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I.
Recommendation for Approval of Meeting Agenda
In light of the Governor having declared a state of emergency within the Commonwealth on March 6, 2020, as a result of the COVID-19 outbreak and in compliance with guidance issued by the Executive Branch on March 12 and 16, 2020, regarding the conduct of meetings of state boards and commissions during the emergency period, this meeting will be conducted by video-teleconference and available for live public viewing at the following link: JCBE MEETING VIDEO
Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary to the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes prior to the meeting. Public remarks will be shared with each Board member and recorded in the Official Minutes.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for May 26, 2020.
Order #2020-62 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for May 26, 2020. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
II.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the May 12, 2020, regular meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the May 12, 2020, regular meeting.
Order #2020-63 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the May 12, 2020, regular meeting.The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
III.
Superintendent's Report
In addition to the Superintendent’s regular report, there is an attachment with a set of procedures that are part of the work to establish systemic organizational coherence in order to align with the provisions of the Corrective Action Plan.
IV.
Action Items
IV.A.
Recommendation for Approval of Tentative Budget for Fiscal Year 2020-21
The Tentative Budget is submitted for the Board's approval per KRS 160.470 and JCPS Policy 04.1 Budget Planning and Adoption, and supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Tentative Budget for Fiscal Year 2020-21.
Order #2020-64 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the attached Tentative Budget for Fiscal Year 2020-21. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.
V.
Information Items
V.A.
Acceptance of 2020-21 Student Progression, Promotion, and Grading Handbooks for First Reading
Jefferson County Public Schools establishes uniform standard procedures for grading, progression, and promotion of students in the elementary, middle, and high school levels. These procedures are reviewed and approved annually by the Jefferson County Board of Education.
A broad-based committee reviewed and revised the policies and procedures outlined in the 2020-21 Student Progression, Promotion, and Grading Handbooks for the elementary, middle, and high schools. The committee reviewed the procedures and conducted a review applying the district’s Racial Equity Analysis Protocol.
This item supports Vision 2020 strategy 1.1.3- Provide equitable access.
Submitted by: Dr. Carmen Coleman
Superintendent Martin Pollio recommends the Board of Education receive the attached revised Elementary, Middle, and High School Student Progression, Promotion, and Grading Handbooks for the 2020-21 school year for first reading.
Order #2020-65 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the attached revised Elementary, Middle, and High School Student Progression, Promotion, and Grading Handbooks for the 2020-21 school year for first reading. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
V.B.
Acceptance of Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2020-21 School Year for First Reading
Board policies 09.428 Student Rights and 09.438 Student Support and Behavior Intervention Handbook and KRS 158.148 establish a process and timeline for the review of the Code of Acceptable Behavior and Discipline and The Student Bill of Rights.
The Student Support and Behavior Intervention Handbook has been updated to reflect changes in JCPS Board Policy, Kentucky Revised Statute, KSBA Policy, and Kentucky Statute. Outside these aforementioned changes, content for the 2020-21 Student Support and Behavior Intervention Handbook remains mostly unchanged. Slight changes were made to existing content to emphasize or clarify key points. The draft Student Support and Behavior Intervention Handbook is attached for first reading for implementation during the 2020-21 school year.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2020-21 school year for first submission and reading.
Order #2020-66 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the attached Student Support and Behavior Intervention Handbook and The Student Bill of Rights for the 2020-21 school year for first submission and reading. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mr. James Craig.
VI.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for May 26, 2020.
Order #2020-67 - Motion Passed: A motion to approve the consent agenda minus Agenda Item VI.O. Approval of the Reappointment of two Members of the Audit and Risk Management Advisory Committee passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
Order #2020-68 - Motion Passed: A motion to reappoint Dr. Vicki Phillips to the Audit and Risk Management Advisory Committee with a term expiration of June 30, 2023, passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
Order #2020-69 - Motion Passed: A motion to reappoint Dr. Sarah Moyer to the Audit and Risk Management Advisory Committee with a term expiration of June 30, 2023, passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.
VI.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
VI.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
VI.C.
