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I.
Call to Order
JCBE Meeting Videos
Members of the public will have the opportunity to voice opinions or express concerns by submitting remarks via email. Remarks should be limited to 500 words or less and sent to the Assistant Secretary of the Board (angela.gilpin@jefferson.kyschools.us) for dissemination purposes. Public remarks will be shared with each Board member and recorded in the Official Minutes.
II.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for March 19, 2020.
Order #2020-37 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for March 19, 2020. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. James Craig.
III.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the February 25, 2020, February 26, 2020, and March 10, 2020, meetings are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the February 25, 2020, February 26, 2020, and March 10, 2020, meetings.
Order #2020-38 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the February 25, 2020, February 26, 2020, and March 10, 2020, meetings. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. Joseph Marshall.
IV.
Superintendent's Report
In addition to the Superintendent’s regular report, there is an attachment with a set of procedures that are part of the work to establish systemic organizational coherence in order to align with the provisions of the Corrective Action Plan.
V.
Action Items
V.A.
Adoption of Resolution Regarding Meeting Protocols for Novel Coronavirus (COVID-19)
Governor Beshear has declared a state emergency throughout Kentucky regarding the threats to public health presented by the Novel Coronavirus (COVID-19) pandemic. Subsequently, strong guidance from state agencies has been released regarding protocols for state boards and commissions for proper health precautions to mitigate the spread of COVID-19 through the use of remote video-teleconferenced meetings.
Since the same considerations pertain to a local board of education as state boards and commissions, and under the authority granted by the Kentucky Open Meetings Act regarding the maintenance of order at a public meeting, it is recommended that the Board adopt the attached resolution. The resolution sets forth protocols to protect public health while maintaining public access to open meetings of the Board. It is based on sample language provided by the Kentucky School Boards Association with District-specific language added in accordance with the guidance of the Board’s General Counsel.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education adopt the attached resolution regarding Meeting Protocols for Novel Coronavirus (COVID-19) and authorize the Board Chair to sign same.
Order #2020-39 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education adopt the attached resolution regarding Meeting Protocols for Novel Coronavirus (COVID-19) and authorize the Board Chair to sign same. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Chris Brady.
V.B.
Recommendation for Approval of JCPS Non-Traditional Instruction Emergency Application
The purpose of this application is to allow Jefferson County Public Schools to participate in the Non-Traditional Instruction program for the 2019-2020 school year. On Friday, March 13, 2020, the Kentucky Department of Education approved the JCPS application pending the Kentucky Board of Education approval of a waiver to the application guidelines on March 18, 2020, and submission of local board approval and superintendent and board chair signatures.
By submitting the application, the district understands and agrees to the following:
- The district also is making a request to waive 701 KAR 5:150 Section 2(1)(d)(e)(h), Section 2(3), Section 3, Section 6.
- The district is assuring that the use of one or more NTI Days under this plan only will be utilized to address public health concerns and any decision to utilize NTI days will be made in consultation with the local health department.
- The district understands that it remains subject to compliance with all other sections of 701 KAR 5:150 that are not part of this waiver request.
- This application and waiver request, if approved, are only valid for the balance of the 2019-2020 school year and expire on June 30, 2020.
- If the district wishes to continue use of the NTI Program in 2020-2021, it must complete the Initial Application for NTI and submit it by the deadline as described in 701 KAR 5:150 (3).
This work supports Strategy 1.1.7 Eliminate Achievement Learning and Opportunity Gaps.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached JCPS Non-Traditional Instruction Emergency Application.
Order #2020-40 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the attached JCPS Non-Traditional Instruction Emergency Application. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Chris Brady.
VI.
Information Items
VII.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for March 19, 2020.
Order #2020-41 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for March 19, 2020. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
VII.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
VII.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
VII.C.
Recommendation for Approval of Organizational Charts
The attached organization chart changes are submitted to create better efficiency in the District.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organization chart changes.
VII.D.
Recommendation for Approval of Job Descriptions
The attached job description changes are submitted to create better efficiency in the District.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.
VII.E.
Recommendation for Approval of Field Trip Request
This is a report of field trip requests submitted to the Board of Education on March 19, 2020.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
All field trips are subject to change or be canceled at any time due to the impact of COVID-19.
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
VII.F.
Recommendation for Approval of Bid for Paving Package at Various Schools
This project will consist of the repair and/or replacement of asphalt driveways and walkways at various schools. The schools include Crosby Middle School, Eisenhower Elementary School, Field Elementary School, Hawthorne Elementary School, Luhr Elementary School, Shacklette Elementary School, Western High School, Westport Middle School, and Zachary Taylor Elementary School.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 11, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Hall Contracting of Kentucky, Inc. for the low bid of $287,324.38, and to Louisville Paving Company, Inc. for the low bid of $49,854.18, and to Riverside Paving and Contracting Company, Inc. for the low bid of $188,066, for a total bid of $525,244.56 for Paving Package at Various Schools.
