Jefferson County
January 14, 2020 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the January 14, 2020, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

Meeting Audio





Please join us for our traditional moment of silence.

Attachments
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Vision Statement
Rationale

II.B. Organization of the Board: Election of Chairperson
Rationale

In accordance with Board Policy BCA Board Organizational Meeting, the Board shall conduct an organizational meeting at its first regular meeting in January. 

At this meeting, the Board shall elect a Chairperson and a Vice-Chairperson from among its members.

The Chairperson of the Board shall preside at all meetings of the Board and shall have a vote on motions placed for action before the Board. S/He shall sign such documents on behalf of the Board as may require signature. S/He shall represent the Board in deliberations with other boards, districts, or agencies unless another member of the Board is so designated.

The Chairperson shall perform all duties required by the Kentucky Revised Statutes and shall perform such other duties as may be prescribed by action of the Board.

In the event that the Chairperson of the Board is absent from any meeting of said Board, the Vice-Chairperson of the Board shall act as Chairperson. In the event that both are absent, the Board shall designate another member of the Board to act as temporary chairperson.

If for any reason the Office of the Chairperson becomes vacant, the Vice-Chairperson shall act as Chairperson until a new Chairperson is elected. A new Chairperson shall be elected on or before the second regular meeting date following the vacancy and shall serve until the first regular meeting in January.

Actions Taken

Order #2020-1 - Motion Passed:  The nomination of Diane Porter to serve as Chairperson of the Jefferson County Board of Education for 2020 passed with a motion by Dr. Corrie Shull and a second by Mrs. Linda Duncan.

II.C. Organization of the Board: Election of Vice-Chairperson
Rationale

In accordance with Board Policy BCA Board Organizational Meeting, the Board shall conduct an organizational meeting at its first regular meeting in January. 

At this meeting, the Board shall elect a Chairperson and a Vice-Chairperson from among its members.

The Vice-Chairperson shall perform all duties of the Chairperson when s/he is acting in that capacity.

Actions Taken

Order #2020-2 - Motion Passed:  The nomination of Chris Kolb to serve as Vice-Chairperson of the Jefferson County Board of Education for 2020 passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.

III. Recognitions and Resolutions
Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for January 14, 2020.

Actions Taken

Order #2020-3 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for January 14, 2020, passed with a motion by Mr. James Craig and a second by Mr. Chris Brady.

III.A. Recognition of Meyzeek Middle School Student Audrey Bruce for Winning the Team Kentucky Inauguration Poster Contest
Rationale

Students ages 6 to 17 were asked to create art showcasing Kentuckians working together to accomplish common goals in the Team Kentucky Inauguration Poster Contest.

A winner was selected for age groups 6-9, 10-13, and 14-17 by a panel that included Kentucky First Lady Britainy Beshear. Two overall winners were also selected—one for having the most colorful poster and one for the most creative poster.

Meyzeek Middle School student Audrey Bruce won for having the overall most creative poster. It was entitled: "If Kentucky Worked Together."

The winners and their families were invited to attend the inauguration celebration at the Capitol. Winners also had their artwork displayed at the Capitol during the event.

Submitted by: Renee Murphy

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize Meyzeek Middle School student Audrey Bruce for winning a top award in the Team Kentucky Inauguration Poster Contest.

III.B. Recognition of the Jefferson County Public Schools Safe Crisis Management Team for Being Recognized as Being a Model for Best Practice in Kentucky
Rationale

Our Safe Crisis Management Team and their work, led by coordinator BJ Ritter, was recognized at the Kentucky Department of Education's Continuous Improvement Summit last fall as being a model for best practice for our state.

The mission of our team is to provide professional training to our employees that is based on an uncompromising respect for the dignity of all persons and a recognition that best practice training contributes to safety, positive growth, and improved performance.

Mr. Ritter and his team facilitate more than 300 Safe Crisis Management trainings annually to JCPS staff.  In addition, they provide ongoing trainings to administrators on district policies and procedures, de-escalation trainings to all in-school security monitors, bus drivers and classroom monitors as well as all early childhood staff. The SCM team also reviews restraint and seclusion data monthly and provides on-going support to all JCPS schools through walk-through visits and classroom observations.  

In addition to being recognized as being a model for best practice for our state, the team received a $1,000 check that can be used toward school improvement and is highlighted on KDE's Best Practice website for other school districts view.  

Submitted by: Renee Murphy

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize the Jefferson County Public Schools Safe Crisis Management Team for being recognized as being a Model for Best Practice in Kentucky.

III.C. Recognition of 33 Jefferson County Public Schools Teachers who Obtained National Board Certification in 2019
Rationale

Thirty-three outstanding Jefferson County Public School (JCPS) district teachers earned National Board Certification in 2019 — the highest professional credential in the field of teaching, which ensures that teachers have the knowledge and skills to advance student learning.

Teachers earn National Board Certification by demonstrating their knowledge and teaching skills through an extensive, rigorous certification process. The process consists of four components, which include written assessment of content knowledge, student work samples, video and analysis of teaching practice, and accomplishments as a teaching professional.

The teachers who have most recently earned this certification are as follows:

  • Victoria Atkins, teacher at Atherton High School
  • Stephany Belcher, counselor at Slaughter Elementary School
  • Marcus Blakeney, teacher at Fern Creek High School
  • Laquetta Carter, academic acceleration instructional coach for the district
  • Jennifer Chester, teacher at Middletown Elementary School
  • Jessica Clem, teacher at Jeffersontown High School
  • Erin Dunlap, teacher at Auburndale Elementary School
  • Amanda Evans, teacher at Auburndale Elementary School
  • Alice Gnau, teacher at Westport Middle School
  • Catherine Grant, teacher at Lassiter Middle School
  • Sara Hannah, teacher at Byck Elementary School
  • Joanie Heitz, teacher at Wilder Elementary School
  • Noroyle Hodge, teacher at Southern High School
  • Mary Hohl, teacher at Frost Sixth Grade Academy
  • Katherine Hubbard, teacher at Ramsey Middle School
  • Stacey Hubbard, teacher at Westport Middle School
  • James Leonard, teacher at Farnsley Middle School
  • Emily McKeehan, teacher at Eastern High School
  • Aaron Morris, teacher at duPont Manual High School
  • Nancy O'Donoghue, teacher at Trunnell Elementary School
  • Crystal Puryear, library media specialist at Price Elementary School
  • Rachel Rich, teacher at Bates Elementary School
  • Marcie Rogers, teacher at Lassiter Middle School
  • Anne Sanders, teacher at Portland Elementary School
  • Cassandra Shoemaker, teacher at Newburg Middle School
  • Mollie Siegel, teacher at Louisville Male High School
  • Samuel Storm, teacher at Slaughter Elementary School
  • Molly Sullivan, teacher at Noe Middle School 
  • Tiffany Thieneman, teacher at Rangeland Elementary School
  • Jeremy Thompson, teacher at Eastern High School
  • Brittany Veech, resource teacher at Semple Elementary School
  • Jennifer Wates, teacher at Slaughter Elementary School
  • Courtney Williams, teacher at Fern Creek High School
Submitted by: Renee Murphy

