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I.
Call to Order
In light of the Governor having declared a state of emergency within the Commonwealth on March 6, 2020, as a result of the COVID-19 outbreak and in compliance with guidance issued by the Executive Branch on March 12 and 16, 2020, regarding the conduct of meetings of state boards and commissions during the emergency period, this meeting will be conducted by video-teleconference and available for live public viewing at the following link: JCBE MEETING VIDEO
Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.
II.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for July 21, 2020.
Order #2020-98 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for July 21, 2020. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the June 23, 2020, special meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 23, 2020, special meeting.
Order #2020-99 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the June 23, 2020, special meeting. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
IV.
Superintendent's Report
In addition to the Superintendent’s regular report, there is an attachment with a set of procedures that are part of the work to establish systemic organizational coherence in order to align with the provisions of the Corrective Action Plan.
V.
Information Items
VI.
Action Items
VI.A.
Recommendation for Approval of a Revised 2020-2021 Calendar and the Opening of School Plan
Revised 2020-21 Calendar
The JCPS Calendar Committee met on Wednesday, July 1, 2020, at 3:00 p.m. to discuss possible options that would allow more preparation time for the return of students for the coming academic year. The Committee's proposal is to start 187-day instructional staff on Monday, August 10th and have students return on Tuesday, August 25th. Maintain October 2nd as a non-school day.
This proposal:
- Makes 10/6, 11/2, 1/4, and 3/26 instructional days.
- Makes the first day for 187 instructional staff 8/10 and students 8/25.
- Maintains 187 days for instructional/school staff.
- Allows for 11 days preparation/training before students return to school on August 25, 2020, two of which would be flexible PD days, as required.
- Makes the last day for students May 27, 2021, with the last day for instructional/school staff on May 28, 2021.
The calendar committee did not discuss which days would be flexible and non-flexible professional development or in-service. After conversations and agreement with union leaders the attached calendar sets
- 8/11, 8/17, 8/18, 8/19, 8/20 and 8/24 as non-flex in-service
- 8/12 and 8/13 as Professional Development Gold Days
- 8/14 and 8/21 as Professional Development Flex Days
The Board may accept the proposal as is or adjust it.
Employee work calendars will be adjusted accordingly to fulfill contract day requirements, and employees and families will be notified in accordance with standard practice.
Opening of School Plan the 2020-2021 School Year
As the new school year approaches, the ongoing COVID-19 pandemic presents unprecedented challenges for the District to fulfill its mission to “challenge and engage each learner to grow through effective teaching and meaningful experiences within caring, supportive environments,” while at the same time keeping an unwavering priority on the health and well-being of students, families, and employees.
Over the last several months, a District Pandemic Response Team, composed of administrators, teachers, and others has been meeting, talking to health experts, sharing ideas with other school districts, and monitoring the guidance from state and federal education and health officials. It has also worked to gather input from teachers, classified staff, administrators, parents, and community members.
The work of the Pandemic Response Team builds upon the successful planning and implementation of Non-Traditional Instruction (NTI) for the end of the 2019-2020 school year, and the expanded online summer 2020 learning opportunities. The team is using the lessons learned from building and implementing an entirely new learning model, with high student participation, as a key component of plans for the fall.
Scope and scale of the challenges to reopening school in the midst of a global pandemic, however, are profoundly daunting. Easy answers are hard to come by. Over the course of months of work, what the team discovered is the same thing every school district in America has discovered - there are no good options for returning to school this fall, only imperfect ones.
To frame this difficult work, the Pandemic Response Team identified a set of core concepts to be taken into consideration as plans are developed:
- Health & Safety of students, employees, families & community.
- High-Quality Instruction across all platforms.
- Flexibility to adapt to new public health circumstances quickly and effectively.
- Equity to foster an environment of emotional health, with a focus on ending practices that negatively impact Black and Brown students.
- Accurate and Timely Communication to students, families, and employees.
- Community Trust built through actions that rely on expert guidance and take into account the needs and perspectives of all stakeholders.
The plan being presented represents what the Superintendent and District leadership believe are the best models to implement for the benefit of students, families, teachers, school support staff, and others employee groups.
In the broadest terms, the JCPS plan for the 2020-2021 school year has only a few main components:
- Begin the school year with District-wide implementation of the NTI at-home learning model, with more synchronous, robust, and engaging instructional components, and greater supports for students and families.
2. a. Make preparations for the return to in-person school, as soon as data and public health guidance permit the District to do so safely.
b. When school buildings reopen, provide a full-time online Virtual class option for those families who do not wish to return to in-person classes.
3. Every six weeks, the Superintendent will assess all available information, data, and public health guidance, and make a determination whether to continue NTI, or move to the in-person and virtual class options.
In these challenging times, the job of district leadership is to make clear and actionable decisions based on the imperfect information and options available, communicate them to all constituencies effectively, and ensure high-quality implementation. Planning must be detailed and comprehensive. At the same time, the District must develop robust contingency plans, and be prepared to respond quickly and alter plans, perhaps dramatically, if new information and guidance from health and science experts require it.