VII.G.
Recommendation for Approval of Bids and Revised BG-1 Forms
VII.G.1.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Fairdale Elementary School
This project will consist of the partial roof replacement of 90 squares on the library.
On July 16, 2019, the Board of Education approved Patrick D. Murphy co., Ind. Architects to prepare plans and specifications for Project 20-005.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 20, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Superintendent Martin Pollio recommends the Board of Education award a contract to Geoghegan Roofing Corp for Partial Roof Replacement at Fairdale Elementary School for the low base bid of $148,830; and approve the attached revised BG-1 form for $178,000.
VII.G.2.
Recommendation for Approval of Bid and Revised BG-1 Form for Chiller Replacement at Highland Middle School
This project will consist of the replacement of the existing chiller, cooling tower, and associated pumps, piping, and controls.
On August 27, 2019, the Board of Education approved Shrout Tate Wilson Engineers to prepare plans and specifications for Project 20-028.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 10, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Hussung Mechanical Contractors, Inc. for Chiller Replacement at Highland Middle School for the low base bid of $832,860; reject Alternate 1; and approve the attached revised BG-1 form for $942,000.
VII.G.3.
Recommendation for Approval of Bid and Revised BG-1 Form for Boiler Replacement at Jefferson County Traditional Middle School
This project will consist of the replacement of the boilers.
on August 27, 2019, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 20-029.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 3, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Superintendent Martin Pollio recommends the Board of Education award a contract to Intertech Mechanical Services for Boiler Replacement at Jefferson County Traditional Middle School for the low base bid of $263,000; and approve the attached revised BG-1 form for $309,000.
VII.G.4.
Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Thomas Jefferson Middle School
This project will consist of the partial roof replacement of 245 squares on Sections 5 and 9.
On July 16, 2019, the Board of Education approved Patrick D. Murphy Co., Inc. Architects to prepare plans and specifications for Project 20-011.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 13, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Superintendent Martin Pollio recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Thomas Jefferson Middle School for the low base bid of $423,515; and approve the attached revised BG-1 form for $483,000.
VII.G.5.
Recommendation for Approval of Bid and Revised BG-1 Form for Window Replacement at St. Matthews Elementary School
This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
On August 27, 2019, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 20-033.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 3, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Superintendent Martin Pollio recommends the Board of Education award a contract to Coupe Construction, Inc. for Window Replacement at St. Matthews Elementary School for the low base bid of $585,038; and approve the attached revised BG-1 form for $671,000.
VII.G.6.
Recommendation for Approval of Bid and Revised BG-1 Form for Boiler Replacement at Wilt Elementary School
This project will consist of the replacement of the boilers.
On August 27, 2019, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 20-030.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 4, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Walker Mechanical for Boiler Replacement at Wilt Elementary School for the low base bid of $111,260; and approve the attached revised BG-1 form for $137,000.
VII.G.7.
Recommendation for Approval of Bid and Revised BG-1 for Boiler Replacement at Zachary Taylor Elementary School
This project will consist of the replacement of the boilers.
On August 27, 2019, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 20-031.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on March 4, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Superintendent Martin Pollio recommends the Board of Education award a contract to Intertech Mechanical Services for Boiler Replacement at Zachary Taylor Elementary School for the low base bid of $88,300; and approve the attached revised BG-1 form for $105,000.
VII.H.
Recommendation for Approval of Revised BG-1 Forms for Issuance of Local School Bond
These projects were assigned to various architects/engineers to prepare plans and specifications and awarded to various contractors.
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BG #13-260
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Fairdale High School Technical Building – Phase I HVAC Renovation
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BG #19-287
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Academy @ Shawnee – Phase I HVAC Renovation
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BG #20-001
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Bates Elementary School – Phase I HVAC Renovation
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BG #20-002
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Georgia Chaffee TAPP – Phase I HVAC Renovation
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In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised to include the “Cost of Issuance” and “Bond Discount.”
These projects directly support strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 forms for the projects listed in the rationale.
VII.I.
Recommendation for Approval of Project, Assignment of Architects/Engineers, and BG-1 Forms
VII.I.1.
Recommendation for Approval of Project, Assignment of Architects/Engineers, and BG-1 Form for Boiler Replacement at Churchill Park School
This project will consist of replacing the school’s boiler.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Kerr-Greulich Engineers, Inc. as the architect/engineer, and the BG-1 form for the Boiler Replacement at Churchill Park School, for an estimated project cost of $252,820.