WITHDRAWN: Recommendation for Approval of Job Descriptions
This item was pulled prior to consideration by the Board.
VI.D.
WITHDRAWN: Recommendation for Approval of Organizational Charts
This item was pulled prior to consideration by the Board.
VI.E.
Recommendation for Approval of Bids and Revised BG-1 Forms
VI.E.1.
Recommendation for Approval of Bid and Revised BG-1 Form for Track Conversion and Resurfacing at Ballard High School
This project will consist of converting the existing yard track to a meter lane track, resurfacing with asphalt and rubberized topping, striping, and field event improvements.
On December 10, 2019, the Board of Education approved Jacobi, Toombs and Lanz, Inc. to prepare plans and specifications for Project 20-153.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on April 29, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Flynn Brothers Contracting, Inc. for Track Conversion and Resurfacing at Ballard High School for the low base bid of $384,000; and approve the attached revised BG-1 form for $440,848.
VI.E.2.
Recommendation for Approval of Bid and Revised BG-1 Form for Boiler Replacement at Churchill Park School
This project will consist of replacing the school’s boiler.
On March 19, 2020, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 20-223.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on May 13, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Walker Mechanical Contractors, Inc. for Boiler Replacement at Churchill Park School for the low base bid of $168,500; and approve the attached revised BG-1 form for $195,000.
VI.F.
Recommendation for Approval of Contract Completion and BG-4 Form for Window Replacement Phase II at J. Graham Brown School
On July 24, 2018, the Board of Education approved Luckett & Associates to prepare plans and specifications for Project 19-020.
On January 8, 2019, the Board approved awarding a contract to EH Construction, LLC as the low bidder.
Luckett & Associates has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Window Replacement Phase II at J. Graham Brown School for a total construction cost of $465,000.
VI.G.
Recommendation for Approval of Project Closeouts and BG-5 Forms
VI.G.1.
Recommendation for Approval of Project Closeout and BG-5 Form for Gym Mezzanine at Eastern High School
On April 21, 2020, the Board of Education approved the contract completion and BG-4 form for Derek Engineering, Inc.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Gym Mezzanine at Eastern High School.
VI.G.2.
Recommendation for Approval of Project Closeout and BG-5 Form for Security Vestibules – Various Locations
On April 21, 2020, the Board of Education approved the contract completion and BG-4 form for Martin Construction Company.
The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Security Vestibules – Byck, Goldsmith, Maupin, and St. Matthews Elementary Schools.
VI.H.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Chris Perkins
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
VI.I.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendment.
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.
There is a tie on Bid ID# 7832 - SCNS Lunchroom Products (Warehouse Delivery) and ties on Bid ID # 7848 - Automotive/Bus Repair Parts & Services (Line Item).
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached bid tabulations, contract renewals, and amendment.
VI.J.
Acceptance of Summary of Professional Services Contracts
This summary includes all professional services contracts approved as of July 1, 2019, and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.
VI.K.
Acceptance of Orders of the Treasurer
VI.K.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for the period of April 23 through May 7, 2020.
VI.K.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of April 23 through May 7, 2020.
VI.K.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of April 23 through May 7, 2020.
VI.L.
Acceptance of Donations, Grants, and Funding
Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
VI.L.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on May 26, 2020.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $35,213.17 to be used as stated in the attachment.
VI.L.2.
Acceptance of Funding from The Greater Louisville Workforce Development Board, Inc., dba Kentucky Youth Career Center. (KYCC-Metro)
The Greater Louisville Workforce Development Board, Inc., dba Kentucky Youth Career Center. (KYCC-Metro) will provide funding in the amount of $208,049.90 to JCPS Adult and Continuing Education. No matching funds are required. This grant does not obligate the District financially
This program aligns with the District’s Vision 2020 (1.1.1, 1.1.5, and 1.1.7) by providing students, parents, and community members with the quality academic instruction needed to become contributing members of the community.
Submitted by: Dr. Devon Horton
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $208,049.90 from Kentucky Youth Career Center. (KYCC-Metro) and authorize the superintendent to sign the attached agreement.