As District leadership, administrators, teachers, classified staff, students, families, and the community enter together into this uncharted territory, the importance of working together in common purpose, and supporting one another through difficult times has never been more important. Together, with patience and understanding for one another, great planning, and hard work, JCPS can become a model for school districts across the nation.
Submitted by: Jimmy Adams, Carmen Coleman, Amy Dennes, and Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve a revised 2020-2021 calendar and the opening of school plan.
Order #2020-100 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve a revised 2020-2021 calendar and the opening of school plan. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. James Craig.
VII.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for July 21, 2020.
Order #2020-101 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for July 21, 2020. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Chris Brady.
VII.A.
Recommendation for Approval of Job Descriptions
The attached job description changes are submitted to create better efficiency in the District.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached job description.
VII.B.
Recommendation for Approval of Organizational Charts
The attached organizational chart changes are submitted to create better efficiency in the District.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organization chart changes.
VII.C.
Recommendation for Approval of BG-1 Forms
VII.C.1.
Recommendation for Approval of BG-1 Form for Phase I HVAC Renovation at Ahrens Educational Resource Center/J. Graham Brown School
This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, exterior windows, security, fire alarm, ceilings and lights. Minor architectural renovations may occur.
On June 23, 2020, the Board of Education approved VBN Architects to prepare plans and specifications for Project 21-001.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 Form for Phase I HVAC Renovation at Ahrens Education Resource Center/J. Graham Brown School, for an estimated project cost for $25,000,000.
VII.C.2.
Recommendation for Approval of BG-1 Form for Phase I HVAC Renovation at Mill Creek Elementary School
This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, exterior windows, security, fire alarm, ceilings and lights. Minor architectural renovations may occur.
On June 23, 2020, the Board of Education approved K. Norman Berry Architects to prepare plans and specifications for Project 21-002.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the BG-1 Form for Phase I HVAC Renovation at Mill Creek Elementary School, for an estimated project cost for $6,500,000.
VII.D.
Recommendation for Approval of Revised BG-1 Forms
VII.D.1.
Recommendation for Approval of Revised BG-1 Form for Track Conversion and Resurfacing at Ballard High School
On December 10, 2019, the Board of Education approved Jacobi, Toombs and Lanz, Inc. to prepare plans and specifications for Project 20-153.
On May 26, 2020, the Board of Education approved awarding a contract to Flynn Brothers Contracting, Inc. for $440,848.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Track Conversion and Resurfacing at Ballard High School.
VII.D.2.
Recommendation for Approval of Revised BG-1 Form for Phase I HVAC Renovation at Bates Elementary School
On June 11, 2019, the Board of Education approved JRA Architects to prepare plans and specifications for Project 20-001.
On February 25, 2020, the Board of Education approved awarding a contract to Parco Constructors Group, LLC for $6,836,000.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Phase I HVAC Renovation at Bates Elementary School.
VII.D.3.
Recommendation for Approval of Revised BG-1 Form for Partial Roof Replacement at Hazelwood Elementary School
On July 16, 2019, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 20-007.
On February 11, 2020, the Board of Education approved awarding a contract to Geoghegan Roofing Corp for $117,860.
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Partial Roof Replacement at Hazelwood Elementary School.
VII.E.
Recommendation for Approval of Bid and Revised BG-1 Form for Bleacher Foundation Repair at Marion C. Moore School
This project consists of the repair of the bleacher foundation.
On April 21, 2020, the Board of Education approved Structural Services, Inc. to prepare plans and specifications for Project 20-242.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on June 18, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to WPC Company, Inc. for Bleacher Foundation Repair at Marion C. Moore School for the low base bid of $23,700; and approve the attached revised BG-1 form for $29,000.
VII.F.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and BG-1 Forms
VII.F.1.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and the BG-1 Form for Partial Roof Replacement at Carrithers Middle School
This project consists of the partial roof replacement of 319 squares on one half of Section 2D.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Partial Roof Replacement at Carrithers Middle School, for an estimated project cost for $614,607.
VII.F.2.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and the BG-1 Form for Partial Roof Replacement at Doss High School
This project consists of the partial roof replacement of 489 squares on Sections 1, 3, 6, and 19-22.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Partial Roof Replacement at Doss High School, for an estimated project cost for $988,182.
VII.F.3.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and the BG-1 Form for Partial Roof Replacement at Eastern High School
This project consists of the partial roof replacement of 100 squares on Sections 21 and 22.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Partial Roof Replacement at Eastern High School, for an estimated project cost for $234,400.
VII.F.4.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and the BG-1 Form for Partial Roof Replacement at Fern Creek Elementary School
This project consists of the partial roof replacement of 230 squares on Sections 1, 2, and 3.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Partial Roof Replacement at Fern Creek Elementary School, for an estimated project cost for $448,102.
