract completion and BG-4 form for Payne Electric Co.,Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Site Lighting at Coral Ridge Elementary School.
VII.J.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
VII.K.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
VII.L.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendment
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there is a tie bid on Bid ID# 7881 - Athletic Supplies & Equipment (Line Item).
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendment.
VII.M.
Acceptance of Orders of the Treasurer
VII.M.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of August 4 through August 17, 2020.
VII.M.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of August 4 through August 17, 2020.
VII.M.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of August 4 through August 17, 2020.
VII.N.
Acceptance of Donations, Grants, and Funding
Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
VII.N.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on September 1, 2020.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $148,976.44 to be used as stated in the attachment.
VII.N.2.
Acceptance of Funding from the Kentucky Department of Education for the Office of Transition Readiness
This funding supports career pathway enhancements by strengthening the academic and technical skills of students and integrating academic content with Career and Technical Education (CTE) content within a state-approved CTE career pathway. CTE career pathways are aligned with regional economic and workforce projections. Funds are distributed to the following high schools:
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $1,551,474 from the Kentucky Department of Education for The Office of Transition Readiness – Career and Technical Education pathways.
VII.N.3.
Acceptance of Funding From the University of Louisville Research Foundation
The University of Louisville College of Education and Human Development received a grant from the National Writing Project (NWP). The NWP is a network of sites anchored at colleges and universities and serving teachers across disciplines and at all levels, early childhood through university. NWP provides professional development, resources, and generates research to improve the teaching of writing.
This sub award pays for the salary, extended service time, and fringe benefits of Ms. Suzanne Jackson, an English Language Arts teacher at Moore High School through June 30, 2021. She will spend 100% of her time this school year planning and facilitating professional development with the Kentucky Writing Project. Ms. Jackson will remain an employee of the District and shall be under the District’s supervision.
This funding directly aligns with strategy 2.1.2 in Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $86,420 from the University of Louisville Research Foundation and authorize Superintendent to sign the attached sub award agreement.
VII.N.4.
Acceptance of Stewart B. McKinney Homeless Grant 2020-21
This federal grant in the amount of $162,325 is awarded to school districts to assure all homeless children and youth have equal access to the same free public education provided to other children in the district.
This contract period is September 1, 2020, through September 30, 2021.
Submitted by: John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the Stewart B. McKinney Homeless Grant in the amount of $162,325 for 2020-21 and authorize the superintendent to sign the attached agreement.
VII.O.
Recommendation for Approval of Agreements
Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
VII.O.1.
Recommendation for Approval of Memorandum of Agreement with Arizona State University in Support of W.E.B. Dubois Academy and Newburg Middle School Innovation Lab
Arizona State University (ASU) is responsible for curriculum development and program implementation for Verizon Innovative Learning Schools awarded the Verizon Innovation Labs. ASU develops, facilitates, and manages the elective curriculum, curriculum technology, professional learning, program implementation, and program measurement.
ASU will work with W.E.B. Dubois Academy and Newburg Middle Schools to implement the curriculum and program in their innovation lab created by Hearts of America through support from Verizon. ASU will provide at no cost to the District or school, technology, curriculum, professional learning and support to W.E.B. Dubois Academy and Newburg Middle School teachers.
This project aligns with Vision 2020 strategy 1.1.7.
The project does not obligate the District after the agreement period ends.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Arizona State University and authorize the Superintendent to sign same
VII.O.2.
Recommendation for Approval of Addendum to Memorandum of Agreement with Arizona State University in Support of Olmsted Academy North Innovation Lab
Arizona State University (ASU) is responsible for curriculum development and program implementation for Verizon Innovative Learning Schools awarded the Verizon Innovation Labs. ASU develops, facilitates, and manages the elective curriculum, curriculum technology, professional learning, program implementation, and program measurement.
ASU will work with Olmsted Academy North (OAN) to implement the curriculum and program in their innovation lab created by Hearts of America through support from Verizon. ASU will provide at no cost to the District or school, technology, curriculum, professional learning and support OAN teachers.
