Jefferson County
December 10, 2019 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the December 10, 2019, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

12 10 19 Meeting Audio





Please join us for our traditional moment of silence.

Attachments
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Vision Statement
Rationale

II.B. Constitutional Oath of Office to be Administered to Joseph C. Marshall, Member, District 4
III. Recognitions and Resolutions
Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for December 10, 2019.

Actions Taken

Order #2019-208 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for December 10, 2019. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Chris Brady.

III.A. Recognition of JCPS Staff for Their Outstanding Effort in Helping Make the American Association of School Libraries Conference a Success
Rationale

The American Association of School Librarians held its annual fall conference in Louisville on Nov. 14-16, 2019. It is the premier event for school librarians throughout North America and more than 3,000 librarians were in town!

Kentucky has been a leader among school libraries for years and our JCPS Library Media Services Department was excited to host as the conference returned to its inaugural site. This year was extra special as we celebrated the success of school librarians in the state of Kentucky, more importantly in our home city, Louisville.

During this conference, we were able to showcase three of our school libraries in JCPS. Norton Commons, Kammerer, and Ballard played great hosts and shared some of their amazing work!

Dozens of District staff members, led by Dr. Lynn Reynolds, pitched in to make the conference a huge success.

Submitted By: Renee Murphy

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize JCPS staff for their outstanding effort in helping make the American Association of School Libraries Conference a success.

III.B. Recognition of JCPS Staff Members Naomi Brahim and Michelle Sircy for Winning Awards from the Kentucky Counseling Association
Rationale

Two of our outstanding support personnel were honored with statewide honors from the Kentucky Counseling Association during an awards ceremony held on November 15.

Dr. Naomi Brahim, who leads the Multi-Tiered Systems of Support work in JCPS, won the Bill Braden Award for her outstanding service and promotion of counseling in Kentucky. 

Dr, Michelle Sircy, a districtwide counseling specialist who leads our school counseling services, won the Dr. Daya Singh Sandhu Research and Innovations in Counseling Award for her work 

The Kentucky Counseling Association is an organization of counseling professionals who work in educational, health care, residential, private practice, community agency, government, business, and industry settings.

Submitted by: Renee Murphy

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize JCPS Staff Members Naomi Brahim and Michelle Sircy for winning awards from the Kentucky Counseling Association

III.C. Recognition of JCPS District Health Coordinator Eva Stone for Being Named 2019 Nurse of the Year by the Kentucky Nurses Association
Rationale

Eva Stone, our district health coordinator, was named the 2019 Nurse of the Year by the Kentucky Nurses Association at its annual summit, which was held in November.

The Kentucky Nurses Association, established in 1906, is the only full-service professional organization for the state's entire nurse population. In addition to promoting the essential role of the registered nurse in healthcare delivery, the KNA serves as an advocate for quality patient care in all settings.

Stone, co-chair of the KNA’s “Nurse in Every School” Chapter, is leading the charge toward filing a bill that would expand funding for schools to allow nurses to practice to the full scope of their licensure in every Kentucky school.

Prior to joining JCPS, she previously served as school health coordinator for Boyle and Lincoln County Schools.  Stone has a doctor of nursing practice and a master of science in nursing from the University of Kentucky College of Nursing and a bachelor of science in nursing from West Virginia University School of Nursing.

Submitted by: Renee Murphy

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize JCPS District Health Coordinator Eva Stone for being named 2019 Nurse of the Year by the Kentucky Nurses Association.

III.D. Recognition of JCPS Budget Executive Administrator John Collopy for Receiving the Pinnacle of Excellence Award from the Association of School Business Officials International.
Rationale

John Collopy received the distinguished honor of earning the Pinnacle of Excellence Award from the Association of School Business Officials International during the association's 2019 Annual Conference & Expo in National Harbor, Maryland, October 25-28.

The Pinnacle Awards recognize outstanding practices and new ideas that result in significant contributions to school districts and the profession of school business management.

Collopy was honored for leading the District's innovative budgeting model that more closely connects budget decisions and outcomes.

The award includes a donation of $5,000 of furniture as well as an additional $5,000 cash donation, both of which Collopy is donating back to JCPS.

Submitted by: Renee Murphy

 

 

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize JCPS Budget Executive Administrator John Collopy for receiving the Pinnacle of Excellence Award from the Association of School Business Officials International.

III.E. Recognition of JCPS Bus Driver Jeanetta Carr for Showing Compassion and Being A Champion of the District's CORE Values
Rationale

Her name is Jeanetta Carr, but the students from Tully Elementary School call her Miss J.

If you ask any student who rides her bus, they will tell you that she's the best bus driver in the world.

"If I can bring a little bit of happiness to celebrate who they are, I just feel it's a mission to do so," she said.

Miss J brings some of that happiness on every birthday for the students who ride her bus. 

She says she always makes sure that she gives the kids something that cultivates their minds. It has to be something to read, write or build.