VII.F.5.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and the BG-1 Form for Window Replacement at Hawthorne Elementary School
This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Tony Kleyer, Architect and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Window Replacement at Hawthorne Elementary School, for an estimated project cost for $652,850.
VII.F.6.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and the BG-1 Form for Partial Roof Replacement at Iroquois High School
This project consists of the partial roof replacement of 203 squares on Section 19.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Partial Roof Replacement at Iroquois High School, for an estimated project cost for $463,714.
VII.F.7.
Recommendation for Approval of Project, Assignment of Architects/Engineers, and the BG-1 Form for Switchgear Replacement at Jeffersontown High School
This project consists of replacing the switchgear equipment to meet code requirements.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Cardinal Technology, PLLC as the architect/engineer, and the BG-1 form for Switchgear Replacement at Jeffersontown High School, for an estimated project cost of $300,750.
VII.F.8.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and the BG-1 Form for Partial Roof Replacement at Lincoln Elementary Performing Arts School
This project consists of the partial roof replacement of 285 squares on Sections 1, 2, and 3.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Partial Roof Replacement at Lincoln Elementary Performing Arts School, for an estimated project cost for $645,520.
VII.F.9.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and the BG-1 Form for Partial Roof Replacement at Meyzeek Middle School
This project consists of the partial roof replacement of 58 squares on Section 9 (Gym).
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of McCulloch and Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Partial Roof Replacement at Meyzeek Middle School, for an estimated project cost for $140,596.
VII.F.10.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and the BG-1 Form for Partial Roof Replacement at Newcomer Academy
This project consists of the partial roof replacement of 294 squares on Sections 3, 5, and 6.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Patrick D. Murphy Co., Inc. Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Partial Roof Replacement at Newcomer Academy, for an estimated project cost for $599,987.
VII.F.11.
Recommendation for Approval of Project, Assignment of Architects/Engineers, and the BG-1 Form for Boiler Replacement at Okolona Elementary School
This project consists of the replacement of the school’s boilers.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. as the architect/engineer, and the BG-1 form for Boiler Replacement at Okolona Elementary School, for an estimated project cost of $119,336.
VII.F.12.
Recommendation for Approval of Project, Assignment of Architects/Engineers, and the BG-1 Form for Chiller and Water Heater Replacement at Rutherford Elementary School
This project will consists of the replacement of the school’s chiller and water heater.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Shrout, Tate, Wilson Engineers as the architect/engineer, and the BG-1 form for Chiller and Water Heater Replacement at Rutherford Elementary School, for an estimated project cost of $854,375.
VII.F.13.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and the BG-1 Form for Partial Roof Replacement at Seneca High School
This project consists of the partial roof replacement of 43 squares on Sections 6 and 9.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Patrick D. Murphy Co., Inc. Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Partial Roof Replacement at Seneca High School, for an estimated project cost for $107,268.
VII.F.14.
Recommendation for Approval of Project, Assignment of Architects/Engineers, and the BG-1 Form for Boiler Replacement at Stuart Academy
This project will consists of the replacement of the school’s boilers.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. as the architect/engineer, and the BG-1 form for Boiler Replacement at Stuart Academy, for an estimated project cost of $349,925.
VII.F.15.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and the BG-1 Form for Wood Door Replacement at Barret Traditional and Jefferson County Traditional Middle Schools
This project will consist of the removal and replacement of exterior wood doors and frames with new hollow metal doors, frames, and hardware.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Potter & Associates Architects and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Wood Door Replacement at Barret Traditional and Jefferson County Traditional Middle Schools, for an estimated project cost for $201,932.
VII.F.16.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and the BG-1 Form for Window Replacement at Waller-Williams Environmental
This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Tony Kleyer, Architect and Environmental Concerns, Inc. (Asbestos Abatement only) as the architects/engineers, and the BG-1 form for Window Replacement at Waller-Williams Environmental, for an estimated project cost for $652,850.
VII.F.17.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and the BG-1 Form for Boiler Replacement at Wellington Elementary School
This project will consist of the replacement of the school’s boiler.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. as the architect/engineer, and the BG-1 form for Boiler Replacement at Wellington Elementary School, for an estimated project cost of $119,336.
VII.F.18.
Recommendation for Approval of the Project, Assignment of Architects/Engineers, and the BG-1 Form for Chiller and Water Heater Replacement at Westport Middle School
This project will consists of the replacement of the school’s chiller and water heater.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of CMTA, Inc. as the architect/engineer, and the BG-1 form for Chiller and Water Heater Replacement at Westport Middle School, for an estimated project cost of $909,800.
VII.G.
Recommendation for Approval of Project Closeouts and BG-5 Forms
VII.G.1.
Recommendation for Approval of Project Closeout and BG-5 Form for Diesel Lab Renovation at Fairdale High School
On March 24, 2020, the Board of Education approved the contract completion and BG-4 form for Marksbury Cornett Construction, LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Diesel Lab Renovation at Fairdale High School.
