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I.
Moment of Silence
Welcome to the August 6, 2019, meeting of the Jefferson County Board of Education.
JCBE Meeting Videos
8 6 19 Board Meeting Audio
Please join us for our traditional moment of silence.
II.
The Pledge of Allegiance
Please join us for the Pledge of Allegiance.
II.A.
Vision Statement
III.
Recognitions and Resolutions
Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for August 6, 2019.
Order #2019-120 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for August 6, 2019. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. James Craig.
III.A.
Recognition of Kammerer Middle School Teacher Amanda Cornish for Being Named KMEA District 12 Middle School Music Teacher of the Year
Kammerer Middle School teacher Amanda Cornish was named the Kentucky Music Education Association's District 12 Middle School Music Teacher of the year and will now go on to compete at the state level.
Ms. Cornish, who also teaches at Bowen and Norton Elementary Schools, has been with JCPS for 15 years. She says the best part of her job is to teach her students to love music and how to push music throughout the rest of their lives.
Submitted by: Renee Murphy
Superintendent Martin Pollio recommends the Board of Education recognize Kammerer Middle School teacher Amanda Cornish for being named KMEA District 12 Middle School Music Teacher of the year.
III.B.
Recognition of JCPS School and Community Nutrition Services Staff for Winning State Award, National Certifications
Julia Bauscher, the director of School and Community Nutrition Services, is the recipient of the 2019 Director of the Year award for Kentucky.
The Director of the Year award recognizes school nutrition directors for the contributions they have made throughout their school nutrition career. Julia has served as the Director of School and Community Nutrition Services since 2009. She has served JCPS students in the school meal program since 1994.
Under Julia’s leadership the SCNS team has implemented programs to support our students’ academic achievement including breakfast in the classroom, Student Nutrition Advisory Councils, a supper program, and an expanded Summer Food Service Program.
Julia also served as president of the School Nutrition Association in 2014-15, an association providing professional development and advocacy for over 58,000 members nationwide.
Julia’s contributions to school meal programs was recognized at the Kentucky School Nutrition Association Conference and in a red carpet awards ceremony at the School Nutrition Association’s Annual National Conference in St. Louis in July.
In addition to this honor, School and Community Nutrition Services Assistant Director Terina Edington and School and Community Nutrition Services Child and Adult Care Food Program (CACFP) supervisor Christina Ashley have earned their CACFP Child Nutrition Professional (CCNP) Certification and CACFP Management Professional (CMP) Certification from the National CACFP Sponsors Association.
These certifications are special designations for those in the CACFP profession that are committed to continually learning best practices and keeping up with changing trends in the field. Recipients must meet substantial operational and educational requirements in the field of Child Nutrition and program regulatory comprehension.
Submitted by: Renee Murphy
Superintendent Martin Pollio recommends the Board of Education recognize JCPS School and Community Nutrition Services staff for winning state award, national certifications.
III.C.
Recognition of Atherton High School for Being Finalist in National Vans Art Competition
Atherton High School was one of 500 high schools around the country accepted to compete in the annual contest customizing Vans shoes. Students were given two pairs of blank Vans shoes and were challenged to create designs that reflect the themes Local Flavor and Off the Wall.
They spent about a month designing two pairs of shoes. One pair included a cow skull made of shoes, attached to a skateboard and handlebars. The other design has a honeybee theme, complete with an image of a Goldenrod -- Kentucky's state flower -- for a touch of local flavor.
Only 50 schools in five regions of the country were selected as semifinalists. On May 6, Atherton was announced as being in the top five in the national competition. The school launched a campaign to get public and community support by voting daily on their entry.
As part of their impact essay submitted for the competition, the entry read: "It is a fact that humans thrive when they have the ability to create. Visual Arts is just as important for a developing mind as math or English. Art allows creative problem solving, freedom of expression, and encourages passion."
While Atherton did not win the top prize of $75,000, it did win $10,000 for its arts program.
The team of Atherton students who participated in the creation of the shoes were: Emilia Barnett, Olivia Bunger, Natasha Campbell, Joanna Lock, Alyson Reece, and Teague Hansen. Their art teacher is Rachel Gibbs.
Submitted by: Renee Murphy
Superintendent Martin Pollio recommends the Board of Education recognize Atherton High School for being a national winner in the VANS Art Competition.
III.D.