VI.L.3.
Acceptance of Funding from the Greater Louisville Workforce Investment Board, Inc. dba Kentuckiana Works (Youth Homelessness Demonstration Program – YHDP) for JCPS Adult and Continuing Education
The Greater Louisville Workforce Investment Board, Inc. dba Kentuckiana Works (Youth Homelessness Demonstration Program – YHDP) will provide funding in the amount of $3,373.39 to JCPS Adult and Continuing Education.
The purpose of this program is to prevent and end homelessness among young adults by building comprehensive systems of care for young people through evidence-based strategies.
No matching funds are required. This grant does not obligate the District financially, nor is there any indirect cost
This program aligns with the District’s Vision 2020 (1.1.1, 1.1.5 and 1.1.7) by providing students, parents, and community members with the quality academic instruction needed to become contributing members of the community.
Submitted by: Dr. Devon Horton
Attachment:
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $3,373.39 from Kentuckiana Works (Youth Homelessness Demonstration Program – YHDP) and authorize the superintendent to sign the attached agreement.
VI.L.4.
Acceptance of Funding from The Greater Louisville Workforce Development Board, Inc., dba Kentuckiana Works (KYCC-Compass Rose)
Kentuckiana Works Foundation (KYCC-Compass Rose) will provide funding in the amount of $62,162.37 to JCPS Adult and Continuing Education to support the Kentucky Youth Career Center (KYCC-Compass Rose).
The purpose of this initiative is to provide education, training, workforce development, job placement, community service, restorative justice projects and legal aid series to court-involved at-risk youth ages 18-24 years old.
Funds will cover salaries, fringes, supplies, and youth development activities for the Kentucky Youth Career Center. No matching funds are required. This grant does not obligate the District financially, nor is there any indirect cost.
This program aligns with the District’s Vision 2020 (1.1.1, 1.1.5 and 1.1.7) by providing students, parents, and community members with the quality academic instruction needed to become contributing members of the community.
Submitted By: Dr. Devon Horton
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $62,162.37 to support personnel, and operating expenditures and authorize the superintendent to sign the attached contract.
VI.L.5.
Acceptance of Funding from The Greater Louisville Workforce Development Board, Inc., dba Kentuckiana Works - Workforce Investment and Opportunity Act for the Kentucky Youth Career Center (KYCC-WIOA)
The Greater Louisville Workforce Development Board, Inc. dba Kentuckiana Works Workforce Investment and
Opportunity Act for the Kentucky Youth Career Center (KYCC-WIOA) will provide funding in the amount of
$345,098.10 to JCPS Adult and Continuing Education. No matching funds are required. This grant does not obligate the District financially
This program aligns with the District’s Vision 2020 (1.1.1, 1.1.5 and 1.1.7) by providing students, parents, and community members with the quality academic instruction needed to become contributing members of the community.
Submitted By: Dr. Devon Horton
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $345,098.10 from Kentuckiana Works Workforce Investment and Opportunity Act for the Kentucky Youth Career Center (KYCC-WIOA)
and authorize the superintendent to sign the attached agreement.
VI.L.6.
Acceptance of Funding from the Louisville Metro Government via The Greater Louisville Workforce Development Board, Inc. dba Kentuckiana Works for Kentucky Youth Career Center (KYCC-ReImage)
The Greater Louisville Workforce Investment Board, Inc. dba Kentuckiana Works Foundation (KYCC-ReImage) will provide funding in the amount of $62,187.95 to JCPS Adult and Continuing Education to support the Kentucky Youth Career Center (KYCC-ReImage).
The purpose of this initiative is to provide education, training, workforce development, job placement, community service and restorative justice projects, and to provide legal aid services to court-involved at-risk youth. Funds will cover salaries, fringes, supplies, travel expenses, and instructional costs. No matching funds are required. This grant does not obligate the District financially, nor is there any indirect cost.
This program aligns with the District’s Vision 2020 (1.1.1, 1.1.5 and 1.1.7) by providing students, parents, and community members with the quality academic instruction needed to become contributing members of the community.
