Jefferson County
January 08, 2019 7:00 PM
Regular Meeting
I. Moment of Silence
Rationale

Welcome to the January 8, 2019, meeting of the Jefferson County Board of Education.

JCBE Meeting Videos

1 8 19 JCBE Meeting Audio





Please join us for our traditional moment of silence.

Attachments
II. The Pledge of Allegiance
Rationale

Please join us for the Pledge of Allegiance.


II.A. Vision Statement
Rationale

II.B. Constitutional Oath of Office to be Administered to James Craig, Member, District 3; Linda Duncan, Member, District 5; Diane Porter, Member, District 1; and Corrie Shull, Member, District 6
II.C. Organization of the Board: Election of Chairperson
Rationale

In accordance with Board Policy BCA Board Organizational Meeting, the Board shall conduct an organizational meeting at its first regular meeting in January. 

At this meeting, the Board shall elect a Chairperson and a Vice-Chairperson from among its members.

The Chairperson of the Board shall preside at all meetings of the Board and shall have a vote on motions placed for action before the Board. S/He shall sign such documents on behalf of the Board as may require signature. S/He shall represent the Board in deliberations with other boards, districts, or agencies unless another member of the Board is so designated.

The Chairperson shall perform all duties required by the Kentucky Revised Statutes and shall perform such other duties as may be prescribed by action of the Board.

In the event that the Chairperson of the Board is absent from any meeting of said Board, the Vice-Chairperson of the Board shall act as Chairperson. In the event that both are absent, the Board shall designate another member of the Board to act as temporary chairperson.

If for any reason the Office of the Chairperson becomes vacant, the Vice-Chairperson shall act as Chairperson until a new Chairperson is elected. A new Chairperson shall be elected on or before the second regular meeting date following the vacancy and shall serve until the first regular meeting in January.

Actions Taken

Order #2019-1 - Motion Passed:  The nomination of Diane Porter to serve as Chairperson of the Jefferson County Board of Education for 2019 passed with a motion by Mr. James Craig and a second by Dr. Corrie Shull.

II.D. Organization of the Board: Election of Vice-Chairperson
Rationale

In accordance with Board Policy BCA Board Organizational Meeting, the Board shall conduct an organizational meeting at its first regular meeting in January. 

At this meeting, the Board shall elect a Chairperson and a Vice-Chairperson from among its members.

The Vice-Chairperson shall perform all duties of the Chairperson when s/he is acting in that capacity.

Actions Taken

Order #2019-2 - Motion Passed:  The nomination of Dr. Chris Kolb to serve as Vice-Chairperson of the Jefferson County Board of Education for 2019 passed with a motion by Mr. Chris Brady and a second by Mr. Benjamin Gies.

III. Recognitions and Resolutions
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for January 8, 2019.

Actions Taken

Order #2019-3 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the recognitions and resolutions for January 8, 2019. The recommendation passed with a motion by Mr. Chris Brady and a second by Mr. James Craig.

III.A. Recognition of Jefferson County Public School District Schools for Attaining Fidelity in the Implementation of Positive Behavior Interventions and Supports for the 2017-18 School Year
Rationale

The Kentucky PBIS Network (KYPBIS) works with schools across the Commonwealth to implement a positive, proactive and instructional approach to schoolwide discipline and behavior management. For the 2017-18 school year, 14 school sites in the Jefferson County Public School district received state recognition for fidelity of PBIS implementation by meeting the standards required for bronze, silver, or gold levels of recognition, as set by KPBIS.

These standards include student disciplinary referral data, a score of at least 70% on the Tiered Fidelity Inventory, ongoing training, and consistent analysis and sharing of data by the school PBIS team.

Schools recognized include Auburndale Elementary School; Brooklawn Youth Services; Engelhard Elementary School; Goldsmith Elementary School; Greenwood Elementary School; Gutermuth Elementary School; Klondike Elementary School; Maryhurst Alternative; Mill Creek Elementary School; Newburg Middle School; Sanders Elementary School; Stonestreet Elementary School; The Brook – Dupont; and Western Middle School for the Arts.

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize Jefferson County Public School District Schools for attaining fidelity in the implementation of positive behavior interventions and supports for the 2017-18 school year.

III.B. Recognition of the Jefferson County Public School District National Board Certified Teachers
Rationale

Sixteen outstanding Jefferson County Public School (JCPS) district teachers have earned National Board Certification—the highest professional credential in the field of teaching, which ensures that teachers have the knowledge and skills to advance student learning. The teachers are as follows:

Tinika Campbell, Atherton High School
Rebekah Ferguson/ Williford, Alex R. Kennedy Elementary School
Dana Goins, Meyzeek Middle School
Megan Holzknecht, Barret Middle School
Gail Jones, Butler Traditional High School
Sarah Kelty, Tully Elementary School
Laura Neuhauser, Okolona Elementary School
Kristin Peimann, Wheeler Elementary School
Sheri Showalter, Watterson Elementary School
Kristen Simmons, Jeffersontown Elementary School
Mark Strobel, Noe Middle School
Anne Thacker, Lassiter Middle School
Whitney Wehrle, Watterson Elementary School
Keri Whitaker, Thomas Jefferson Middle School
Linda Wrins-Ryan, Lowe Elementary School
Lana Wright, Schaffner Traditional Elementary School

Teachers earn National Board Certification by demonstrating their knowledge and teaching skills through an extensive, rigorous certification process. The process consists of four components, which include written assessment of content knowledge, student work samples, video and analysis of teaching practice, and accomplishments as a teaching professional. 

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education recognize the Jefferson County Public School District teachers who have earned National Board Certification.