The addendum adds a yearly stipend of $15,000 to help facilitate the VILS Lab Mentor role. This was an addition for the new VILS Labs, however, the stipend will also be retroactive to previous labs such as OAN.
This project aligns with Vision 2020 strategy 1.1.7.
The project does not obligate the District after the agreement period ends.
Submitted by: Dr. Kermit Belcher
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Addendum to Memorandum of Agreement with Arizona State University and authorize the Superintendent to sign same.
VII.O.3.
Recommendation for Approval of Memorandum of Agreement with Ohio Valley Education Cooperative
This Memorandum of Agreement sets out the terms by which the Head Start program and JCPS will ensure full utilization of Head Start funds by meeting the following objectives: (1) to avoid duplication of programs and services; (2) to avoid supplanting of federal funds; and (3) to maximize the use of Head Start funds to serve as many four-year-old children as possible.
This MOA also provides for coordination between Head Start and JCPS as required by 45 CFR 1302.53 and 45 CFR 1302.63. The Kentucky Department of Education also requires the Head Start director and JCPS representative to jointly complete and sign the Certificate of Head Start Full Utilization by September 15, 2020, to verify the number of at-risk four-year-olds enrolled with Head Start and confirm that Head Start is fully utilized on September 1, 2020.
This project aligns with the District’s Vision 2020: Deeper Learning Strategy 1.1.6 Strengthening early childhood education.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement for full utilization by September 1, 2020 and authorize the superintendent to sign same.
VII.O.4.
Recommendation for Approval of Memorandum of Agreement with Family and Children’s Place, 4 C’s
This Memorandum of Agreement sets out the terms by which the Head Start program and JCPS will ensure full utilization of Head Start funds by meeting the following objectives: (1) to avoid duplication of programs and services; (2) to avoid supplanting of federal funds; and (3) to maximize the use of Head Start funds to serve as many four-year-old children as possible.
This MOA also provides for coordination between Head Start and JCPS as required by 45 CFR 1302.53 and 45 CFR 1302.63. The Kentucky Department of Education also requires the Head Start director and JCPS representative to jointly complete and sign the Certificate of Head Start Full Utilization by September 15, 2020, to verify the number of at-risk four-year-olds enrolled with Head Start and confirm that Head Start is fully utilized on September 1, 2020.
This project aligns with the District’s Vision 2020 Deeper Learning Strategy 1.1.6 Strengthening early childhood education.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement for full utilization by September 1, 2020, and authorize the superintendent to sign same.
VII.O.5.
Recommendation for Approval of Memorandum of Agreement with Global Game Changers Children's Education Initiative, Inc.
The Kentucky Department of Education awarded Global Game Changers Children's Education Initiative, Inc. (Global Game Changers) a 21st Century Community Learning Center (21st CCLC) grant in partnership with Dann C. Byck Elementary School (Byck). 21st CCLC provides academic, artistic, and cultural enrichment for students after school and during the summer.
Global Game Changers was awarded the 21st CCLC grant from KDE for $150,000.00 per year for three years. With their grant funding, Global Game Changers will provide a full-time on-site coordinator at Byck, certified teachers required for program implementation transportation and contractural costs with enrichment partners.
The attached agreement is for the first year of the program. Additional agreements will be required for future program years.
The project directly supports strategies 1.1.3, 1.1.5, and 1.1.7 in Vision 2020.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Global Game Changers Children's Education Initiative, Inc. and authorize the superintendent to sign same.
VII.O.6.
Recommendation for Approval of Memorandum of Agreement with Seven Counties for Waller-Williams Environmental School
Seven Counties Services will provide on-site behavioral and mental health supports to students at Waller-Williams for continuity of services between home and school. The goal of these services is to develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling and support with medication management. This partnership was developed to provide wrap-around support for families and students of Waller-Williams and consult with school staff.
No costs will be incurred by JCPS or JCPS student, parent, or legal guardian for services rendered.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Seven Counties for Waller-Williams Environmental School and authorize the superintendent to sign same.