We are fortunate to have thousands of wonderful bus drivers like Miss J who go above and beyond each and every day for our students. She is a true champion of the District's CORE values.

Submitted by: Renee Murphy

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize JCPS bus driver Jeanetta Carr for Showing Compassion and Being A Champion of the District's CORE Values.

III.F. Recognition of Students from Butler Traditional, duPont Manual, Pleasure Ridge Park, Southern and Western High Schools for being named 2018 Youth Character Award winners from the YMCA of Greater Louisville
Rationale

The YMCA of Greater Louisville announced its 2019 Youth Character Award honorees on November 7, presenting awards to 15 outstanding youth from the Louisville area. We are very proud that nine of these students attend JCPS. 

The recipients of The Youth Character Awards were selected for exemplifying exceptional leadership and commitment to strengthening our community and for their contributions to academics and athletics, as well as their roles in volunteer- and leadership-related activities.

This year's honorees include Butler Traditional High School students Joshua Brown and Bryson Sebastian, duPont Manual High School students Aidan Sheridan-Rabideau, Olivia Robinson, and Zaynah Shahid; Pleasure Ridge Park High School students Jadan Gambill and Halee Oliver; Southern High School student Damyen Butler, and Western High School student Karliya Sweet.

The Youth Character Awards, which celebrates exemplary teens ages 13 through 17, comes with a $1,500 scholarship. 

Submitted by: Renee Murphy

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize nine students from Butler Traditional, duPont Manual, Pleasure Ridge Park, Southern and Western High Schools for being named 2018 Youth Character Award winners from the YMCA of Greater Louisville.

IV. Recommendation for Approval of Meeting Agenda
Rationale

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the agenda for December 10, 2019.

Actions Taken

Order #2019-209 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for December 10, 2019. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

V. Recommendation for Approval of Minutes of Previous Meeting
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the November 26, 2019, regular meeting are presented for your review and approval.

Attachment Pending

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the November 26, 2019, regular meeting.

Actions Taken

Order #2019-210 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the November 26, 2019, regular meeting. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

VI. Superintendent's Report
Rationale

In addition to the Superintendent’s regular report, there is an attachment with a set of procedures that are part of the work to establish systemic organizational coherence in order to align with the provisions of the Corrective Action Plan.

Attachments
VII. Persons Requesting to Address the Board
Rationale

All persons who wish to address the Board regarding items on the Board Agenda shall be permitted to speak prior to persons wishing to speak regarding non-agenda items.

A maximum of forty-five (45) minutes shall be allocated for Agenda Item VII.

Speakers who were unable to be accommodated under Agenda Item VII. due to the time limitation may address the Board under Agenda Item XIV. 

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

VIII. Action Items
VIII.A. Recommendation for Approval of the W.E.B. DuBois Academy to serve Grades Six (6) Through Twelve (12)
Rationale

On June 27, 2017, the Board approved the creation of a Young Males of Color Academy Program, to serve grades six (6) through eight (8). The W.E.B. Dubois Academy served the sixth grade in 2018-19, sixth and seventh grades in 2019-20, and will serve grades six (6) through eight (8) in 2020-21.

The W.E.B. DuBois Academy has shown itself to be very successful and is highly sought after by students and families. The JCPS community has expressed strong interest in extending the grades served by the program from the middle school grades to grades six (6) through twelve (12).

The District has been reviewing the A5 programs and the magnet schools and programs it offers, to ensure the District is maximizing high quality and engaging learning opportunities, and to ensure that those opportunities align with student and parent/guardian interest. Approval of the W.E.B. DuBois Academy to serve grades six (6) through twelve (12) supports both of those goals.

Following the implementation plans of the programs established for the middle school grades, the expansion will occur by phasing in one grade per year, allowing the current cohort of students to rise to the next grade, permitting for the coherent and intentional implementation of the programs year over year.

Submitted by: Dr. Devon Horton and Dr. John Marshall

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the W.E.B. DuBois Academy to serve grades six (6) through twelve (12).

Actions Taken

Order #2019-211 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the W.E.B. DuBois Academy to serve grades six (6) through twelve (12). The recommendation passed with a motion by Dr. Corrie Shull and a second by Mr. James Craig.

VIII.B. Recommendation for Approval of 2020 Legislative Agenda
Rationale

The 2020 Legislative Agenda was presented and discussed during the November 12, 2019, Work Session.

The 2020 Regular Session of the Kentucky General Assembly convenes on Tuesday, January 7, 2020. Jefferson County Public Schools function within the statutory framework established by General Assembly; the actions of the legislature have a significant impact on the District’s work.

Submitted by: Amy Dennes

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached 2020 Legislative Agenda.

Actions Taken

Order #2019-212 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached 2020 Legislative Agenda. The recommendation passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

VIII.C. Recommendation for Approval of 2020–21 Budget Priorities
Rationale

This is a review of fiscal year 2020-21 budget priorities. The preliminary list of budget priorities is based on feedback received from the Board on November 12, 2019, and information received from JCPS chief administrators and program directors. This review is an additional opportunity for the Board to refine the priority list before quantified strategies are submitted for eventual consideration by the Board of Education.   

