In light of the Governor having declared a state of emergency within the Commonwealth on March 6, 2020, as a result of the COVID-19 outbreak and in compliance with guidance issued by the Executive Branch on March 12 and 16, 2020, regarding the conduct of meetings of state boards and commissions during the emergency period, this meeting will be conducted by video-teleconference and available for live public viewing at the following link: JCBE MEETING VIDEO

Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.

• 8 18 20 Special Meeting Notice

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

• 8 18 20 Agenda

Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 18, 2020.

Order #2020-111 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 18, 2020. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the August 4, 2020, special meeting are presented for your review and approval.

Attachment

• 8 4 20 Minutes

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 4, 2020, special meeting.

Order #2020-112 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the August 4, 2020, special meeting. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

In addition to the Superintendent’s regular report, there is an attachment with a set of procedures that are part of the work to establish systemic organizational coherence in order to align with the provisions of the Corrective Action Plan.

• JCPS Procedures 08-18-2020 final

On July 21, 2020, the Board approved a revised school calendar and a plan to open the 2020-21 school year.

The plan for opening the 2020-21 school year includes:

1. Beginning the school year with District-wide implementation of the NTI at-home learning model, with more synchronous, robust, and engaging instructional components, and greater supports for students and families.
   
   
2. a. Making preparations for the return to in-person school, as soon as data and public health guidance permit the District to do so safely.

   b. Providing a full-time online virtual class option for those families who do not wish to return to in-person classes when school buildings reopen.

3. Assessing all available information, data, and public health guidance every six weeks, and making a determination whether to continue NTI, or move to the in-person and virtual class options.

A wide range of issues are being addressed as the District prepares for implementing NTI beginning on August 25, 2020. This presentation will cover numerous NTI implementation issues, including:

• Grading of student work in alignment with the Student Promotion, Progression, and Grading (SPP&G) Handbook;
• Evaluation of Certified employees in alignment with the purposes of District Certified Evaluation Plan in the NTI environment;
• Federal CARES Act funding update; and
• Plans for interscholastic athletics.

Submitted by: Dr. Carmen Coleman, Jimmy Adams, Cordelia Hardin

• Non-Traditional Instruction Update
• Assessment and Grading Guidelines During NTI
• KHSAA FAQs Published August 4, 2020

Superintendent Martin Pollio recommends the Board of Education receive an update on the implementation of NTI for the start of the 2020-21 school year.

In accordance with the Settlement Agreement with the Kentucky Department of Education (KDE), JCPS worked with KDE representatives to create a corrective action plan (CAP) to address the deficiencies described in the Management Audit Findings. The Final CAP includes the following areas: (1) Planning, (2) Operations, (3) Finance, (4) Personnel Management, (5) Instructional Management, (6) Career & Technical Education (CTE), (7) Safe Crisis Management (SCM), (8) Individuals with Disabilities Education Act (IDEA), and (9) Early Childhood. The Final CAP supersedes the previous corrective action plans relating to CTE, SCM, and IDEA, which are incorporated, with modest amendments, in the Final CAP.  While KDE noted that JCPS has started the correction process in most if not all of these areas; the official starting point for this Final Corrective Action Plan is October 1, 2018, with October 1, 2020, as the end date.

The Superintendent or his designee will provide monthly status reports to the KDE Commissioner or the KDE Commissioner’s designee related to progress on implementation of the Final CAP, and KDE staff will provide continual feedback, at least monthly, to JCPS related to the progress of JCPS in the implementation of the Final CAP.  In addition, JCPS staff will provide quarterly progress reports to the Jefferson County Board of Education.

This board report will provide a summary of recent actions from the CAP in the areas of Instructional Management and CTE. Attachments include the following documents submitted to KDE: (1) the progress notes from June 2020 and July 2020 and (2) the PowerPoint slides presented to the Kentucky Board of Education on August 6, 2020.