Recognition of Louisville Male High School Softball Team for Winning State, National Titles
The Louisville Male High School softball team completed a historic run in 2019 -- a journey that included a 39-0 record, the school's first state championship and then finishing No. 1 in the country, earning them national championship honors.
The team, led by coach Josh Bloomer (who recently left to coach at Duke University), became the second team ever to go undefeated and win the KHSAA State Softball Tournament with their 6-1 win over Warren East on June 15.
After that victory, the Bulldogs ascended to No. 1 in Thursday’s final USA TODAY Sports/NFCA High School Super 25 poll.
Submitted by: Renee Murphy
Superintendent Martin Pollio recommends the Board of Education recognize Louisville Male High School softball team for winning state, national titles.
IV.
Recommendation for Approval of Meeting Agenda
The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.
Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 6, 2019.
Order #2019-121 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the agenda for August 6, 2019. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.
V.
Recommendation for Approval of Minutes of Previous Meeting
The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board.
The minutes of the July 16, 2019, regular meeting and July 30, 2019, special meeting are presented for your review and approval.
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the minutes of the July 16, 2019, regular meeting and July 30, 2019, special meeting.
Order #2019-122 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education approve the minutes of the July 16, 2019, regular meeting and July 30, 2019, special meeting. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.
VI.
Superintendent's Report
VII.
Persons Requesting to Address the Board
All persons who wish to address the Board regarding items on the Board Agenda shall be permitted to speak prior to persons wishing to speak regarding non-agenda items.
A maximum of forty-five (45) minutes shall be allocated for Agenda Item VII.
Speakers who were unable to be accommodated under Agenda Item VII. due to the time limitation may address the Board under Agenda Item XIV.
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
VIII.
Action Items
IX.
Information Items
IX.A.
Acceptance of Report on Opening Day Preparations for the 2019-20 School Year
This presentation will give an overview of the preparations being made for the opening of the 2019-20 school year.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education receive a report on opening day preparation for the 2019-20 school year.
Order #2019-123 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report on opening day preparation for the 2019-20 school year. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. James Craig.
IX.B.
Acceptance of a Report on JCPS Alternative School Task Force
At a work session on November 13, 2018, the Board received information regarding the recommendations of the Alternative School Task Force, which was charged to recommend ways for the District to significantly improve the learning opportunities, school environment, and support services provided to students in Behavior Support and Choice Schools.
The Task Force focused on Behavior Support and Multi-Tiered Systems of Support (MTSS); Curriculum and Instruction; Safety and Environment; and Wrap-Around Support and Transition.
This report will provide the Board with an overview of program implementation for the 2019-20 school year, addressing the student experience from enrollment through graduation and/or transition. This includes personalizing to meet students’ social, emotional and academic needs, career and technical education opportunities; mental health and behavior supports; the reengagement process for students returning to comprehensive middle and high schools and professional learning opportunities for staff.
Included in the program implementation for 2019-20 is a District partnership with Big Picture Learning, a national non-profit with extensive experience in creating supportive, engaging, student-centered learning environments for at-risk students.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education receive a report on the District’s Alternative School Task Force.
Order #2019-124 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive a report on the District’s Alternative School Task Force. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.
IX.C.
Acceptance of an Update on the Backpack League Summer Learning Initiative
Jefferson County Public Schools launched an exciting summer learning initiative for students entering grades 3-6 in the 2019-20 school year. This four-week experience allowed students to engage in hands-on, deeper learning experiences taking them into the community for field trips every week. Students were able to create artifacts demonstrating their growth as productive collaborators, globally and competent citizens, emerging innovators, effective communicators, and prepared and resilient learners.
Over 850 students participated with the support of close to 90 staff (i.e. teachers, instructional assistants, security, and administrators). Teachers designed the learning experiences for students and partnered with close to 50 different community organizations. Approximately 800 student artifacts were uploaded into their backpacks.
The Backpack League was supported as a district-wide effort with resources from all departments. Close to 70 central office staff attended field trips and supported the day-to-day implementation to ensure students had successful and meaningful learning experiences.
This item supports Vision 2020 strategy 1.1.1- Broader definition of learning
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education receive an update on the Backpack League Summer Learning Initiative.
Order #2019-125 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive an update on the Backpack League Summer Learning Initiative. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. James Craig.
X.
Consent Calendar
Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for August 6, 2019.
