Jefferson County
February 12, 2019 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the February 12, 2019, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

2 12 19 JCBE Meeting Audio





Please join us for our traditional moment of silence.

Attachments
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Vision Statement
Rationale

III. Recognitions and Resolutions
Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for February 12, 2019.

Actions Taken

Order #2019-19 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for February 12, 2019. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mr. James Craig.

III.A. Recognition of Linley Mueller for being Selected as the First-Ever Junior Race Ambassador for the Kentucky Derby Festival
Rationale

Linley Mueller, an eighth grader at Highland Middle School, has been selected as the first-ever Junior Race Ambassador for the Kentucky Derby Festival (KDF).  Linley, who trained with the ambassadors last year for her first miniMarathon at the age of 12, hopes to encourage youth - JCPS students in particular - to participate in the KDF Marathon & miniMarathon.  The Race Ambassador Team is comprised of runners and walkers who promote a healthy lifestyle message to local and regional groups and organizations. These Ambassadors help KDF keep runners and walkers informed, inspired and motivated during the months leading up to the race, and have been essential in the development and continued growth of the Marathon & miniMarathon. 

Submitted by: Renee Murphy

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize Linley Mueller for being Selected as the First-ever Junior Race Ambassador for the Kentucky Derby Festival.

III.B. Recognition of Ten JCPS Students Who Were Recently Honored by Jefferson County Teachers Association for Their Winning Entries in the MLK Jr. Diversity Arts Contest
Rationale

Ten JCPS students were recently honored by Jefferson County Teachers Association (JCTA) for their winning entries in the MLK Jr. Diversity Arts Contest.  Students submitted entries in Visual Arts and Writing categories, and were selected based on how well the entries reflected on the contest’s themes, which were drawn from speeches given by Dr. King. Winning students include Antwane Sweeney, Jacob Elementary School; Shaniyah Brown, Dexter McAtee, Amyri Robinson and Desirae White, all Price Elementary School;  Samantha Chazen, Dillon Mudd, and Maryssa Owens, of Kammerer Middle School; Madison M, of Maryhurst Academy; and Kaden Rhodes, of Phoenix School of Discovery.

Winners were recognized at JCTA’s annual MLK Jr. Memorial Dinner, and received a Certificate of Achievement and Amazon gift card.

Submitted by: Renee Murphy

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize ten JCPS students who were recently honored by Jefferson County Teachers Association for their winning entries in the MLK Jr. Diversity Arts Contest.

IV. Recommendation for Approval of Meeting Agenda
Rationale

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the agenda for February 12, 2019.

Actions Taken

Order #2019-20 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for February 12, 2019. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mr. Benjamin Gies.

V. Recommendation for Approval of Minutes of Previous Meeting
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the January 8, 2019, regular meeting and January 22, 2019, special meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the January 8, 2019, regular meeting and January 22, 2019, special meeting.

Actions Taken

Order #2019-21 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the January 8, 2019, regular meeting and January 22, 2019, special meeting. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Benjamin Gies.

VI. Superintendent's Report
VII. Persons Requesting to Address the Board
Rationale

All persons who wish to address the Board regarding items on the Board Agenda shall be permitted to speak prior to persons wishing to speak regarding non-agenda items.

A maximum of forty-five (45) minutes shall be allocated for Agenda Item VII.

Speakers who were unable to be accommodated under Agenda Item VII. due to the time limitation may address the Board under Agenda Item XIV. 

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

VIII. Action Items
VIII.A. Recommendation for Approval of Revised Internal Audit Plan and Acceptance of an Audit and Risk Management Advisory Committee Report
Rationale

The Board established the Audit and Risk Management Advisory Committee (ARMAC) to assist the Board in the oversight of risks impacting the financial and strategic objectives of JCPS. As stated in the ARMAC Charter, the Board will receive regular reports regarding the activities of the committee.