III.C. Recognition of the Jefferson County Board of Education in Observance of National School Board Recognition Month
Rationale

The Jefferson County Public School (JCPS) District joins 173 of Kentucky’s public school districts to mark the state’s observance of January as National School Board Recognition Month. This is a time for students, parents, staff, and the community to join together to honor the outstanding leadership, dedication, and contributions of our school board members.

Members of the Jefferson County Board of Education work collaboratively with businesses, organizations, parents, and community members to offer schools programs that enhance the educational experience of all children and move students to a higher level.

Board members work tirelessly to ensure a successful learning environment and prepare all JCPS students to graduate college- and career-ready.  They are committed to meet the diverse educational needs of all children and to empower them to become competent, productive contributors to a democratic society and an ever-changing world.

They are visionaries and advocates who work diligently to provide unique learning opportunities inside and outside of the classroom for our students. They are champions who devote themselves to making a better tomorrow by ensuring a successful education for all. And they are advocates who empower our students and encourage parents and the community to continually be involved in helping guarantee a great future for our children, who are our future leaders.

Submitted by: Renee Murphy

 

IV. Recommendation for Approval of Meeting Agenda
Rationale

The Superintendent shall consult with the Board Chairperson to ensure that an agenda is prepared for all regular and special meetings of the Board. For special meetings, the Board shall consider only those matters which are listed on the agenda.

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the agenda for January 8, 2019.

Actions Taken

Order #2019-4 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the agenda for January 8, 2019. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. James Craig.

V. Recommendation for Approval of Minutes of Previous Meeting
Rationale

The minutes of action taken at every meeting of the Board, setting forth an accurate record of votes and actions at such meetings, shall be promptly recorded, and submitted for approval at the next regularly scheduled meeting, and such records shall be open to public inspection at reasonable times after they have been approved by the Board. 

The minutes of the December 11, 2018, regular meeting, December 18, 2018, special meeting, and December 20, 2018, special meeting are presented for your review and approval.

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the minutes of the December 11, 2018, regular meeting, December 18, 2018, special meeting, and December 20, 2018, special meeting.

Actions Taken

Order #2019-5 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the minutes of the December 11, 2018, regular meeting, December 18, 2018, special meeting, and December 20, 2018, special meeting. The recommendation passed with a motion by Dr. Christopher Kolb and a second by Mr. Chris Brady.

VI. Superintendent's Report
VII. Persons Requesting to Address the Board
Rationale

All persons who wish to address the Board regarding items on the Board Agenda shall be permitted to speak prior to persons wishing to speak regarding non-agenda items.

A maximum of forty-five (45) minutes shall be allocated for Agenda Item VII.

Speakers who were unable to be accommodated under Agenda Item VII. due to the time limitation may address the Board under Agenda Item XIV. 

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

VIII. Action Items
VIII.A. Recommendation for Approval of District Racial Equity Plan
Rationale

On May 8, 2018, the Board approved Policy 09.131 – District Commitment to Racial Educational Equity. The policy requires the District to “prepare and submit to the Board for approval, a System-wide Racial Educational Equity Plan that contains strategies for achieving and maintaining racial educational equity for all students.” The District Equity Plan must be reviewed, amended, and renewed by the Board at least once every three years.

The plan was developed through a collaborative process led by the Chief Equity Officer. Each Division developed an initial draft Equity Plan to address the five Policy Directives established in Board Policy 09.131:

  1. Diversity in Curriculum, Instruction, & Assessment
  2. School Culture & Climate
  3. Programmatic Access
  4. Staffing & Classroom Diversity
  5. Central Office Commitment to Racial Educational Equity

The draft Division Equity Plans were then consolidated and aligned to create the single system-wide Racial Educational Equity Plan. The final plan incorporates valuable input from the Racial Equity Advisory Council established by Board Policy 09.131.

The plan identifies action steps to be taken in 2019 and 2020 to improve racial educational equity and to reduce persistent gaps in achievement, learning, expectations, opportunities, and disciplinary outcomes among student groups based on race and ethnicity. The plan also establishes specific targets on measurable indicators to determine effectiveness of the plan. Discrete implementation strategies under a given action step in the plan may be adjusted to improve performance.

Submitted by: John Marshall

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached District Racial Equity Plan.

Actions Taken

Order #2019-6 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached District Racial Equity Plan. The recommendation passed with a motion by Mr. James Craig and a second by Dr. Christopher Kolb.

VIII.B. Recommendation for Approval of Student Enrollment Projections for 2019–20
Rationale

District student enrollment projections and individual school enrollment projections are reviewed and revised annually and reported to the members of the Board of Education for approval.  

The review and Board approval ensure that District staff can appropriately plan for staffing of schools, adequate budgeting, and student programming for K-12. There are also separate projections for Exceptional Child Education Self-Contained and Early Childhood Education classes that are funded and staffed separately and differently from the K-12 program.

The projections are based upon district and school enrollment history and trends, population changes throughout the county, birth rates, and program capacities. Sources for this data include the Kentucky Bureau of Vital Statistics, the Jefferson County Planning and Zoning Commission, the Cornerstone 2020 Task Force Report, the Kentucky State Data Center, and the U.S. Census Bureau. 

This project supports Vision 2020 strategy 3.1.4

Submitted by: Dr. Devon Horton

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Student Enrollment Projections for 2019-20.

Actions Taken

Order #2019-7 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached Student Enrollment Projections for 2019-20. The recommendation passed with a motion by Mr. Benjamin Gies and a second by Dr. Corrie Shull.

