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I.
Recommendation for Approval of Meeting Agenda
2 25 20 Work Session Audio
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for February 25, 2020.
Order #2020-28 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for February 25, 2020. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.
II.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the February 11, 2020, Regular Meeting are presented for your review and approval.
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the February 11, 2020, Regular Meeting.
Order #2020-29 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the February 11, 2020, Regular Meeting. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. Joseph Marshall.
III.
Work Sessions
III.A.
Facilities Update
The Board of Education will have the opportunity to view schematic designs, ask questions, and provide feedback to District staff and contracted architects regarding the design and construction of the West Broadway Elementary School, Newburg Area Elementary School, Dixie Corridor Elementary School, and the East End Middle School. The Shawnee High School HVAC renovation will also be presented.
The architects are as follows:
West Broadway – Luckett & Farley
Newburg Area & Shawnee Renovation – Pickett Passafiume
Dixie Corridor - Studio Kremer
East End – JRA
Submitted by: Amy Dennes
Attachment
III.B.
Update on the Females of Color STEAM Academy Program
In the American psyche, young Black and Brown girls are inaccurately typecast as threatening, pitiful, angry, and broken due to hardship. The creation of the STEAM Academy of Excellence seeks to move beyond these destructive stereotypes and untruths that saturate certain provinces of American culture, and create new opportunities for young women to grow and thrive as scholars and leaders.
The Females of Color STEAM Academy program is based on the belief that high expectations and an Afro- and female-centric focus can disrupt negative cultural paradigms and bring understanding about what is needed to ensure equity and excellence for females of color. Further, it is clear based on research and the lived experiences of females of color that there are no cognitive differences between Black girls and White girls, yet, despite this fact, outcomes and opportunities vastly differ.
In this work session, information on the status of the STEAM Program, and the progress being made toward the opening of the Academy for the 2020-21 school year, will be presented to the Board. The presentation will recognize community support, and share information regarding staff members that have been hired, and next steps.
Submitted by: Dr. John Marshall
Attachment
https://flipgrid.com/s/87cc7713e185
IV.
Persons Requesting to Address the Board
All persons who wish to address the Board regarding items on the Board Agenda shall be permitted to speak prior to persons wishing to speak regarding non-agenda items.
A maximum of forty-five (45) minutes shall be allocated for Agenda Item IV. Speakers who are unable to be accommodated under Agenda Item IV. due to the time limitation may address the Board under Agenda Item VI.
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
V.
Consent Calendar
Order #2020-30 - Motion Passed: A motion that the Board of Education approve the consent calendar minus items V.G.1. Recommendation for Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation at Bates Elementary School; and V.U. Approval of Date Change for the March 2020 Board Business Meeting passed with a motion by Mr. Chris Brady and a second by Dr. Corrie Shull.
Order #2020-31 - Motion Passed: A motion that the Board of Education approve consent item V.G.1. Recommendation for Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation at Bates Elementary School passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.
Order #2020-32 - Motion Passed: A motion that the Board of Education approve consent item V.U. Approval of Date Change for the March 2020 Board Business Meeting passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.
V.A.
Report of Certified Leaves
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
V.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is the responsibility of staff to report to the Board of Education routine personnel actions that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
V.C.
Recommendation for Approval of Job Descriptions
The attached job description changes are submitted to create better efficiency in the District.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.
V.D.
Recommendation for Approval of Organizational Charts
The attached organization chart changes are submitted to create better efficiency in the District.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached organization chart changes.
V.E.
Recommendation for Approval of Field Trip Request
This is a report of field trip requests submitted to the Board of Education on February 25, 2020.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in the Board of Education minutes.
Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.
V.F.
Recommendation for Approval of Project, Assignment of Architects/Engineers, and BG-1 Form for Stadium Storage Building at Ballard High School
This project will consist of building a 1,900 – 2,000 square foot metal building to house stadium equipment and team rooms during games.
Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.
The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.
The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the project the assignment of Voelker, Blackburn, Niehoff Architects as the architect/engineer, and the attached BG-1 form for Stadium Storage Building at Ballard High School, for an estimated project cost of $231,000.
V.G.
Recommendation for Approval of Bids and Revised BG-1 Forms
V.G.1.