VII.O.7.
Recommendation for Approval of JCPS Data Sharing Agreement with LibraryWorld
LibraryWorld will provide access to LibraryWorld.com to various schools that will focus on automating their textbooks and library collections.
The purpose of this agreement is to delineate the operational guidelines for sharing data between LibraryWorld and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with LibraryWorld
VII.O.8.
Recommendation for Approval of JCPS Data Sharing Agreement with Savvas
Savvas Realize is a learning management system that provides an online destination for standards-aligned content, flexible class management tools, and embedded assessments and data. This will be the online platform that is used for virtual instruction.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Savvas and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement for Savvas.
VII.O.9.
Recommendation for Approval of Data Sharing Agreement with Edmentum Inc.
Edmentum, Inc. will provide JCPS students with Courseware access (Study Island) and Program Licenses for the purpose of providing on-line personalized learning for students K-12 through remediation and acceleration strategies. The program also provides students with access to obtaining credit recovery courses in order to meet their course requirements and stay on track for graduation.
Edmenutm, Inc and JCPS will define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement.
All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This supports Vision 2020 Strategy 3.1.1, Improve physical infrastructure and Vision 2020 Strategy 1.1.2, Personalize Learning.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Edmentum, Inc. and authorize the superintendent to sign same.
VII.O.10.
Recommendation for Approval of Data Sharing Agreement with ThinkCERCA, Inc.
The ThinkCERCA, Inc. contract supports Deeper Learning Goals 1.1.5 and 1.1.7 to transform the instructional core through literacy. Interdisciplinary literacy (including close reading and evidence-based writing) supports the P-12 literacy plan as outlined in the JCPS Comprehensive District Improvement Plan. Interdisciplinary literacy supports achievement, learning, and opportunity gaps by building the capacity of teachers and leaders to implement evidence-based practices for teachers across multiple disciplines (e.g., Science, English Language Arts, Social Studies, etc.). The ThinkCERCA, Inc. platform will be licensed to students in grades 3-12 and the professional services contract will support implementation of the software through training administrators, coaches, and teachers. The platform’s modules will align to JCPS Curriculum and Instructional framework.
ThinkCERCA,Inc. and JCPS will define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement.
All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This supports Vision 2020:
Goals 1.1.5 and 1.1.7 To Transform the Instructional Core through Literacy
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education to approve the Data Sharing Agreement with ThinkCERCA, Inc. and authorize the superintendent to sign same.
VII.O.11.
Recommendation for Approval of Stewart B. McKinney Homeless Contract Modification 2019-20
This federal grant in the amount of $125,542 is awarded to school districts to assure all homeless children and youth have equal access to the same free public education provided to other children in the district.
This modification is to change the contract end date from September 30, 2020, to June 30, 2021. No funds have been added.
Submitted by: John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Stewart B. McKinney Homeless Contract Modification for fiscal year 2019-20 and authorize the superintendent sign same.
VII.P.
WITHDRAWN: Recommendation for Approval of Revised 2020-21 Extra Service Salary Schedules
This item was withdrawn prior to consideration by the Board.
VII.Q.
Adoption of Revised Board Policy 03.1233 Child Rearing and Adoption Leave - Certified (Second Reading)
The proposed revised policies were received by the Board of Education for First Reading on August 18, 2020.
Current Board policy permits the District to grant employees unpaid leave to care for their preschool age children. This amendment would, for the 2020-21 school year only, extend this unpaid leave benefit to the care of “children under the age of fourteen for whom the employee has no daily child care due to school closures and/or daycare closures relating to COVID-19 concerns.”
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education adopt the attached revisions to Board policies 03.1233 Child Rearing/Adoption Leave (Certified) and 03.2233 Child Rearing/Adoption Leave (Classified).
VII.R.
Adoption of Board Policies Relating to Implementation of Federal Title IX Regulations (Second Reading)
The proposed revised policies were received by the Board of Education for First Reading on August 18, 2020.