VIII.C. Recommendation for Approval of School Allocation Standards for Fiscal Year 2019-20
Rationale

Once approved by the Jefferson County Board of Education, these standards become policy in accordance with 702 KAR 3:246, sections 4, 5, 6 and 7. Sections 4 and 5 are relative to the allocation for certified staff and classified staff, respectively. The teacher allocation will be based on the following class sizes:  Kindergarten through 5th grade – 24 to 1; grades 6 through 12 – 28 to 1. 

The allocation to school councils for operational provisions is validated within these standards, according to Section 6 of the same regulation. The per pupil amount for all schools will be $140. 

The District outlines its intended process for distributing additional operational funds beyond the state required minimum, and this is according to Section 7 of the same statute. 

Submitted by: Cordelia Hardin 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached School Allocation Standards for Fiscal Year 2019-20.

Actions Taken

Order #2019-8 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education approve the attached School Allocation Standards for Fiscal Year 2019-20. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Benjamin Gies.

IX. Information Items
IX.A. Acceptance of Report on JCPS Gifted and Talented Program
Rationale

Gifted Education in the state of Kentucky is defined in KRS 157.200(1)(n) and 704 KAR 3:285. As a district, we are required to identify students who possess a demonstrated or potential ability to perform at an exceptionally high level in one or more of 5 areas. Those include general intellectual ability, specific academic aptitude (language arts, math, science or social studies), visual and performing arts, leadership and creativity. By identifying students in each of the state required areas, we will drastically increase the numbers of students qualifying for G/T services, especially students of color, in alignment with the Racial Equity Policy. This work directly supports Vision 2020 Strategy 1.1.3. Provide Equitable Access.

Submitted by: Dr. Carmen Coleman

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive a report on the 2019-20 Gifted and Talented Program.

Actions Taken

Order #2019-9 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive a report on the 2019-20 Gifted and Talented Program. The recommendation passed with a motion by Mr. James Craig and a second by Mr. Benjamin Gies.

IX.B. Acceptance of General Fund Draft Budget for Fiscal Year 2019-20
Rationale

The Draft Budget is the first of three budgets for fiscal year 2019-20, and is a starting point for subsequent discussions on the new-year budget priorities. The Draft Budget includes items the Board has previously indicated as priorities for fiscal year 2019-20.

Central office cost center budgets for fiscal year 2019-20 are in the process of being reviewed and will be completed in February 2019. The Draft Budget for central office is based on the allocations provided in fiscal year 2018-19.

Projected student enrollment numbers by school are used to determine individual school allocations. After the Board approves the enrollment projections, individual school allocations will be determined.

Enrollment projections will be presented to the Board for approval January 8, 2019, as well as the revised allocation standards to schools. Individual site-based allocations are due to schools on January 15, 2019.

The quantified budget strategies will be presented to the Board on March 12, 2019, and these will correlate to the budget priorities discussed with the Board on September 12 and November 27, 2018. The General Fund Tentative Budget will be presented to the Board in May 2019, as required by KRS 160.470.  

This agenda item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the General Fund Draft Budget for Fiscal Year 2019-20.

Actions Taken

Order #2019-10 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive the General Fund Draft Budget for Fiscal Year 2019-20. The recommendation passed with a motion by Dr. Corrie Shull and a second by Mr. Chris Brady.

X. Consent Calendar
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the consent calendar for January 8, 2019.

Actions Taken

Order #2019-11 - Motion Passed:  A motion that the Board of Education approve the consent calendar for January 8, 2019, minus items X.D. Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Security Vestibules at Various Schools and X.K. Recommendation for Approval of Professional Services Contracts of $5,000 or More passed with a motion by Mr. Benjamin Gies and a second by Dr. Christopher Kolb.

Order #2019-12 - Motion Passed:  A motion that the Board of Education approve consent item X.D. Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Security Vestibules at Various Schools passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.

Order #2019-13 - Motion Passed:  A motion that the Board of Education approve consent item X.K. Recommendation for Approval of Professional Services Contracts of $5,000 or More passed with a motion by Mrs. Linda Duncan and a second by Mr. Chris Brady.

X.A. Certified Leaves of Absence
Rationale

Pursuant to Kentucky Revised Statues, leaves of absence must be recommended by the superintendent and approved by the Board of Education.

The following personnel actions are in compliance with federal and state laws and Board policy regarding equal employment opportunities.

Submitted by: Jimmy Adams

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the requests for leave of absence included in the attachment.

X.B. Report of Personnel Actions
Rationale

Pursuant to KRS 160.380, it is my responsibility to report to the Board of Education routine personnel actions that I have taken that affect certified and classified employment.

These actions have been executed in compliance with all Board of Education policies and state and federal laws.

All positions are Board of Education approved positions.

Submitted by: Jimmy Adams

Attachment

 

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached report of the personnel actions that he has taken per KRS 160.380.

X.C. Recommendation for Approval of Field Trip Request
Rationale

This is a report of field trip requests submitted to the Board of Education on January 8, 2019.

Administrative Regulation 702 KAR 5:060 requires that the use of common-carrier field trips be approved and cited in the Board of Education minutes.

Also included is a report of other field trips approved by the superintendent per Board Policy 09.36 Field Trips.

Submitted by: Dr. Michael Raisor

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached report of field trip requests and receive a report of other field trips approved by the superintendent.

X.D. Recommendation for Approval of Project, BG-1 Form, and Assignment of Architects/Engineers for the Security Vestibules at Various Schools
Rationale

This project will consist of constructing secure entry vestibules at Byck Elementary School, Goldsmith Elementary School, Maupin Elementary School and St. Matthews Elementary School.