Submitted by: Dr. Dena Dossett and Amy Dennes

Attachment

• JCPS CAP KBE Aug 2020
• JCPS Final CAP Progress Notes Aug 2020

Superintendent Martin Pollio recommends the Board of Education receive a progress report regarding the JCPS Final Corrective Action Plan.

Order #2020-113 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive a progress report regarding the JCPS Final Corrective Action Plan. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mr. James Craig.

Order #2020-114 - Motion Passed:  A motion that the Board of Education receive an update on the implementation of NTI for the start of the 2020-21 school year passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.

English Learners (EL) are the fastest growing student group in the United States, Kentucky, and JCPS. JCPS has seen double digit EL growth for the last seven years, including a 20-year high with 25 percent growth last school year. With close to 12,000 English Learners now in the District, this presentation will provide the Board and community with an update on English Learner numbers, expansion of ESL Services to all schools, and the communication with EL families. 

Submitted by: Dr. Carmen Coleman 

Attachment 

• ESL Board Meeting Presentation

Superintendent Martin Pollio recommends the Board of Education receive a report on English as a Second Language.

Order #2020-115 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive a report on English as a Second Language. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for August 18, 2020.

Order #2020-116 - Motion Passed:  A motion that the Board of Education approve the consent calendar for August 18, 2020, minus items VII.C. Recommendation for Approval of Job Descriptions and VII.D. Recommendation for Approval of Organizational Charts passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

Order #2020-117 - Motion Passed:  A motion that the Board of Education approve consent item VII.C. Recommendation for Approval of Job Descriptions passed with a motion by Dr. Christopher Kolb and a second by Mrs. Linda Duncan.

Order #2020-118 - Motion Passed:  A motion that the Board of Education approve consent item VII.D. Recommendation for Approval of Organizational Charts passed with a motion by Dr. Christopher Kolb and a second by Mr. Joseph Marshall.

• Certified Leaves 8_18_2020

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

• Personnel Actions 8_18_2020

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

The attached job description changes are submitted to create better efficiency in the District.

Submitted by: Jimmy Adams

• Executive Administrator ESL-Academic Support Programs and Special Populations NEW

Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.

The attached organizational chart changes are submitted to create better efficiency in the District.

Submitted by: Jimmy Adams

Attachment

• Summary of Organizational Changes 08 18 20
• Organizational Chart 8_18_2020

Superintendent Martin Pollio recommends the Board of Education approve the attached organization chart changes.

On December 10, 2019, the Board of Education approved the contract completion and BG-4 form for Kentuckiana Electrical Services.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• BG-5 Churchill Park Site Lighting

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Site Lighting at Churchill Park School.

On December 10, 2019, the Board of Education approved the contract completion and BG-4 form for Link Electric Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

• BG-5 Middletown ES Fire alarm Repl

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Fire Alarm Replacement at Middletown Elementary School.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Chris Perkins

Attachment

• Change Orders and Descriptions 8-18-20

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items.  The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.

Submitted by: Cordelia Hardin

Attachments

• *Bid Tabulations and Contract Renewals_08 18 20
• High School Diplomas
• T-Shirts (JCPS All-County)
• Timeclock Kiosk

Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations and contract renewals.

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

Submitted by: Cordelia Hardin

Attachments 

• Revised List of Contracts 08 18 20
• 01 Edmentum, Inc.
• 03 TECH-Nique, Inc.
• 04 Collabra, LLC
• 05 Business U, LLC
• 06 IXL Learning, Inc.
• 07 BrightBytes, Inc.
• 08 Zearn, Inc.
• 09 Solution Tree, Inc.
• 11 Pioneer Valley Educational Press, Inc.
• 12 Sara H. Young
• 14 Texthelp, Inc.
• 15 Cengage Learning, Inc.
• 16 Instructure, Inc.
• 17 Instructure, Inc.

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

This summary includes all professional services contracts approved as of July 1, 2020, and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin 

Attachment

• Summary of Professional Services Contracts

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources. 