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize the Jefferson County Public Schools teachers who obtained National Board Certification in 2019.

III.D. Recognition of W.E.B. DuBois Academy Teacher Jessica Dueñas for Showing Compassion and Being A Champion of the District's CORE Values
Rationale

Jessica Dueñas was named the 2019 Kentucky Teacher of the Year, an award that comes with a sabbatical for half of the school year. She had won the award while she was still teaching in Oldham County, but had already accepted a job offer at the W.E.B. DuBois Academy, and was so excited to serve the school in its inaugural year that she didn't want to leave her students. She asked the Kentucky Department of Education if she may work the full year and receive money for working the entire school year, and they graciously said yes.

She knew she wanted use the money to fund a class trip to Washington, DC. The $20,000 wasn't enough to fund a trip for all 150 of the students in that inaugural class of students at DuBois, so to make it fair, the school hosted a raffle with each student's name, with 28 students picked at random to make the trip. Since then, community members and others have donated in an effort to have all 150 boys -- now seventh graders -- make the trip this April. 

We are fortunate to have thousands of wonderful teachers like Ms. Dueñas who go above and beyond each and every day for our students. She is a true champion of the District's CORE values.

Submitted by: Renee Murphy

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize W.E.B. DuBois Academy Teacher Jessica Dueñas for showing compassion and being a champion of the District's CORE Values.

III.E. Recognition of Iroquois High School Students Whose Recipes Were Published in a Special December 2019 Edition of Envision Equity
Rationale

Iroquois High School is home to 411 English As A Second Language (ESL) students who represent 37 countries and speak 27 languages. Seventeen of these students recently participated in a cultural cookbook project as part of their class that was then published in a special edition of Envision Equity, a publication by the District's Diversity, Equity, & Poverty Programs Division.

In this special edition, these students were able to share their favorite recipes. Food is an integral part of culture and many of their happiest memories of family and celebrations center around the dishes that they serve. The recipes that are shared in this cookbook are cherished representations of homeland, family and comfort for our students.

Each student also wrote essays that are included with each of the recipes that include first-person narratives as to how their lives have changed since coming to America and how they will contribute to their community.

Submitted by: Renee Murphy

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize the Iroquois High School students whose recipes were published in a special December 2019 edition of Envision Equity.

III.F. Recognition of the Jefferson County Board of Education in Observance of National School Board Recognition Month
Rationale

Jefferson County Public Schools joins 172 of Kentucky’s public school districts to mark the state’s observance of January as National School Board Recognition Month. This is a time for students, parents, staff, and the community to join together to honor the outstanding leadership, dedication, and contributions of our school board members.

Members of the Jefferson County Board of Education work collaboratively with businesses, organizations, parents, and community members to offer schools programs that enhance the educational experience of all children and move students to a higher level.

Board members work tirelessly to ensure a successful learning environment and prepare all JCPS students to graduate college- and career-ready.  They are committed to meet the diverse educational needs of all children and to empower them to become competent, productive contributors to a democratic society and an ever-changing world.

They are visionaries and advocates who work diligently to provide unique learning opportunities inside and outside of the classroom for our students. They are champions who devote themselves to making a better tomorrow by ensuring a successful education for all. And they are advocates who empower our students and encourage parents and the community to continually be involved in helping guarantee a great future for our children, who are our future leaders.

Submitted by: Renee Murphy

IV. Recommendation for Approval of Meeting Agenda
Rationale

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the agenda for January 14, 2020.

Actions Taken

Order #2020-4 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for January 14, 2020, passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.

V. Recommendation for Approval of Minutes of Previous Meeting
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the December 10, 2019, regular meeting and December 17, 2019, special meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the December 10, 2019, regular meeting and December 17, 2019 special meeting.

Actions Taken

Order #2020-5 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the December 10, 2019, regular meeting and December 17, 2019, special meeting passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.

VI. Superintendent's Report
Rationale

In addition to the Superintendent’s regular report, there is an attachment with a set of procedures that are part of the work to establish systemic organizational coherence in order to align with the provisions of the Corrective Action Plan.

Attachments
VII. Persons Requesting to Address the Board
Rationale

All persons who wish to address the Board regarding items on the Board Agenda shall be permitted to speak prior to persons wishing to speak regarding non-agenda items.

A maximum of forty-five (45) minutes shall be allocated for Agenda Item VII.

Speakers who were unable to be accommodated under Agenda Item VII. due to the time limitation may address the Board under Agenda Item XIV. 

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

VIII. Action Items
VIII.A. Recommendation for Approval of Student Enrollment Projections for 2020-21
Rationale

District student enrollment projections and individual school enrollment projections are reviewed and revised annually and reported to the members of the Board of Education for approval.  

The review and Board approval ensure that District staff can appropriately plan for staffing of schools, adequate budgeting, and student programming for K-12. There are also separate projections for Exceptional Child Education Self-Contained and Early Childhood Education classes that are funded and staffed separately and differently from the K-12 program.

The projections are based upon District and school enrollment history and trends, population changes throughout the county, birth rates, and optimal capacities. Sources for this data include the Kentucky Bureau of Vital Statistics, the Jefferson County Planning and Zoning Commission, the Plan 2040 for Louisville Metro, the Kentucky State Data Center, and the U.S. Census Bureau.  