New federal Title XI sexual harassment regulations (34 C.F.R. § 106.8) go into effect August 14, 2020. Several new Board policies need to be adopted and several other Board policies amended to conform with the new federal regulations. The policies cover certified employees, classified employees, and students.
The Kentucky School Boards Association (KSBA) has provided the District with recommended policy language. In addition, the staff has recommended several conforming amendments to existing policies. These policies were reviewed by the Board Policy Committee on August 11, 2020.
The new Title XI regulation requires notice of non-discrimination based on sex. The proposed amendments to these policies incorporate that requirement:
- 03.113 Equal Employment Opportunity (Certified)
- 03.212 Equal Employment Opportunity (Classified)
- 09.13 Equal Educational Opportunities (Students)
Three proposed new policies incorporate requirements from the new federal Title IX regulation, including sections to address: grievance procedure that conform to federal regulation; definitions; protection of parental rights; conflict of interest; confidentiality; duty to report; prohibition of false reports; rules of evidence; and prohibition of retaliation:
- 03.1621 Title IX Sexual Harassment (Certified)
- 03.2621 Title IX Sexual Harassment (Classified)
- 09.428111 Title IX Sexual Harassment (Students)
Three additional Board policies require conforming amendments to clarify that behaviors that constitute harassment, including harassment based on sex, but which do not meet the federal definition of “Title IX Sexual Harassment,” remain prohibited conduct under separate Board polices.
- 03.162 Harassment/Discrimination (Certified)
- 03.262 Harassment/Discrimination (Classified)
- 09.42811 Harassment/Discrimination (Students)
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education adopt the attached Board policies 03.113, 03.212, 09.13, 03.1621, 03.2621, 09.428111, 03.162, 03.262, and 09.42811.
VII.S.
Adoption of Board Policy 09.2211 Employee Reports of Criminal Activity (Second Reading)
The proposed revised policies were received by the Board of Education for First Reading on August 18, 2020.
School personnel are required by KRS 158.156 to report when they “know or have reasonable cause to believe that a student has been the victim of a felony offense specified in KRS Chapter 508…” (e.g. assault, menacing, terroristic threatening, wanton endangerment). This amendment clarifies the process by which the report should be made by the principal, to ensure that all mandatory reporting requirements are fulfilled.
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education adopt the attached revisions to Board policy 09.2211 Employee Reports of Criminal Activity.
VII.T.
Adoption of Revised Board Policies 10.4 Business Partnership Recognition and Advertising in Schools and 05.11 School Property - Naming of Facilities and Alterations (Second Reading)
The proposed revised policies were received by the Board of Education for First Reading on August 18, 2020.
A central component of the Academies of Louisville model is the active and sustained engagement of business partners. Business partners provide a wide range of supports to Academies of Louisville schools, including assistance with curriculum development; service on advisory boards; providing experiential learning opportunities; offering job shadowing, internships and apprenticeships; and providing financial and material resources to support learning.
These policies provide the framework for an Academies of Louisville Business Partner Recognition Program, designed to recognize the value of the Academies of Louisville business partnerships, and to deepen the relationships between business partners and District high schools. Since business partners range from very large multi-national corporations to much smaller, locally owned and operated businesses, the levels of recognition are tiered to reflect levels of support. Detailed guidelines will be developed to set forth parameters and expectations for participation in the program.
The policies were discussed at the July 7, 2020, meeting of the Board Policy Committee, and changes recommended by the committee have been incorporated in the policies.
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education adopt the attached revisions to Board policies 10.4 Business Partnership Recognition and Advertising in Schools and 05.11 School Property - Naming of Facilities and Alterations.
VIII.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #2020-128 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Corrie Shull.
IX.
Committee Reports
Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
X.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XI.
Executive Session (If Needed)
XII.
Action Item (If Needed)
XIII.
Adjournment
Order #2020-129 - Motion Passed: A motion to adjourn the September 1, 2020, meeting of the Jefferson County Board of Education at 8:54 passed with a motion by Mr. Joseph Marshall and a second by Mr. Chris Brady.
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