Submitted by: Dr. Devon Horton
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $62,187.95 that supports personnel and operating expenditures and authorize the superintendent to sign the attached contract.
VI.M.
Recommendation for Approval of Agreements
Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
VI.M.1.
Recommendation for Approval of 2021 Affiliate Partner Agreement with the Alliance for Young Artists & Writers, Inc.
Approval of the 2021 Affiliate Partner Agreement with the Alliance for Young Artists and Writers, Inc. will expand opportunities for students in grades 7-12 visual arts programs. The Scholastic Art Awards program directly impacts students’ college/career readiness. The program is aligned with curriculum standards that support visual arts program goals, college/career portfolio preparation, and enrichment opportunities. Data since 2007 shows that: 1) student participation increased by as much as 186 percent 2) national student awards have increased by as much as 127 percent, and 3) an average of $2 million in scholarship offers have been made to student participants each year.
Costs associated with this program are split between JCPS and the Fund for the Arts. The Fund for the Arts covers all student entry fees for participating non-JCPS students. JCPS student participation fees, national program costs (e.g., website maintenance, certificates, marketing materials, program support, etc.), plus print (e.g., programs, posters, labels, etc.) and postage/mailing costs are paid from the Curriculum Design & Learning Innovation department fiscal budget. The budget estimate for the 2021 program is $7,000.00 for JCPS students and $3,200.00 for non-JCPS student participation.
This agreement directly supports strategies 1.1.3 Provide Equitable Access, 1.1.1 Adopt a Broader Definition of Learning, and 1.1.2 Personalize Learning in Vision 2020.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached 2021 Affiliate Partner Agreement with the Alliance for Young Artist & Writers, Inc. for participation in the Art portion of the Scholastic Art & Writing Awards Program and authorize the superintendent to sign same.
VI.M.2.
Recommendation for Approval of Lease Agreement with Canon
Materials Production is the in-house provider of offset and digital printing for the Jefferson County Public School District (JCPS). The largest services provided to the District are digital black-and-white and color printing. Materials Production generally has between 300 and 400 jobs in process and completes more than 5,000 jobs annually.
Materials Production currently has 5 Kodak DigiMaster production printers for black-and-white printing. These printers are nearing 20 years old and end-of-life. The age of the machines causes higher cost on service agreements and approximately 50 percent loss of production time. The department operates under a cost-recovery system that does not often allow outright equipment purchase, making lease a more affordable option. Current cost of the Kodak DigiMaster production printers is approximately $15,000 per month.
The search for replacement equipment was narrowed down based on cost and equipment configurations necessary to fulfill the District’s needs. Due to the advancements in digital printing the department is able to replace the 5 Kodak DigiMaster production printers with 3 Canon VarioPrint Titan production printers, increase production and lower costs.
The current total monthly cost for the 5 Kodak Digimaster production printers is $14,790.49. The proposed monthly cost for the 3 Canon VarioPrint Titan production printers is $10,188. This saves JCPS $4,602.49 per month, $55,229.88 per year and $386,609.16 for the term of the lease.
Submitted by: Renee Murphy
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached lease agreement with Canon.
VI.M.3.
Recommendation for Approval of the Amendment to Extend the MOA with Jefferson Community and Technical College/Southwest Campus and Jefferson County High School/Jefferson County Public Schools
Jefferson Community and Technical College/Southwest Campus will continue to provide Jefferson County Public Schools (JCPS) with office space to support two JCPS staff or faculty to administer and prepare primary education coursework and privately advise students. Office space shall include utilities, security and janitorial service, phone service, and internet connectivity. This office and classroom space and classroom technology shall be provided at no cost to JCPS for an additional school year.
This amendment to the agreement will be effective June 1, 2020, and end on July 31, 2021.
This project directly supports Vision 2020 strategy 3.1.1 Improve physical infrastructure.
Submitted by: Dr. Devon Horton
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Amendment to the existing MOA with Jefferson Community and Technical College/Southwest Campus and Jefferson County High School D.B.A. Jefferson County Public Schools and authorize the superintendent to sign same.
VI.M.4.