This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

 

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached budget priorities for fiscal year 2020-21.

Actions Taken

Order #2019-213 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached budget priorities for fiscal year 2020-21. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

IX. Information Items
IX.A. Update on Revenue Advisory Task Force
Rationale

On July 16, 2019, the Board approved the creation of the Revenue Advisory Task Force. Since then, the Task Force has been engaged in developing a stronger understanding of the District’s need for additional funding to address critical facility and other program needs. Members have discussed funding trends and taxes in Kentucky, with focus on generating additional revenue through various tax options such as nickel tax, utility tax, excise (income) tax, above 4% revenue growth from property taxes, and a combination of these options. The Board will receive a report on the work of the Revenue Advisory Task Force.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive an update on the Revenue Advisory Task Force.

Actions Taken

Order #2019-214 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive an update on the Revenue Advisory Task Force. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

X. Consent Calendar
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for December 10, 2019.

Actions Taken

Order #2019-215 - Motion Passed:  A motion that the Board of Education approve the consent calendar for December 10, 2019, minus items X.P. Acceptance of Monthly Financial Report for Period Ended October 31, 2019, and X.BB. Acceptance of Payment in Lieu of Taxes Agreement with Brown-Forman Corporation passed with a motion by Mr. Chris Brady and a second by Mr. Joseph Marshall.

Order #2019-216 - Motion Passed:  A motion that the Board of Education approve consent item X.P. Acceptance of Monthly Financial Report for Period Ended October 31, 2019, passed with a motion by Mrs. Linda Duncan and a second by Mr. James Craig.

Order #2019-217 - Motion Passed:  A motion that the Board of Education approve consent item X.BB. Acceptance of Payment in Lieu of Taxes Agreement with Brown-Forman Corporation passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.

X.A. Report of Certified Leaves
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Jimmy Adams

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

X.B. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Jimmy Adams

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.

X.C. Recommendation for Approval of Job Descriptions
Rationale

The attached job description changes are submitted to create better efficiency in the District.

Submitted by: Jimmy Adams

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.

X.D. Recommendation for Approval of Organizational Charts
Rationale

The attached organization chart changes are submitted to create better efficiency in the District.

Submitted by: Jimmy Adams

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached organization chart changes.

X.E. Recommendation for Approval of Field Trip Request
Rationale

This is a report of field trip requests submitted to the Board of Education on December 10, 2019.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Amy Dennes

Attachments

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

X.F. Recommendation for Approval of Bid for 2019-2020 Asbestos and Lead Maintenance Contract at Various Schools
Rationale

This project is a contract for the incidental removal of asbestos and lead as it relates to found conditions in minor construction projects for the Fiscal Year 2019-2020.

The price contract is required in order to comply with the school district’s AHERA (Asbestos Hazard Emergency Response Act) management plans. Compliance with the management plans began on July 9, 1989.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on November 19, 2019. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Amy Dennes 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to Romac, Inc. for 2019-2020 Asbestos and Lead Maintenance Contract at Various Schools not to exceed $180,000 based on the low average multiplier. The contract will expire on December 11, 2020, unless renewed by both parties for an additional one-year term.

X.G. Recommendation for Approval of Project, Assignment of Architect/Engineer, and BG-1 Form for Track Conversion and Resurfacing at Ballard High School
Rationale

This project will consist of converting the existing yard track to a meter lane track, resurfacing with asphalt and rubberized topping, striping, and field event improvements.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Jacobi, Toombs and Lanz, Inc. as the architect/engineer, and the BG-1 form for the Track Conversion and Resurfacing at Ballard High School, for an estimated project cost of $269,750.

X.H. Recommendation for Approval of Revised BG-1 Form for Phase I HVAC Renovation at the Academy @ Shawnee
Rationale

On April 16, 2019, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 19-287, and approved the BG-1 estimate in the amount of $40,000,000.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires the BG-1 forms to be revised due to the change in cost estimate.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Phase I HVAC Renovation at the Academy @ Shawnee in the amount of $45,000,000.

X.I. Recommendation for Approval of Contract Completions and BG-4 Forms
X.I.1. Recommendation for Approval of Contract Completion and BG-4 Form for Site Lighting Replacement at Churchill Park School
Rationale

On October 16, 2018, the Board of Education approved SFCS, Inc. to prepare plans and specifications for Project 19-080.

On April 16, 2019, the Board approved awarding a contract to Kentuckiana Electrical Services as the low bidder.

SFCS, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Amy Dennes 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Kentuckiana Electrical Services for Site Lighting Replacement at Churchill Park School for a total construction cost of $44,138.18.

X.I.2. Recommendation for Approval of Contract Completion and BG-4 Form for Track Resurfacing & Striping at Fairdale High School
Rationale

On October 16, 2018, the Board of Education approved Jefferson County Public Schools – Facility Planning Unit to prepare plans and specifications for Project 19-082.