As stated in the JCPS Internal Audit Charter and the professional standards of the Institute of Internal Auditors, the Internal Audit Plan should be developed using a risk-based methodology and the Board should annually review and approve the Internal Audit Plan (Plan) and any changes to the Plan. A new Director of Internal Audit was hired in September 2018. The changes to the previously approved plan were made to reflect the results of the recently completed audit risk assessment. The audit plan will cover the period through October 2019 to allow for time to complete the additional projects included in the revised plan. Thus, we recommend approval of the Internal Audit Risk-Based Audit Plan to guide the internal audits and reviews during the period ending October 31, 2019.

Submitted by: Jodell Renn

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the revised Internal Audit Plan for the period ending October 31, 2019 and accept a report from the Audit and Risk Management Advisory Committee.

Actions Taken

Order #2019-22 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the revised Internal Audit Plan for the period ending October 31, 2019 and accept a report from the Audit and Risk Management Advisory Committee. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mr. James Craig.

IX. Information Items
IX.A. Acceptance of Report on Implementation of the United Community Partners Data Platform
Rationale

On October 30, 2018, the Board approved a Memorandum of Understanding (MOU) expressing the commitment of the District to work with a broad coalition of community partners to implement a shared technology platform to help the Louisville community address the social determinants of health by linking education, health, and social services in one interconnected system. 

The creation and implementation of the technology platform to share data among doctors’ offices, hospitals, schools, and social service organizations at multiple touchpoints, will streamline access, navigation, and coordination of available resources. This “no wrong door” solution ensures those who need support are quickly referred and served, which will be a dramatic improvement over current care referral in Louisville.

This technology platform will be a critical tool in the successful implementation of the Evolve 502 (formerly Louisville Promise) initiative and will include a robust online referral system so that JCPS students in need can be quickly and efficiently connected to services that affect students’ ability to learn and thrive. It is expected that school-level staff will be able to link students to services much faster using this technology, saving significant time and improving service to students and families.

Recently, Metro United Way, which is serving as the lead and backbone organization for the United Community initiative, entered into an agreement with Unite US, a national leader in technology solutions to link people to health and social services. Roll-out of the technology within organizations across Louisville will occur throughout 2019 beginning in the spring.

Theresa Reno-Webber, President and CEO of Metro United Way, will provide the Board with an overview of status of the initiative, a description of the Unite US application, and the plan for roll-out, training, and implementation.

A data sharing agreement with strong privacy and data breach protections, as well as a recommendation for funding to support implementation in the District will be brought to the Board for consideration at a meeting in the near future.

Submitted by: Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept a report regarding the implementation of the United Community Partners Data Platform.

IX.B. Acceptance of Report on Support for Schools through Add-On Positions Addressing District Priority Needs
Rationale

Three new job descriptions, Instructional coach, ECE Implementation Coach and Mental Health Practitioner, as well as related amendments to organizational charts, are being recommended for approval under this meeting’s Consent Calendar. 

This report will provide Board members with information regarding the new job descriptions to inform action on that recommendation.

Submitted by: Dr. Carmen Coleman and Dr. Scott Hooper

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept a report on support for schools through add-on positions addressing District Priority Needs.

Actions Taken

Order #2019-23 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education accept a report on support for schools through add-on positions addressing District Priority Needs. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mr. Chris Brady.

X. Consent Calendar
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for February 12, 2019.

Actions Taken

Order #2019-24 - Motion Passed:  A motion that the Board of Education approve the consent calendar for February 12, 2019, minus Item X.N. Acceptance of Monthly Financial Report for Period Ended December 31, 2018, passed with a motion by Mr. Benjamin Gies and a second by Dr. Corrie Shull.

Order #2019-25 - Motion Passed:  A motion that the Board of Education approve Item X.N. Acceptance of Monthly Financial Report for Period Ended December 31, 2018, passed with a motion by Mr. Benjamin Gies and a second by Mr. James Craig.

X.A. Certified Leaves of Absence
Rationale

Pursuant to Kentucky Revised Statutes, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Jimmy Adams     

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the requests for leaves of absence included in the attachment.

X.B. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Jimmy Adams

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

X.C. Recommendation for Approval of Job Descriptions
Rationale

The attached job descriptions are submitted to create better efficiency in the District.

Submitted by: James Adams

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached job descriptions.