Submitted by: Cordelia Hardin

Attachment

• Invoice Report

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of July 21 through August 3, 2020.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

• Purchase Orders by Department
• Purchase Orders by Vendor

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of July 21 through August 3, 2020.

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

• Voucher Report

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of July 21 through August 3, 2020.

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting.

Submitted by: Cordelia Hardin

Attachments 

• Monthly Financial Report-June 2020
• Notes of Interest-June 2020

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended June 30, 2020.

This report is provided to the Board per JCPS Policy 04.36 Investments. 

Submitted by: Cordelia Hardin

Attachment

• Quarterly Investment Report 06 30 20

Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended June 30, 2020.

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

This is a report of donations and small grants submitted to the Board of Education on August 18, 2020.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

• Donations and Small Grants Report August 18 2020 Donor Order
• Donations and Small Grants Report August 18 2020 Location Order

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $32,775.36 to be used as stated in the attachment.

The Flexible Focus Fund was created to permit state and local school districts additional flexibility in the distribution of program funds while still addressing the governing statutes and serving the need and the intended student population. The Kentucky Department of Education has awarded Flexible Focus Funds to the District for 2020-2021 as follows:

Extended School Services - $3,406,617

Safe Schools - $1,189,712

Preschool - $11,338,834     

All funds must be spent or encumbered by September 30, 2021.

Submitted by: Dr. Carmen Coleman

Attachment

• Flexible Focus Funds Award Notification

Superintendent Martin Pollio recommends the Board of Education accept Flexible Focus Funds totaling $15,935,163 from the Kentucky Department of Education.

This allocation, MUNIS 14MG/School-based Mental Health, will provide each school district a lump sum payment of $43,095 toward the funding of mental health in schools. The spending will be reported on CDIP reports.

Submitted by: Dr. Carmen Coleman

Superintendent Martin Pollio recommends the Board of Education accept School-based Mental Health funding from the Kentucky Department of Education.

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

Dual Credit personnel from ECTC have worked with the principal, administrators, and teachers at JCPS high schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. This agreement aligns with the new Dual Credit Scholarship Program (2 courses per student lifetime) passed in the 2017 Legislative session and the Work Ready Scholarship (2 CTE Courses per academic year) passed in the 2019 Legislative session. These dual credit courses can transfer to any regionally accredited college or university for credit.

The attached Memorandum of Agreement detail the data exchange commitments, expectations of ECTC, the local school, the local school adjunct faculty, and students. ECTC faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status. Specifically:

• Scholarship funds may be used for dual credit until the student exceeds their limits or state funds are exhausted. In that case, the student/family is responsible for paying tuition.
• Tuition is set to  KCTCS tuition (as required by the PPI agreement with the KHEAA)

This agreement covers the following CAD courses:

Cost to the district: $0.00 as the course are all offered at the high school, taught by the high school teachers

Connection to Strategic plan: 1.1.3 & 1.1.7

Submitted by: Amy Dennes

Attachments

• MOA - Elizabethtown Comm & Tech College - Dual Credit FY20-21

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement between eligible JCPS High Schools and the Elizabethtown Community & Technical College (ECTC) for dual credit courses and authorize the superintendent to sign same.

The Community Work Transition Program is designed to assist Exceptional Child Education (ECE) students who qualify to receive services from the Office of Vocational Rehabilitation (OVR) and who have identified work as a desired post-school outcome. Additionally, these students will have demonstrated a need for vocationally relevant transition services in order to successfully transition from high school to competitive employment.

OVR will provide eligible students with post-high school transition services; e.g., vocational assessment, job placement, and training. Approval of the attached third-party cooperative agreement will allow the district to participate in the program.

The term of the agreement is August 19, 2020, and ending June 30, 2021.