On May 14, 2019, the Board approved awarding a contract to Riverside Paving & Contracting Co., Inc. as the low bidder.

Jefferson County Public Schools – Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Amy Dennes 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Riverside Paving & Contracting Co., Inc. for Track Resurfacing & Striping at Fairdale High School for a total construction cost of $144,000.

X.I.3. Recommendation for Approval of Contract Completion and BG-4 Form for Chiller Replacement at Jacob Elementary School
Rationale

On September 12, 2018, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 19-007.

On March 12, 2019, the Board approved awarding a contract to Intertech Mechanical Services as the low bidder.

Kerr-Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Amy Dennes 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services for Chiller Replacement at Jacob Elementary School for a total construction cost of $272,000.

X.I.4. Recommendation for Approval of Contract Completion and BG-4 Form for Fire Alarm Replacement at Middletown Elementary School
Rationale

On September 26, 2017, the Board of Education approved SFCS, Inc. to prepare plans and specifications for Project 18-111.

On January 8, 2019, the Board approved awarding a contract to Link Electric Co., Inc. as the low bidder.

SFCS, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Link Electric Co., Inc. for Fire Alarm Replacement at Middletown Elementary School for a total construction cost of $175,889.40.

X.J. Recommendation for Approval of Project Closeouts and BG-5 Forms
X.J.1. Recommendation for Approval of Project Closeout and BG-5 Form for Phase I HVAC Renovation at Crums Lane Elementary School
Rationale

On October 15, 2019, the Board of Education approved the contract completion and BG-4 form for Morel Construction Company.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation at Crums Lane Elementary School.

X.J.2. Recommendation for Approval of Project Closeout and BG-5 Form for Partial Roof Replacement at Dixie Elementary School
Rationale

On September 24, 2019, the Board of Education approved the contract completion and BG-4 form for The Bri-Den Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source. 

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Partial Roof Replacement at Dixie Elementary School.

X.K. Recommendation for Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by:  Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

X.L. Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendments
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.  This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the following bid tabulations, contract renewals, and amendments:
•Locally Grown Fresh Fruits & Vegetables (SCNS);
•Removal of Suspended Solid Waste (Grease Trap, Septic Tank, Etc.);
•Pump Parts (Various Types);
•Paper (Warehouse Delivery);
•Installation of Voice or Data Cables;
•Drainage and Related Earthwork Services;
•Repair of Two-Way Radios & Associated Systems for On-Site Communications;
•Paper (Materials Production);
•Contract Renewal on Tools (Air, Hand, Horticulture & Portable Power)%;
•Contract Renewal on Hardware, Fasteners (Percentage);
•Contract Renewal on Removal of Automotive Shop Waste Material;
•Contract Renewal on Totes, Plastic Storage;
•Contract Renewal on Living Organisms for Biology 1A & 1B;
•Contract Renewal on Refill System for Brake Cleaner;
•Contract Renewal on Pre-Owned Textbooks & Related Items %;
•Contract Renewal on Overhead Door Repair Service;
•Contract Renewal on Locker Repair Service;
•Amendment on Audiovisual (Percentage); and
•Amendment on Furniture, Classroom & Office (Line Item).

X.M. Recommendation for Approval of Professional Services Contracts of $20,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $20,000 or more require Board approval.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $20,000 or more.

X.N. Acceptance of Summary of Professional Services Contracts of $20,000 or More
Rationale

The summary includes professional services contracts of $20,000 or more approved by the Board as of July 1, 2019, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts of $20,000 or more.

X.O. Acceptance of Summary of Professional Services Contracts less than $20,000
Rationale

KRS 160.270 was amended to allow the Board to authorize the superintendent to approve purchases, in accordance with small purchase procedures adopted by the board, for any contract for which a determination is made that the aggregate amount of the contract is less than $20,000.

The summary is provided per Board Policy 01.11 General Powers and Duties of the Board and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached summary of professional services contracts less than $20,000.

X.P. Acceptance of Monthly Financial Report for Period Ended October 31, 2019
Rationale

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended October 31, 2019.

X.Q. Acceptance of Orders of the Treasurer
X.Q.1. Acceptance of Orders of the Treasurer-Invoices
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Invoices paid and to be paid for period of October 21 through November 17, 2019.

X.Q.2. Acceptance of Orders of the Treasurer-Purchase Orders
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Purchase Orders issued during the period of October 21 through November 17, 2019.

X.Q.3. Acceptance of Orders of the Treasurer-Vouchers
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Vouchers paid during the period of October 21 through November 17, 2019.

X.R. Acceptance of Donations, Grants, and Funding
Rationale

        

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

X.R.1. Acceptance of Donations and Small Grants
Rationale

This is a report of donations and small grants submitted to the Board of Education on December 10, 2019.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $143,530.30 to be used as stated in the attachment.