This project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Student Enrollment Projections for 2020-21.

Actions Taken

Order #2020-6 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached Student Enrollment Projections for 2020-2021 passed with a motion by Mrs. Linda Duncan and a second by Mr. Joseph Marshall.

VIII.B. Recommendation for Approval of School Allocation Standards for Fiscal Year 2020-2021
Rationale

Once approved by the Jefferson County Board of Education, these standards become policy in accordance with 702 KAR 3:246, sections 4, 5, and 6. Sections 4 and 5 are relative to the allocation for certified staff and classified staff, respectively. The teacher allocation will be based on the following class sizes:  Kindergarten through 5th grade – 24 to 1; grades 6 through 12 – 28 to 1. 

The allocation to school councils for operational provisions is validated within these standards according to Section 6 of the same regulation. The per pupil amount for all schools will be $140. 

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached School Allocation Standards for Fiscal Year 2020-2021.

Actions Taken

Order #2020-7 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached School Allocation Standards for Fiscal Year 2020-2021 passed with a motion by Mr. Joseph Marshall and a second by Mrs. Linda Duncan.

IX. Information Items
IX.A. Receive General Fund Draft Budget for Fiscal Year 2020-21
Rationale

KRS 160.470(6)(a) requires that each district board of education shall, on or before January 31 of each year, formally and publicly examine detailed line item estimated revenues and proposed expenditures for the subsequent fiscal year. State law requires that the local board review the Draft Budget by January 31 of each year. The Draft Budget report is not submitted to the state.

The Draft Budget is a starting point for discussion. Its purpose is to show the initial status of the budget for the new year. Both revenue and expenditure items will be impacted by decisions made by the Jefferson County Board of Education and the state legislators. The Draft Budget does not include most changes yet to be proposed by administration for either new year increases or eliminations and reductions. The Draft Budget reflects the same positions as the prior year (less any one-time approvals) plus the cost of steps. No cost-of-living increase is included in the Draft Budget because the Board has not yet approved it. The Draft Budget assumes the assessment of a 4% equivalent property tax.  Essentially, the Draft Budget is the foundation, and majority of decisions impacting the budget will be reflected in the Tentative Budget in May. We anticipate we will include implications of the state biennial budget in the Tentative Budget.     

Projected student enrollment numbers by school are used to determine individual school allocations. After the Board approves the enrollment projections, individual school allocations will be determined.

Enrollment projections will be presented to the Board for approval January 14, 2020, as well as the revised allocation standards to schools. Individual site-based allocations are due to schools on January 15, 2020.

The quantified budget strategies will be presented to the Board on March 24, 2020, and these will correlate to the budget priorities discussed with the Board on November 12, and December 10, 2019. The General Fund Tentative Budget will be presented to the Board in May 2020, as required by KRS 160.470.  

This agenda item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the General Fund Draft Budget for Fiscal Year 2020-21.

Actions Taken

Order #2020-8 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the General Fund Draft Budget for Fiscal Year 2020-2021 passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

X. Consent Calendar
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for January 14, 2020.

Actions Taken

Order #2020-9 - Motion Passed:  A motion to approve the Consent Agenda MINUS: X.P.25. Recommendation for Approval of Memorandum of Agreement with Centerstone of Kentucky, Inc. for On-Site Behavioral and Mental Health Services; X.P.26. Recommendation for Approval of Memorandum of Agreement with Uspiritus, Inc. for On-Site Behavioral and Mental Health Services; X.P.30. Recommendation for Approval of Memorandum of Agreement with the Jefferson County Teachers Association; and X.R. Recommendation for Approval of Contracts for Nonresident Pupils for Fiscal Year 2020-21. passed with a motion by Mr. Joseph Marshall and a second by Dr. Corrie Shull.

Order #2020-10 - Motion Passed:  a motion to approve Consent Item X.P.25. Recommendation for Approval of Memorandum of Agreement with Centerstone of Kentucky, Inc. for On-Site Behavioral and Mental Health Services; and X.P.26. Recommendation for Approval of Memorandum of Agreement with Uspiritus, Inc. for On-Site Behavioral and Mental Health Services passed with a motion by Mr. Chris Brady and a second by Mrs. Linda Duncan.

Order #2020-11 - Motion Passed:  A motion to approve Consent Item X.P.30. Recommendation for Approval of Memorandum of Agreement with the Jefferson County Teachers Association passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

Order #2020-12 - Motion Passed:  A motion to approve Consent Item X.R. Recommendation for Approval of Contracts for Nonresident Pupils for Fiscal Year 2020-21 passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

X.A. Report of Certified Leaves
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Jimmy Adams

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

X.B. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Jimmy Adams

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

X.C. Recommendation for Approval of Job Descriptions
Rationale

The attached job description changes are submitted to create better efficiency in the District.

Submitted by: Jimmy Adams

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.

X.D. Recommendation for Approval of Organizational Charts
Rationale

The attached organization chart changes are submitted to create better efficiency in the District.

Submitted by: Jimmy Adams

Attachment

 

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached organization chart changes.

X.E. Recommend for Approval of Field Trip Request
Rationale

This is a report of field trip requests submitted to the Board of Education on January 14, 2020.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes. 

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Amy Dennes

Attachments

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

X.F. Recommendation for Approval of Bid and Revised BG-1 Form for the Career and Technical Education Program Renovations at Atherton High School
Rationale

This project includes the architectural renovation to three areas of Atherton High School for the Career and Technical Education pathways of Health Sciences, Media Arts, and Engineering. The scope will include reconfiguring walls, ceilings, electrical and data wiring, and HVAC to better support teaching these pathways.

On July 16, 2019, the Board of Education approved EOP Architects to prepare plans and specifications for Project 20-003.

The Kentucky Department of Education, Division of Facilities Management, reviewed the Application for a Building Project, plans and specifications, and approved the taking of bids.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 17, 2019.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for the Career and Technical Education Program Renovations at Atherton High School for the low base bid of $867,000; and approve the attached revised BG-1 form for $1,006,458.