Pursuant to the requirements of KRS 322.010 and 323.010, et al. and the policies and procedures of the Jefferson County Public School District, a certified and licensed architect or engineer is assigned to all projects that modify, renovate, or construct additions to existing buildings.

The architect or engineer is responsible for the proper preparation of all plans, specifications, estimates, and direct supervision during the execution of the construction contract. The architect or engineer will supervise the bid process, as required by the District’s Model Procurement Code, and provide an appropriate written recommendation to the district.

The Kentucky Department of Education requires approval of this resolution in order to enter into contracts with the design firms of this project. Plans and specifications will be prepared with this approval.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the project, the assignment of Tony Kleyer, Architect as the architect/engineer, and the BG-1 form for the Security Vestibules at Various Schools, for an estimated project cost of $153,685.

X.E. Recommendation for Approval of Bids and Revised BG-1 Forms
X.E.1. Recommendation for Approval of Bid and Revised BG-1 Form for Window Replacement at Greathouse/Shryock Traditional Elementary School
Rationale

This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.

On July 24, 2018, the Board of Education approved Tony Kleyer, Architect to prepare plans and specifications for Project 19-019.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 12, 2018. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Window Replacement at Greathouse/Shryock Traditional Elementary School for the low base bid of $459,000; and approve the attached revised BG-1 form for $531,000.

X.E.2. Recommendation for Approval of Bid and Revised BG-1 Form for Window Replacement Phase III at Jefferson County Traditional Middle School
Rationale

This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.

On July 24, 2018, the Board of Education approved Luckett and Associates to prepare plans and specifications for Project 19-021.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 11, 2018. The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to W.R. Cole & Associates, Inc. for Window Replacement Phase III at Jefferson County Traditional Middle School for the low base bid of $386,000; and approve the attached revised BG-1 form for $451,000.

X.E.3. Recommendation for Approval of Bid and Revised BG-1 Form for Window Replacement Phase II at J. Graham Brown School
Rationale

This project will consist of the replacement of the steel single pane windows with aluminum, thermally broken, insulated windows.

On July 24, 2018, the Board of Education approved Luckett and Associates to prepare plans and specifications for Project 19-020.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 18, 2018.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to EH Construction, LLC for Window Replacement Phase II at J. Graham Brown School for the low base bid of $320,000; accept Alternates 1-3 for a total low bid of $465,000; and approve the attached revised BG-1 form for $543,000.

X.E.4. Recommendation for Approval of Bid and Revised BG-1 Form for Fire Alarm Replacement at Middletown Elementary School
Rationale

This project includes work to remove and replace the existing fire alarm system with all new panels. Devices, wiring and conduits throughout the building.

On September 26, 2017, the Board of Education approved Kidwell Engineering and Design to prepare plans and specifications for Project 18-111.

Bids were received, publicly opened, and read aloud in the Office of Facility Planning on December 19, 2018.  The bid tabulation is attached.

This item requests approval to award contracts to the low bidders of facility construction projects and reject bids deemed unacceptable in accordance with KRS 162.070.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education award a contract to Link Electric Co., Inc. for Fire Alarm Replacement at Middletown Elementary School for the low base bid of $168,831; and approve the attached revised BG-1 form for $194,000.

X.F. Recommendation for Approval of Revised BG-1 Form for Partial Roof Replacement at duPont Manual High School
Rationale

On July 25, 2017, the Board of Education approved McCulloch Associates Architects to prepare plans and specifications for Project 18-023.

On February 13, 2018, the Board of Education approved awarding a contract to Bri Den Roofing for $217,000.

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires revision of the BG-1 form when change orders exceed the budgeted contingency amount.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached revised BG-1 form for Partial Roof Replacement at duPont Manual High School.

X.G. Recommendation for Approval of Contract Completions and BG-4 Forms
X.G.1. Recommendation for Approval of Contract Completion and BG-4 Form for Concession Stand Building at Eastern High School
Rationale

On April 25, 2017, the Board of Education approved Sabak, Wilson and Lingo, Inc. and Beaman Associates, Inc. to prepare plans and specifications for Project 17-234.

On April 24, 2018, the Board approved awarding a contract to WPC Company, Inc. as the low bidder.

The Jefferson County Public Schools – Facility Planning Unit has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to WPC Company, Inc. for Concession Stand Building at Eastern High School for a total construction cost of $408,223.03.

X.G.2. Recommendation for Approval of Contract Completion and BG-4 Form for Window Replacement Phase II at Jefferson County Traditional Middle School
Rationale

On July 25, 2017, the Board of Education approved Luckett & Associates to prepare plans and specifications for Project 18-028.

On December 12, 2017, the Board approved awarding a contract to W.R. Cole & Associates, Inc. as the low bidder.

Luckett & Associates has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to W.R. Cole & Associates, Inc. for Window Replacement Phase II at Jefferson County Traditional Middle School for a total construction cost of $352,800.

X.G.3. Recommendation for Approval of Contract Completion and BG-4 Form for Partial Roof Replacement at Lassiter Middle School
Rationale

On July 25, 2017, the Board of Education approved Patrick D. Murphy Co., Inc. to prepare plans and specifications for Project 18-021.

On February 27, 2018, the Board approved awarding a contract to Swift Roofing of E-Town, Inc. as the low bidder.

Patrick D. Murphy Co., Inc. has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to Swift Roofing of E-Town, Inc. for Partial Roof Replacement at Lassiter Middle School for a total construction cost of $446,608.