X.D. Recommendation for Approval of Organizational Charts
Rationale

The attached organizational chart revisions are submitted to create better efficiency in the District. There are two major themes in these changes.  The first is a move of positions who focus on supporting behavior needs of special education students from the Culture and Climate department to the Exceptional Childhood Education department.  This will ensure compliance with the Kentucky Department of Education Corrective Action Plan and will help align the efforts of the Culture and Climate Department with the ECE Department. The second is to move the Early Childhood and English Second Language (ESL) departments from the Assistant Superintendent of Teaching and Learning to the Assistant Superintendent of Academic Support.  This move was recommended by the Council of Great City Schools.

Submitted by: James Adams

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached organizational charts.

X.E. Recommendation for Approval of Field Trip Requests
Rationale

This is a report of field trip requests submitted to the Board of Education on February 12, 2019.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in Board of Education minutes. 

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

X.F. Recommendation for Approval of Bids and Revised BG-1 Forms
X.F.1. Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Atherton High School
Rationale

This project consists of the partial roof replacement of 195 squares of roofing in sections 8, 9 and 16.

On July 24, 2018, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 19-010.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 17, 2019.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to Geoghegan Roofing Corp for Partial Roof Replacement at Atherton High School for the low base bid of $342,700; and approve the attached revised BG-1 form for $389,000.

X.F.2. Recommendation for Approval of Bid and Revised BG-1 Form for Complete Roof Replacement at Johnsontown Road Elementary School
Rationale

This project consists of the complete roof replacement of 365 squares of roofing.

On July 24, 2018, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 19-011.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 15, 2019.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to Stateline Roofing & Metal Co., Inc. for complete roof replacement at Johnsontown Road Elementary School for the low base bid of $578,000; and approve the attached revised BG-1 form for $650,000.

X.F.3. Recommendation for Approval of Bid and Revised BG-1 Form for Phase I HVAC Renovation at duPont Manual High School
Rationale

This project will replace the entire HVAC system, electrical switchgear, security, fire alarm, and ceilings and lights. A Partial roof replacement and minor building renovations may occur.

On June 26, 2018, the Board of Education approved Pickett Passafiume Architects to prepare plans and specifications for Project 19-004.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 29, 2019.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment: Pending

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Phase I HVAC Renovation at duPont Manual High School for the low base bid of $30,606,000; reject Alternate 1; accept Alternates 2-3 for a total bid of $30,648,000; and approve the attached revised BG-1 form for $34,365,000.

X.F.4. Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Pleasure Ridge Park High School
Rationale

This project consists of the partial roof replacement of 344 squares of roofing in sections 8A, 8B, 8C and 9.

On July 24, 2018, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 19-013.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 17, 2019.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to Kalkreuth Roofing & Sheet Metal, Inc. for Partial Roof Replacement at Pleasure Ridge Park High School for the low base bid of $597,795; and approve the attached revised BG-1 form for $671,500.

X.F.5. Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Stuart Academy
Rationale

This project consists of the partial roof replacement of 591 squares of roofing in sections 4, 6, 7, and 8.

On July 24, 2018, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 19-014.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 16, 2019.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Stuart Academy for the low base bid of $859,224; and approve the attached revised BG-1 form for $966,000.

X.F.6. Recommendation for Approval of Bid and Revised BG-1 Form for Partial Roof Replacement at Valley High School
Rationale

This project consists of the partial roof replacement of 639 squares of roofing in sections 1, 2, 3, 9, 11, 12 and 13.

On July 24, 2018, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 19-015.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 16, 2019.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to Highland Roofing Company, Inc. for Partial Roof Replacement at Valley High School for the low base bid of $1,245,580; and approve the attached revised BG-1 form for $1,390,000.

X.F.7. Recommendation for Approval of Bid and Revised BG-1 Form for Complete Roof Replacement at Wilt Elementary School
Rationale

This project consists of the complete roof replacement of 360 squares of roofing.

On July 24, 2018, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 19-017.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on January 15, 2019.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to Kalkreuth Roofing & Sheet Metal, Inc. for Complete Roof Replacement at Wilt Elementary School for the low base bid of $639,000; and approve the attached revised BG-1 form for $716,000.