This program supports Vision 2020 Strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment

• Third-Party Cooperative Agreement with Kentucky Office of Vocational Rehabilitation for Post-Secondary Transition Services

Superintendent Martin Pollio recommends the Board of Education approve the attached Third-Party Cooperative Agreement with the Kentucky Office of Vocational Rehabilitation.

Dual Credit personnel from Morehead State University have worked with the principal, administrators, and teachers at Ballard, Central, Eastern, and Fern Creek High Schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. This agreement aligns with the new Dual Credit Scholarship Program passed in the 2017 Legislative session. This dual credit course can be transferred to any regionally accredited college or university for credit. Morehead State University is a Partner Postsecondary Institution with KHEAA for that program. Specific courses are listed in the agreement for each school. 

The attached Memorandum of Agreement details the data exchange commitments, expectations of Morehead State University, the local school, the local school adjunct faculty, and students. Morehead State University faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status.

Specifically:

• Scholarship funds may be used for dual credit unless the student has exceeded 2 courses or state funds are exhausted. In that case, the student/family is responsible for paying tuition.
• Tuition is set to 1/3 KCTCS tuition (as required by the PPI agreement with the KHEAA). Morehead State University will not charge JCPS or JCPS students 50 percent of tuition for unsuccessful scholarship students.

• JCPS Financial Obligation: $0.00

Connection to Vision 2020:  1.1.3 & 1.1.7

Submitted by: Amy Dennes

Attachment

• MOA Morehead State Univ Dual Credit FY 2021

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Morehead State University for dual credit courses and authorize the superintendent to sign same.

Dual Credit personnel from Spalding University have worked with the Eastern High School staff to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. These courses are a part of the Eastern High School of Business program. The district-wide agreement provides an online course aligned with the Accounting CTE pathway and is open to any Accounting student in JCPS. The agreement aligns with the Dual Credit Scholarship Program. These dual credit courses can be transferred to any regionally accredited college or university for credit. Spalding University is a Partner Postsecondary Institution with KHEAA for that program.

Specifically:

• Scholarship funds may be used for dual credit unless the student has exceeded 2 courses or state funds are exhausted. In that case, the student/family is responsible for paying tuition.
• Tuition is set to 2/5 KCTCS tuition (as required by the PPI agreement with the KHEAA). Spalding will not charge JCPS for reimbursement of unsuccessful student tuition.

 Financial Commitment:

• JCPS assumes no additional costs to provide these learning opportunities
• JCPS students/families may be required to pay tuition if students have exhausted their dual credit scholarship opportunities.

 Vision 2020 Connection:

• 1.1.3 - Provide equitable access
• 1.1.7 - Eliminate opportunity gaps

Submitted by: Amy Dennes 

Attachment

• Affiliation Agreement - Spalding University - District wide
• Affiliation Agreement - Spalding University - Eastern HS

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandums of Agreement between Jefferson County Public Schools and Spalding University for dual credit courses and authorize the superintendent to sign same.

The Partnership to Advance Youth Apprenticeships (PAYA) goal is to increase the number of registered apprenticeship positions available to high school students. 

The original grant agreement was approved by the Board on July 16, 2019. The grant agreement extension now extends the project through June 30, 2021, and there is no obligation for the District beyond June 30, 2021.

The project aligns with Vision 2020 strategies 1.1.1 and 1.1.2.

Submitted by: Amy Dennes

Attachment

• Grant Agreement Extension - New America
• Grant Agreement PAYA - Fully Executed

Superintendent Martin Pollio recommends the Board of Education approve the Grant Agreement Extension from New America and the Partnership to Advance Youth Apprenticeships and authorize the Superintendent to sign same.

BrightBytes provides its Data Analytics Platform - including the six core solution areas: Academics, Assessments, Attendance, Discipline, Enrollment and Postsecondary Readiness as well as the Student Success, EdTech Impact and Digital Privacy, Safety, and Security solutions. The core solution areas of the data analytics platform integrate and transform multiple datasets into a comprehensive reporting and system providing web-based macro and micro views, including districtwide aggregate data, cross-school comparison data, school-by-school, cohort, and grade-level views.