X.G.4. Recommendation for Approval of Contract Completion and BG-4 Form for Elevator Addition at Thomas Jefferson Middle School
Rationale

On July 25, 2017, the Board of Education approved Voelker Blackburn Niehoff Architects to prepare plans and specifications for Project 18-025.

On March 27, 2018, the Board approved awarding a contract to WPC Company, Inc. as the low bidder.

Voelker Blackburn Niehoff Architects has made a final inspection and concluded that this contract is complete and final payment is due the contractor.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the contract completion, the attached BG-4 form, and final payment to WPC Company, Inc. for Elevator Addition at Thomas Jefferson Middle School for a total construction cost of $248,484.

X.H. Recommendation for Approval of Project Closeouts and BG-5 Forms
X.H.1. Recommendation for Approval of Project Closeout and BG-5 Form for 2018 Paving Package – Various Schools
Rationale

On October 30, 2018, the Board of Education approved the contract completion and BG-4 form for Riverside Paving and Contracting Co., Inc for paving at Atherton High School, Okolona Elementary School, Price Elementary School, and Waller Williams Environmental School.

On October 16, 2018, the Board approve the contract completion and BG-4 form for Hall Contracting of KY, Inc. for paving at Stuart Academy.

On September 12, 2018, the Board approved the contract completion and BG-4 form for Flynn Brothers Contracting for paving at Churchill Park, Fern Creek High School, Semple Elementary School, Wheeler Elementary School, and Westport Middle School.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for 2018 Paving Package – Various Schools.

X.H.2. Recommendation for Approval of Project Closeout and BG-5 Form for Phase I HVAC Renovation at Butler Traditional High School
Rationale

On August 7, 2018, the Board of Education approved the contract completion and BG-4 form for Calhoun Construction Services.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Phase I HVAC Renovation at Butler Traditional High School.

X.H.3. Recommendation for Approval of Project Closeout and BG-5 Form for Track resurfacing at Central High School MCA
Rationale

On October 30, 2018, the Board of Education approved the contract completion and BG-4 form for Riverside Paving and Contracting Co., Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Track resurfacing at Central High School MCA.

X.H.4. Recommendation for Approval of Project Closeout and BG-5 Form for Track resurfacing at Stuart Academy
Rationale

On October 30, 2018, the Board of Education approved the contract completion and BG-4 form for Riverside Paving and Contracting Co., Inc.

The Kentucky Department of Education requires the submission of the BG-5 form to reconcile the total project cost to the funding source.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached BG-5 form for Track resurfacing at Stuart Academy.

X.I. Recommendation for Approval of Construction Change Orders
Rationale

In accordance with 702 KAR 4:160, the Kentucky Department of Education requires that all change orders shall be approved by local board action. Change order descriptions are included in the attachment.

Please note that a found condition represents any item not anticipated during the design phase of the project; and owner request can be any item approved by Facilities staff, often with principal input, to enhance the overall project.

The project directly supports strategy 3.1.1 of Vision 2020.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the construction change orders included in the attachment.

X.J. Notification of Conveyance of Right of Way for Luhr Elementary School
Rationale

This right of way is granted to allow Louisville Gas & Electric Company to expedite the construction of an underground electrical service and overhead pole relocation on the Luhr Elementary School campus.

The project directly supports Vision 2020 Goal Infrastructure Improvements.

Submitted by: Dr. Michael Raisor

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive notice of the attached Conveyance of Right of Way for Luhr Elementary.

X.K. Recommendation for Approval of Professional Services Contracts of $5,000 or More
Rationale

In accordance with Board Policy 01.11 General Powers and Duties of the Board, professional services contracts of $5,000 or more require Board approval.

This item supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached professional services contracts of $5,000 or more.

X.L. Recommendation for Approval of Competitive Negotiation, Bid Tabulations, Contract Renewals, and Amendment
Rationale

In accordance with KRS 45A.345-45A.460, these items represent the lowest and/or best bid for each respective item and/or group of items.

The proposals are public record and are on file for inspection in the Purchasing Department after award of contract. This report directly supports Vision 2020 goal Communications, Engagement, and Access to Information.

The attached is a list of Request For Proposals and Request For Proposal renewals from July 1, 2016, to date.

Copies of the above-referenced bid tabulations and amendments are also available on eMeeting.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the following competitive negotiation, bid tabulations, contract renewals, and amendment:
•Competitive Negotiation for Computer Aided Dispatch (CAD) System;
•Fresh Fruit & Vegetable Program Prepackaged Produce;
•Sale of Buses (Various Units);
•Instructional Supplies & Equipment (Percentage);
•Overhead Door Repair Service;
•Licensed Auctioneer Service;
•Instructional & Office Supplies (Line Item);
•Refrigerant;
•Paper (Warehouse Delivery);
•Electric Motors;
•Library Books (Percentage);
•Books Other Than Library or Textbook (Percentage);
•SCNS Lunchroom Products (Warehouse Delivery) Supplement;
•Contract Renewal - Floor Finish & Related Items;
•Contract Renewal - Chemical Dilution Supplies & Hand Soap;
•Contract Renewal - Special Education Equipment & Supplies (Percentage);
•Contract Renewal - Mulch, Hardwood (Playground); and
•Amendment - Musical Instruments & Supplies.

X.M. Acceptance of Orders of the Treasurer-Invoices
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Invoices paid and to be paid for period of November 28 through December 16, 2018.

X.N. Acceptance of Orders of the Treasurer-Purchase Orders
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Purchase Orders issued during the period of November 28 through December 16, 2018.

X.O. Acceptance of Orders of the Treasurer-Vouchers
Rationale

This agenda item is provided to the Board in accordance with Fiscal Management Policy 04.3111 District Issuance of Checks and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the attached report of Orders of the Treasurer-Vouchers paid during the period of November 28 through December 16, 2018.