Recommendation for Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation at Bates Elementary School
This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings, and lights. Exterior windows and minor building renovation may occur.
On June 11, 2019, the Board of Education approved JRA Architects to prepare plans and specifications for Project 20-001.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 5, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education award a contract to Parco Constructors Group, LLC for Phase I HVAC Renovation at Bates Elementary School for the low base bid of $6,836,000; reject Alternates 1, 2, and 4; accept Alternate 3 for a total bid of $6,836,000; and approve the attached revised BG-1 form for $7,800,000.
V.G.2.
Recommendation for Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation at Georgia Chaffee TAPP School
This project will replace the entire HVAC system, electrical switchgear, partial roof replacement, security, fire alarm, ceilings and lights. Exterior windows and minor building renovation may occur.
On June 11, 2019, the Board of Education approved Potter & Associates Architects to prepare plans and specifications for Project 20-002.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 12, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to Morel Construction Co., LLC for Phase I HVAC Renovation at Georgia Chaffee TAPP School for the low base bid of $4,276,000; reject Alternate 2; accept Alternate 1 for a total bid of $4,276,000; and approve the attached revised BG-1 form for $4,935,000.
V.G.3.
Recommendation for Approval of Bid and Revised BG-1 Form for Window Replacement Phase III at J. Graham Brown School
This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
On August 27, 2019, the Board of Education approved Luckett & Associates to prepare plans and specifications for Project 20-032.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 4, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Window Replacement Phase III at J. Graham Brown School for the low base bid of $466,000; accept Alternate 1 for a total bid of $507,000; and approve the attached revised BG-1 form for $595,000.
V.G.4.
Recommendation for Approval of Bid and Revised BG-1 Form for Window Replacement at Zachary Taylor Elementary School
This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.
On August 27, 2019, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 20-035.
The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.
Bids were received, publicly opened, and read aloud in the Office of Facility Planning on February 11, 2020. The bid tabulation is attached.
This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Window Replacement at Zachary Taylor Elementary School for the low base bid of $549,000; and approve the attached revised BG-1 form for $647,000.
V.H.
Recommendation for Approval of Contract Completion and BG-4 Forms
V.H.1.
Recommendation for Approval of Contract Completion and BG-4 Form for ESL Intake Center Ramp at Hazelwood Elementary School
On August 28, 2018, the Board of Education approved Jacobi, Toombs and Lanz, Inc. to prepare plans and specifications for Project 19-057.
On March 12, 2019, the Board approved awarding a contract to Triumph Landscape Construction, Inc. as the low bidder.
Jacobi, Toombs and Lanz, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Triumph Landscape Construction, Inc. for ESL Intake Center Ramp at Hazelwood Elementary School for a total construction cost of $42,344.00.
V.H.2.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Luhr Elementary School
On July 24, 2018, the Board of Education approved Patrick D. Murphy Co., Inc. to prepare plans and specifications for Project 19-012.
On March 12, 2019, the Board approved awarding a contract to Tecta America Kentucky as the low bidder.
Jacobi, Toombs and Lanz, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Tecta America Kentucky for Partial Roof Replacement at Luhr Elementary School for a total construction cost of $369,573.00.
V.H.3.
Recommendation for Approval of Contract Completion and BG-4 Form for Phase I HVAC Renovation at Pleasure Ridge Park High School
On June 28, 2016, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 17-003.
On March 7, 2017, the Board approved awarding a contract to EH Construction, LLC.
CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Phase I HVAC Renovation at Pleasure Ridge Park High School for a total construction cost of $16,641,155.54.
V.I.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
V.J.
Recommendation for Approval of Competitive Negotiation, Bid Tabulations, and Contract Renewals
In accordance with KRS 45A.345-45A.460, these items represent the lowest and best bid for each respective item or group of items. The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. There are no tie bids.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached competitive negotiation, bid tabulations, and contract renewals.
V.K.
Recommendation for Approval of Professional Services Contracts of $20,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.
This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.
V.L.
Acceptance of Orders of the Treasurer
V.L.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for period of January 27 through February 10, 2020.
V.L.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of January 27 through February 10, 2020.
V.L.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of January 27 through February 10, 2020.
V.M.
Acceptance of Monthly Financial Report for Period Ended December 31, 2019
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended December 31, 2019.