The purpose of this agreement is to delineate the operational guidelines for sharing data between BrightBytes and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DSA - BrightBytes 2020-21.6.25.2020

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with BrightBytes.

Business U will be providing software licenses to various schools that focus on business and marketing education.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Business U and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DSA - BUSINESS U.7.14.2020

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Business U.

Collabra LLC will provide access to the Collabra Music (“Collabra”) platform, which is a practice management platform teachers and students use to track practices, send lessons, complete time-based assessments and analyze activity over time. On Collabra, students record/upload video and audio practice recordings and assessment attempts. Students can also watch/listen to instructor video/audio lessons. Teachers will be able to record/upload video/audio lessons, watch/listen to student practices/assessments, grade assessments and see reports on practice activity, assessment performance and lesson engagement.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Collabra and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DSA - Collabra.7.14.2020

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Collabra

This item was withdrawn prior to consideration by the Board.

Edmentum, Inc. will provide JCPS students with Courseware access (Reading Eggs) and Program Licenses for the purpose of providing on-line personalized learning for students K-12 through remediation and acceleration strategies. The program also provides students with access to obtaining credit recovery courses in order to meet their course requirements and stay on track for graduation. 

Edmenutm, Inc and JCPS will define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement.

All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. This supports Vision 2020 Strategy 3.1.1, Improve physical infrastructure and Vision 2020 Strategy 1.1.2, Personalize Learning. 

Submitted by: Dr. Carmen Coleman

Attachment

• DSA - Edmentum

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Edmentum, Inc. and authorize the superintendent to sign same.

IXL Learning provides software licenses for IXL Learning to various schools that focus on a comprehensive K-12 curriculum that include Math, Language Arts, Science, and Social Studies.

The purpose of this agreement is to delineate the operational guidelines for sharing data between IXL Learning and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DSA - IXL Learning

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with IXL Learning

Pioneer Valley Educational Press will provide software licenses for Literacy Footprints Digital Reader to 44,000 students, across grades Kindergarten through Fifth Grade. Access will include 4,400 teacher accounts, with shared digital classrooms. Contractor shall provide access to 1,470 digital classrooms. Service includes a library of digital books, student access in school or remotely, teacher tools for progress monitoring, and teacher assignment tools.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Pioneer Valley Educational Press and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DSA - Pioneer Valley Educational Press.8.5.2020

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Pioneer Valley Educational Press.

Texthelp will provide software licenses for Read&Write that focus on literacy, writing, and research. The software will provide text to speech, speech to text, dictionary, picture dictionary and other literacy, writing, and research supports. Texthelp will also provide software licenses for EquatIO that focus on math. The software will allow user to dictate or handwrite any expression and convert it to accurate digital math which can be added into a Microsoft Word doc or G Suite app.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Texthelp and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DSA - TextHelp.8.10.2020

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Texthelp.

This item was withdrawn prior to consideration by the Board.

Zearn will provide software licenses for Zearn Math School Accounts and Professional Development to various schools.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Zearn and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher     

Attachment

• DSA - Zearn.7.31.2020

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Zearn.

Cengage Learning provides software licenses for Gale Professional Development eBooks on the Gale eBooks platform, Gale In Context: For Educators. Software provides curriculum-aligned content with related lesson plans and instructional resources.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Cengage Learning and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DSA - Cengage GALE.8.11.2020

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Cengage Learning.

Instructure will provide software licenses for Instructure MateryConnect software products, which focus on curriculum and assessment, for all JCPS schools. This will include the MasteryConnect Online PD Subscription, Certica Formative Assessment, and MasteryConnect Subscription.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Instructure and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

• DSA - Instructure.8.11.2020

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Instructure.

Indirect costs are expenditures in support of programs that are not directly identifiable to that program. The Kentucky Department of Education calculates the allowable percentage that may be applied to grants so the District may be reimbursed for a portion of the support expenses incurred.