X.P. Acceptance of Monthly Financial Report for Period Ended November 30, 2018
Rationale

This report is provided to the Board per KRS 160.560 and Board Policy 04.31 Fiscal Accounting and Reporting and supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin

Attachments 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Financial Report for period ended November 30, 2018.

X.Q. Acceptance of Monthly Report of Professional Services Contracts of $5,000 or More
Rationale

This report includes all professional services contracts approved by the Board as of July 1, 2018, and is provided per Board Policy 01.11 General Powers and Duties of the Board. The report supports Vision 2020 Strategy 3.1.4 Ensure responsible stewardship of resources.

Submitted by: Cordelia Hardin 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached Monthly Report of Professional Services Contracts of $5,000 or more.

X.R. Acceptance of Donations, Grants, and Funding
Rationale

        

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept the grants and funding to various schools and departments as presented in the following agenda items.

X.R.1. Acceptance of Donations and Small Grants
Rationale

This is a report of donations and small grants submitted to the Board of Education on January 8, 2019.

Schools solicit donations for current needs or a specific purpose or project. Undesignated donations are used at the discretion of the school or the School-Based Decision Making (SBDM) Council.

Small grants include non-federal awards less than $50,000.

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept donations and small grants totaling $86,756.01 to be used as stated in the attachment.

X.R.2. Acceptance of Sub-Grant from Catholic Charities of Louisville, Kentucky Office for Refugees
Rationale

Refugee School Impact Sub-Grant funds will pay salaries and benefits for teachers and bilingual instructors to provide summer programming for K-12 English Language Learners at the following locations:

  • Catholic Charities – 5 week program for newly arrived refugees;

  • Kentucky Refugee Ministries – 5 week program for newly arrived refugees;

  • Catholic Charities and Kentucky Refugee Ministries -  collaborative focus on arts-based humanities courses with the potential to earn high school credit;

  • Extended summer learning opportunities for refugee students at Iroquois High School;

  • Extended summer learning opportunities for refugee students at Newcomer Academy.

Instructional materials, supplies, travel, and student transportation costs for summer programs will be funded by the grant. The grant will help serve approximately 300 refugee students. In addition, grant funds will pay stipends to teachers and bilingual instructors to attend professional development.

The period of performance is 10/1/2018 through 9/30/19. The total potential award is $155,000, with an initial, approved payment of $38,750. Remaining funds are subject to the availability of Office of Refugee Resettlement funding. Matching funds are not required, and the grant does not obligate the District beyond the period of performance.

This grant aligns with Vision 2020 strategy 1.1.5 Improving student literacy and strategy 1.1.7 Providing differentiated resources to eliminate opportunity gaps. 

Submitted by: Dr. Carmen Coleman

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept $38,750 as the first installment of a Refugee School Impact Sub-Grant from Catholic Charities of Louisville, Kentucky Office for Refugees and approve the attached agreement.

X.R.3. Acceptance of Funding From Western Kentucky University for EALR Principal Preparation Program
Rationale

Western Kentucky University (WKU) received funding from the Wallace Foundation to redesign the Department of Educational Administration, Leadership and Research (EALR) Principal Preparation Program to impact the development of school leaders by improving their preparation and clinical experiences.

The District is collaborating with WKU in this project to create a pipeline of future school leaders prepared for leading Comprehensive Support and Improvement Schools.

The District will receive funding for staff to travel to Wallace Foundation networking and training sessions, technology, and materials and supplies.

This funding directly aligns with Vision 2020 Strategy 2.2.4, Develop leaders.

This project does not require a financial commitment from the District.

Submitted by: Dr. Carmen Coleman

Attachment


Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $50,000 from Western Kentucky University and authorize Superintendent to sign the attached Memorandum of Agreement.

X.R.4. Acceptance of Funding from the Jefferson County Public Education Foundation/Future Up
Rationale

George & Bassett Inc. donated $4,000 to Lincoln Elementary Performing Arts School to be used for student needs, educational programs, and family involvement.

Laurel Horner donated $150 to the Elaine Whelan Literacy Fund to support the Stopher Elementary School Library.

First Christian Church of Louisville donated $9,100 to support the Build a Bed Program.

The Etscorn Foundation donated $33,000 to Tully Elementary School to be used for adaptive playground equipment.

Allstate donated $11,000 to Englehard and Wheatley Elementary Schools to be used for technology.

Submitted by: Dr. Carmen Coleman.


Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding totaling $57,250 from the Jefferson County Public Education Foundation to be used as stated in the rationale.

X.R.5. Acceptance of Additional Funding for New and Reconfigured Family Resource and Youth Services Centers (FRYSC) in Jefferson County
Rationale

The Kentucky Education Reform Act provides for the establishment of Family Resource and Youth Services Centers (FRYSC) which are intended to promote and coordinate the flow of community resources and support to families and youths. 

A letter received on December 3, 2018, from the Cabinet for Health and Family Services specified additional funding for new and reconfigured Family Resource and Youth Services Centers in Jefferson County. Please see the attached spreadsheet for a breakdown of this additional funding. Centers highlighted in green have been directly impacted by these changes.

The allocation for third and fourth quarters of the 2018-19 school year will be increased from $1,804,286.25 to $2,011,423.75 per quarter.

This project directly supports Vision 2020 strategies: 1.1.3 Provide Equitable Access, 1.1.6 Strengthen Early Childhood Education, and 2.1.3 Improve Culture and Climate

Submitted by: Dr. Carmen Coleman 

Attachments 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve additional funding for the third and fourth quarters of the 2018-19 school year in the amount of $207,137.50 per quarter for new and reconfigured FRYSC in Jefferson County Public Schools.