V.N.
Acceptance of Quarterly Report of Investment Performance
This report is provided to the Board per JCPS Policy 04.36 Investments and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended December 31, 2019.
V.O.
Acceptance of Donations, Grants, and Funding
V.O.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on February 25, 2020.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $124,926.59 to be used as stated in the attachment and approve the attached Agreement.
V.O.2.
Acceptance of Funding from the Kentucky Department of Juvenile Justice for FY 2019-20 Title I Project #313F
The Kentucky Department of Juvenile Justice has awarded Title I Part D Subpart 1 federal supplemental education grant for 2019-20 as a sub-award to the Jefferson County Public Schools District.
The purpose of these sub-award funds are to provide supplemental educational and transition services to students at Louisville Day Treatment. All funds must be spent or encumbered by September 30, 2020.
This project aligns with Vision 2020 Strategy 1.1.7, Eliminate achievement, learning, and opportunity gaps.
Submitted by: Dr. Devon Horton
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $24,000 for FY 2019-20 Title I Project #313F and authorize the superintendent to sign the attached award binder.
V.O.3.
Acceptance of Funding from the Wallace Foundation
The District has received funding as part of WKU’s partnership with the Wallace Foundation to design a leadership development continuum as well as a mechanism for identifying leadership capacities, dispositions and experiences proven to yield successful principals.
This subaward agreement amends the original agreement by extending the project period to December 31, 2020, and providing and additional $50,000 in funding. The original agreement was approved by the Board on January 9, 2019.
This funding directly aligns with Vision 2020 Strategy 2.2.4, Develop leaders.
This project does not require a financial commitment from the District.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $50,000 from the Wallace Foundation and authorize Superintendent to sign the attached Subaward Agreement.
V.O.4.
Recommendation for Acceptance of Funding from William R. Kenan Jr. Charitable Trust
The District was awarded a six-month planning grant to explore designing a new school, grades 6-12, focused on entrepreneurship, with a Science, Technology, Engineering, and Math (STEM) foundation, in the Russell neighborhood of Louisville.
Grant funds will be used to pay a national consultant to help design the school's curriculum and other critical components and would also fund travel for the planning team to visit existing model schools.
This project aligns with Vision 2020 strategies 1.1.7 and 3.1.1.
The project does not obligate the District financially after the grant period.
Submitted by: Dr. John Marshall
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $80,000 from the William R. Kenan Jr. Charitable Trust and authorize the superintendent to sign the attached agreement.
V.O.5.
Recommendation for Acceptance of Funding from the Kentucky Department of Education
The Kentucky Department of Education has awarded the District one of ten travel grants to support staff visiting an exemplar school across the country that is implementing aspects of personalized learning.
District staff will visit the Dallas Independent School District in spring 2020.
District professional learning and development funds will cover travel costs in excess of the grant.
This project aligns with Vision 2020 strategies 2.2.3 and 2.2.4.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding of $2,500 from the Kentucky Department of Education and authorize the Superintendent to sign the attached contract.
V.P.
Recommendation for Approval of Agreements
V.P.1.
Recommendation for Approval of Interagency Agreement with the Department of Juvenile Justice to Provide Educational Services
The Louisville Metro Youth Detention Center has closed and it will be run by the Department of Juvenile Justice (DJJ). An Interagency Agreement is required between DJJ and Jefferson County Public Schools to provide educational services for students detained in the Detention Center.
Students will be provided educational services of high-yield instructional practices and evidence-based curriculum by certified teachers to incarcerated students. These services include High School curriculum, opportunities for General Equivalency Diploma preparation, and Special Education services.
This agreement supports Vision 2020 1.1.3. Provide equitable access.
Submitted by: Dr. Devon Horton
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Interagency Agreement between the Department of Juvenile Justice and Jefferson County Public Schools and authorize the superintendent to sign same.
V.P.2.
Recommendation for Approval of Affiliation and Preceptorship Agreement with Baptist Healthcare System for Academies of Louisville
Baptist Healthcare System is partnering with the Academies of Louisville to offer clinical learning experiences for students.
The District will develop the curriculum for both instruction and clinical experiences. Baptist Healthcare System hospitals will provide advisors and instructors for the program.
There is no financial obligation for the District.