Order #2019-126 - Motion Passed: A motion that the Board of Education approve the consent calendar for August 6, 2019, minus item X.I. Recommendation for Approval of Professional Services Contracts of $5,000 or More (contracts 7, 8, and 9 with various law enforcement agencies) and item X.S. KSBA 2019 Board Policy Update - Adoption of Board Policies (Second Reading) passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.
Order #2019-127 - Motion Passed: A motion to approve the policies on item X.S. KSBA 2019 Board Policy Update - Adoption of Board Policies (Second Reading) minus the paragraph in policy 01.11 regarding the National Motto that is on page 56 of the attachment. The rest of the policies will be as-is and we are voting specifically on the other policies minus this paragraph. The motion passed with a motion by Mr. Chris Brady and a second by Mr. James Craig.
Order #2019-128 - Motion Passed: A motion to postpone consideration of the paragraph in policy 01.11 regarding the National Motto that is on page 56 of the attachment passed with a motion by Mr. James Craig and a second by Mr. Chris Brady.
Order #2019-129 - Motion Failed: A motion to approve contracts 7, 8, and 9 with various law enforcement agencies on consent item X.I. Recommendation for Approval of Professional Services Contracts of $5,000 or More failed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.
X.A.
Certified Leaves of Absence
Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.
The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.
X.B.
Report of Personnel Actions
Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.
These actions have been executed in compliance with all Board of Education policies and state and federal laws.
All positions are Board of Education approved positions.
Submitted by: Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached report of personnel actions that he has taken per KRS 160.380.
X.C.
Recommendation for Approval of Job Descriptions
The attached job description changes are submitted to create better efficiency in the District.
Submitted by: Mr. Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached and job descriptions.
X.D.
Recommendation for Approval of Organizational Charts
The attached organization chart changes are submitted to create better efficiency in the District.
Submitted by: Mr. Jimmy Adams
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions and organization chart changes.
X.E.
Recommendation for Approval of Field Trip Request
This is a report of field trip requests submitted to the Board of Education on August 6, 2019.
Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes.
Submitted by: Dr. Michael Raisor
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests.
X.F.
Recommendation for Approval of Contract Completions and BG-4 Forms
X.F.1.
Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Ballard High School
On July 25, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-011.
On February 13, 2018, the Board approved awarding a contract to Highland Roofing Company, Inc. as the low bidder.
McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Highland Roofing Company, Inc. for Partial Roof Replacement at Ballard High School for a total construction cost of $813,971.
X.F.2.
Recommendation for Approval of Contract Completion and BG-4 Form for Boiler Replacement at Southern High School
On August 7, 2018, the Board of Education approved Kerr-Greulich Engineers, Inc. to prepare plans and specifications for Project 19-009.
On October 16, 2018, the Board approved awarding a contract to Intertech Mechanical Services, Inc. as the low bidder.
Kerr-Greulich Engineers, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Intertech Mechanical Services, Inc. for Boiler Replacement at Southern High School for a total construction cost of $94,000.
X.F.3.
Recommendation for Approval of Contract Completion and BG-4 Form for Stage Rigging Repair at Johnson Traditional Middle School
On October 16, 2018, the Board of Education approved Structural Services, Inc. to prepare plans and specifications for Project 19-084.
On April 16, 2019, the Board approved awarding a contract to Beck Studios, Inc. as the low bidder.
Structural Services, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Beck Studios, Inc. for Stage Rigging Repair at Johnson Traditional Middle School for a total construction cost of $34,232.
X.G.
Recommendation for Approval of Construction Change Orders
In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.
Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.
The project directly supports strategy 3.1.1 of Vision 2020.
Submitted by: Dr. Michael Raisor
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.
X.H.
Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendments
In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.
The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.
Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the following bid tabulations, contract renewals, and amendments:
•Refrigerant;
•Plumbing Supplies & Eqpt. (Line Item);
•Plumbing Service;
•Laminating Film;
•Electrical Service;
•Contract Renewal - Competitive Negotiation on Banking Services;
•Contract Renewal - Competitive Negotiation on General Banking Services for School Based Accounts;
•Contract Renewal - Classroom Food Delivery System (SCNS);
•Amendment - Plumbing Supplies & Eqpt. (Line Item);
•Amendment - Electrical Supplies & Lighting (Line Item);
•Amendment - Paper (Warehouse Delivery); and
•Amendment - Automotive Antifreeze, Fluids & Lubricants.
X.I.
Recommendation for Approval of Professional Services Contracts of $5,000 or More
In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.