X.R.6. Acceptance of Funding from the Kentucky Department of Juvenile Justice for FY 2018-19 Title I Project #313E
Rationale

The Kentucky Department of Juvenile Justice has awarded Title I Part D Subpart 1 federal supplemental education grant funding for 2018-19 as a sub-award to the Jefferson County Public Schools District.

The purpose of these sub-award funds is to provide supplemental educational and transition services to students at the Louisville Day Treatment. All funds must be spent or encumbered by September 30, 2019. 

This project aligns with Vision 2020 strategy 1.1.7.

Submitted by: Dr. Devon Horton

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education accept funding in the amount of $24,000 for FY 2018-19 Title I Project #313E and authorize Superintendent to sign attached award binder.

X.S. Recommendation for Approval of Agreements
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the agreements presented in the following agenda items.

X.S.1. Recommendation for Approval of Data Sharing Agreement with Edj Analytics, LLC
Rationale

The purpose of this agreement is to delineate the operational guidelines for sharing data between Edj Analytics and JCPS and define the respective roles and responsibilities of each party. Data sharing will begin upon acceptance of this agreement and the establishment of a password protected data sharing hub. All procedures and processes will be FERPA compliant. 

The data sharing agreement covers the following proposed studies:

  1. As a continuation of the 2017/2018 predictive model identifying which students are at a higher risk of becoming victims of Summer Melt, Edj will provide refreshed predictions for the current 2018/2019 Senior Class. This will enable JCPS staff to identify at-risk Seniors and intervene where appropriate.
  2. Edj and JCPS have a long-term vision of developing a K-12 early warning system to flag students who are not on track to meet other key milestones throughout the education journey. To support that vision, Edj will undertake a new study to identify students who are at risk of underperforming on 3rd grade reading tests. We will analyze student-specific data from pre-Kindergarten to 3rd grade to understand the drivers that predict the results of the 3rd grade reading test.

Results from these studies will be used to develop the earliest warning signals available to JCPS. Identifying which students are at risk of falling behind in primary years and at risk of experiencing Summer Melt will enable JCPS educators and staff to provide interventions which may increase the students’ chances of persisting to high school graduation and beyond. Funding for the study will be of no cost to the Jefferson County Public Schools system.  This work supports Strategy 1.1.7 Eliminate Achievement Learning and Opportunity Gaps.

Submitted by: Dr. Dena Dossett

Attachment

Attachments
Recommended Motion

Superintendent Marty Pollio recommends the Board of Education approve the attached Data Sharing Agreement between Edj Analytics LLC and Jefferson County Public Schools and authorize the superintendent to sign same.

X.S.2. Recommendation for Approval of Lease Agreement with Kentucky State Fair Board for an Equity Institute Pre-Conference and the 2018-19 Deeper Learning Symposium
Rationale

Jefferson County Public Schools is sponsoring an Equity Institute Pre-Conference and a Deeper Learning Symposium to be hosted on June 11 - 13, 2019, in South Wing B and C of the Kentucky Exposition Center in Louisville, Kentucky.  The Equity Institute Pre-Conference will be held on June 11 and the Deeper Learning Symposium will be held on June 12 and 13. 

The Deeper Learning Symposium will be comprised of both keynote speakers and exceptional Deeper Learning advocates from across Kentucky and the United States.

The Equity Institute Pre-Conference and the Deeper Learning Symposium are a powerful learning opportunity led by educators focused on innovative teaching and learning to increase student achievement.

This project supports Vision 2020 strategies 1.1.7 Eliminate achievement, learning, and opportunity gaps and 2.1.3 Improve Culture and Climate. 

There is a cost of $54,000.00 to rent the Kentucky Exposition Center.

Submitted by: Dr. Carmen Coleman

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached lease agreement with the Kentucky State Fair Board to accommodate the Jefferson County Public Schools Equity Institute Pre-Conference and Deeper Learning Symposium and authorize the superintendent to sign same.

X.S.3. Recommendation for Approval of Agreement with Metro Government to Continue Partnership for Provision of Health Services.
Rationale

Louisville/Jefferson County Metro Government partners with JCPS to provide a variety of services in JCPS including support and assistance for communicable disease control and prevention, support for management of chronic diseases such as diabetes and support for tobacco use prevention. They have been a longstanding partner and their continued support is an important part of our work to support student success. This partnership is congruent with JCPS Louisville Promise commitment of "public-private partnerships to provide quality and efficient services for meeting the physical and mental health needs of Louisville's public school students". 

This project directly aligns with Vision 2020 strategy 2.1.3 Improve Culture/Climate.

The District is not obligated to provide matching funds for this project and there is no cost to JCPS. 

Submitted by: Dr. Carmen Coleman 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with the Louisville/Jefferson County Metro Government and authorize the superintendent to sign same.

X.S.4. Recommendation for Approval of Agreement with PSST for a Subscription to Frontline Central and Integration of Frontline Central to MUNIS
Rationale

Frontline Education is an integrated insights partner serving more than 12,000 educational organizations and millions of educators, administrators and support personnel in their efforts to develop the next generation of learners including JCPS.

PSST, located in Louisville, is an independent software development company who has partnered with Frontline Education and MUNIS. Frontline makes it possible to efficiently and effectively manage the needs of the education community including Recruiting & Hiring, Absence & Time, Professional Growth and other areas.