This agreement supports Vision 2020 Strategy 1.1.1 Adopt a broader definition of learning.
Submitted by: Dr. Devon Horton
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Affiliation and Preceptorship Agreement with Baptist Healthcare System and authorize the superintendent to sign same.
V.P.3.
Recommendation for Approval of Memorandum of Understanding with Digital Promise for the Verizon Innovative Learning Initiative Cohort 7 Schools
Digital Promise has accepted six middle schools into the Verizon Innovative Learning Initiative (VILS) Cohort 7 for the 2020-21 and 2021-22 school years:
Carrithers Middle School
Conway Middle School
Farnsley Middle School
Girls of Color STEAM Academy
Robert Frost Sixth-Grade Academy
Stuart Academy
The initiative provides each participating school with the following:
- A tablet device for each student and each teacher during the two-year project period. Each tablet will be equipped with a 10 GB LTE monthly data plan for access to educational resources on the internet when the user is away from school.
- $35,000 per school per year to help support a full-time (VILS) instructional coach at each school.
- Professional learning for all teachers involved in the project provided both in person and virtually.
- Professional learning for instructional coaches and support in identifying, implementing, and tracking the professional learning of educators at each school.
- Ongoing project planning and implementation support.
Participating schools met eligibility guidelines (free-or-reduced lunch rate of at least 65 percent) and agreed to the following commitments:
- Providing remaining salary and benefit costs for the full-time instructional coach through existing funding.
- Participating in professional learning.
This project aligns with Vision 2020 Strategy 1.1.7.
The project does not obligate the District financially after the project period. Schools retain all devices but are not required to purchase data plans or sustain instructional coaches after the project period.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding for $420,000, donated technology, and professional learning from Digital Promise and authorize the superintendent to sign the attached Memorandum of Understanding.
V.P.4.
Recommendation for Approval of Agreement with Fund for the Arts and Commonwealth Theatre
Uspiritus-Bellewood State Agency Children’s Programs and Commonwealth Theatre Center will collaborate to implement arts programming as part of Arts for Kosair Kids®. Fund for the Arts is underwriting the $15,000 cost of the program through a grant from Kosair Charities.
This residency will include all students, kindergarten through grade five. All students will receive 60-120 minutes in drama instruction weekly from Commonwealth Theatre. The goal of this collaboration will be to use theatre to open up candid conversations in a safe space about Adverse Childhood Experiences and their effect on overall physical health and then use theatre techniques to foster and encourage resiliency skills.
This project aligns with Vision 2020 Strategy 1.1.1, Adopt a broader definition of learning.
Submitted by: Dr. Devon Horton
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with Fund for the Arts and Commonwealth Theatre and authorize the superintendent to sign same.
V.P.5.
Recommendation for Approval of Agreement with the University of Louisville at the Academy @ Shawnee
Through the Cardinal Success Program (CSP), University of Louisville College of Education and Human Development students and faculty provide mental health and counseling services to students and families at the Academy @ Shawnee as well as individuals living in the surrounding community.
Shawnee provides three offices and a conference room on the first floor of the school for this project and has no obligation beyond June 30, 2021.
This project aligns with Vision 2020 Strategy 1.1.7, Eliminate achievement, learning, and opportunity gaps.
Submitted by: Dr. Devon Horton
Attachments
Superintendent Martin Pollio recommends the Board of Education approve an agreement with the University of Louisville for the Cardinal Success Program and authorize the superintendent to sign same.
V.Q.
Recommendation for Approval of Proposed 2020 High School Graduation Schedules
The attached 2020 graduation schedules provide that no graduation is conducted prior to the last student day.
Option 1 will remain in effect pending there are no more school closings after March 27, 2020, (last student day of school – May 28, 2020).
The schedule will go to Option 2 - 4 if the last day of school changes due to school closings.
Option 2 if one day is missed (last student day of school – May 29, 2020)
Option 3 if two days are missed (last student day of school – June 1, 2020)
Option 4 if three days are missed (last student day of school –June 2, 2020)
This proposal supports Vision 2020 Strategies 3.2.1 Engage with Families and 3.2.4 Listen and respond to stakeholders.
Submitted by: Dr. Devon Horton
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached 2020 graduation schedules; Option 1 through 4.