VII.I.2.
Recommendation for Approval of Project, Assignment of Architects/Engineers, and BG-1 Form for Bridge Repair at Dixie Elementary School
This project consists of the repair to an existing bridge over a protected waterway including new decking, rails, and concrete.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Jacobi, Toombs and Lanz, Inc. as the architect/engineer, and the BG-1 form for the Bridge Repair at Dixie Elementary School, for an estimated project cost of $179,650.
VII.J.
Recommendation for Approval of Contract Completion and BG-4 Form Diesel Lab Renovation at Fairdale High School
On April 16, 2019, the Board of Education approved K. Norman Berry Architects to prepare plans and specifications for Project 19-280.
On July 16, 2019, the Board approved awarding a contract to Marksbury Cornett Construction, LLC as the low bidder.
K. Norman Berry Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Marksbury Cornett Construction, LLC for Diesel Lab Renovation at Fairdale High School for a total construction cost of $248,994.
VII.K.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
VII.L.
Recommendation for Approval of Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. In addition, there is a tie bid on bid ID #7819-Flashlights, Batteries, Etc.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation, bid tabulations, contract renewals, and amendments.
VII.M.
Recommendation for Approval to Request a Waiver from the Kentucky Board of Education Regarding the Construction of the New Elementary School at West Broadway
KRS 156.160 (2) allows the Kentucky Board of Education to grant waivers to regulations when appropriate justification is submitted in writing.
702 KAR 4:050 Section 3 (1) requires a minimum of five (5) acres plus an additional acre for each 100 or fraction of 100 students of anticipated enrollment. The anticipated enrollment of the new elementary school is 650 students; therefore 12 acres are required per this regulation. The proposed site is 4.5 acres. It is unusual in that it is adjacent to a new YMCA facility. It is relatively flat, can be fully developed and will share parking and other features with the YMCA. Delivery areas, visitor parking, and separate bus and car lanes are accommodated on site as is the requirement for an outdoor physical education area equivalent in size and graded similar to a soccer field. Staff parking is provided. Additional parking is part of the YMCA site and car rider pick up stacking is provided on site and along adjacent road with signage in cooperation with Metro Louisville Public Works.
702 KAR 4:170 – Gymnasiums:
A gymnasium will not be constructed as part of the new school. The YMCA has agreed to share their existing gymnasium. As part of the agreement, reimbursement up to one-half of the cost of a KDE standard elementary size gymnasium will be given to the YMCA.
The current regulation requires bleacher seating for the entire student body for non-athletic functions and assemblies. The existing YMCA gymnasium does not have bleachers and does not have room to add bleachers, the new cafeteria will be sized to meet this requirement with chair seating.
Art Room-Due to site constraints the art room cannot have a north window exposure. The windows will face west. Administrative Space-Additional administrative offices are required to serve the well-being of the student body which may impact the overall allowable area.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends that the Board of Education grant approval to request a waiver from the Kentucky Board of Education for the following: 1. Reduction of the minimum requirement for an elementary school site 2. Share the existing YMCA gymnasium by reimbursing a portion of the construction cost and creating a shared-use agreement. 3. Oversize the cafeteria to allow for a space that can hold the entire student body for non-athletic functions. 4. To allow the art room to have a west exposure rather than the KDE required north exposure. 5. To allow additional administrative offices beyond the KDE Model Program in order to best serve the student population.
VII.N.
Recommendation for Approval of Utility Easement for Georgia Chaffee TAPP
This Easement is granted to allow Louisville Gas & Electric Company to expedite the construction of new underground service to support the Georgia Chaffee TAPP renovation project.
The project directly supports Vision 2020 Goal Infrastructure Improvements.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve a Utility Easement for Georgia Chaffee TAPP.
VII.O.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
VII.P.
Acceptance of Summary of Professional Services Contracts
This summary includes all professional services contracts approved as of July 1, 2019.
KRS 160.370 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.
This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.
VII.Q.
Acceptance of Orders of the Treasurer
VII.Q.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for period of February 11 through March 5, 2020.
VII.Q.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of February 11 through March 5, 2020.
VII.Q.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of February 11 through March 5, 2020.
VII.R.
Acceptance of Monthly Financial Report for Period Ended January 31, 2020
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended January 31, 2020.
VII.S.
Acceptance of Donations, Grants, and Funding
Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
VII.S.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on March 19, 2020.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $151,072.79 to be used as stated in the attachment.
VII.S.2.