For fiscal year 2020-21, the non-restricted indirect cost rate to be applied to food service will be 14.45 percent and the restricted indirect cost rate of 3.18 percent is for use with grants. Each local board of education is encouraged to approve the rates prior to October 1, which is the beginning of the federal fiscal year.

If the rate is not approved by October 1, the District cannot apply the rate at a later time during the fiscal year. If the Board adopts the rates, they are not obligated to apply the indirect cost rates.

During fiscal year 2019-20, the non-restricted indirect cost rate was 15.00 percent and the restricted indirect cost rate was 3.51 percent.

This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Superintendent Martin Pollio recommends the Board of Education approve Indirect Cost Rates for Fiscal Year 2020-21.

This calendar includes activities and deadlines for action by the Board, superintendent, and District staff and is in compliance with Fiscal Management Policy 04.1 Budget Planning and Adoption.

This process will enable the Board and Superintendent to receive input from many sources to assist in making major decisions on the budget for fiscal year 2021-22.

Submitted by: Cordelia Hardin

Attachment

• 21-22 CALENDAR FOR COMPREHENSIVE FINANCIAL PLANNING

Superintendent Martin Pollio recommends the Board of Education approve the attached Comprehensive Financial Planning Calendar for fiscal year 2021-22.

The JCPS Information Technology Department, through the Chief Information Officer, hereby acknowledges that it has reviewed the Data Security and Breach Notification and Best Practices Guide, and continues to implement the best practices that meet the needs of the reasonable security of personal information of the District. Several new security measures have been implemented within the last year.

While 100 percent security represents a theoretical goal, the measures already implemented, and the ones that will be implemented, reflect both the importance of the system, and the resources available to protect it. Any initiative in support of this compliance that requires additional funding will be presented to the board in due course, in addition to the compliance acknowledgment will be presented to the board each year.

Submitted by: Dr. Kermit Belcher

Attachment

• Jefferson Co Data Privacy and Security

Superintendent Martin Pollio recommends the Board of Education receive a report on House Bill 5, Board Notification of Data Security safeguards.

According to Board Policy 09.121 Entrance Age, parents or guardians may petition the Board to allow their child to enter school earlier than permitted under statutory age requirements.

The District established guidelines to determine a student’s level of academic and social skills for early admission to the primary program. As of August 7, 2020, 298 students were evaluated for early admission and 136 students are recommended for early admission.

This item supports strategy 1.1.3 of Vision 2020.

Submitted by: Dr. Dena Dossett

Attachment

Superintendent Martin Pollio recommends the Board of Education approve the petitions for 136 early admissions into the primary school program (P1).

On July 21, 2020, the Board of Education requested a finding to make a minor change to the District’s Facility Plan (DFP), with such change being to add a new middle school in the West End.

On August 6, 2020, The Local Planning Committee (LPC) convened and voted on the recommendation to add a New West End Middle School to the District’s Facility Plan.

The vote was 12 - 0 in support of the finding.

Per 702 KAR 4:180 a change to the DFP must be approved by the LPC.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by:  Chris Perkins

Attachment

• Local Planning Committee Vote on Minor Adjustment to the District Facility Plan

Superintendent Martin Pollio recommends the Board of Education approve the finding of the Local Planning Committee to add a new West End Middle School to the District’s Facility Plan.

A central component of the Academies of Louisville model is the active and sustained engagement of business partners. Business partners provide a wide range of supports to Academies of Louisville schools, including assistance with curriculum development; service on advisory boards; providing experiential learning opportunities; offering job shadowing, internships and apprenticeships; and providing financial and material resources to support learning.

These policies provide the framework for an Academies of Louisville Business Partner Recognition Program, designed to recognize the value of the Academies of Louisville business partnerships, and to deepen the relationships between business partners and District high schools. Since business partners range from very large multi-national corporations to much smaller, locally owned and operated businesses, the levels of recognition are tiered to reflect levels of support. Detailed guidelines will be developed to set forth parameters and expectations for participation in the program.