VII.G.2.
Recommendation for Approval of Project Closeout and BG-5 Form for Wood Door Replacement at Highland Middle School
On February 11, 2020, the Board of Education approved the contract completion and BG-4 form for Martin Construction Company.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Wood Door Replacement at Highland Middle School.
VII.G.3.
Recommendation for Approval of Project Closeout and BG-5 Form for Culinary Arts Renovation at Iroquois High School
On April 21, 2020, the Board of Education approved the contract completion and BG-4 form for Derek Engineering, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Culinary Arts Renovation at Iroquois High School.
VII.G.4.
Recommendation for Approval of Project Closeout and BG-5 Form for Window Replacement Ph II at J. Graham Brown School
On May 26, 2020, the Board of Education approved the contract completion and BG-4 form for EH Construction, LLC.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Window Replacement Ph II at J. Graham Brown School.
VII.G.5.
Recommendation for Approval of Project Closeout and BG-5 Form for Chiller/Cooling Tower at Seneca High School
On April 21, 2020, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Chiller/Cooling Tower at Seneca High School.
VII.G.6.
Recommendation for Approval of Project Closeout and BG-5 Form for Phase I HVAC Renovation at Westport Early Childhood Center
On May 12, 2020, the Board of Education approved the contract completion and BG-4 form for Morel Construction Company, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation at Westport Early Childhood Center.
VII.H.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
VII.I.
Recommendation for Approval of Declaration of Restriction for Ballard High School Detention Basin
This Declaration of Restriction is upon a portion of the Ballard High School property depicted in the attachment and will only be used as a stormwater detention basin for Ballard athletic improvements at the request of the Metropolitan Sewer District (MSD).
MSD is requiring that the current stormwater swale be set aside for runoff due to current and past projects which have added to impervious pavement and not be used for any future improvements.
The project directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve a Declaration of Restriction for Ballard High School Detention Basin.
VII.J.
Recommendation for Approval of Bid Tabulations and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there are no tie bids.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations and amendments.
VII.K.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
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List of Contracts 07 21 20
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01 NWEA, Inc.
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02 Social Emotional Learning Worldwide, LLC
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03 ThinkCERCA.com, Inc.
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04 Magnify Learning
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05 UK Center for Next Generation Leadership
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06 Collaborative for Teaching and Learning
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07 Visually Impaired Preschool
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08 Learning A-Z, LLC
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09 Newsela, Inc.
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10 Solution Tree, Inc.
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11 7PM Group
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12 Teach Upbeat, LLC
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13 Solution Tree, Inc.
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14 Hart Education Consultants, LLC
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15 New Leaders
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16 Solution Tree, Inc.
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
VII.L.
Acceptance of Summary of Professional Services Contracts
This summary includes all professional services contracts approved as of July 1, 2020, and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.
VII.M.
Acceptance of Orders of the Treasurer
VII.M.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of June 5 through June 30, 2020.
VII.M.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of June 5 through June 30, 2020.
VII.M.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of June 5 through June 30, 2020.
VII.N.
Acceptance of Monthly Financial Report for Period Ended May 31, 2020
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended May 31, 2020.
VII.O.
Acceptance of Donations, Grants, and Funding
Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
VII.O.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on July 21, 2020.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $61.899.72 to be used as stated in the attachment.
VII.O.2.
Acceptance of Community Education Grant from Kentucky Department of Education
The Kentucky Department of Education has awarded the District $20,000 to be used to supplement the salary of a coordinator to administer comprehensive county-wide community education programs to expand the utilization of schools for all members of the community. There is a $5,000 (25%) match supplied by JCPS Adult and Continuing Education.
The Community Education program will support schools in reducing the drop-out rate, decreasing the number of students who are retained, increase student attendance and provide preparation and planning for life after public school. The program is operated through JCPS Adult and Continuing Education. The funds will be used to cover staff salaries, fringe benefits and expenditures. JCPS Adult & Continuing Education is responsible for the 25% match or $5,000. There is no other indirect cost to the district. The term of the contract is July 15, 2020 through June 30, 2021.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education accept a Community Education Grant in the amount of $20,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached agreement.
VII.O.3.
Acceptance of IDEA-B State Share Restricted Funds from Kentucky Department of Education
Funds are awarded based on proposed scope of work for the Special Education Cooperatives throughout the state. The Kentucky Department of Education has identified nine special education cooperatives around the state to provide training and technical assistance to districts throughout the state. The Greater Louisville Education Cooperative (GLEC) includes Jefferson County Public Schools and the Kentucky School for the Blind as its member districts. JCPS serves as fiscal manager for GLEC.
KDE has outlined priorities for use of funds. Funds will be used to provide training and technical assistance in core content instruction; specially designed instruction, differentiated instruction and technology-based supports; and evidence-based practices to improve behavior and academic achievement.