X.G. Recommendation for Approval of Contract Completions and BG-4 Forms
X.G.1. Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Carter Traditional Elementary School
Rationale

On July 25, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-012.

On February 13, 2018, the Board approved awarding a contract to Swift Roofing of E-Town, Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Swift Roofing of E-Town, Inc. for Partial Roof Replacement at Carter Traditional Elementary School for a total construction cost of $128,695.

X.G.2. Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Fairdale High School
Rationale

On July 25, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-015.

On February 13, 2018, the Board approved awarding a contract to Tecta America Kentucky as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Tecta America Kentucky for Partial Roof Replacement at Fairdale High School for a total construction cost of $165,727.94.

X.G.3. Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Jeffersontown High School
Rationale

On July 25, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-019.

On February 13, 2018, the Board approved awarding a contract to Swift Roofing of E-Town, Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Swift Roofing of E-Town, Inc. for Partial Roof Replacement at Jeffersontown High School for a total construction cost of $141,780.

X.G.4. Recommendation for Approval of Contract Completion and BG-4 Form for Phase I HVAC Renovation at Kenwood Elementary School
Rationale

On June 28, 2016, the Board of Education approved JRA Architects to prepare plans and specifications for Project 17-001.

On February 21, 2017, the Board approved awarding a contract to Morel Construction Co., LLC as the low bidder.

JRA Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Morel Construction Co., LLC for Phase I HVAC Renovation at Kenwood Elementary School for a total construction cost of $7,992,411.60.

X.G.5. Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Layne Elementary School
Rationale

On July 25, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-022.

On February 13, 2018, the Board approved awarding a contract to Geoghegan Roofing Corp as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Geoghegan Roofing Corp for Partial Roof Replacement at Layne Elementary School for a total construction cost of $279,780.

X.G.6. Recommendation for Approval of Contract Completion and BG-4 Form for Culinary Arts Renovation at Marion C. Moore School
Rationale

On December 12, 2017, the Board of Education approved CMTA, Inc. to prepare plans and specifications for Project 18-201.

On May 29, 2018, the Board approved awarding a contract to Derek Engineering as the low bidder.

CMTA, Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Derek Engineering for Culinary Arts Renovation at Marion C. Moore School for a total construction cost of $257,492.

X.G.7. Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Meyzeek Middle School
Rationale

On July 25, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-024.

On February 13, 2018, the Board approved awarding a contract to Swift Roofing of E-Town, Inc. as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Swift Roofing of E-Town, Inc. for Partial Roof Replacement at Meyzeek Middle School for a total construction cost of $318,935.

X.G.8. Recommendation for Approval of Contract Completion and BG-4 Form for Phase I HVAC Renovation at Tully Elementary School
Rationale

On June 28, 2016, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 17-004.

On March 7, 2017, the Board approved awarding a contract to EH Construction, LLC as the low bidder.

McCulloch Associates Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to EH Construction, LLC for Phase I HVAC Renovation at Tully Elementary School for a total construction cost of $10,079,690.05.

X.H. Recommendation for Approval of Project Closeouts and BG-5 Forms
X.H.1. Recommendation for Approval of Project Closeout and BG-5 Form for Concession Stand Building at Eastern High School
Rationale

On January 8, 2019, the Board of Education approved the contract completion and BG-4 form for WPC Company, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Concession Stand Building at Eastern High School.

X.H.2. Recommendation for Approval of Project Closeout and BG-5 Form for Window Replacement at Middletown Elementary School
Rationale

On November 27, 2018, the Board of Education approved the contract completion and BG-4 form for Martin Construction Company.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Window Replacement at Middletown Elementary School.

X.H.3. Recommendation for Approval of Project Closeout and BG-5 Form for Food Service Phase 36 at Various Schools
Rationale

On November 13, 2018, the Board of Education approved the contract completion and BG-4 form for Walker Mechanical Contractors, Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Food Service Phase 36 at Various Schools.

X.I. Recommendation for Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

X.J. Notification of Conveyance of Right of Way for Butler Traditional High School
Rationale

This right of way is granted to allow Louisville Gas & Electric Company to expedite the construction of an underground electrical service and overhead pole relocation on the Butler High School campus.