X.R.2. Acceptance of First Offer of Assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program
Rationale

The Jefferson County Board of Education has accepted offers of assistance from The Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program since the 1993 school year.

The first offer of assistance for Fiscal Year 2020 is $758,911.

In Fiscal Year 2019 the District received a total of three offers of assistance totaling $1,812,214 in support of the Kentucky Education Technology System (KETS) Program and matched the offers with a like amount of funding.

The funding provides for continuing the program of progress toward meeting the District's unmet need in technology education and directly supports Vision 2020 strategy 1.1.3- provide equitable access.

Submitted by: Dr. Kermit Belcher

Attachments


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept an offer of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program in the amount of $758,911 and authorize the superintendent to commit $758,911 in local funds to the education technology restricted account to match the offer.

X.R.3. Acceptance of Funding from The Food Literacy Project at Oxmoor Farm, Inc.
Rationale

The United States Department of Agriculture, National Institute of Food and Agriculture (USDA NIFA) awarded The Food Literacy Project at Oxmoor Farm, Inc. (FLP) a Secondary Education, Two-Year Postsecondary Education, and Agriculture in the K-12 Classroom Challenge Grant in partnership with Jefferson County Public Schools (JCPS).

The FLP grant totals $150,000 for a three-year project period. This project will enhance quality instruction in the food, agriculture, natural resources, and human (FANH) sciences for students at Iroquois High School through project-based learning, leadership development, and job skills training opportunities. The project will also involve development of inquiry-based, cross-curricular instructional resources to meet future national FANH science workplace needs and increase the diversity of students who will pursue a two- or four-year degree in the FANH sciences.

As part of this project, FLP will provide a program manager, farm-based educator, and student wages for FLP's Youth Community Agriculture Program.

JCPS will use grant funding to pay for teacher professional development, travel to related conferences, supplies and materials, a social studies consultant, field trip transportation, and evaluation services.

The attached agreement is for the first year of the program. Additional agreements will be required for future program years.

The project directly supports Vision 2020 Strategy 1.1.2.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $30,022 from The Food Literacy Project at Oxmoor Farm, Inc. and authorize the Superintendent to sign the attached Memorandum of Agreement.

X.R.4. Acceptance of Funding from the Kentucky Department of Education for the Office of Transition Readiness
Rationale

These funds are for the purchase of state-recognized industry certification exams for free/reduced lunch students who have completed at least two credits in a Career and Technical Education career pathway.  Funds are distributed to all JCPS High Schools that offer KDE approved career pathways as indicated in the official Technical Education Database System (TEDS) and have students that meet the grant requirements.

This supports Vision 2020 strategies: 1.1.1 Adopt a broader definition of learning, 1.1.2 Personalized learning, and 1.1.3 Provide equitable access.

Submitted by: Dr. Devon Horton

Attachment

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $143,082.00 from the Kentucky Department of Education for the Office of Transition Readiness-Career and Technical Education career pathways.

X.R.5. Acceptance of Funding from the Kentucky Governor's Office of Early Childhood
Rationale

The Kentucky Governor's Office of Early Childhood has awarded the District a 2019 School Readiness Summit Alumni grant award. Grant funds will be used to purchase 50 Devereux Early Childhood Assessment (DECA) kits and additional testing forms to be used by the Early Childhood Program classroom teachers, resource teachers, instructional coaches, and counselors to assess students', ages 3-5, social-emotional resilience. The kit also provides research-based strategies and tips to enhance children's social and emotional health.

Grant funds will also be used to produce 220 training kits for classroom teachers, instructional coaches and resource teachers, counselors, and associate principals.

This funding directly supports the Vision 2020 strategy 1.1.6 Strengthen early childhood education.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $11,989 from the Kentucky Governor's Office of Early Childhood and authorize the Superintendent to sign the attached contract.

X.R.6. Acceptance of Funding from The Cabinet of Education and Workforce Development (KYAE)
Rationale

JCPS Adult and Continuing Education will use the funds to continue providing opportunities for higher educational attainment to nearly 5,000 adult learners annually.  Over 52,000 working-aged adults in Jefferson County lack a high school diploma and nearly one-fourth of these adults have functional literacy skills below a sixth-grade level.

JCPS Adult and Continuing Education is providing parents and community members with the academic instruction needed for them to obtain a GED and become contributing members of the community.

This program aligns with Vision 2020 strategies: 1.1.1 Adopt broader definition of learning, 1.1.5 Improve student literacy, and 1.1.7 Eliminate achievement, learning, and opportunity gaps.

No matching funds are required and there is no cost to the District.   

Submitted by: Dr. Devon Horton

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding from The Cabinet of Education and Workforce Development, in the amount of $2,989,076.77, and authorize the superintendent to sign the attached agreement.

X.R.7. Acceptance of Modification in Funding from The Greater Louisville Workforce Development Board, Inc., dba Compass Rose for the Kentucky Youth Center (KYCC-Compass Rose)
Rationale

On June 18, 2019, the Board of Education accepted funding in the amount of $62,025.84 from The Greater Louisville Workforce Development Board, Inc. dba Compass Rose in partnership with Jefferson County Board of Education to support the Kentucky Youth Career Center. 