Acceptance of Funding from the Kentucky Department of Education for The Office of Transition Readiness for Career and Technical Education Pathways
The District was awarded additional funding in support of Career and Technical Education (CTE) programs, project number (348EA). The award period for this funding is July 1, 2019, to June 30, 2020. Grant funds are for improvement and enhancement of CTE program equipment, curriculum and instruction. Funding will supplement the purchase of new technology for career pathways at Butler High School. This funding directly supports strategy 1.1.3 in Vision 2020.
Submitted by Dr. Devon Horton
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $47,424 from the Kentucky Department of Education for The Office of Transition Readiness for Career and Technical Education Pathways.
VII.S.3.
Acceptance of Sub-grant from Catholic Charities of Louisville, Kentucky Office for Refugees for Summer Programming
This grant aligns with Vision 2020 strategy 1.1.5 improving student literacy and strategy 1.1.7 providing differentiated resources to eliminate opportunity gaps.
Grant funds will pay salaries and benefits for teachers and bilingual instructors to provide summer programming for K-12 English Language Learners at the following locations:
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Catholic Charities – five-week program for newly arrived refugees;
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Kentucky Refugee Ministries – five-week program for newly arrived refugees;
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Catholic Charities and Kentucky Refugee Ministries - collaborative focus on arts-based humanities courses with the potential to earn high school credit;
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Extended summer learning opportunities for refugee students at Iroquois High School;
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Extended summer learning opportunities for refugee students at Newcomer Academy.
Instructional materials, supplies, travel, and student transportation costs for summer programs will be funded by the grant. The grant will help serve approximately 300 refugee students. In addition, grant funds will pay stipends to teachers and bilingual instructors to attend professional development.
The period of performance is October 1, 2019, through September 30, 20. The total potential award is $155,000, with an initial, approved payment of $48,762. Remaining funds are subject to the availability of the Office of Refugee Resettlement funding. Matching funds are not required, and the grant does not obligate the district beyond the period of performance.
Submitted By: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education accept $48,762 as the first installment of a Refugee School Impact Sub-Grant from Catholic Charities of Louisville, Kentucky Office for Refugees and authorized the superintendent to sign the attached agreement.
VII.S.4.
Acceptance of IDEA-B State Share Restricted Funds from the Kentucky Department of Education for the Greater Louisville Educational Cooperative
IDEA-B State Share Restricted Funds are awarded based on the proposed scope of work for Special Education Cooperatives throughout the state. The Kentucky Department of Education has identified nine special education cooperatives around the state to provide training and technical assistance to. The Greater Louisville Educational Cooperative (GLEC) includes Jefferson County Public Schools and the Kentucky School for the Blind as its member districts. JCPS serves as fiscal manager for GLEC.
KDE has outlined priorities for use of the funds. Funds will be used to provide training and technical assistance in core content instruction; specially designed instruction, differentiated instruction and technology-based supports; and evidence-based practices to improve behavior and academic achievement.
Funds will also pay for supplies, materials, consultants, and professional development stipends.
This funding directly supports strategy 2.2 of Vision 2020.
Submitted By: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education accept IDEA-B State Restricted funds for the Greater Louisville Educational Cooperative (GLEC) in the amount of $901,100 from the Kentucky Department of Education.
VII.S.5.
Acceptance of Funding from the Jefferson County Public Education Foundation
Classics for Kids Foundation donated $3,534 for string instruments to support the Marion C. Moore School orchestra.
Elim Baptist Church donated $462.11 to support the Build a Bed Program.
Fund for the Arts donated $1,200 to support the Baird Teacher of Excellence Awards.
Louisville Metro donated $4,956 for theater lighting at Marion C. Moore School.
Louisville Metro donated $3000 for Southern High School Youth Service Center.
Emery and Helen Waddell donated $20 to the Elaine Whelan Literacy Fund to support the Stopher Elementary School Library.
Rachael Waddell donated $20 to the Elaine Whelan Literacy Fund to support the Stopher Elementary School Library.
Submitted by: Amy Dennes
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $13,192.11 from the Jefferson County Public Education Foundation to be used as stated in the rationale.
VII.T.
Recommendation for Approval of Agreements
Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
VII.T.1.
Recommendation for Approval of Data Sharing Agreement with Edj Analytics, LLC
The purpose of this agreement is to delineate the operational guidelines for sharing data between Edj Analytics and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement and the establishment of a password protected data sharing hub. All procedures and processes will be FERPA compliant.
The data sharing agreement covers a replication of an earlier study. Student-specific data from pre-kindergarten to third grade will be analyzed to understand the drivers that predict the results of the third grade reading test.
Based on this analysis, students at risk of under-performing will be identified. Identifying which students are at risk of falling behind in primary years will enable JCPS staff to provide targeted interventions to improve student proficiency rates.