X.G. Recommendation for Approval of Contract Completions and BG-4 Forms
X.G.1. Recommendation for Approval of Contract Completion and BG-4 Form for Food Service Phase 38 at Various Schools
Rationale

On October 16, 2018, the Board of Education approved SFCS, Inc. to prepare plans and specifications for Project 19-089. The list of schools is attached.

On March 12, 2019, the Board approved awarding a contract to Walker Mechanical as the low bidder.

SFCS, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Amy Dennes 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Walker Mechanical for Food Service Phase 38 at Various Schools for a total construction cost of $190,002.09.

X.G.2. Recommendation for Approval of Contract Completion and BG-4 Form for Chiller and Boiler Replacement at Meyzeek Middle School
Rationale

On July 25, 2017, the Board of Education approved Shrout, Tate, Wilson Engineers to prepare plans and specifications for Project 18-009.

On March 13, 2018, the Board approved awarding a contract to Walker Mechanical as the low bidder.

Shrout, Tate, Wilson Engineers has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Amy Dennes 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Walker Mechanical for Chiller and Boiler Replacement at Meyzeek Middle School for a total construction cost of $991,863.16.

X.G.3. Recommendation for Approval of Contract Completion and BG-4 Form for Window Replacement Phase III at Jefferson County Traditional Middle School
Rationale

On July 24, 2018, the Board of Education approved Luckett & Associates to prepare plans and specifications for Project 19-021.

On January 8, 2019, the Board approved awarding a contract to W.R. Cole & Associates, Inc. as the low bidder.

Luckett & Associates has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Amy Dennes 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to W.R. Cole & Associates, Inc. for Window Replacement Phase III at Jefferson County Traditional Middle School for a total construction cost of $386,000.

X.H. Recommendation for Approval of Project Closeout and BG-5 Form for Boiler Replacement at Southern High School
Rationale

On August 6, 2019, the Board of Education approved the contract completion and BG-4 form for Intertech Mechanical Services.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the Project Closeout and BG-5 Form for Boiler Replacement at Southern High School.

X.I. Recommendation for Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by:  Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

X.J. Recommendation for Approval of Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendments
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

Copies of the above-referenced competitive negotiation, bid tabulations, and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the following competitive negotiation, bid tabulations, contract renewals, and amendments:
•Competitive Negotiation for Walk-In Cooler/Freezer Units & Installation for Various School Cafeterias;
•Instructional & Office Supplies (Line Item);
•Fire Extinguishers Tested, Recharged & Repaired;
•Small Lunchroom Equipment (Percentage);
•Fire Sprinkler Repair & Testing Service;
•Electric Motors;
•HVAC-R Supplies & Equipment;
•Refrigerant;
•HAAS CNC Lathe for Jeffersontown High School;
•Mulch, Hardwood (Playgrounds);
•Locally Grown Fresh Fruits & Vegetables Supplement (SCNS);
•Paper (Materials Production) Supplement;
•Contract Renewal on Magazine & Periodical Subscriptions (Percentage);
•Contract Renewal on Library Books (Percentage);
•Contract Renewal on Books Other Than Library or Textbook (Percentage);
•Contract Renewal on Chillers, Water (Air Cooled, Scroll Compressors);
•Contract Renewal on Athletic Field Marking Paint;
•Contract Renewal on Custodial Equipment, Parts & Accessories (Percentage);
•Contract Renewal on Custodial Supplies;
•Amendment on Pumps (Various);
•Amendment on Automotive/Bus Repair Parts & Services (Line Item);
•Amendment on Plumbing Supplies & Equipment (Line Item);and
•Amendment on Employment Agencies (For Districtwide Substitute Personnel).

X.K. Recommendation for Approval of Professional Services Contracts of $20,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

X.L. Acceptance of Summary of Professional Services Contracts
Rationale

This summary includes all professional services contracts approved as of July 1, 2019.

Contracts of $20,000 or more require Board approval per Board Policy 01.11 General Powers and Duties of the Board.

KRS 160.270 was amended to allow the Board to authorize the superintendent to approve purchases for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts.

X.M. Acceptance of Orders of the Treasurer
X.M.1. Acceptance of Orders of the Treasurer-Invoices
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Invoices paid and to be paid for period of November 18 through December 19, 2019.

X.M.2. Acceptance of Orders of the Treasurer-Purchase Orders
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Purchase Orders issued during the period of November 18 through December 19, 2019.

X.M.3. Acceptance of Orders of the Treasurer-Vouchers
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of Orders of the Treasurer-Vouchers paid during the period of November 18 through December 19, 2019.

X.N. Acceptance of Monthly Financial Report for Period Ended November 30, 2019
Rationale

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended November 30, 2019.

X.O. Acceptance of Donations, Grants, and Funding
Rationale

        

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

X.O.1. Acceptance of Donations and Small Grants
Rationale

This is a report of donations and small grants submitted to the Board of Education on January 14, 2020.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $496,064.69 to be used as stated in the attachment.

X.O.2. Acceptance of Funding from the Jefferson County Public Education Foundation
Rationale

The Allstate Foundation donated $5000 to Cochran Elementary and Johnsontown Traditional Middle to be used for student support.

Branch Bank and Trust (BB&T) donated $25,000 to Diversity, Equity, and Poverty to be used for McKinney-Vento student needs.

CMA Foundation donated $19,987.56 to Carter Elementary and Klondike Lane Elementary to be used for musical supplies and performances.

SCOUT donated $2000 to Lincoln Elementary Family Resource Center and Dawson Orman Family Resource Center.

Gary and Marsha Weinstein donated $500 to the Jacob Elementary Family Resource Center.

Submitted by: Amy Dennes

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $52,487.56 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

X.O.3. Acceptance of Donation from Park DuValle Community Health Center
Rationale

Park DuValle Community Health Center will donate renovation and construction costs to create a space at both Central High School Magnet Career Academy (Central) and Pleasure Ridge Park High School (PRP) designated for school-based health services.

Facility Planning has approved a building modification plan for each school for these renovations.

The Board approved an agreement on July 16, 2019, for Park DuValle Community Health Center to provide health services at PRP and Central.