The Kentucky Youth Career Center helps by providing English Learners and English speakers with appropriate employment placement and soft skills training needed to retain employment, especially in manufacturing.

The purpose of Modification 01 is to reallocate budget line items for staff development.  The adjustments for budget line items are for staff changes, fringes, supplies, and youth development activities.  This changes the original budget from $62,025.84 to $65,008.74. 

The above adjustments result in an overall modification change of +$2,982.90. This grant does not obligate the District financially, nor are there any direct costs.

This aligns with the Vision 2020 strategies: 1.1.5 Improve student literacy and 1.1.7 Eliminate achievement, learning, and opportunity gaps. 

Submitted by: Dr. Devon Horton 

Attachments

   

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the modification that supports changes in personnel, and operating expenditures and authorize the superintendent to sign the attached contract.

X.R.8. Acceptance of a Modification in Funding from The Greater Louisville Workforce Board, Inc. dba REIMAGE for the Kentucky Youth Career Center (KYCC-REIMAGE)
Rationale

On June 18, 2019, the Board of Education accepted funding in the amount of $67,329.59 from the Greater Louisville Workforce Development Board, Inc. dba REIMAGE dba KentuckianaWorks in partnership with Jefferson County Board of Education to support the Kentucky Youth Career Center.

The purpose of this modification is to reallocate budget line items for staff changes, fringes, supplies, and youth development activities.  These adjustments change the original budget from $67,329.59 to $61,789.77, a total decrease of $5,539.82. 

This program supports Vision 2020 strategies: 1.1.1 Adopt a broader definition of learning and 1.1.5 Improve student literacy and 1.1.7 Eliminate achievement, learning, and opportunity gaps.

Submitted by: Dr. Devon Horton

Attachments

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the modification to support changes in personnel and operating expenditures and authorize the superintendent to sign the attached contract.

X.R.9. Acceptance of Funding from the Jefferson County Public Education Foundation
Rationale

Caterpillar Foundation donated $1000 to Fairdale High School to be used for Fairdale's Diesel and Heavy Equipment Programs.

Submitted by: Amy Dennes

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the funding totaling $1000.00 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

X.S. Recommendation for Approval of Submission of Grant Application for Family Resource and Youth Services Centers
Rationale

The Kentucky Education Reform Act provided for the establishment of Family Resource and Youth Services Centers (FRYSC) which promotes and coordinates community resources to support students and families. The District currently operates 107 centers serving 141 schools. 

The centers must submit a continuation grant application to receive funding for the fiscal years 2020 and 2021. The District Assurance Certification becomes part of each centers application. 

This project directly supports Vision 2020 Strategy: 2.1.3

Submitted by Dr. Carmen Coleman 

Attachment 

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the submission of the grant application and authorize the superintendent and Board chairperson to sign the attached District Assurance Certification for the Family Resource and Youth Services Centers.

X.T. Recommendation for Approval of Agreements
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

X.T.1. Recommendation for Approval of Memorandum of Agreement with Creative Spirits Ministries
Rationale

Creative Spirits Ministries will provide mental health counseling services from time to time to JCPS students in Kindergarten through 12th grade. The Counselor will provide group, and individual counseling within a JCPS school that agrees to have Contractor’s Counselor provide services to students.   

This Memorandum of Agreement shall be effective beginning December 11, 2019, and ending on December 11, 2020. The Agreement may be renewed for one or more additional one-year renewal terms, upon written notice from JCPS to Contractor 30 days prior to the end of the original term or any renewal term.

Submitted By: Kim Chevalier

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Creative Spirits Ministries and authorize the superintendent to sign same.

X.T.2. Recommendation for Approval of Clever Inc.-JCPS Data Sharing Agreement
Rationale

Clever is a data clearinghouse that interfaces with third-party instructional systems and the student information system. They provide schools both data integration and single sign-on functionality making it easier for schools to choose, deploy, and control software applications made available by developers that are used by their teachers and students, as well as, to use certain software we may make available to access the services via a mobile device.

The purpose of this agreement is to delineate the operational guidelines for sharing data between Clever and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement with Clever Inc.

X.T.3. Recommendation for Approval of SchoolCNXT-JCPS Data Sharing Agreement
Rationale

SchoolCNXT will provide access to a mobile/web-based parent engagement platform providing a digital directory, two-way in-app messaging, and a news and information feed, that connects select District administrators, school administrators, and teachers with registered parents and students. It will provide an efficient and effective way to share news and information; send reminders; and create an engaged, empowered, and connected community.

 

The purpose of this agreement is to delineate the operational guidelines for sharing data between SchoolCNXT and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement. All procedures and processes will be FERPA compliant. Period, scope, and protections are also outlined in the attached agreement. There is no cost to the District for the data sharing agreement. This supports work Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement for SchoolCNXT and authorize the superintendent sign same.