Funding for the study will be of no cost to the Jefferson County Public Schools system.
This work supports Strategy 1.1.7 Eliminate Achievement Learning and Opportunity Gaps.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Edj Analytics LLC and authorize the superintendent to sign same.
VII.T.2.
Recommendation for Approval of Data Sharing Agreement with Illuminate Education
Illuminate Education offers an assessment software package that allows access to an on-line assessment item bank. This pilot project is focused on providing formative assessment resources to professional learning communities in five schools. The pilot schools would have access to (1) an assessment item bank that they can use to develop assessments aligned to Kentucky academic standards and (2) technical assistance in supporting the use of this resource.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Imagine Learning and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.
There is no cost to the district for the data sharing agreement.
This supports Vision 2020 strategy 1.1.4 Reduce, revise, and refine assessments.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Illuminate Education and authorize the superintendent to sign same.
VII.T.3.
Recommendation for Approval of Data Sharing Agreement with Imagine Learning
Imagine Learning offers an assessment software package that allows access to an on-line assessment item bank. This pilot project is focused on providing formative assessment resources to professional learning communities in five schools. The pilot schools would have access to (1) an assessment item bank that they can use to develop assessments aligned to Kentucky academic standards and (2) technical assistance in supporting the use of this resource.
The purpose of this agreement is to delineate the operational guidelines for sharing data between Imagine Learning and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement.
There is no cost to the District for the data sharing agreement.
This supports Vision 2020 strategy 1.1.4 Reduce, revise, and refine assessments.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Imagine Learning and authorize the superintendent to sign same.
VII.T.4.
Recommendation for Approval of Memorandum of Agreement with Jewish Family and Career Services for Pre-Employment Transition Services
The ECE department proposes to collaborate with Jewish Family and Career Services to offer pre-employment transition services (Pre-ETS) for JCPS students. The Office of Vocational Rehabilitation authorizes agencies to be Community Rehabilitation Partners (CRP) in order to provide pre-employment transition services to students. The ECE department seeks to increase transition/post-secondary opportunities for our students receiving special education services.
Jewish Family and Career Services’ Pre-ETS Program, provided through their Community Rehabilitation Partner credential, is designed to assist Exceptional Child Education (ECE) students who qualify to receive services from the Office of Vocational Rehabilitation (OVR) and who have identified employment as a desired post-school outcome. Additionally, these students will have demonstrated a need for vocationally relevant transition services in order to successfully transition from high school to employment. Pre-ETS services will be provided in the areas of job exploration counseling, work-based learning experiences, counseling on post-secondary transition, workplace readiness training, and instruction in self-advocacy.
Jewish Family and Career Services will provide eligible students with transition services through collaboration with JCPS staff. Approval of the attached third-party cooperative agreement will allow the district to participate in the partnership.
There is no cost to the District. The Office of Vocational Rehabilitation funds the work of CRPs. These services are directly connected to the District's strategic plan: 1.1.3.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Jewish Family and Career Services(JFCS) for Pre-Employment Transition Services for the 2019-2020 school year and authorize the superintendent to sign same.
VII.T.5.
Recommendation for Approval of Agreement with the University of Louisville for Path2Purpose Project
The University of Louisville College of Education and Human Development (CEHD) is part of a grant from the Patient-Centered Outcomes Research Institute awarded to the University of Illinois at Chicago to compare effective treatments for depression in youth. The purpose of this comparison is to learn which programs work for what youth best under what conditions.
CEHD desires to implement the Path2Purpose project to provide an intervention for high school students with elevated depression scores, which do not reach the threshold for clinical diagnosis at the Academy @ Shawnee through the Cardinal Success Program already operating at Shawnee.
There is no obligation for the District beyond the end date of the agreement. As required in the agreement, CEHD must comply with district Institutional Review Board (IRB) policies and procedures for this project.
This project aligns with Vision 2020 strategies 1.1.7 and 3.1.2.
Submitted by: Dr. Devon Horton
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with the University of Louisville for the Path2Purpose Program and authorize the superintendent to sign same.
VII.T.6.
Recommendation for Approval of a Data Sharing Agreement with the University of Louisville Foundation and the Oregon Research Institute
JCPS is entering into two data sharing agreements (DSA), one with Dr. Andy Frey of the University of Louisville (U of L) and a separate agreement with the Oregon Research Institute (ORI), to provide data for a study of current third grade students who completed the First Steps Next program in JCPS preschools. U of L and the ORI have an existing partnership to develop and assess First Steps Next as part of a 2017 grant they received from the U.S. Department of Education’s Institute of Education Sciences (IES). In order for JCPS to securely provide data to U of L and to ORI for study analysis, separate agreements must be established with JCPS.