Funds will also pay for supplies, materials, consultants, and professional development stipends.
This funding directly supports strategy 2.2.3 of Vision 2020.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education accept IDEA-B State Share Restricted funds for the Greater Louisville Educational Cooperative (GLEC) in the amount of $901,100 from the Kentucky Department of Education.
VII.O.4.
Acceptance of Funding from Kentucky Department of Education for The Office of Transition Readiness
Funding in the amount of $3,037,976 will be used to cover Career and Technical Education teacher salaries and benefits. Career and Technical Education programs offer career exploration and preparation opportunities to students that prepare them for both college and career by:
- Enhancing student learning through integration of academic and technical content to create authentic learning experiences;
- Collaborating with business, labor, and industry partners to provide experiential learning opportunities aligned with community needs and student interests; and
- Collaborating with community and postsecondary partners to enable students to earn credentialed diplomas featuring industry certificates and college credit.
Career and Technical Education funding does not require a cost share or match does not obligate the District financially.
This work supports Vision 2020 Goals of Learning, Growth and Development (1.1.1,1.1.2;1.1.3)
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $3,037,976 from the Kentucky Department of Education for the Office of Transition Readiness – Career and Technical Education pathways and authorize the superintendent to sign the attached agreement.
VII.O.5.
Acceptance of Funding From the University of Louisville Research Foundation
The University of Louisville College of Education and Human Development received a grant from the National Writing Project (NWP). The NWP is a network of sites anchored at colleges and universities and serving teachers across disciplines and at all levels, early childhood through university. NWP provides professional development, resources, and generates research to improve the teaching of writing.
This amendment pays for the salary, extended service time, and fringe benefits of Ms. Suzanne Jackson, an English Language Arts teacher at Moore High School through September 30, 2020. She will spend 100% of her time this school year planning and facilitating professional development with the Kentucky Writing Project. Ms. Jackson will remain an employee of the district and shall be under the district’s supervision.
The original subaward agreement was approved by the Board on August 16, 2019.
This funding directly aligns with strategy 2.1.2 in Vision 2020.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $21,875 from the University of Louisville Research Foundation and authorize the Superintendent to sign the attached subaward agreement amendment.
VII.O.6.
Acceptance of FY20 Title I School Improvement Funds from the Kentucky Department of Education
School Improvement Funds (SIF) are grants to state educational agencies (SEAs). SEAs, in turn, make sub grants to local educational agencies (LEAs) that demonstrate the greatest need and the strongest commitment to use the funds to provide adequate resources in order to raise the achievement of students in their lowest-performing schools.
Funds were awarded to the following schools for the period July 1, 2020, – September 30, 2022:
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Atkinson Academy
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$159,900
|
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Breckinridge-Franklin Elementary
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$216,972
|
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Byck Elementary
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$182,040
|
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Cane Run Elementary
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$173,676
|
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Coleridge-Taylor Montessori Elementary
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$226,320
|
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Conway Middle
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$396,552
|
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Doss High
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$480,192
|
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Engelhard Elementary
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$168,264
|
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Frayser Elementary
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$161,868
|
|
Greenwood Elementary
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$231,240
|
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Jacob Elementary
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$221,400
|
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Kennedy Montessori Elementary
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$271,092
|
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King Elementary
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$181,548
|
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Mill Creek Elementary
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$236,160
|
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Minors Lane Elementary
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$166,296
|
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Newburg Middle
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$552,516
|
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Rangeland Elementary
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$210,084
|
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Robert Frost Sixth-Grade Academy
|
$220,416
|
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Roosevelt-Perry Elementary
|
$94,956
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Trunnell Elementary
|
$207,132
|
|
Watson Lane Elementary
|
$134,316
|
|
Wheatley Elementary
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$160,392
|
|
Young Elementary
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$169,740
|
Grant funds will pay for supplies, materials, and professional development. Funds will also support schools hiring additional staff for academic and behavioral interventions for the grant period.
There are no matching funds required for the grant, and there is no financial obligation to the District beyond the grant period.
Submitted by: Dr. Carmen Coleman
Superintendent Martin Pollio recommends the Board of Education accept FY21 Title I School Improvement Funds 1003(a) Cohort 2 for $5,223,072 from the Kentucky Department of Education.
VII.O.7.
Acceptance of FY20 Title I School Improvement Funds from the Kentucky Department of Education
School Improvement Funds (SIF) are grants to state educational agencies (SEAs). SEAs, in turn, make sub grants to local educational agencies (LEAs) that demonstrate the greatest need and the strongest commitment to use the funds to provide adequate resources in order to raise the achievement of students in their lowest-performing schools.