V.R.
Recommendation for Approval of Payment of Out-of-District Expenses for Board Members
Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the District. Board members shall obtain Board approval prior to incurring out-of-district expenses and reimbursement shall be at the same rates as that for employees of the District and shall be documented by receipts.
Board Members Chris Brady, James Craig, Joe Marshall, and Diane Porter will travel to Chicago, Illinois for the National School Boards Association’s 2020 Annual Conference being held on April 4-6, 2020.
Estimated Expenses for Chris Brady:
- Registration Fees and Pre-Conference Workshop: $965
- Hotel Expenses: $1,200
- Mileage Reimbursement of Approximately 750 miles round trip at $0.42 per mile: $315
- Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
- Meals: Reimbursed at District per diem rate
Estimated Expenses for James Craig:
- Registration Fee: $765
- Hotel Expenses: $700
- Air Travel Expenses (one way): $200
- Mileage Reimbursement of Approximately 375 miles one way at $0.42 per mile: $158
- Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
- Meals: Reimbursed at District per diem rate
Estimated Expenses for Joe Marshall:
- Registration Fees: $795
- Hotel Expenses: $700
- Mileage Reimbursement of Approximately 750 miles round trip at $0.42 per mile: $315
- Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
- Meals: Reimbursed at District per diem rate
Estimated Expenses for Diane Porter:
- Registration Fees and Pre-Conference Workshop: $1,300
- Hotel Expenses: $1,200
- Air Travel Expenses: $350
- Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
- Meals: Reimbursed at District per diem rate
Submitted by: Amy Dennes
Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Members Chris Brady, James Craig, Joe Marshall, and Diane Porter to attend the National School Boards Association 2020 Annual Conference in Chicago, IL being held on April 4-6, 2020.
V.S.
Recommendation for Approval of Turnaround Plans for Comprehensive Support and Improvement Schools
Beginning in the 2018-19 school year, the Turnaround Plans for schools identified as Comprehensive Support and Improvement (CSI) are subject to review and approval by the local board of education as outlined in KRS 160.346 and 703 KAR 5:280. The plans include evidence-based interventions to be used to increase student performance and address the critical needs identified in the school audit; list of persons involved in turnaround efforts; and resources identified for school improvement.
The attachment includes a link to the list of turnaround plans for the first 15 CSI schools that received their diagnostic review reports. The turnaround plans for the remaining eight CSI schools will be submitted for approval in April after they receive their diagnostic review reports and complete their plans.
This project aligns with Vision 2020 Strategy 1.1.7, Eliminate achievement, learning, and opportunity gaps.
Submitted by: Dr. Dena Dossett
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the Turnaround Plans for the Comprehensive Support and Improvement Schools.
V.T.
Recommendation for Approval of Revised 2020-21 School Calendar
The attached 2020-2021 school calendar is submitted to correct the number of instructional days. The current calendar for the 2020-2021 school year lists 176 instructional days and 188 teacher work days. The correct number should be 175 instructional days and 187 teacher work days. The solution recommended by the JCPS Calendar Committee and presented in the submitted attachment is to move the last instructional day from May 26, 2021, to May 25, 2021, making the last teacher work day May 26, 2021.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached revised 2020-21 school calendar.
V.U.
Approval of Date Change for the March 2020 Board Business Meeting
On December 10, 2019, the Board approved the schedule of regular meeting dates for 2020, which set the dates, times, and location for regular meetings pursuant to KRS 160.270 and Board Policy 01.42.
A Board member has expressed a desire to change the date of the Tuesday, March 24, 2020, Board meeting to Monday, March 23, 2020, to allow two Board members the opportunity to travel to a Deeper Learning Conference to be held in San Diego on March 25-27, 2020.
A change of date for a meeting from the schedule of regular meetings originally approved by the Board causes the meeting to become a “special” called meeting.
Approval of this agenda item will move the Regular Meeting on March 24, 2020, to a Special Called Meeting on March 23, 2020.
Submitted by: Amy Dennes
VI.
Persons Requesting to Address the Board (if necessary)
VII.
Adjournment
Order #2020-33 - Motion Passed: A motion to adjourn the February 25, 2020, work session passed with a motion by Mr. James Craig and a second by Mr. Chris Brady.
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