Recommendation for Approval of an Extension to the Memoranda of Agreement with the Kentucky Department of Education for the Release of JCPS Employees
In accordance with the actions of the Kentucky Board of Education, KDE has requested an extension of the Memoranda of Agreement for Kevin C. Brown, General Counsel for Jefferson County Public Schools, and Toni Konz-Tatman, Community Relations Specialist for Jefferson County Public Schools, to continue to serve as Interim Commissioner of Education and Interim Director of Communications for KDE respectively. This extension is scheduled to end on December 31, 2020, or until such time non-interim persons are named in the respective positions, whichever comes first.
Submitted: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memoranda of Agreement with the Kentucky Department of Education and authorize the superintendent to sign same.
VI.M.5.
Recommendation for Approval of Memorandum of Understanding Addendum with Digital Promise for the Verizon Innovative Learning Initiative Cohort 5 Schools
This addendum to the Memorandum of Understanding for the Verizon Innovative Learning Schools (VILS) extends the current agreement through June 30, 2022, for Lassiter Middle School, W.E.B. DuBois Academy, The Academy @ Shawnee Middle School, Newburg Middle School, and Frederick Law Olmsted Academy North.
Digital Promise will provide:
- VILS Coach stipend of $25,000 per school for 2020-21.
- Each tablet provided through the VILS program will be equipped with a 4G LTE cellular data plan of at least 10GB/month for access to educational resources on the Internet when the user is away from school.
- Device gap orders through fall 2021-22 for increases in student enrollment to ensure that each student has a device to use for the 2021-22 school year.
- Cases for new devices provided through gap orders.
- Opportunities to participate in working groups, virtual convenings, and STEM-related events.
This project aligns with Vision 2020 Strategy 1.1.7.
The project does not obligate the District financially after the project period. Schools retain all devices but are not required to purchase data plans or sustain instructional coaches after the project period.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education authorize the Superintendent to sign the attached Memorandum of Understanding Addendum.
VI.N.
Recommendation for Approval of JCPS Non-Traditional Instruction Application for the 2020-2021 School Year
The purpose of this application is to allow Jefferson County Public Schools to participate in the Non-Traditional Instruction program for the 2020-2021 school year. If KDE approves the application, JCPS has the right to use NTI days, but does not require the District to use them. Applications for the 2020-2021 school year must be submitted by June 15, 2020 and require board approval and board chair and superintendent signatures.
The application outlines the District’s plan for how the non-traditional instruction process is a continuation of learning. The application addresses the areas of instruction, documentation, staffing and partner and shareholder engagement. JCPS plans to replicate and extend the successful strategies used during the 2019-2020 NTI period.
This work supports Strategy 1.1.7 Eliminate Achievement Learning and Opportunity Gaps.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached JCPS Non-Traditional Instruction Application for the 2020-2021 school year.
VI.O.
Recommendation for the Approval of the Reappointment of Two Members of the Audit and Risk Management Advisory Committee
On March 13, 2018, the Board approved the establishment of the Audit and Risk Management Advisory Committee. Members of the Committee were approved at the June 26, 2018, and October 16, 2018 Board meetings with staggered terms.
The Committee’s charter, which was approved by the Board on June 12, 2018, states that the members of the Committee shall be appointed by the Board, including the Committee’s chairperson and vice-chairperson. Members of the Audit Committee collectively shall possess knowledge in accounting, external auditing, internal auditing, governmental fund accounting, financial reporting, operational risk management, and strategic risk management. At least half of the members shall be residents of the Jefferson County Public School District and at least one member shall be considered a financial expert as determined by the Committee. The recommended terms of committee members shall not exceed three years and shall be staggered to minimize the impact to the Committee from member turnover. Committee members shall generally not be recommended for more than two consecutive terms.
The terms of two members of the Committee expired on June 30, 2020. In accordance with the terms of the charter, the Committee recommends the following individuals to be reappointed with a term expiration of June 30, 2023:
Dr. Vicki Phillips
Dr. Sarah Moyer
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education reappoint the following individuals as members of the Audit and Risk Management Advisory Committee: Dr. Vicki Phillips and Dr. Sarah Moyer for terms ending June 30, 2023.