Dr. Frey and ORI are conducting a longitudinal study upon request from the IES because the institute found the initial 2017 study results to be very promising. This study was endorsed to further inform the JCPS early childhood programming. The JCPS Institutional Review Board (IRB) reviewed and approved the study methods, including a need for parent/guardian consent to provide student data to U of L. There is no cost to JCPS to conduct the study. This research aligns with Vision 2020 Strategy 1.1.6 Strengthen Early Childhood Education.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreements with the University of Louisville Foundation and the Oregon Research Institute and authorize the superintendent to sign same.
VII.T.7.
Recommendation for Approval of External Capstone Project Agreement with JCPS and the University of Louisville Speed School of Engineering
The University of Louisville (UofL) approached the Information Technology application development team with JCPS for assistance with the course’s Capstone project. Our application development team has provided possible software development projects that the UofL Speed School of Engineering students could work on to fulfill their course Capstone project. The UofL student team selected two (2) of the JCPS projects-ECE and ESL. There will be two (2) UofL student cohorts working with the JCPS Application Development team in developing specific portions of the ESL and ECE systems. The project involves coding and design of specific functionality for those systems. The JCPS Information Technology team will guide the students when necessary and expose them to real-world software development challenges and methodologies.
This project will support 1.1.3- Provide equitable access. There will be no cost to the District.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the external Capstone Project Agreement with the University of Louisville Speed School of Engineering
VII.T.8.
Approval of Memorandum of Agreement with Path Foward, Inc.
The ECE department proposes to collaborate with Path Forward Inc. to offer pre-employment transition services (Pre-ETS) for JCPS students. The Office of Vocational Rehabilitation authorizes agencies to be Community Rehabilitation Partners (CRP) in order to provide pre-employment transition services to students. The ECE department seeks to increase transition/post-secondary opportunities for our students receiving special education services.
Path Forward’s Pre-ETS Program, provided through their Community Rehabilitation Partner credential, is designed to assist Exceptional Child Education (ECE) students who qualify to receive services from the Office of Vocational Rehabilitation (OVR) and who have identified employment as a desired post-school outcome. Additionally, these students will have demonstrated a need for vocationally relevant transition services in order to successfully transition from high school to employment. Pre-ETS services will be provided in the areas of job exploration counseling, work-based learning experiences, counseling on post-secondary transition, workplace readiness training, and instruction in self-advocacy.
Path Forward will provide eligible students with transition services through collaboration with JCPS staff. Approval of the attached third-party cooperative agreement will allow the District to participate in the partnership.
There is no cost to the District. The Office of Vocational Rehabilitation funds the work of CRPs. These services are directly connected to the District's strategic plan: 1.1.3.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Path Forward, Inc. for the 2019-2020 school year and authorize the superintendent to sign same.
VII.T.9.
Recommendation for Approval of Memorandum of Agreement with Project One Inc.
Project One Inc. is a school-based, community-based, faith-based, not-for-profit, educational organization serving disadvantaged youth and adults facilitating successful transitions into post secondary education and employment opportunities.
With shared office space at the new JCPS satellite office at the Academy @Shawnee, Project One will provide services and programs strengthening the ongoing partnership with the community and school.
Project One operated programs at the JCPS satellite office at the Academy @Shawnee from January 15, 2019, through December 31, 2019. This is a renewal agreement.
This project directly aligns with Vision 2020 Strategies 1.1.7, Eliminate achievement gaps, and 3.2.1, Engage with families.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Project One Inc. and authorize the superintendent to sign same
VII.T.10.
Recommendation for Approval of Agreement with The Rector and Visitors of the University of Virginia for the Compassionate Schools Project
The Compassionate Schools Project is a project in collaboration with the University of Virginia and administered within the Youth-Nex Center at the Curry School of Education.
The project focuses on developing and implementing a health education curriculum for students, grades K-5, that combines mindfulness training, learning postures that help with awareness of the body and self-control, social and emotional skills that increase emotional awareness, perspective taking, self-control, working well with others, and nutritional information that promote healthier eating habits.
The research interest is in testing the benefits of such a curriculum for children’s health, behavior, academic engagement, and achievement.
This initiative supports Vision 2020 strategy 1.1.1. Adopt a broader definition of learning.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with The Rector and Visitors of the University of Virginia for the Compassionate Schools Project and authorize the superintendent to sign the attached Memorandum of Agreement.
VII.T.11.