Funds were awarded to the following schools for the period July 1, 2020, – September 30, 2022:
Frederick Law Olmsted Academy North $395,112
Iroquois High $718,716
Knight Middle $287,244
Maupin Elementary $139,380
McFerran Preparatory Academy $414,504
Price Elementary $259,974
Shelby Traditional Academy $458,136
Stuart Academy $489,648
The Academy @ Shawnee $326,634
Thomas Jefferson Middle $646,602
Wellington Elementary $254,520
Western High $409,050
Grant funds will pay for supplies, materials, and professional development. Funds will also support schools hiring additional staff for academic and behavioral interventions for the grant period.
There are no matching funds required for the grant, and there is no financial obligation to the District beyond the grant period.
Submitted by: Dr. Carmen Coleman
Superintendent Martin Pollio recommends the Board of Education accept FY21 Title I School Improvement Funds 1003(a) Cohort 1 for $4,799,520 from the Kentucky Department of Education.
VII.O.8.
Recommendation for Acceptance of Funding from No Kid Hungry
No Kid Hungry has awarded School and Community Nutrition Services funding to provide meals to kids and families in response to the coronavirus emergency.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education accept additional funding in the amount of $20,000 from No Kid Hungry and authorize the Superintendent to sign the attached agreement.
VII.P.
Recommendation for Approval of Agreements
Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
VII.P.1.
Recommendation for Approval of Memorandum of Agreement with Campbellsville University for Dual Credit
Dual Credit personnel from Campbellsville University have worked with the high school staff to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. This agreement also allows students to take qualifying college courses on Campbellsville’s Louisville campus or online for dual credit if courses or faculty are not available at the school level. The agreement aligns with the Dual Credit Scholarship Program. These dual credit courses can be transferred to any regionally accredited college or university for credit. Campbellsville University is a Partner Post-secondary Institution with KHEAA for that program.
Specifically:
- Scholarship funds may be used for dual credit unless the student has exceeded 2 courses or state funds are exhausted. In that case, the student/family is responsible for paying tuition.
- Tuition is set to 2/5 KCTCS tuition (as required by the PPI agreement with the KHEAA). Campbellsville will not charge JCPS for reimbursement of unsuccessful student tuition.
This project supports Vision 2020 Strategies 1.1.3 - Provide equitable access and 1.1.7 - Eliminate opportunity gaps
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement between Jefferson County Public Schools and Campbellsville University for dual credit courses and authorize the superintendent to sign the same.
VII.P.2.
Recommendation for Approval of the Memorandum of Understanding with Kentucky Higher Education Assistance Authority and Kentucky Campus Compact on Behalf of Valley and Southern High Schools
Kentucky Higher Assistance Authority (KHEAA) administers various student financial aid programs and conducts myriad outreach activities in order to help improve access to higher education for Kentucky students and their families.
Kentucky Campus Compact (KYCC) is a statewide coalition of college and university presidents that promotes public and community service that develops citizenship skills, helps campuses forge effective community partnerships, and provides resources and training to integrate civic and community-based learning into the curriculum.
KHEAA will place a fully-trained AmeriCorps College Coach in Valley and Southern High Schools to serve as a full-time near-peer mentor for students.
KHEAA will provide regular, rotating oversight for AmeriCorps members to ensure they are engaged in service activities to help high school students and their parents develop higher education aspirations, understand their options for postsecondary education, and learn about/utilize the resources available to help pay for education beyond high school.
This supports Vision 2020 Focus Area and Goal of Learning, Growth and Development
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Understanding with Kentucky Higher Education Assistance Authority and Kentucky Campus Compact on behalf of Valley and Southern High Schools and authorize the superintendent to sign same.
VII.P.3.
Recommendation for Approval of Data Sharing Agreement with Learning A-Z
Learning A-Z will provide software licenses for Reading A-Z, Raz-Kids, Science A-Z, Writing A-Z and Vocabulary A-Z to various schools that focus on online educational resources.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Learning A-Z and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement for Learning A-Z and authorize the superintendent to sign same.
VII.P.4.
Recommendation for Approval of Service Agreement with UofL Health - Louisville, Inc dba Frazier Rehabilitation Institute
University of Louisville Health-Louisville, Inc dba Frazier Rehabilitation Institute (Frazier) will provide certified athletic trainers to Doss and DuPont Manual High Schools to assist the schools in developing and maintaining an athletic training program designed to reduce athletic injuries and promote the safe and prompt rehabilitation of students after athletic injuries.
Frazier will provide a trainer to attend all home football, soccer, field hockey, basketball, baseball and track, softball, and track and field events unless otherwise agreed by both Parties. A trainer will be at each participating school for an average of fifteen (15) hours per week for program implementation and/or game coverage.
JCPS agrees to purchase all athletic training supplies to be used by the trainer. JCPS agrees to provide an athletic training room for the trainers. JCPS agrees to allow advertisement in the stadium and/or gymnasium at each participating school as well as Public Address (PA) announcements during any home events where the PA system is utilized.
This agreement will be effective starting July 22, 2020, and end on June 30, 2022.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Service Agreement with UofL Health-Louisville, Inc. dba Frazier Rehabilitation Institute and authorize the superintendent to sign same.