This donation supports Vision 2020 strategies 1.1.7 Eliminate achievement, learning, and opportunity gaps, and 3.1.1 Improve physical infrastructure.

Submitted by: Dr. Devon Horton

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept a donation from the Park DuValle Community Health Center totaling $20,000 and authorize the superintendent to sign the attached Memorandum of Agreement.

X.O.4. Acceptance of Funding from the Commonwealth of Kentucky Department of Juvenile Justice for School Bus Transportation
Rationale

The Department of Juvenile Justice will provide funding in the amount of $50,679.75 for school bus transportation for youths who attend the summer program at the Louisville Day Treatment Center.

The Department will provide five bus drivers for 33 days of service for the summer program.

The project directly supports Vision 2020 Strategy 1.1.3 Provide equitable access.

Submitted by Dr. Devon Horton

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $50,679.75 and authorized the superintendent to sign the attached Memorandum of Agreement with the Commonwealth of Kentucky Department of Juvenile Justice.

X.O.5. Acceptance of Funding from the Kentucky Department of Education to Address Specific Learning Needs Around Standards Implementation for K-12 Health and Physical Education
Rationale

The Kentucky Academic Standards Implementation Professional Learning mini-grant will fund activities as part of a 30-60-90-180 Day Plan, to address specific learning needs around standards implementation for K-12 health and physical education teachers across the District.

This funding directly supports Vision 2020 strategy 2.2.3, Increase and deepen professional learning.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $10,600 from the Kentucky Department of Education and authorize the Superintendent to sign the attached contract.

X.O.6. Acceptance of Grant from the University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center
Rationale

The University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center has awarded the District a grant of $60,000 for Reading Recovery.

Grant funds will provide funding for one Reading Recovery Teacher Leader who will provide professional development and classroom support for district Reading Recovery teachers.

The District will provide $21,382.98 in matching funds for the remainder of the Reading Recovery Teacher Leader's salary and fringe benefits. There is no obligation to the District beyond June 30, 2020.

This funding aligns with strategies 1.1.2 and 1.1.5 in Vision 2020.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept a $60,000 grant from the University of Kentucky Collaborative Center for Literacy Development/Reading Recovery Center, and authorize the Superintendent to sign the attached agreement.

X.O.7. Acceptance of a Modification in Funding from KentuckianaWorks Foundation to Fund Customized Adult Education Services at the Kentucky Manufacturing Career Center
Rationale

On October 15, 2019, the Board of Education accepted funding in the amount of $42,000.00 from KentuckianaWorks in partnership with Jefferson County Board of Education to support the Kentucky Youth Career Center.

The purpose of this modification is to adjust budget line items for staff changes, fringes, supplies, and instructional costs based on the adjusted start date and the addition of Vocational ESL programming. 

  • These adjustments change the original budget from $42,000.00 to $37,800.92 a decrease of $4,199.08. 
  • An additional $30,000 is added for Vocational ESL programming through the JP Morgan Chase Foundation. The overall adjustment is an increase of $25,800.92. 

There is no financial obligation to the District.

This project aligns with Vision 2020 strategies: 1.1.1 Adopt a broader definition of learning, 1.1.5 Improve student literacy, and 1.1.7 Eliminate achievement, learning, and opportunity gaps.

Submitted by Dr. Devon Horton

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the modification that supports changes in personnel and operating expenditures and authorized the superintendent to sign the attached agreement.

X.P. Recommendation for Approval of Agreements
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

X.P.1. Recommendation for Approval of Lease Agreement with Crowne Plaza for the JCPS Equity and Inclusion Institute
Rationale

The JCPS Equity and Inclusion Institute will be held on February 14, 2020, at the Crowne Plaza. Participants will learn about instructional equity and inclusion strategies as they relate to diverse populations. The Institute will feature nationally recognized speakers, and participants will have the opportunity to attend sessions throughout the morning. Participants will engage in interactive activities, guided discussions, and surveys in the sessions.

This work supports Vision 2020 strategy 1.1.7 Eliminate Achievement, Learning, and Opportunity Gaps.

Submitted by: Dr. John Marshall

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached lease agreement with the Crowne Plaza and authorize the superintendent to sign same.

X.P.2. Recommendation for Approval of Lease Agreement with Kentucky State Fair Board for the Deeper Learning Symposium
Rationale

Jefferson County Public Schools is sponsoring the fourth annual Deeper Learning Symposium 2020 – Embrace, Engage, Empower to be hosted on June 9-11, 2020, at the Kentucky International Convention Center in Louisville, Kentucky. 

The Deeper Learning Symposium 2020 (DLS 2020) will be comprised of keynote speakers and breakout session presenters who represent an exceptional blend of deeper learning experts, advocates, and practitioners from across the nation and world as well as from within our own JCPS and greater Kentucky learning community. DLS 2020 will serve as a powerful learning opportunity, led by educators, to promote innovative teaching that will improve the learning, growth, and development of every learner.

DLS 2020 will be steeped in Vision 2020’s commitment to equity and excellence. This project supports many Vision 2020 strategies 1.1.2 Personalize Learning, 1.1.3 Provide Equitable Access, 2.1.3 Improve Culture and Climate, and 2.2.3 Increase and Deepen Professional Learning.

There is a cost of $12,000 to lease the Kentucky International Convention Center.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached lease agreement with the Kentucky State Fair Board to accommodate the Jefferson County Public Schools Deeper Learning Symposium 2020 and authorize the superintendent to sign same.

X.P.3. Recommendation for Approval of Affiliation Agreement with Spalding University for Dual Credit at Eastern High School
Rationale

Dual Credit personnel from Spalding University have worked with the principal, administrators, and teachers at Eastern High School to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. These agreements align with the Dual Credit Scholarship Program as well as the Work Ready Kentucky Scholarship Program. These dual credit courses can be transferred to any regionally accredited college or university for credit. Spalding University is a Partner of Postsecondary Institution (PPI) with Kentucky Higher Education Assistance Authority (KHEAA) for that program. 

The attached Affiliation Agreement details the data exchange commitments, expectations of Spalding University, the local school, the local school adjunct faculty, and students. Spalding University faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status.