The project directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive notice of the attached Conveyance of Right of Way for Butler Traditional High School.

X.K. Recommendation for Approval of Bid Tabulations, Contract Renewals, and Amendments
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract.  This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

The attached is a list of Request For Proposals and Request For Proposal renewals from July 1, 2016, to date.

Copies of the above-referenced bid tabulations, and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the following bid tabulations, contract renewals, and amendments:
•HVAC-R Supplies & Equipment;
•Two-Way Radio System Service;
•Chillers, Water (Air Cooled, Scroll Compressors);
•Boilers, Fire Tube;
•Pre-Owned Textbooks & Related Items (Percentage);
•Category 1 Network Equipment;
•Overhead Door Repair Service;
•Custodial Equipment, Parts & Accessories (%);
•Equipment, Special Education for OT/PT Program;
•Locker Repair Service;
•Contract Renewal on Science Supplies & Equipment (Percentage);
•Contract Renewal on Chillers, Water (Air Cooled, Screw Compressor);
•Contract Renewal on Small Lunchroom Equipment (Percentage);
•Contract Renewal on Swimming Pool Management Service;
•Contract Renewal on Tools (Air, Hand, Horticulture & Portable Power) %;
•Contract Renewal on Hardware, Fasteners (Percentage);
•Contract Renewal on Removal of Automotive Shop Waste Materials;
•Contract Renewal on Mail Service;
•Amendment on Calculators & Accessories;
•Amendment on Plumbing Supplies & Eqpt. (Line Item); and
•Amendment on Employment Agencies (For Districtwide Substitute Personnel).

X.L. Recommendation for Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

X.M. Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
Rationale

This report includes all professional services contracts approved by the Board as of July 1, 2018, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.

X.N. Acceptance of Monthly Financial Report for Period Ended December 31, 2018
Rationale

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended December 31, 2018.

X.O. Acceptance of Quarterly Report of Investment Performance
Rationale

This report is provided to the Board per JCPS Policy 04.36 Investments and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources. 

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached Quarterly Report of Investment Performance for quarter ended December 31, 2018.

X.P. Acceptance of Orders of the Treasurer
X.P.1. Acceptance of Orders of the Treasurer - Invoices
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources

Submitted by: Cordelia Hardin

Attachment

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Invoices paid and to be paid for period of December 17, 2018, through January 21, 2019.

X.P.2. Acceptance of Orders of the Treasurer - Purchase Orders
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Purchase Orders issued during the period of December 17, 2018, through January 21, 2019.

X.P.3. Acceptance of Orders of the Treasurer - Vouchers
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Vouchers paid during the period of December 17, 2018, through January 21, 2019.

X.Q. Acceptance of Donations, Grants, and Funding
Rationale

        

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

X.Q.1. Acceptance of Donations and Small Grants
Rationale

This is a report of donations and small grants submitted to the Board of Education on February 12, 2019.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $140,158.44 to be used as stated in the attachment.

X.Q.2. Acceptance of Funding from Kentucky Department of Education for Title IV, Part A
Rationale

The Kentucky Department of Education has awarded funding in the amount of $2,744,740.00 for Title IV, Part A, to support District programs that promote well-rounded education, safe and healthy students, and effective use of technology, under the Student Support and Academic Enrichment (SSAE) program of the Every Student Succeeds Act (ESSA).

The purpose of Title IV, Part A is to improve students’ academic achievement by increasing the capacity of states, districts, and schools to provide all students with access to a well-rounded education; improve school conditions for students learning; and improve the use of technology in order to improve academic achievement and digital literacy of all students.

All funds must be spent or encumbered by September 30, 2020.

This project directly supports Vision 2020: Strategy 1.1.3 Provide Equitable Access.

Submitted by: Dr. Carmen Coleman

Attachment

 

 


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding from Kentucky Department of Education in the amount of $2,744,740 for FY19 Title IV, Part A.

X.Q.3. Acceptance of Second Offer of Assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program
Rationale

The Jefferson County Board of Education has accepted offers of assistance from The Kentucky School Facilities Construction Commission (SFCC) Education Technology Funding Program since the 1993 school year.