The policies were discussed at the July 7, 2020, meeting of the Board Policy Committee, and changes recommended by the committee have been incorporated in the policies.

Submitted by: Amy Dennes

Attachments

• 05.11 School Property - Naming Facilities and Alterations v2 (1)
• 10.4 Busines Partnership Recgonition & Advertising in Schools v2

Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policies 10.4 Business Partnership Recognition and Advertising in Schools and 05.11 School Property - Naming of Facilities and Alterations for first submission and reading.

On August 6, 2020, the Kentucky Board of Education (KBE) adopted an emergency administrative regulation, 702 KAR 1:190, granting local boards of education the authority to approve emergency leave (beyond the statutory three-day limit) to employees due to COVID-19. The provisions are similar to those provided under Senate Bill 177 (2020 RS) that were in effect through the end of the 2019-20 school year. This emergency administrative regulation goes into effect immediately.

702 KAR 1:190 allows a board to provide employees “emergency days for the 2020-21 school year for leave related to the COVID-19 public health emergency as determined by the local district” with no loss of salary or impact on sick leave. The emergency regulation sets forth a set of issues that must be addressed in Board/District action, including, but not limited to, the number of emergency days; COVID-19 related reasons for granting leave; and how leave will be credited and can be used. The carry-over of emergency leave beyond 2020-21 is prohibited, as is the transfer of emergency leave to any other classification of paid leave.

This resolution allows full-time and permanent part-time employees the possible use of up to two weeks (10 work days) COVID-19 Paid Emergency Leave (CPEL), with the possibility of additional days if determined warranted by the superintendent/designee, without loss of salary upon approval of the superintendent/designee for the reasons outlined within the resolution.

This resolution is offered in conformity with the authority and requirements established in 702 KAR 1:190. It affords employees much-needed District support to stay safe and manage COVID-19 related challenges with as little disruption as possible. By establishing specific parameters, it offer clarity regarding the manner in which emergency leave will be provided during a time of great uncertainty.

Submitted by: Jimmy Adams

• Resolution COVID-19 Emergency Leave 2020-08-18.pdf

Superintendent Martin Pollio recommends the Board of Education adopt the attached resolution authorizing additional emergency leave for employees impacted by the COVID-19 pandemic.

Current Board policy permits the District to grant employees unpaid leave to care for their preschool age children. This amendment would, for the 2020-21 school year only, extend this unpaid leave benefit to the care of “children under the age of fourteen for whom the employee has no daily child care due to school closures and/or daycare closures relating to COVID-19 concerns.”

Submitted by: Amy Dennes

Attachments

• 03.1233 Child Rearing-Adoption Policies

Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policies 03.1233 Child Rearing/Adoption Leave (Certified) and 03.2233 Child Rearing/Adoption Leave (Classified) for first submission and reading.

New federal Title XI sexual harassment regulations (34 C.F.R. § 106.8) go into effect August 14, 2020. Several new Board policies need to be adopted and several other Board policies amended to conform with the new federal regulations. The policies cover certified employees, classified employees, and students.

The Kentucky School Boards Association (KSBA) has provided the District with recommended policy language. In addition, the staff has recommended several conforming amendments to existing policies. These policies were reviewed by the Board Policy Committee on August 11, 2020.

The new Title XI regulation requires notice of non-discrimination based on sex. The proposed amendments to these policies incorporate that requirement:

• 03.113 Equal Employment Opportunity (Certified)
• 03.212 Equal Employment Opportunity (Classified)
• 09.13 Equal Educational Opportunities (Students)

Three proposed new policies incorporate requirements from the new federal Title IX regulation, including sections to address: grievance procedure that conform to federal regulation; definitions; protection of parental rights; conflict of interest; confidentiality; duty to report; prohibition of false reports; rules of evidence; and prohibition of retaliation:

• 03.1621 Title IX Sexual Harassment (Certified)
• 03.2621 Title IX Sexual Harassment (Classified)
• 09.428111 Title IX Sexual Harassment (Students)

Three additional Board policies require conforming amendments to clarify that behaviors that constitute harassment, including harassment based on sex, but which do not meet the federal definition of “Title IX Sexual Harassment,” remain prohibited conduct under separate Board polices.