This agreement adds a Foundation in Personal Finance course to the current High School Business dual credit offerings previously approved.

Specifically:

  • Scholarship funds may be used for dual credit unless the student has exceeded their state limit or state funds are exhausted.  In that case, the student/family is responsible for paying the tuition.
  • Tuition is set to 1/3 Kentucky Community & Technical College System (KCTCS) tuition rate (as required by the PPI agreement with the KHEAA). Spalding University will not charge JCPS or JCPS students 50 percent of tuition reimbursement for unsuccessful scholarship students.

There is no cost to JCPS for this program.

This project aligns with Vision 2020 Strategies 1.1.3 Provide equitable access and 1.1.7 Eliminate achievement, learning, and opportunity gaps.

Submitted by Dr. Devon Horton

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Affiliation Agreement between Eastern High School and Spalding University for dual credit courses and authorize the superintendent to sign same.

X.P.4. Recommendation for Approval of Memorandum of Agreement with the University of Louisville for the Applied Behavior Analysis Degree Program
Rationale

Jefferson County Public Schools will work with candidates enrolled in the University of Louisville's M.Ed. in Special Education with a concentration in Autism Spectrum Disorder and Applied Behavior Analysis degree program to ensure they are able to complete the required components involving field experiences.

The University will collaborate with the District in providing high-quality field/clinical experiences that prepare candidates to equitably improve student learning while having an immediate impact on student achievement.

The University of Louisville's M.Ed. in Special Education with a concentration in Autism Spectrum Disorder and Applied Behavior Analysis degree program prepares students to meet the behavioral challenges and needs of the community by delivering a comprehensive curriculum in the philosophical, experimental, and applied domains that inform a natural science of behavior.

Through this training, students learn to apply strategies and tactics grounded in the principles of science to a variety of behaviors and contexts. Specific focus is placed on the assessment and treatment of individuals with Autism Spectrum Disorders (ASD). The Program’s mission is to produce behavior analysts who are effective in their practice and ethical in their interactions committed to using the science of behavior to better lives. 

Students enrolled in the 39-credit hour program are given the opportunity to earn the degree, coursework, and experience standards required to sit for their Board Certified Behavior Analyst (BCBA) certification examinations after graduation. Additionally, graduates from the program also are provided with the opportunity to meet all of the requirements necessary to become licensed as a behavior analyst in the state of Kentucky.

This project directly supports Vision 2020 Strategy 2.1.2.

Submitted by Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville for the Applied Behavior Analysis Degree Program.

X.P.5. Recommendation for Approval of Memorandum of Agreement for the Partnership for a Green City
Rationale

The Partnership for a Green City began in August 2004 as a major step toward becoming a model green city and improving Louisville’s environmental practices.

The Partnership represents a collaborative effort to improve environmental education, environmental health, processes for waste reduction and energy management by four of Louisville’s largest public entities: Louisville/Jefferson County Metro Government, Jefferson County Board of Education, Jefferson Community & Technical College, and the University of Louisville.

This agreement shall be effective from July 1, 2019, through June 30, 2020, and shall renew automatically for one-year terms for a maximum of five years. All other terms and conditions remain unchanged.

Submitted by: Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement between Louisville/Jefferson County Metro Government, Jefferson County Board of Education, Jefferson Community & Technical College, and the University of Louisville pertaining to The Partnership for a Green City.

X.P.6. Recommendation for Approval of GradeCam - JCPS Data Sharing Agreement
Rationale

GradeCam Go! Is a formative assessment tool that provides instant item analysis in the classroom using any camera. Teachers will be able to evaluate student learning quickly using printed assessments that can be scanned with any camera (document camera, mobile device, webcam, etc.). Once everything is scanned, all of the scores can immediately be input into a grade book by pressing just one key. This will make it easy to aggregate and share assessment results in real-time, providing quick data from District benchmark assessments or classroom spot checks.

The purpose of this agreement is to delineate the operational guidelines for sharing data between GradeCam and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with GradeCam.

X.P.7. Recommendation for Approval of Savvas Learning Company - JCPS Data Sharing Agreement
Rationale

SuccessMaker from Savvas Learning Company (formerly Pearson) will be used to deliver tutorials, practice, challenge, and remediation to elementary school students at (currently) one elementary school. Successmaker is an adaptive online software the adjusts pacing and sequencing for each student based on every student's response. The data provided by Successmaker will be used to provide focused one-on-one coaching and group work.  

The purpose of this agreement is to delineate the operational guidelines for sharing data between Savvas Learning Company and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the district for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Savvas Learning Company.

X.P.8. Recommendation for Approval of Memorandum of Agreement with Maryhurst, Inc for On-Site Behavioral and Mental Health Services
Rationale

Maryhurst, Inc. will provide on-site behavioral and mental health services to JCPS students. The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning January 15, 2020, and ending on December 31, 2020.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Maryhurst Inc. and authorize the superintendent to sign same.

X.P.9. Recommendation for Approval of Memorandum of Agreement with Family and Children's Place, Inc. for On-Site Behavioral and Mental Health Services
Rationale

Family and Children's Place, Inc. will provide on-site behavioral and mental health services to JCPS students.  The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning January 15, 2020, and ending on December 31, 2020.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Family and Children's Place and authorize the superintendent to sign same.

X.P.10. Recommendation for Approval of Memorandum of Agreement with Earl J. Bell, LCSW for On-Site Behavioral and Mental Health Services
Rationale

Earl J. Bell, LCSW will provide on-site behavioral and mental health services to JCPS students.  The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning January 15, 2020, and ending on December 31, 2020.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Earl J. Bell, LCSW and authorize the superintendent to sign same.

X.P.11. Recommendation for Approval of Memorandum of Agreement with Abundant Hope for On-Site Behavioral and Mental Health Services
Rationale

Abundant Hope will provide on-site behavioral and mental health services to JCPS students.  The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning January 15, 2020, and ending on December 31, 2020.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Abundant Hope and authorize the superintendent to sign same.