X.T.4. Recommendation for approval of Memorandum of Agreement with Kilgore Samaritan Counseling
Rationale

Kilgore Samaritan Counseling will provide mental health counseling services from time to time to JCPS students in Kindergarten through 12th grade. The Counselor will provide group and individual counseling within a JCPS school that agrees to have Contractor’s Counselor provide services to students.   

This Memorandum of Agreement shall be effective beginning December 11, 2019, and ending on December 11, 2020. The Agreement may be renewed for one or more additional one-year renewal terms, upon written notice from JCPS to Contractor 30 days prior to the end of the original term or any renewal term.

Submitted By: Kim Chevalier

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Kilgore Samaritan Counseling and authorize the superintendent to sign same.

X.T.5. Recommendation for Approval of Memorandum of Agreement with SAFY of Louisville
Rationale

SAFY of Louisville will provide mental health counseling services from time to time to JCPS students in Kindergarten through 12th grade. The Counselor will provide group, and individual counseling within a JCPS school that agrees to have Contractor’s Counselor provide services to students.   

This Memorandum of Agreement shall be effective beginning December 11, 2019, and ending on December 11, 2020. The Agreement may be renewed for one or more additional one-year renewal terms, upon written notice from JCPS to Contractor 30 days prior to the end of the original term or any renewal term.

Submitted by: Kim Chevalier

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with SAFY of Louisville and authorize the superintendent to sign same.

X.T.6. Recommendation for Approval of Memorandum of Agreement with StepStone Family & Youth Services
Rationale

StepStone Family & Youth Services will provide mental health counseling services from time to time to JCPS students in foster care in Kindergarten through 12th grade. The Counselor will provide group and individual counseling within a JCPS school to JCPS students.   

This Memorandum of Agreement shall be effective beginning December 11, 2019, and ending on December 11, 2020. The Agreement may be renewed for one or more additional one-year renewal terms, upon written notice from JCPS to Contractor 30 days prior to the end of the original term or any renewal term.

Submitted by: Kim Chevalier

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with StepStone Family & Youth Services and authorize the superintendent to sign same.

X.T.7. Recommendation for Approval of Memorandum of Agreement with Western Kentucky University for the Principal Certification Program
Rationale

Jefferson County Public Schools will work with candidates enrolled in the Western Kentucky University principal preparation program to ensure they are able to complete the required components involving field experiences. Two JCPS staff members are currently enrolled in the WKU program.

The University will collaborate with the District in providing high-quality field/clinical experiences that prepare candidates to equitably improve student learning while having an immediate impact on student achievement.

This project directly supports Vision 2020 Strategy 2.1.2.

Submitted by Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Western Kentucky University for the Principal Certification Program and authorize the superintendent to sign same.

X.T.8. Recommendation for Approval of Agreement with the Kentucky Department of Education for Education Recovery Leader
Rationale

The Kentucky Department of Education has requested that the following JCPS employee be released on Memorandum of Agreement from December 16, 2019, through June 30, 2020.

Sara McCutcheon - Education Recovery Leader (ERL)

Submitted by: James Adams

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the Kentucky Department of Education for the 2019-20 school year and authorize the superintendent to sign same.

X.U. Recommendation for Approval of 2019–20 Comprehensive District Improvement Plan
Rationale

The 2019-20 Comprehensive District Improvement Plan (CDIP) consists of the 17 district-level actions identified in Vision 2020 In Action, which was approved by the Board in July 2018.  The CDIP includes goals and strategies that address the District’s three focus areas of student learning, culture and climate, and organizational coherence. This year’s CDIP represents a continuation of last year’s plan with a focus on moving from implementation to impact. 

The next year’s CDIP will reflect changes made as we begin work on the District's new strategic plan.

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the 2019-20 Comprehensive District Improvement Plan.

X.V. Recommendation for Approval of Revised Regular Board Meeting Schedule for 2020
Rationale

KRS 160. 270 requires a local board of education to hold “at least one (1) regular meeting each month, at a time and place fixed by the Board.” On September 24, 2019, the Board approved the 2020 Board meeting schedule.

This revision to the schedule of regular meetings makes a single change to remove the second regular meeting in December 2020. Historically, the Board has had only one (1) regular meeting in the month of December, taking into account the holiday season. Having a single regular meeting during the early part of December aligns the 2020 schedule to long-standing Board practice. It provides JCPS families – parents, students, and District staff – the opportunity to spend time together in celebration and fellowship.

Board Policy 01.45 establishes the standard format to be used for regular meetings.

Submitted by: Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached revised Board Meeting Schedule for 2020.

X.W. Recommendation for Approval of Shortened School Day for Three Exceptional Child Education Students
Rationale

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Office of Special Education and Early Learning.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

  • approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
  • minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
  • a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
  • a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD259, SSD260, and SSD261 rather than by name.

Student SSD259 has a medical condition, with proper physician documentation, which requires a 3 hour and 45 minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a separate/special class in a regular elementary school setting.