VI.P.
Adoption of Revised Human Resources Board Policies (Second Reading)
The proposed revised policies were received by the Board of Education for First Reading on May 12, 2020.
The language in these Board policies is being amended so that they appropriately reflect current practice.
- 03.12322 Family and Medical Leave – Certified
- 03.22322 Family and Medical Leave – Classified
- 03.1233 Child Rearing and Adoption Leave – Certified
- 03.2233 Child Rearing and Adoption Leave – Classified
- 03.1234 Medical Leave – Certified
- 03.2234 Medical Leave – Classified
- 03.1332 Hours of Duty – Certified
- 03.2332 Hours of Duty – Classified
- 03.2235 Educational Professional Leave – Classified
- 03.114 Contract – Certified
These policies were reviewed by the Board Policy Committee on April 28, 2020.
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education adopt the attached Board Policies -- 03.12322 Family and Medical Leave (Certified); 03.22322 Family and Medical Leave – Classified; 03.1233 Child Rearing and Adoption Leave – Certified; 03.2233 Child Rearing and Adoption Leave – Classified; 03.1234 Medical Leave – Certified; 03.2234 Medical Leave – Classified; 03.1332 Hours of Duty – Certified; 03.2332 Hours of Duty – Classified; 03.2235 Educational Professional Leave - Classified and; 03.114 Contract – Certified.
VI.Q.
Recommendation for Adoption of a Resolution Regarding Site Acquisition Public Information Meeting Protocols for Novel Coronavirus (COVID-19)
Board Policy 05.12 provides that “the Superintendent/designee shall conduct a public information meeting to hear comments from the public regarding the proposed site, at a suitable facility in a place convenient to the affected community….”
On March 6, 2020, however, the Governor issued an Executive Order declaring a state of emergency throughout Kentucky due to the threats to public health presented by the Novel Coronavirus (COVID-19) pandemic. On March 16, 2020, the Secretary of the Kentucky Finance and Administration Cabinet issued guidance regarding public meeting protocols for all Kentucky Boards and Commissions to mitigate the spread of COVID-19, limiting public participation to viewing video-teleconferenced meetings remotely.
In light of that guidance, and the provisions of the Kentucky Open Meetings Act at KRS 61.840, which permits limitations on public participation in meetings only for the “maintenance of order”, this resolution will alter the meeting protocol for Site Acquisition Public Meetings during the COVID-19 state of emergency.
The resolution provides for Site Acquisition Public Meetings to be conducted via video teleconferencing, and suspends that portion of Board Policy 05.12 permitting the receipt in-person public comments. Instead, the resolution requires the Superintendent to “identify a convenient location at which interested citizens can appear at a designated date and time and present oral testimony via video teleconferencing…” Citizen comments that will become a part of the Official Minutes of the meeting. Provisions will be made so that those who appear to testify remain appropriately socially-distanced while doing so.
Members of the public will also have the opportunity to voice opinions or express concerns by submitting remarks via email or through regular mail. All remarks will be included in the Official Minutes of the meeting. Meeting notices shall include directions on public viewing of the meeting via the internet and the details regarding the time, place and manner by which public comments will be received.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education adopt the attached resolution regarding protocols for site acquisition public information meetings during Novel Coronavirus (COVID-19) pandemic.
VII.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #2020-70 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
VIII.
Committee Reports
Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
IX.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
X.
Executive Session (If Needed)
Order #2020-71 - Motion Passed: A motion to enter executive session to discuss the formative evaluation of the superintendent as permitted by KRS 61.810(1)(k) of the Open Meetings Act and KRS 156.557 passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
Order #2020-72 - Motion Passed: A motion that the Board of Education adjourn from Executive Session and return to Open Session passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
XI.
Action Item (If Needed)
XII.
Adjournment
Order #2020-73 - Motion Passed: A motion to adjourn the May 26, 2020, meeting of the Jefferson County Board of Education at 8:18 p.m. passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
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