X.P.12. Recommendation for Approval of Memorandum of Agreement with Wellfront Readiness Solutions, LLC for On-Site Behavioral and Mental Health Services
Rationale

Wellfront Readiness Solutions, LLC will provide on-site behavioral and mental health services to JCPS students.  The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning January 15, 2020, and ending on December 31, 2020.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Wellfront Readiness Soultions, LLC and authorize the superintendent to sign same.

X.P.13. Recommendation for Approval of Memorandum of Agreement with Kentucky Counseling Center, LLC for On-Site Behavioral and Mental Health Services
Rationale

Kentucky Counseling Center, LLC will provide on-site behavioral and mental health services to JCPS students.  The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning January 15, 2020, and ending on December 31, 2020.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Kentucky Counseling Center, LLC and authorize the superintendent to sign same.

X.P.14. Recommendation for Approval of Memorandum of Agreement with Massey Counseling Services, LLC for On-Site Behavioral and Mental Health Services
Rationale

Massey Counseling Services, LLC. will provide on-site behavioral and mental health services to JCPS students.  The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning January 15, 2020, and ending on December 31, 2020.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevelier

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Massey Counseling Services, LLC and authorize the superintendent to sign same.

X.P.15. Recommendation for Approval of Memorandum of Agreement with Mindful Direction Counseling Services, Inc. for On-Site Behavioral and Mental Health Services
Rationale

Mindful Direction Counseling Services, Inc. will provide on-site behavioral and mental health services to JCPS students.  The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning January 15, 2020, and ending on December 31, 2020.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Mindful Direction Counseling Services, Inc. and authorize the superintendent to sign same.

X.P.16. Recommendation for Approval of Memorandum of Agreement with NECCO, LLC for On-Site Behavioral and Mental Health Services
Rationale

NECCO, LLC will provide on-site behavioral and mental health services to JCPS students.  The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning January 15, 2020, and ending on December 31, 2020.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with NECCO, LLC and authorize the superintendent to sign same.

X.P.17. Recommendation for Approval of Memorandum of Agreement with New Beginnings Family Services, Inc. for On-Site Behavioral and Mental Health Services
Rationale

New Beginnings Family Services, Inc. will provide on-site behavioral and mental health services to JCPS students.  The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning January 15, 2020, and ending on December 31, 2020.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with New Beginnings Family Services, Inc. and authorize the superintendent to sign same.

X.P.18. Recommendation for Approval of Memorandum of Agreement with Osting Individual and Family Services, Inc. for On-Site Behavioral and Mental Health Services
Rationale

Osting Individual and Family Services, Inc. will provide on-site behavioral and mental health services to JCPS students.  The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning January 15, 2020, and ending on December 31, 2020.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Osting Individual and Family Services, Inc. and authorize the superintendent to sign same.

X.P.19. Recommendation for Approval of Memorandum of Agreement with Ja'Mekia C. Stoner, PLLC for On-Site Behavioral and Mental Health Services
Rationale

Ja'Mekia C. Stoner, PLLC will provide on-site behavioral and mental health services to JCPS students.  The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning January 15, 2020, and ending on December 31, 2020.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment

Attachments
Recommended Motion

Superintendent Martin A. Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Ja'Mekia C. Stoner, PLLC and authorize the superintendent to sign same.

X.P.20. Recommendation for Approval of Memorandum of Agreement with Total Restoration Group, LLC for On-Site Behavioral and Mental Health Services
Rationale

Total Restoration Group, LLC will provide on-site behavioral and mental health services to JCPS students.  The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning January 15, 2020, and ending on December 31, 2020.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Total Restoration Grouip, LLC and authorize the superintendent to sign same.

X.P.21. Recommendation for Approval of Memorandum of Agreement with Denise Greene, LCSW for On-Site Behavioral and Mental Health Services
Rationale

Denise Greene, LCSW will provide on-site behavioral and mental health services to JCPS students.  The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning January 15, 2020, and ending on December 31, 2020.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Denise Greene, LCSW and authorize the superintendent to sign same.

X.P.22. Recommendation for Approval of Memorandum of Agreement with Bluegrass Counseling Associates, LLC for On-Site Behavioral and Mental Health Services
Rationale

Bluegrass Counseling Associates, LLC will provide on-site behavioral and mental health services to JCPS students.  The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning January 15, 2020, and ending on December 31, 2020.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Bluegrass Counseling Associates, LLC and authorize the superintendent to sign same.

X.P.23. Recommendation for Approval of Memorandum of Agreement with Transformation Hope for Today's Family, LLC for On-Site Behavioral and Mental Health Services
Rationale

Transformation Hope for Today’s Families, LLC will provide on-site behavioral and mental health services to JCPS students.  The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning January 15, 2020, and ending on December 31, 2020.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Transformation Hope for Today's Families, LLC and authorize the superintendent to sign same.

X.P.24. Recommendation for Approval of Memorandum of Agreement with Father Maloney's Boys Haven, Inc for On-Site Behavioral and Mental Health Services
Rationale

Father Maloney’s Boys Haven, Inc. will provide on-site behavioral and mental health services to JCPS students. The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning January 15, 2020, and ending on December 31, 2020.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Father Maloney's Boys Haven, Inc. and authorize the superintendent to sign same.

X.P.25. Recommendation for Approval of Memorandum of Agreement with Centerstone of Kentucky, Inc. for On-Site Behavioral and Mental Health Services
Rationale

Centerstone of Kentucky, Inc. will provide on-site behavioral and mental health services to JCPS students. The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning January 15, 2020, and ending on December 31, 2020.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Centerstone of Kentucky, Inc. and authorize the superintendent to sign same.

X.P.26. Recommendation for Approval of Memorandum of Agreement with Uspiritus, Inc. for On-Site Behavioral and Mental Health Services
Rationale

Uspiritus, Inc. will provide on-site behavioral and mental health services to JCPS students.  The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning January 15, 2020, and ending on December 31, 2020.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Uspiritus, Inc. and authorize the superintendent to sign same.

X.P.27. Recommendation for Approval of Memorandum of Agreement with Home of the Innocents, Inc. for On-Site Behavioral and Mental Health Services
Rationale

Home of the Innocents, Inc. will provide on-site behavioral and mental health services to JCPS students.  The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective beginning January 15, 2020, and ending on December 31, 2020.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Kim Chevalier

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Home of the Innocents, Inc. and authorize the superintendent to sign same.