The second offer of assistance for Fiscal Year 2019 is $604,071. The first offer of assistance that was accepted for Fiscal Year 2019 totaled $776,663.

In Fiscal Year 2018, the District received a total of three offers of assistance totaling $1,826,469 in support of the Kentucky Education Technology System (KETS) Program and matched the offers with a like amount of funding.

The funding provides for continuing the program of progress toward meeting the District's unmet need in technology education and directly supports Vision 2020 strategy 1.1.3- provide equitable access.

Submitted by: Dr. Kermit Belcher

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept an offer of assistance from the Kentucky School Facilities Construction Commission Education Technology Funding Program in the amount of $604,071 and authorize the superintendent to commit $604,071 in local funds to the education technology restricted account to match the offer.

X.Q.4. Acceptance of Donation from Waggener High School Alumni Association
Rationale

With funding from the Kentucky Veterans Affairs Board, Waggener High School Alumni Association has offered to donate the costs for materials and construction to create brick pillars with a gate and overhead archway entrance to the stadium to link a walking path directly to the Veterans Memorial Monument currently constructed on the Waggener High School property. The monument includes the names of seven Waggener High School alumni who died in Vietnam.

The District agrees to keep the Veterans Memorial Monument, brick pathway and archway in safe condition as long as Waggener High School remains property of the district or unless they become deteriorated or unsafe.

This donation supports Vision 2020 strategy 3.1.1 Improve physical infrastructure.

Submitted by: Dr. Devon Horton

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the donation from Waggener High School Alumni Association totaling $30,708 and authorize Superintendent to sign the attached Memorandum of Agreement.

X.R. Recommendation for Approval of Agreements
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

X.R.1. Recommendation for Approval of Memorandum of Agreement for Behavioral and Mental Health Services
Rationale

Wellfront Readiness Solutions will provide on-site behavioral and mental health services to JCPS students. The goal of these services is to help students develop critical thinking skills, self-regulation, and empathy. Services to be included are individual and group counseling.

Schools will be provided a list of providers that accept both Medicaid and private insurance that have obtained MOAs prior to the first day of school. The principal will determine which services to bring into their school based upon the needs of the students they serve.

The MOA process was developed because community providers are already in our schools and schools have requested guidance on who should and who should not be allowed into the schools. The vetting process looks at licensure, insurance and background checks for providers.

No costs will be incurred by JCPS or JCPS student, parent or legal guardian for services rendered. The agency will only bill for the cost of services to the private or public health insurance company after parent or legal guardian gives written permission to do so.

The Memorandum of Agreement shall be effective February 13, 2019, and ending on December 31, 2019.

This agreement supports Vision 2020 strategy 1.1.1.

Submitted by: Dr. Scott Hooper

Attachment

 

 

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement and authorize the superintendent to sign same.

X.R.2. Recommendation for Approval of Memorandum of Understanding with Jefferson Community & Technical College for Dual Credit Courses
Rationale

Dual Credit personnel from Jefferson Community & Technical College (JCTC) have worked with the principal, administrators, and teachers at JCPS high schools to identify teachers with the necessary credentials to offer dual credit for students scheduled in those courses. These agreements align with the new Dual Credit Scholarship Program passed in the 2017 Legislative Session. These dual credit courses can be transferred to any regionally accredited college or university for credit.

HB 206 establishes a Dual Credit Scholarship program that provides students with a scholarship for up to two dual credit courses at higher education institutions that have signed Partner Postsecondary Institution agreements with the Kentucky Higher Education Assistance Authority (KHEAA). Funds are limited, so seniors will have priority over juniors in this program. JCTC is a Partner Postsecondary Institution.

The attached Memorandum of Agreements detail the data exchange commitments, expectations of JCTC, the local school, the local school adjunct faculty, and students. JCTC faculty vet high school teachers by examining their credentials in order to grant the high school teacher adjunct faculty status. Specifically:

  • Scholarship funds may be used for dual credit unless the student has exceeded two courses or state funds are exhausted. In that case, the student/family is responsible for paying tuition.