VII.P.5.
Recommendation for Approval of Renewal of the Lease Agreement with University of Louisville/Belknap Campus and Jefferson County High School/Jefferson County Public Schools
University of Louisville/Belknap Campus will continue to provide Jefferson County Public Schools (JCPS) with office space and will house a Jefferson County High School site. Office space shall include utilities, security, janitorial service, phone service, and internet connectivity. It will also include offices, classroom space, and classroom technology.
The total cost for the leasing agreement is $82,695.60 per year.
This amended agreement will be effective starting September 1, 2020, and will continue through August 31, 2021.
This project directly supports Vision 2020 strategy 3.1.1 Improve physical infrastructure.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the Lease Agreement with University of Louisville/Belknap Campus and Jefferson County High School D.B.A. Jefferson County Public Schools and authorize the superintendent to sign same.
VII.P.6.
Recommendation for Approval of Teacher Retention Agreement with Teach Upbeat
Teach Upbeat will help us develop a better understanding of school climate factors that lead JCPS non-tenured teachers to exit early the profession or senior teachers to seek early retirement. This will help us address these factors and improve teacher retention in our low-teacher retention schools. This project follows the continuous improvement approach. The improvement cycle has five phases: survey, (data) analysis, dialogue (with school-based stakeholders), support (through coaching), and action (planning and implementation). This improvement cycle is to be implemented twice during the school year and it is based on teacher retention data so that coaching can be targeted toward specific areas of growth.
The contractor shall provide services associated with teacher retention using improvement cycles based on data and coaching. The need of working on teacher retention in schools is always important, but more critically important in the context of the pandemic.
The District’s total cost is $30,000.00
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Teacher Retention agreement with Teach Upbeat, LLC and authorize the superintendent to sign same.
VII.P.7.
Recommendation for Approval of Modification of Memorandum of Agreement with Kentucky Department of Education for Education Recovery Leader
The Kentucky Department of Education (KDE) has requested the modification of the original Memorandum of Agreement for Tonya Holt, Education Recovery Leader. The modification is due to a change in number of days from 210 to 235.
Submitted by: James Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revised 2020-2021 Memorandum of Agreement with the Kentucky Department of Education for Education Recovery Leader and authorize the superintendent to sign the same.
VII.Q.
Recommendation for Approval of Contracts for Nonresident Pupils for Fiscal Year 2020-21
702 KAR 7:125 requires (1)(a) A written agreement executed by local boards of education for enrollment of nonresident pupils as provided by KRS 157.350(4)(a) shall be filed in both the attending district and the resident district no later than February 1 of the year prior to the school year to which it will apply. (b) The written agreement shall include the specific terms to which the districts have agreed. (c) A list of the names of all nonresident pupils enrolled in the attending district covered by the agreement shall be filed in both the attending district and the resident district not later than November 1 of the school year covered by the agreement.
Although we submitted all contracts that we had received according to February 1 deadline, we cannot control the actions of other school districts or their Boards. The attached reciprocal non-resident contracts were just received from Hardin County and they are submitted for approval.
Submitted by: Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached reciprocal non-resident contracts for fiscal year 2020-21 with Hardin County.
VII.R.
Recommendation for Approval of 2020-2021 Schoolwide Fundraising Activities
KRS 158.290, 702 KAR 3:130 (the"Redbook"), and Board Policy 09.33 Fundraising Activities require that the local board shall approve all school-wide fundraisers.
A list of schoolwide fundraising activities for the 2020-2021 school year is attached.
This supports Vision 2020 Strategy 3.1.2 Improve Instructional Infrastructure.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached fundraising activities for the 2020-2021 school year.
VII.S.
Recommendation for Approval of the Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2020-21 School Year (Second Reading)
Board policies 09.428 Student Rights and 09.438 Student Support and Behavior Intervention Handbook and KRS 158.148 establish a process and timeline for the review of the Code of Acceptable Behavior and Discipline and The Student Bill of Rights (Code).
The Student Support and Behavior Intervention Handbook has been updated to reflect changes in JCPS Board Policy, Kentucky Revised Statute, KSBA Policy, and Kentucky Statute. Outside these aforementioned changes, content for the 2020-21 Student Support and Behavior Intervention Handbook remains mostly unchanged. Slight changes were made to existing content to emphasize or clarify key points. Additional changes occurred as a result of the REAP process. The draft Student Support and Behavior Intervention Handbook is attached for Board approval for implementation during the 2020-21 school year.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2020-21 school year.
VII.T.
KSBA 2020 Board Policy Update – Adoption of Revised Board Policies (Second Reading)
The proposed revised policies were received by the Board of Education for First Reading on June 23, 2020.
Each year, the Kentucky School Boards Association (KSBA) provides local boards of education with a Board Policy Update, which provides recommended amendments to board policies based on changes from the preceding year to state and federal statutes and administrative regulations.