This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.
X.J.
Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
This report includes all professional services contracts approved by the Board as of July 1, 2019, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.
X.K.
Acceptance of Orders of the Treasurer
X.K.1.
Acceptance of Orders of the Treasurer-Invoices
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Invoices paid and to be paid for period of June 24 through July 14, 2019.
X.K.2.
Acceptance of Orders of the Treasurer-Purchase Orders
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Purchase Orders issued during the period of June 24 through July 14, 2019.
X.K.3.
Acceptance of Orders of the Treasurer-Vouchers
This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Vouchers paid during the period of June 24 through July 14, 2019.
X.L.
Acceptance of Monthly Financial Report for Period Ended June 30, 2019
This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended June 30, 2019.
X.M.
Acceptance of Quarterly Report of Investment Performance
This report is provided to the Board per JCPS Policy 04.36 Investments and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for the quarter ended June 30, 2019.
X.N.
Acceptance of Donations, Grants, and Funding
Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.
X.N.1.
Acceptance of Donations and Small Grants
This is a report of donations and small grants submitted to the Board of Education on August 6, 2019.
Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.
Small grants include non-federal awards less than $50,000.
Submitted by: Dr. Dena Dossett
Attachment
Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $5,423.00 to be used as stated in the attachment.
X.N.2.
Acceptance of Community Education Grant from the Kentucky Department of Education
The Kentucky Department of Education has awarded the District $20,000 to supplement the salary of a coordinator. This individual will administer comprehensive county-wide community education programs to expand the utilization of schools for all members of the community. There is a $5,000 (25 percent) match supplied by JCPS Adult and Continuing Education.
The Community Education program will support schools in reducing the drop-out rate, decreasing the number of students who are retained, increase student attendance and provide preparation and planning for life after public school. The program is operated through JCPS Adult and Continuing Education.
The funds will be used to cover staff salaries, fringe benefits, and expenditures. JCPS Adult & Continuing Education is responsible for the 25 percent match or $5,000. There is no other indirect cost to the District. The term of the contract is July 1, 2019, through June 30, 2020.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education accept a Community Education Grant in the amount of $20,000 from the Kentucky Department of Education and authorize the superintendent to sign the attached agreement.
X.N.3.
Acceptance of Funding from the University of Kentucky
The Collaborative Center for Literacy Development Reading Recovery Center at the University of Kentucky is providing funding for the construction of a Literacy Window and Sound System at Gutermuth Elementary School. This initiative will help with the implementation of the Reading Recovery intervention to struggling readers in grades kindergarten through third.
This funding directly supports Vision 2020 strategy 1.1.5 Improve student literacy.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $8,000 for the Reading Recovery Program at Gutermuth Elementary School and authorize Superintendent to sign the attached agreement.
X.N.4.
Acceptance of Funding From the University of Louisville Research Foundation
The University of Louisville College of Education and Human Development received a grant from the National Writing Project (NWP). The NWP is a network of sites anchored at colleges and universities and serving teachers across disciplines and at all levels, early childhood through university. NWP provides professional development, resources, and generates research to improve the teaching of writing.
This grant subaward pays for the salary, extended service time, and fringe benefits of Ms. Suzanne Jackson, an English Language Arts teacher at Moore High School. She will spend 100 percent of her time this school year planning and facilitating professional development with the Kentucky Writing Project. Ms. Jackson will remain an employee of the District and shall be under the District’s supervision.
This funding directly aligns with strategy 2.1.2 in Vision 2020.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $102,003 from the University of Louisville Research Foundation and authorize Superintendent to sign the attached agreement.
X.N.5.
Acceptance of Funding from Boys and Girls Clubs of Kentuckiana for a 21st Century Community Learning Center at Robert Frost Sixth-Grade Academy and Stuart Academy
The Kentucky Department of Education awarded Boys and Girls Clubs of Kentuckiana (BGCKY) a 21st Century Community Learning Center (21st CCLC) grant in partnership with Robert Frost Sixth-Grade Academy and Stuart Academy. 21st CCLC provides academic, artistic, and cultural enrichment for students after school and during the summer.
BGCKY was awarded the 21st CCLC grant from KDE for $150,000 per year for three years and is providing a sub-award to JCPS for $56,947 for the 2019-20 school year.
With their funding, BGCKY will provide a full-time on-site coordinator, Youth Development Workers, extended service time for teachers, and contractual costs with enrichment partners.