Student SSD260 has a medical condition, with proper physician documentation, which requires a 3 hour and 40 minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a separate/special classroom in a regular elementary school setting.

Student SSD261 has a medical condition, with proper physician documentation, which requires a 6 hour and 5 minute school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a separate classroom in a regular elementary school setting.

Submitted by: Kim Chevalier

 

 


Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve a shortened school day and/or week for three students in the Exceptional Child Education Program for the 2019-2020 school year.

X.X. Adoption of Revised Board Policy 09.434 Suspension (Second Reading)
Rationale

The proposed revised policy was received by the Board of Education for First Reading on November 12, 2019.

This proposed policy sets forth the requirements, in accordance with KRS 158.150, for the suspension of a student by an administrator, including regarding who may suspend, due process, written notification and documentation, restrictions on suspension, and students with disabilities.

This policy aligns Board policy with the more detailed procedures set forth in the Student Support and Behavior Intervention Handbook.

Submitted by: Amy Dennes

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education adopt the attached revised Board Policy 09.434.

X.Y. Adoption of Revised Board Policy 09.43 Student Disciplinary Processes (Second Reading)
Rationale

The proposed revised policy was received by the Board of Education for First Reading on November 12, 2019.

This proposed policy sets forth the requirements, in accordance with state law and administrative regulation, regarding student disciplinary processes.

This policy aligns Board policy with the more detailed procedures set forth in the Student Support and Behavior Intervention Handbook.

Submitted by: Amy Dennes


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education adopt the attached revised Board Policy 09.43 Student Disciplinary Processes.

X.Z. Adoption of Revised Board Policy 01.45 Board Meeting Agenda (Second Reading)
Rationale

KRS 160.270 requires a local board of education to hold “at least one (1) regular meeting each month, at a time and place fixed by the Board.”

On September 24, 2019, the Board approved the Board Meeting Schedule for 2020.

Under the 2020 schedule, both types of regular meetings, Board Business Meetings and Board Work Session Meetings, will have a Consent Calendar to allow the Board to act upon items necessary for the Board to conduct the regular business of the District.

Board Policy 01.45 establishes the standard format for regular Board meeting agendas and sets the dates for publishing materials. This policy needs to be amended to align it with the Board Meeting Schedule for 2020 approved by the Board.

The proposed change also creates an agenda item on Board Work Session Meetings for persons to address the Board regarding agenda and non-agenda items.

This Board Policy has been amended between the first and second readings to improved readability and clarity without making any substantive changes.

Submitted by: Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education adopt the attached revised Board Policy 01.45 Board Meeting Agenda.

X.AA. Adoption of Revised Board Policy 03.4 Substitute Teachers (Second Reading)
Rationale

The proposed revised policy was received by the Board of Education for First Reading on November 12, 2019.

The federal Every Child Succeeds Act of 2015 requires that a school receiving Title I grant funds must notify a parent or guardian if their child is assigned to a class taught by a teacher for four (4) or more weeks who does not meet Kentucky certification requirements at the grade level and subject area to which they are assigned.

Current District practice is to require all schools, both Title I and non-Title schools, to provide such notification. This proposed policy change aligns Board policy with current practice.

Submitted by: Amy Dennes

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education adopt the attached revised Board Policy 03.4 Substitute Teachers.

X.BB. Acceptance of Payment in Lieu of Taxes Agreement with Brown-Forman Corporation
Rationale

On October 25, 2018, Metro Government issued industrial revenue bonds, Series 2018A (Brown-Forman Whiskey Row Project) in the aggregate amount of up to $40,750,000 to finance the acquisition, construction, installation, and equipping of the Project.

This Agreement allows Brown-Forman Corporation to be exempt from property taxes; however, the attached agreement commits the Corporation to make payments to the Board of Education to the same extent as if they were making annual ad valorem property tax payments. The Board of Education has similar Agreements with Churchill Downs and the Courier-Journal.

Therefore, this Agreement permits Brown-Forman Corporation to use the revenue bonds and allows the Board to continue to receive revenue at no loss.

Submitted by: Cordelia Hardin

Attachment

 

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached Payment in Lieu of Taxes Agreement with Brown-Forman Corporation.

XI. Board Planning Calendar
Rationale

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Actions Taken

Order #2019-218 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Joseph Marshall and a second by Mr. James Craig.

XII. Committee Reports
Rationale

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

XIII. Board Reports
Rationale

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

XIV. Persons Requesting to Address the Board (If Needed)
Rationale

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

XV. Executive Session (If Needed)
XVI. Action Item (If Needed)
XVII. Adjournment
Recommended Motion

A motion to adjourn the December 10, 2019, meeting of the Jefferson County Board of Education.

Actions Taken

Order #2019-219 - Motion Passed:  A motion to adjourn the December 10, 2019, meeting of the Jefferson County Board of Education passed with a motion by Mr. James Craig and a second by Mr. Joseph Marshall.