Recommendation for Approval of MOU with the University of Kentucky for the Making Inquiry Visible Project
The Making Inquiry Possible Project is a University of Kentucky (UK) professional learning initiative sponsored by the Kentucky Department of Education (KDE) to help educators implement the new Kentucky Academic Standards for Social Studies (KASSS) recently adopted in February 2019. As teachers move from 4.1 Kentucky Standards to the newly adopted KASSS they will be required to create transformative inquiry-based learning experiences that will move students and teachers through questions, investigations, using evidence and communicating conclusions, discussions, argumentation, and informed action.
The project outcome will feature a set of three 30-minute documentaries that "show" not "tell" educators about recent efforts in Kentucky to shift towards inquiry-based instruction in the social studies. The project will also include online professional development materials to accompany the documentaries designed to facilitate discussions about the triumphs and challenges that teachers, students, and districts experience as they implement the new standards.
The purpose of this project is to help educators understand how inquiry-based curriculum and instruction are made possible by the collaborative efforts of teachers, their students, and supportive administrators. The Making Inquiry Visible program enables our teachers to become better at serving students through improved and transformative deeper learning practices.
The Making Inquiry Visible initiative supports Vision 2020 strategies 1.1.7, Eliminating Achievement, Learning, and Opportunity Gaps, 2.1.3 Improving Culture and Climate and 2.2.3 Increasing and Deepen Professional learning.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached MOU with the University of Kentucky for the Making Inquiry Visible Project and authorize the superintendent to sign same.
VII.U.
Recommendation for Approval of External Support/Booster Organization for Eastern High School Alumni and Community Association
An external support/booster organization's purpose is to promote school programs, student groups, or activities at schools. Although external support/booster organizations work very closely with the District, they are separate legal entities and are responsible for adherence to IRS guidelines and Title IX regulations.
Pursuant to Kentucky Department of Education Accounting Procedures for the Kentucky School Activity Funds Redbook Incorporated by Reference in 702 KAR 3:130, external support/booster organizations must receive local board approval to establish, lend support, seek assistance, or fundraise in the name of the district, school, students, or a district or school program.
The organizations' officers are solely responsible for ensuring that their group is in compliance with District policies, external support/booster organization guidelines in the Redbook, and state and federal regulations.
The Eastern Alumni and Community Association will operate to keep alumni acquainted with the programs and activities of Eastern High School, foster fellowship, and encourage a lifelong relationship between members, while also enhancing community relationships and providing financial support to assist in the growth of academic, administrative, cultural, and extracurricular activities.
This report supports Vision 2020 Strategies 3.1.4 Ensure responsible stewardship of resources and 3.2.1 Engage with families.
Submitted by: Dr. Devon Horton
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the External Support/Booster Organization for Eastern High School Alumni and Community Association.
VII.V.
Recommendation for Approval of Carl D. Perkins Career and Technical Education Assurances
The Carl D. Perkins Career and Technical Education Improvement Act of 2006 is designed to expand services for students enrolled in career and technical education programs.
Each school district eligible to receive funding from this Act must submit an application to the Division of Career and Technical Education by May 1, 2020. The budget request is for fiscal year 2020-21. Funding received for fiscal year 2019-20 was $1,460,211.
Once approved, the District will submit the funding assurances and online grant application to the Kentucky Department of Education.
This project supports Vision 2020 strategy 1.1.1 Adopt a broader definition of learning.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Carl D. Perkins Career and Technical Education District Funding Assurances.
VII.W.
Recommendation for Approval of Comprehensive School Improvement Plans of ATSI Schools and Review of Gap Goals
The Comprehensive School Improvement Plans (CSIPs) of schools identified for Additional Targeted Support and Improvement (ATSI) are subject to review and approval by the local board of education, as outlined in KRS 160.346. The CSIPs describe the goals, objectives, and activities focused on school improvement efforts to ensure that each student makes progress. The District shall also report on the school’s plans to reduce any identified gaps in achievement and report schools that have not met their targets for two consecutive years.
Attached is a list of schools, identified as ATSI or who have not met their gap target for two years and a link to their school plans for review. Please note that there are differences in how each school set its goals due to (1) each school’s individual needs assessment and data trends and (2) no specific targets set by the Kentucky Department of Education this year.
The work of the Racial Equity Policy will be critical in closing achievement gaps and reducing the number of schools that are not meeting their targets.
Submitted by: Dr. Dena Dossett
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the 2019-20 Comprehensive School Improvement Plans for Additional Targeted Support and Improvement Schools and review gap goals for schools
VII.X.
Recommendation for Approval of 403b Plan Document
The Internal Revenue Service has issued regulations under Section 403b of the Code. These regulations require plan sponsors to update and restate the Plan Document. Attached is the Plan Document prepared by our consulting attorneys, Wyatt, Tarrant, & Combs. The Plan Document states our procedures for administering the 403b plan as required under the Department of Treasury’s regulations.