Robert Frost Sixth-Grade Academy and Stuart Academy will use sub-award funding to directly pay transportation costs and extended time pay and fringes for three certified teachers to provide instruction during the afterschool and summer programs.
The attached agreement is for the first year of the program. Additional agreements will be required for future program years.
The project directly supports strategies 1.1.3, 1.1.5 and 1.1.7 in Vision 2020.
Submitted by: Dr. Devon Horton
Attachment
Superintendent Martin Pollio recommends the Board of Education accept funding totaling $56,947 from Boys and Girls Clubs of Kentuckiana and authorize the Superintendent to sign the attached Memorandum of Agreement.
X.N.6.
Acceptance of IDEA-B State Share Restricted Funds from Kentucky Department of Education
Funds are awarded based on proposed scope of work for the Special Education Cooperatives throughout the state. The Kentucky Department of Education (KDE) has identified nine special education cooperatives around the state to provide training and technical assistance to districts throughout the state. The Greater Louisville Educational Cooperative (GLEC) includes Jefferson County Public Schools and the Kentucky School for the Blind as its member districts. JCPS serves as fiscal manager for GLEC.
KDE has outlined priorities for use of funds. Funds will be used to provide training and technical assistance in core content instruction; specially designed instruction, differentiated instruction and technology-based supports; evidence-based practices to improve behavior and academic achievement.
Funds will also pay for supplies, materials, consultants, and professional development stipends.
This funding directly supports strategy 2.2.3 of Vision 2020.
Submitted by: Mrs. Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education accept IDEA-B State Share Restricted funds for the Greater Louisville Educational Cooperative (GLEC) in the amount of $79,975 as additional funding to the previous amount of $901,100 accepted from the Kentucky Department of Education at the November 27, 2018, Board of Education meeting.
X.O.
Recommendation for Approval of Agreements
Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.
X.O.1.
Recommendation for Approval of Achieve3000-JCPS Data Sharing Agreement
Achieve3000 is online differentiated instruction and reaches students at their precise Lexile reading levels to deliver significant reading gains. Achieve3000 provides differentiated instruction that supports core curriculum, Response to Intervention, English language learning, special education, adult learning, workforce readiness, and other instructional models. Featuring comprehensive English and Spanish language support and extra scaffolding for struggling readers, these are aligned with the Common Core State Standards for English language arts as well as state standards for literacy and the content areas.
First, students will take the LevelSet Assessment and establish a baseline Lexile level. Then students receive differentiated, grade-appropriate, nonfiction passages, matched to their individual Lexile level. Next, the student completes regular assessments, aligned to grade-level standards, which measure their ability to comprehend informational text. As the student's reading abilities are evaluated and progress is detected, the text rigor will increase.
In order to analyze data, establish baseline levels, and provide adaptive content, Achieve3000 will need to access the data specifically outlined in the attached agreement. Period, scope, and protections are also outlined in the attached agreement.
This supports Vision 2020 strategy 3.3.3- Optimize Technology Usage.
Submitted by: Dr. Kermit Belcher
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement for Achieve3000.
X.O.2.
Recommendation for Approval of Memorandum of Agreement with Jefferson Community and Technical College
In partnership with Jefferson Community and Technical College, student health will be supported throughout JCPS. According to a report by the Robert Wood Johnson Foundation, chronically absent students (miss 17 or more days of school) in preschool, kindergarten, and first grade are much less likely to read at grade level by third grade making them four times more likely to drop out of high school than proficient readers. In Kentucky, students who are chronically absent are less likely to score at grade level on standardized testing. Nationally, an average of 14 percent of students are chronically absent, in 2016-17 the average was 18 percent in JCPS with over 500,000 missed days and 3.3 million lost instruction hours. A culture that supports school attendance and reduced chronic absenteeism can help promote and encourage improved academic outcomes due to increased classroom time and school engagement.
Services from Jefferson Community and Technical College will include support for student attendance, assistance with provision of mandated student health screenings, support for physical and immunization clinics; classroom education on pertinent health topics, assisting with student care and review/updating of student immunization certificates.
The effective date will be from August 7, 2019, through August 7, 2020. This project directly supports Vision 2020 strategy 2.1.3 Improve Culture/Climate.
The District is not providing matching funds for this project and there is no cost to JCPS.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the Memorandum of Agreement with the Jefferson Community and Technical College and authorize the superintendent to sign same.
X.O.3.