X.P.28. Recommendation for Approval of Data Sharing Agreement with Edj Analytics, LLC
Rationale

The purpose of this agreement is to delineate the operational guidelines for sharing data between Edj Analytics and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement and the establishment of a password protected data sharing hub. All procedures and processes will be FERPA compliant. 

The data sharing agreement covers a replication of an earlier study approved in January 2019.  Student-specific data from pre-Kindergarten to 3rd grade will be analyzed to understand the drivers that predict the results of the 3rd grade reading test for the 18-19 school year. 

Based on this analysis, students at risk of underperforming will be identified.  Identifying which students are at risk of falling behind in primary years will enable JCPS staff to provide targeted interventions to improve student proficiency rates.  Funding for the study will be of no cost to the Jefferson County Public Schools system.  This work supports Strategy 1.1.7 Eliminate Achievement Learning and Opportunity Gaps.

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Data Sharing Agreement with Edj Analytics LLC and authorize the superintendent to sign same.

X.P.29. Approval of Memorandum of Agreement with the Kentucky Department of Education for the Release of JCPS Employee
Rationale

The Kentucky Department of Education(KDE) has requested that Toni Konz-Tatman, Community Relations Specialist for Jefferson County Public Schools, be released by the District under a Memorandum of Agreement, to serve as Interim Director of Communications for KDE from January 16, 2020, through June 30, 2020.

Submitted: Jimmy Adams

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education and authorize the superintendent to sign same.

X.P.30. Recommendation for Approval of Memorandum of Agreement with the Jefferson County Teachers Association
Rationale

In order to clarify items between the Jefferson County Teachers Association and the Jefferson County Board of Education this Memorandum of Agreement concerning Occupational and Physical therapists, legislative days, JCTA members driving, supervising, and monitoring school buses, renaming the Appeals Panel and summer school programs has been developed.

Submitted by: Jimmy Adams

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Jefferson County Teachers Association and authorize the superintendent to sign same.

X.Q. Approval of Shortened School Day for Five Exceptional Child Education Students
Rationale

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Office of Special Education and Early Learning.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

  • approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
  • minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
  • a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
  • a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD262, SSD263, SSD264, SSD265 and SSD266 rather than by name.

Student SSD262 has a medical condition, with proper physician documentation, which requires a 3 hour and 35 minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a separate classroom in a in a regular elementary school setting.

Student SSD263 has a medical condition, with proper physician documentation, which requires a 4 hour and 50 minute school day, three days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a separate class in a regular elementary school setting.

Student SSD264 has a medical condition, with proper physician documentation, which requires a 4 hour school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a special school setting.

Student SSD265 has a medical condition, with proper physician documentation, which requires a 3 hour and 10 minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a special school special school setting.

Student SSD266 has a medical condition, with proper physician documentation, which requires a 4 hour school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a regular classroom with co-teaching in a regular high school setting.


Submitted by: Kim Chevalier

Recommended Motion

Superintendent Martin Pollio recommends that the Board of Education approve a shortened school day and/or week for five students in the Exceptional Child Education Program for the 2019-2020 school year.

X.R. Recommendation for Approval of Contracts for Nonresident Pupils for Fiscal Year 2020-21
Rationale

KRS 157.350 and 158.120 address the state-required procedures for students attending schools outside their home districts, and Board Policy 09.125 provides for the admission of nonresident students.

Contracts that assign Average Daily Attendance (ADA) funding to districts possibly receiving nonresident students require approval by both Boards of Education. The contracts, as well as compiled lists of any involved students, are retained by both districts at the close of the school year and are available for any Kentucky Department of Education (KDE) review.

JCPS/Kentucky school districts' reciprocal contracts are included as attachments.

Submitted by: Dr. Carmen Coleman

Attachments

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached reciprocal non-resident contracts for fiscal year 2020-21 with the following 14 school districts: Bardstown Independent, Barren County, Breckinridge County, Bullitt County, Elizabethtown Independent, Eminence Independent, Fayette County, Frankfort Independent, Henry County, Larue County, Meade County, Nelson County, Shelby County, and Spencer County.

X.S. Recommendation for Approval of Payment of Out-of-District Expenses for Board Members
Rationale

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the District. Board members shall obtain Board approval prior to incurring out-of-district expenses and reimbursement shall be at the same rates as that for employees of the District and shall be documented by receipts.

Board Member Linda Duncan will travel to Washington, D.C. for the National School Boards Association’s 2020 Advocacy Institute being held on February 2-4, 2020. Board Member James Craig will travel to Washington, D.C. for the National School Boards Association’s 2020 Equity Symposium being held on February 1, 2020.

Estimated Expenses for Linda Duncan:

  • Registration Fee for Advocacy Institute: $695
  • Hotel and Air Travel Expenses: $1,500
  • Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
  • Meals: Reimbursed at District per diem rate

Estimated Expenses for James Craig:

  • Registration Fee for Equity Symposium: $225
  • Hotel and Air Travel Expenses: $1,100
  • Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
  • Meals: Reimbursed at District per diem rate

Submitted by: Amy Dennes

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the payment of necessary out-of-district expenses to be incurred by Board Member Linda Duncan to attend the 2020 Advocacy Institute being held on February 2-4, 2020, and Board Member James Craig to attend the 2020 Equity Symposium being held on February 1, 2020, in Washington, D.C.

XI. Board Planning Calendar
Rationale

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Actions Taken

Order #2020-13 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

XII. Committee Reports
Rationale

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

XIII. Board Reports
Rationale

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

XIV. Persons Requesting to Address the Board (If Needed)
Rationale

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

XV. Executive Session (If Needed)
XVI. Action Item (If Needed)
XVII. Adjournment
Recommended Motion

A motion to adjourn the January 14, 2020, meeting of the Jefferson County Board of Education.

Actions Taken

Order #2020-14 - Motion Passed:  A motion to adjourn the January 14, 2020, meeting of the Jefferson County Board of Education passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.