The attached document shows proposed amendments to Board policies from the KSBA 2020 Board Policy Update, incorporating suggested language from the Board Policy Committee, District staff, and the General Counsel. Proposed new language is underlined, and proposed deletions are shown using strikethroughs.
KRS 160.340 requires board policies be kept up to date with annual amendments by August 15.
Policy Number Policy Name
01.83 In-Service Training
03.121 Salaries (Certified)
03.131 Assignment (Certified)
03.19 Staff Meetings and Professional Development (Certified)
03.231 Assignment (Classified)
03.27 Discipline, Suspension, and Dismissal of Classified Employees
03.29 Staff Meetings and Professional Development (Classified)
03.4 Substitute Teachers
04.312 School Activity Funds
05.4 Safety
06.221 Bus Driver’s Use of Tobacco and Other Substances
08.1312 Home and Hospital Instruction
08.4 Adult/Community Education
09.12 Admissions and Attendance
09.1223 Persons Over Compulsory Attendance Age
09.126 Students of Military Families
09.15 Student Fees
09.22 Student Health and Safety
09.2211 Employee Reports of Criminal Activity
09.227 Child Abuse
09.33 Fund-Raising Activities
08.1 Curriculum
03.2211 Salary Deductions (Classified)*
03.1211 Salary Deductions (Certified)*
*Board Policies 03.2211 and 03.1211 are not part of the KSBA Board Policy Update, but are being amended with this set to align language with staff recommended changes in Board Policy 09.33, which is part of the KSBA Board Policy Update.
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education adopt the attached revisions of Board policies.
VII.U.
Adoption of Board Policy 05.51 Information Security and Privacy Program (First Reading)
The Information Technology Division and Internal Audit Department have led a process to develop a District Information Security and Privacy Program, which included a team of staff from across divisions, and which revised guidance from external experts.
The purpose of this policy is to establish a comprehensive framework for the management of risk relating to information security and privacy, which will be accomplished through the development and implementation of a series of procedures relating to areas identified in the policy. Many of the practices included in the policy and the forthcoming procedures are already in place; this policy and related procedures will provide a unified and coherent codification of information security and privacy practices.
The District Information Security and Privacy Program is based on the National Institute of Standards & Technology (NIST) Cybersecurity Framework of the National Institute of Standards & Technology of the U.S. Department of Commerce, and represents a leading information security management system.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policy 05.51 Information Security and Privacy program for first submission and reading.
VII.V.
WITHDRAWN: Revision of Board Policies 10.4 Business Partnership Recognition and Advertising in Schools and 05.11 Naming of Facilities and Alterations (First Reading)
This item was withdrawn prior to consideration by the Board.
VII.W.
Revisions of Board Policies (First Reading)
District staff have recommended changes to a set of policies relating to human resources, finance, school facilities, and the medical treatment of children. The Board Policy Committee reviewed the proposed changes at the meeting held on June 30, 2020.
Board Policy
03.15 Personnel Records (Certified)
03.25 Personnel Records (Classified)
03.27 Discipline, Suspension and Dismissal of Classified Employees
03.125 Expense Reimbursement (Certified)
03.225 Expense Reimbursement (Classified)
03.1323 Solicitations (Certified)
03.2323 Solicitations (Classified)
04.312 School Activity Funds
05.3 Community Use of School Facilities
05.31 Rental Application and Contract
05.6 Property Insurance
09.224 Emergency Medical Treatment
03.11 Hiring (Certified)
03.21 Hiring (Classified)
03.6 Volunteers
03.111 Medical Examination (Certified)
03.211 Medical Examination (Classified)
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policies for first submission and reading.
VII.X.
Recommendation for Approval to Request a Finding to Add a New Middle School in the West End to the District Facility Plan
The change will not substantially affect the District’s needs assessment, and it will only affect one facility.
Do to anticipated changes to the Jefferson County Public School’s Student Assignment Plan, a new middle school will need to be constructed in the West End to account for students choosing a school closer to their resides area. This new school must first be included in the District Facility Plan in order to proceed.
Upon approval, the Board will reconvene the Local Planning Committee and apprise the members of the need for the finding.
The project directly supports strategy 3.1.1 of Vision 2020
Submitted by: Chris Perkins
Superintendent Martin Pollio recommends the Board of Education vote to request a finding to make a minor change to the District Facility Plan, with such change being to add a new middle school in the West End.
VIII.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #2020-102 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Dr. Corrie Shull.
IX.
Committee Reports
Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
X.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XI.
Executive Session (If Needed)
XII.
Action Item (If Needed)
XIII.
Adjournment
A motion to adjourn the July 21, 2020, meeting of the Jefferson County Board of Education.
Order #2020-103 - Motion Passed: A motion to adjourn the July 21, 2020, meeting of the Jefferson County Board of Education at 7:54 p.m. passed with a motion by Mr. Chris Brady and a second by Mr. James Craig.
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