Recommendation for Approval of Agreement with Systems Management Group for Social and Emotional Learning Program
Systems Management Group, a supporting group for Sanford Harmony, social and emotional learning (SEL) program designed to build healthy relationships among pre-K through sixth-grade students, will provide SEL kits and training to JCPS to pilot during the 2019-20 school year for up to 30 elementary schools at no cost.
Sanford Harmony is a CASEL SELect program, aligned to the five core SEL competencies from The Collaborative to Advance Social and Emotional Learning (CASEL), the nation’s top evaluator of SEL evidence-based programs.
There is no financial obligation for the District and no commitment beyond June 30, 2020.
This grant supports Vision 2020 Strategy 2.1.3. Improve Culture and Climate.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with Systems Management Group and authorize the superintendent to sign same.
X.O.4.
Recommendation for Approval of Memorandums of Agreement with the University of Louisville and JCPS High Schools for Dual Credit Courses
Dual Credit personnel from the University of Louisville have worked with the principal, administrators, and teachers at JCPS high schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. These agreements align with the new Dual Credit Scholarship Program passed in the 2017 Legislative session. These dual credit courses can be transferred to any regionally accredited college or university for credit. The University of Louisville is a Partner Postsecondary Institution with KHEAA for that program.
The attached Memorandum of Agreements detail the data exchange commitments, expectations of University of Louisville, the local school, the local school adjunct faculty, and students. University of Louisville faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status.
Specifically:
-
Scholarship funds may be used for dual credit unless the student has exceeded two courses or state funds are exhausted. In that case, the student/family is responsible for paying tuition.
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Tuition is set to 1/3 KCTCS tuition (as required by the PPI agreement with the KHEAA) The University of Louisville will not charge JCPS or JCPS students 50 percent of tuition for unsuccessful scholarship students.
The second agreement details information pertaining to the Teaching and Learning Pathway with the University of Louisville College of Education and Human Development including a specialized placement agreement.
Submitted by: Dr. Carmen Coleman
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandums of Agreement between eligible JCPS High Schools and the University of Louisville for dual credit courses and authorize the superintendent to sign same.
X.O.5.
Recommendation for Approval of Memorandum of Agreement with the University of Louisville for the UofL PACT Program
The University of Louisville Providing Access to Community Transition (PACT) program is a three-year transition program designed for students with Moderate to Severe Disabilities (MSD) ages 18-21. This collaborative effort enables students to be with age-appropriate peers on the University of Louisville (UofL) campus as they complete their transition years of public education. In addition to campus experiences in college classes and UofL activities, students receive instruction in the community as well as instruction related to IEP and post-secondary goals. Parents of students in the MSD program are eligible to apply during the fall of the school year in which they turn 18. Selection for this program is based on a lottery process.
The Memorandum of Agreement is effective beginning August 14, 2019, and ending June 30, 2020.
This program supports Vision 2020 Strategy 1.1.2.
Submitted by: Kim Chevalier
Attachment
Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with the University of Louisville to provide a classroom setting for Moderate to Severe Disability students and authorize the superintendent to sign same.
X.O.6.
Recommendation for Approval of NWEA-JCPS Data Sharing Agreement
NWEA creates the MAP assessments that precisely measure growth and proficiency to enable tailored instruction for students. NWEA uses anonymous assessment data from students across the country to create national norms. The norms will help to see if students are growing at an expected pace, regardless of where the student started and allow administrators to make predictions about what kind of growth is typical and atypical.
In order to analyze data, establish baseline levels, and provide predictive data, NWEA will need to access the data specifically outlined in the attached agreement. The purpose of this agreement is to delineate the operational guidelines for sharing data between NWEA and JCPS and define the respective roles and responsibilities of each party. Period, scope, and protections are also outlined in the attached agreement.
Submitted by: Dr. Carmen Coleman
Attachment
Superintendent Martin Pollio recommends that the Board of Education approve the attached data sharing agreement for NWEA.
X.P.
Recommendation for Approval of Impact Aid for Fiscal Year 2019-20
Impact Aid is direct federal U.S. Department of Education reimbursement to public school districts for the loss of traditional revenue sources (property, sales, and personal income taxes) due to a federal presence or federal activity.
The U.S. Department of Education requires an annual resolution be passed at an official meeting of the governing body of the local educational agency authorizing the filing of an application and designating the person to file the application for Impact Aid. The District should receive approximately $25,000 as a result of this application.