  • Tuition is set to 1/3 KCTCS tuition (as required by the PPI agreement with the KHEAA) which is $56 per credit hour

  • JCTC will not charge JCPS or JCPS students 50 percent of tuition for unsuccessful students when courses are taught on the high school campus. JCPS is responsible for reimbursing 50 percent of tuition for unsuccessful students when courses are taken on the college campus or online.

Attachments detail courses taught on the high school campus:

  • Butler Traditional High School: POL 101 American Government

  • Central High School MCA: AHS 115 Medical Terminology

  • Marion C. Moore School: ENG 101 Writing I; ENG 102 Writing II, HIS 109 US History since 1865

  • Pleasure Ridge Park High School: BIO 112/113 Biology; ENG 101 Writing I; ENG 102 Writing II; HUM 120 Humanities; MAT 150 College Algebra; MAT 160 Pre-Calculus

  • Southern High School: BIO 112/113 Biology; ENG 101 Writing I; ENG 102 Writing II;

  • Western High School: CUL 100 Intro to Culinary Arts

This project directly supports Vision 2020 strategies 1.1.3 Equitable Access, and 1.1.7 Eliminate achievement, learning, and opportunity gaps.

NB: Appendix 3, 4, 5 & 9 were removed as dual credit opportunities at the high schools and are no longer available at schools due to teacher movement. High school students also have the opportunity to take courses on the college campus depending on placement requirements and schedule availability.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandums of Agreement between eligible JCPS High Schools and the Jefferson Community & Technical College for dual credit courses and authorize the superintendent to sign same.

X.R.3. Recommendation for Approval of Agreement with Tyler Systems Management
Rationale

Tyler Systems Management maintains the state-mandated Enterprise Resource Planning System, also known as MUNIS within JCPS. MUNIS integrates finances, payroll, human resources, and purchasing to streamline processes. Included is also a Disaster Recovery Agreement. This agreement makes provisions in the event that there is a sudden event, such as an accident or natural catastrophe, that causes great damage or loss to the JCPS data center that inhibits critical processes to be performed.

The total cost to the District is $60,000. This work supports Vision 2020 strategy 3.1.1- Improve physical infrastructure.

Submitted by: Dr. Kermit Belcher

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached agreement for Tyler Systems Management with JCPS.

X.R.4. Recommendation for Approval of Data Sharing Agreement with University of Louisville for Disproportionality and School Assessment Project
Rationale

The Disproportionality and School Assessment Project will evaluate 59 schools that have identified significant disproportionality in terms of suspensions of minority students and those with disabilities. As part of this project, data related to suspension in the 2017-18 school year for 59 identified schools will be analyzed. This data will be used to identify potentially significant predictors of disciplinary disproportionality.

In order to analyze and benchmark data, Project LINK staff will need to access the data specifically outlined in the attached agreement. Period, scope, and protections are also outlined in the attached agreement. This project directly supports Vision 2020 strategy 1.1.3 Provide Equitable Access.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached data sharing agreement for the University of Louisville Disproportionality and School Assessment Project and authorize the superintendent to sign same.

X.R.5. Recommendation for Approval of Modification of the 2018-19 Memorandum of Agreement with the Kentucky Department of Education for Natalie Redman
Rationale

The Kentucky Department of Education has requested the modification of the original Memorandum of Agreement for Natalie Redman due to an increase in the salary from the original agreement.

Submitted: Jimmy Adams

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached revised 2018-19 Memorandum of Agreement with the Kentucky Department of Education for Natalie Redman and authorize the superintendent to sign the same.

X.S. Recommendation for Approval to the use of the Kentucky Department of Education State Code 909999 for an Additional Course Supporting Senior Defense Preparations
Rationale

Per 704 KAR 3:540, local school districts and schools shall use uniform academic course codes, listed and described in the Academic Course Code List, to classify all courses offered in each school when reporting to the Kentucky Department of Education.

In the recent KDE “Pathways to Equity” course code revisions, it is now required that local school boards approve of any course linked to KDE code 909999, school defined course.

This course is in addition to the list of courses approved earlier this school year. This course will be available for any JCPS High School to use.