This project directly supports Vision 2020 strategy 3.1.3 Improve Human Resources Infrastructure
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Plan Document in compliance with the Department of Treasury Internal Revenue Service Section 403b regulations.
VII.Y.
Approval of Shortened School Day for Two Exceptional Child Education Students
The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.
This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Office of Special Education and Early Learning.
The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:
- approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
- minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
- a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
- a copy of the physician's statement of the medical need.
Per regulations, the students are being identified as SSD258 and SSD270 rather than by name.
Student SSD258 has a medical condition, with proper physician documentation, which requires a 5 hour and 50 minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a separate classroom in a regular elementary school setting.
Student SSD270 has a medical condition, with proper physician documentation, which requires a 1 hour, 50 minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a special school setting.
Submitted by: Kim Chevalier
Superintendent Martin Pollio recommends the Board of Education approve a shortened school day and/or week for two students in the Exceptional Child Education Program for the 2019-2020 school year.
VII.Z.
Revision of Board Policies Relating to Employee Leave (First Reading)
Board Policies establish the parameters for the use of various types of leave by certified and classified employees of the District.
The revised language in the Board Policies:
-
Clarifies that employees must be on active pay status or on an approved leave during the work year to utilize vacation leave, personal leave, or sick leave, unless the employee submits proper documentation for FMLA leave or Medical Leave;
-
Prohibits an employee from engaging in gainful employment while on specific types of leave;
-
Clarifies the manner in which summer leave for part-time and job sharing employees is to be handled; and
-
Establishes that the maximum accumulated vacation total cannot exceed more than two times the earned annual rate.
These policies were reviewed by the Board Policy Committee on February 18, 2020.
Submitted by: Amy Dennes
Attachments
Superintendent Marty Pollio recommends the Board of Education receive the attached Board Policies, 03.122 Holidays and Vacation Leave (Certified), 03.222 Holidays and Vacation Leave (Classified), 03.1231 Personal Leave (Certified), 03.2231 Personal Leave (Classified), 03.1232 Sick Leave (Certified), 03.2232 Sick Leave (Classified), 03.1331 Outside Employment or Activities (Certified), 03.2331 Outside Employment or Activities (Classified), for first submission and reading.
VII.AA.
Recommendation to Name the Females of Color STEAM Program the Grace M. James Academy of Excellence
Grace Marilynn James, M.D., was a great Louisvillian whose passion for access to equitable health care and education for African American children and families transformed the lives of thousands.
The National Library of Medicine, in its Changing the Face of Medicine project described Dr. James as follows:
Grace Marilynn James, M.D. spent her life caring for the African American community of Louisville, Kentucky, who often had little access to regular health care. As one of the first two African American women on the faculty at a southern medical school, and the first African American woman on the staff of Louisville Children's Hospital and on the faculty at the University of Louisville School of Medicine, she was also a role model and advocate for African Americans considering a career in medicine.
In a fellowship application addressed to the National Urban League before she entered medical school, she explained that she had decided to pursue a career in medicine because of "interest in human suffering" and the suffering of African Americans in particular. Dr. James made good on that promise when she moved to Louisville in 1953, opening a private pediatrics practice and a walk-in clinic serving Louisville's impoverished "West End" residents. In 1974, Dr. James also helped lead the Council on Urban Education and helped establish the West Louisville Health Education Program.
Dr. James worked for the Louisville and Jefferson County Departments of Public Health, acted as pediatrician for the West End Day Care Center, and accepted a position as instructor in child health at the University of Louisville School of Medicine. Eventually, she became affiliated with eight Louisville-area hospitals, and became the first African American woman on the staff of Louisville Children's Hospital and one of only two black women on the faculty of a southern medical school in the early 1950s.
Through her illustrious career, Dr. James embodied key focus areas of the Females of Color STEAM Academy Program:
- Advocacy
- Activism
- Awareness
- Belonging
- Sisterhood
- Excellence
Therefore, in accordance with Board Policy 05.11 School Property—Naming Facilities and Alterations and related procedures, the recommendation is to name the Females of Color STEAM Program: Grace M. James Academy of Excellence.
Submitted by: Dr. John Marshall
Superintendent Martin Pollio recommends the Board of Education name the Females of Color STEAM Program the Grace M. James Academy of Excellence.
VIII.
Adjournment
A motion to adjourn the March 19, 2020, meeting of the Jefferson County Board of Education.
Order #2020-42 - Motion Passed: A motion to adjourn the March 19, 2020, meeting of the Jefferson County Board of Education passed with a motion by Mr. James Craig and a second by Mr. Chris Brady.
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