This item supports Vision 2020 strategy 3.1.4 Ensure responsible stewardship of resources.
Submitted by: Cordelia Hardin
Attachments
Superintendent Martin Pollio recommends the Board of Education approve Impact Aid for Fiscal Year 2019-20 as explained in the attached Parent-Guardian Information Letter and Program Survey Form.
X.Q.
Acceptance of Report on Required KAR Board Notification of Data Security
The JCPS Information Technology Department, through the Chief Information Officer, hereby acknowledges that it has reviewed the Data Security and Breach Notification and Best Practices Guide, and continues to implement the best practices that meet the needs of the reasonable security of personal information of the District. Several new security measures have been implemented within the last year.
While 100% security represents a theoretical goal, the measures already implemented and the ones that will be implemented, reflect both the importance of the system and the resources available to protect it. Any initiative in support of this compliance that requires additional funding will be presented to the Board in due course, in addition to the compliance acknowledgment presented to the Board each year.
Submitted by: Dr. Kermit Belcher
Attachment
Superintendent Martin Pollio recommends the Board of Education receive a report required by House Bill 5, Board Notification of Data Security safeguards.
X.R.
Recommendation for Approval of Job Descriptions to Create Organizational Coherence
At the May 14, 2019, meeting, the Board approved major and substantive changes to organizational charts and job descriptions as part of the District’s effort to create organizational coherence across Divisions. At that time, the Board was told that additional minor and technical changes would be submitted separately at a later date, in order to make the review and consideration of the major changes on May 14 more easily understood.
District staff has conducted a comprehensive review of all job descriptions for the District and are submitting the attached for review and approval. While the number of resulting recommended changes are many, each change, in and of itself, is small. There is one more set of job descriptions that will be presented at the next business meeting which will complete the project.
None of the job descriptions being submitted at this meeting have an impact on the status of current employees. The revised job descriptions have no changes to salary grade or annual number of days for current employees.
Job descriptions have been edited for language, format, and standardization of job titles across the District, and have been updated to ensure that the job descriptions are not using obsolete language.
Having a comprehensive, up-to-date, standardized set of job descriptions will improve the efficiency of the Human Resources Division, as part of the larger project to significantly increase its capacity to attract, develop, and retain a highly qualified, diverse, and engaged workforce. It will also offer clarity and consistency to current and prospective employees.
Submitted by: James Adams
Attachments
Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.
X.S.
KSBA 2019 Board Policy Update - Adoption of Board Policies (Second Reading)
These policies were received for First Reading by the Board of Education on July 16, 2019.
Each year, the Kentucky School Boards Association (KSBA) provides local boards of education with a Board Policy Update, which provides recommended amendments to board policies based on changes from the preceding year to state and federal statutes and administrative regulations.
The attached document shows proposed amendments to Board policies from the KSBA 2019 Board Policy Update, incorporating suggested language from the Board Policy Committee, District staff, and the General Counsel. Proposed new language is underlined, and proposed deletions are shown using strikethroughs.
KRS 160.340 requires board policies be kept up to date with annual amendments by August 15.
Policy Number Policy Name
Prohibition of Discrimination of Pregnant People
01.1 Legal Status of the Board
03.113 Equal Employment Opportunity (Certified)
03.212 Equal Employment Opportunity (Classified)
03.133 Duties (Certified)
03.233 Duties (Classified)
03.162 Harassment/Discrimination (Certified)
03.262 Harassment/Discrimination (Classified)
Child Abuse & Neglect (CA/N) Checks
02.421 Election of School Council Members (SBDM)
03.11 Hiring (Certified)
03.21 Hiring (Classified)
03.6 Volunteers
JCPS Superintendent & Board
01.821 Board Member Compensation & Expenses
02.4244 School Hiring (SBDM)
03.114 Contract
Human Resources - Leave
03.123 Leaves & Absences
03.1233 Child Rearing/Adoption Leave
03.1234 Extended Disability Leave (Certified)
03.2234 Extended Disability Leave (Classified)
Finance
01.11 General Powers & Duties of the Board
04.32 Model Procurement Code Purchasing
04.6 Investments
04.61 Gifts, Donations & Grants
School Safety
03.19 Staff Meetings & Professional Development (Certified)
03.29 Staff Meetings & Professional Development (Classified)
05.4 Safety
05.48 Weapons
05.5 Security of Facilities
08.14 Guidance
09.22 Student Health & Safety
09.425 Assaults & Threats of Violence
09.429 Threat Assessments
Smoking Prohibition
03.1327 Use of Tobacco, Alt. Nicotine, or Vapor Products (Certified)
03.2327 Use of Tobacco, Alt. Nicotine, or Vapor Products (Classified)
05.31 Rental Application & Contract
06.221 Bus Drivers' Use of Tobacco and Other Substances
09.4232 Tobacco, Alternative Nicotine, or Vapor Products
10.5 Visitors to Schools
Miscellaneous
02.4241 School Council Policies (SBDM)
05.23 Energy Management
08.113 Graduation Requirements
09.126 Students of Military Families
09.224 Emergency Medical Treatment
Submitted by: Amy Dennes
Attachment
Revised 8/5/19
Superintendent Martin Pollio recommends the Board of Education adopt the attached revisions to Board policies.