4907891*             Senior Seminar

This project directly supports Vision 2020 strategies 1.1.3 Equitable Access, and 1.1.7 Eliminate achievement, learning, and opportunity gaps.

Submitted by: Dr. Carmen Coleman

 

 

 

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the use of the Kentucky Department of Education state code 909999 (school-defined course) for an additional course supporting Senior Defense Preparations.

X.T. Recommendation for Approval of Shortened School Day for One Exceptional Child Education Student
Rationale

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

  • approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
  • minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
  • a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
  • a copy of the physician's statement of the medical need.
Per regulations, the student is being identified as SSD239 rather than by name. Student SSD239 has a medical condition, with proper physician documentation, which requires a 4 hour school day, five days a week.  Appropriate ECE procedures have been followed for this student, who is being served in a resource room in a special school setting.

Submitted by:  Dr. Scott Hooper

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve a shortened school day for one student in the Exceptional Child Education Program for the 2018-2019 school year.

X.U. Recommendation for Approval of Board Policies to Convert them from the Letter Classification System to the Number Classification System (Second Reading)
Rationale

These policies were received for first reading on January 8, 2019.

The JCPS Final Corrective Action Plan with the Kentucky Department of Education includes the following recommendation:

         “D1. Partner with KSBA to align and standardize policies and procedures.”

As part of implementation of that recommendation, KSBA has determined that JCPS has several Board policies that need to be converted from the previously used letter classification system to a numeric system.

During the process of classification system conversion, JCPS staff reviewed each policy and made changes as needed. The revisions incorporate language from the original policies, KSBA model language, recommendations from the Kentucky Department of Education and JCPS staff, as well as changes recommend by the Board Policy Committee, which reviewed the polices at its meeting on December 6, 2018.

  • 03.2 Classified Personnel: Incorporates language from Board Policy GCGA and KSBA model language, and language regarding bargained contracts parallel to that in Board Policy 03.1 Certified Personnel
  • 08.1 Curriculum: KSBA Model language. Incorporates language from KRS 158.645
  • 08.1114 Preschool Education: Incorporated language from Board Policy IGCF and JCPS staff recommended language to align policy with current practice
  • 08.211 Homework: Incorporates language KSBA model language
  • IKB Homework: Repeal. Replace with 08.211 Homework, which is KSBA Model language
  • 08.221 Grading: Incorporates language from Board Policies IKA and IKAC and JCPS staff recommendation to remove reference to End-of-Course grading as EOC has been removed from state accountability system

Submitted by: Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board policies 03.2, 08.1, 08.1114, 08.211, 08.221, and repeal Board Policy IKB.

X.V. Recommendation for Out-of-District Expenses for Board Members
Rationale

Pursuant to Board Policy 01.821 Board Member Compensation and Expenses, Board members shall be reimbursed for actual and necessary expenditures incurred outside the District. Board members shall obtain Board approval prior to incurring out-of-district expenses and reimbursement shall be at the same rates as that for employees of the District and shall be documented by receipts. 

Board Members James Craig and Diane Porter will travel to Philadelphia, Pennsylvania for the National School Boards Association’s 2019 Annual Conference on March 30 – April 1, 2019.

Estimated Expenses:

  • Registration Fee: $765
  • Hotel and Air Travel Expenses: $1250
  • Ground Transportation (Taxis, Buses, Airport Shuttles): Reimbursable with receipt
  • Meals: Reimbursed at District per diem rate 

Submitted by: Superintendent Martin Pollio

XI. Board Planning Calendar
Rationale

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Actions Taken

Order #2019-26 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Mr. James Craig.

XII. Committee Reports
Rationale

Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

XIII. Board Reports
Rationale

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

XIV. Persons Requesting to Address the Board (If Needed)
Rationale

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

XV. Executive Session (If Needed)
XVI. Action Item (If Needed)
XVII. Adjournment
Recommended Motion

A motion to adjourn the February 12, 2019, meeting of the Jefferson County Board of Education.

Actions Taken

Order #2019-27 - Motion Passed:  A motion to adjourn the February 12, 2019, meeting of the Jefferson County Board of Education at 9:51 p.m. passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.