• 03.162 Harassment/Discrimination (Certified)
• 03.262 Harassment/Discrimination (Classified)
• 09.42811 Harassment/Discrimination (Students)

Submitted by: Amy Dennes

Attachments

• 03.113 Equal Employment Opportunity

Superintendent Martin Pollio recommends the Board of Education receive the attached Board policies 03.113, 03.212, 09.13, 03.1621, 03.2621, 09.428111, 03.162, 03.262, and 09.42811 for first submission and reading.

School personnel are required by KRS 158.156 to report when they “know or have reasonable cause to believe that a student has been the victim of a felony offense specified in KRS Chapter 508…” (e.g. assault, menacing, terroristic threatening, wanton endangerment). This amendment clarifies the process by which the report should be made by the principal, to ensure that all mandatory reporting requirements are fulfilled.

Submitted by: Amy Dennes

Attachments

• 09.2211 Employee Reports of Criminal Activity

Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policy 09.2211 Employee Reports of Criminal Activiy for first submission and reading.

On July 21, 2020, in response to the best information available regarding the COVID-19 pandemic, the Board approved a revised school calendar and plan for beginning the 2020-21 school year. Under the plan, the school year will begin on August 25, 2020, with six (6) weeks of an at-home learning model under the parameters of Non-Traditional Instruction (NTI). Every six weeks the District will make a determination whether to continue with NTI, or move to the in-person and virtual class options.

The transition to this second iteration of NTI, or NTI 2.0, requires that a multitude of systems and processes relating to effective teaching and learning must be revised. It is critically important to overall student success and the creation of equitable learning opportunities that clear, standardized guidance for teachers and administrators be provided as those revisions are being made.

On June 23, 2020, the Board approved the 2020-2021 Student Progression, Promotion, and Grading (SPP&G) Handbooks. The SPP&G Handbooks establish uniform standard procedures for grading, progression, and promotion of students in the elementary, middle, and high school levels. These are reviewed and approved annually by the Board. 

NTI 2.0 requires that some of the procedures in the SPP&G Handbooks be adjusted to reflect the differences created by the remote learning environment. The attached Assessment and Grading Recommendations and Guidance (For Non-Traditional Instruction during the COVID-19 Crisis) establish standards and guidance for teachers relating to assessment, grading, and a variety of related matters. While they reflect necessary changes in practice to reflect the NTI 2.0 remote-learning context, they nonetheless align with the overall pedagogical philosophy and purpose of the SPP&G Handbooks.

The NTI 2.0 Teacher Expectations and Guidelines provides teachers with actionable guidance and expectations for implementation during NTI 2.0 regarding:

• Guiding Purposes of Assessment and Grading
• Guiding Principles of Assessment and Grading
• Grading Categories
• Grading Continuum (Standards-based Grading and Conventional Grading Scale)
• Emphasis on Flexibility
• Consistent Practices for Grading and Feedback

Submitted by: Dr. Carmen Coleman 

• Assessment and Grading Recommendations and Guidance

Superintendent Martin Pollio recommends the Board of Education approve the attached 2020-21 NTI 2.0 Teacher Expectations and Guidelines.

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

• 8 18 20 Planning Calendar

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Order #2020-119 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. Joseph Marshall.

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

A motion to adjourn the August 18, 2020, meeting of the Jefferson County Board of Education.

Order #2020-120 - Motion Passed:  A motion to adjourn the August 18, 2020, meeting of the Jefferson County Board of Education passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.