X.T.
Adoption of New Board Policy 05.46 Unmanned Aircraft Systems (Second Reading)
The proposed policy was received by the Board of Education for First Reading July 16, 2019.
Unmanned aircraft systems (i.e. “drones”) are becoming more prevalent, and their use in a school context or on school property needs to be addressed. This policy is being proposed to protect the health and safety of District students, employees, and visitors, and to comply with Federal Aviation Administration (FAA) requirements to prevent the disruption with active flight activities in the region.
The Kentucky Schools Boards Association does not have model language relating to this issue. This policy was developed by District staff based on FAA requirements and a review of policies from other school districts and other public entities. It has been reviewed by the Board Policy Committee and the General Counsel.
Submitted by: Amy Dennes
Attachments
Superintendent Martin Pollio recommends the Board of Education adopt the attached Board Policy 05.46 Unmanned Aircraft Devices.
X.U.
Revision of Board Policy 09.14 Student Records (Second Reading)
This policy was received for First Reading by the Board of Education on July 16, 2019.
This policy revision clarifies language relating to student directory information, establishing the parameters for the permissible and impermissible uses of photographs or video of students. The policy provides for a procedure for a parent, guardian, or eligible student to opt out of the release of student directory information.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education adopt the attached revised Board Policy 09.14 Student Records.
X.V.
WITHDRAWN: Revision of Board Policies 03.1324 Extended Disability Leave (Certified) and 03.2234 Extended Disability Leave (Classified) (First Reading)
This item was withdrawn prior to consideration by the Board.
X.W.
Revision of Board Policy 09.33 Fund-Raising Activities (First Reading)
The proposed amendment brings this Board policy into alignment with current District practice, by removing a reference to a District Fundraising Committee, and establishing that the Office of Resource Development is responsible for prescreening school fundraising campaigns.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policy 09.33 Fund-Raising Activities for first submission and reading.
X.X.
Revision of Board Policy 09.2241 Student Medication (First Reading)
The proposed amendment adds language recommended by the District School Health Coordinator based on KSBA sample language to provide greater clarity regarding the self-administration of medication by students.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policy 09.2241 Student Medication for first submission and reading.
X.Y.
Revision of Board Policy 10.5 Visitors to Schools (First Reading)
The proposed amendment incorporates the provisions of KRS 211.755, which permits a mother to “breast-feed her baby or express breast milk in any location public or private, where the mother is otherwise authorized to be.”
This change to Board Policy provides clear direction to staff in schools and other District facilities regarding this issue, to ensure compliance with state law.
Submitted by: Amy Dennes
Attachment
Superintendent Martin Pollio recommends the Board of Education receive the attached Board Policy 10.5 Visitors to Schools for first submission and reading.
XI.
Board Planning Calendar
Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.
A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion.
It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities.
Attachment
Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.
Order #2019-130 - Motion Passed: Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. James Craig and a second by Mrs. Linda Duncan.
XII.
Committee Reports
Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.
XIII.
Board Reports
Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.
XIV.
Persons Requesting to Address the Board (If Needed)
Each speaker is allowed three minutes to address the Board.
At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.
At the end of three minutes, the bell will sound twice, indicating that your time is up.
XV.
Executive Session (If Needed)
XVI.
Action Item (If Needed)
XVII.
Adjournment
A motion to adjourn the August 6, 2019, meeting of the Jefferson County Board of Education.
Order #2019-131 - Motion Passed: A motion to adjourn the August 6, 2019, meeting of the Jefferson County Board of Education passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.
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