Currently, JCPS subscribes to some of the components around recruitment and hiring offered by Frontline, but not all. With the addition of Frontline Central and Integration of Frontline Central to MUNIS, the Department of Human Resources will streamline recruitment and hiring through online position requisition, access to a larger pool of candidates, implementation of two-way communication with applicants, enhanced review of applicant qualifications, improved communication with building leaders, and reduced processing time.

Submitted by: Jimmy Adams

Attachment

 

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached agreement with PSST for a subscription to Frontline Central and Integration of Frontline Central to MUNIS and authorize the superintendent to sign same.

X.S.5. Recommendation for Approval of Memorandum of Agreement with Project One, Inc.
Rationale

Project One is a school-based, community-based, faith-based, not-for-profit, educational organization serving disadvantaged youth and adults facilitating successful transitions into postsecondary education and employment opportunities.

With shared office space at the new JCPS satellite office at the Academy @ Shawnee, Project One can provide services and programs strengthening the ongoing partnership with the community and school.

Project One will relocate all programs, activities and operations to the Academy @ Shawnee. Project One will offer programs and services to families and the students year-round from the location at Academy @ Shawnee.

This project directly aligns with Vision 2020 Strategies 1.1.7, Eliminate achievement gaps, and 3.2.1, Engage with families.

Submitted by: Dr. John Marshall

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with Project One and authorize superintendent to sign same.

X.S.6. Recommendation for Approval of Memorandum of Agreement with The Beech, Inc.
Rationale

The Beech was founded to assist the children of the Russell neighborhood and other economically disenfranchised neighborhoods in Louisville to succeed in school and successfully transition to work and postsecondary education.

The Beech works to assist parents and guardians to gain knowledge and skills they need to support their child's learning and development. They assist adults to advance their economic prospects by offering supportive educational and related services.

With shared office space at the new district satellite office at the Academy @ Shawnee, The Beech can provide services and programs strengthening the ongoing partnership with the community and school.

The Beech will relocate all programs, activities, and operations to the Academy @ Shawnee and offer programs and services to families from the location at Academy @ Shawnee.

This project directly aligns with Vision 2020 Strategies 1.1.7, Eliminate achievement gaps, and 3.2.1, Engage with families.

Submitted by: Dr. John Marshall

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached Memorandum of Agreement with The Beech, Inc. and authorize the superintendent to sign same

X.T. Recommendation for Approval of Shortened School Day for Two Exceptional Child Education Students
Rationale

The Kentucky Administrative Regulations, as outlined in the Exceptional Child Education Policies and Procedures Manual, requires that a shortened school day and/or week be submitted to the Board of Education for approval.

This Board action is subject to confidentiality requirements according to policies and procedures in Chapter 9 Confidentiality of Information. Following approval by the Board of Education, the request will be submitted to the Kentucky Department of Education, Division of Learning Services.

The District must maintain the following documentation for all shortened school days and/or weeks approved by the Local Board of Education:

  • approval by the Local Board of Education (student confidentiality procedures must be followed when listing student information in the local Board minutes);
  • minutes of the Admissions and Release Committee (ARC) meeting documenting the ARC decision that a shortened school day and/or week is needed;
  • a copy of the student’s Individual Education Plan documenting the shortened school day and/or week; and
  • a copy of the physician's statement of the medical need.

Per regulations, the students are being identified as SSD237 and SSD238 rather than by name. Student SSD237 has a medical condition, with proper physician documentation, which requires a 5 hour school day, two days a week. Appropriate ECE procedures have been followed for this student, who is being served in a separate classroom in a regular high school setting.

Student SSD238 has a medical condition, with proper physician documentation, which requires a 6 hour, 30 minute school day, five days a week. Appropriate ECE procedures have been followed for this student, who is being served in a resource setting in a regular elementary school.

Submitted by: Scott Hooper

 

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve a shortened school day and/or week for two students in the Exceptional Child Education Program for the 2018-19 school year.

X.U. Revision of Board Policies to Convert them from the Letter Classification System to the Number Classification System (First Reading)
Rationale

The JCPS Final Corrective Action Plan with the Kentucky Department of Education includes the following recommendation:

“D1. Partner with KSBA to align and standardize policies and procedures.”

As part of implementation of that recommendation, KSBA has determined that JCPS has several Board policies that need to be converted from the previously used letter classification system to a numeric system.

During the process of classification system conversion, JCPS staff reviewed each policy and made changes as needed. The revisions incorporate language from the original policies, KSBA model language, recommendations from the Kentucky Department of Education and JCPS staff, as well as changes recommend by the Board Policy Committee, which reviewed the polices at its meeting on December 6, 2018.

03.2 Classified Personnel: Incorporates language from Board Policy GCGA and KSBA model language, and language regarding bargained contracts parallel to that in Board Policy 03.1 Certified Personnel

08.1 Curriculum: KSBA Model language. Incorporates language from KRS 158.645

08.1114 Preschool Education: Incorporated language from Board Policy IGCF and JCPS staff recommended language to align policy with current practice

08.211 Homework: Incorporates language KSBA model language

IKB Homework: Repeal. Replace with 08.211 Homework, which is KSBA Model language

08.221 Grading: Incorporates language from Board Policies IKA and IKAC and JCPS staff recommendation to remove reference to End-of-Course grading as EOC has been removed from state accountability system

Submitted by: Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive the attached revisions to Board policies 03.2, 08.1, 08.1114, 08.211, 08.221 09.1221 and the repeal of Board Policy IKB for first submission and reading.

X.V. Recommendation for Approval of Board Policy 01.45 - Powers and Duties of the Board of Education (Second Reading)
Rationale

This policy was received for first reading on December 11, 2018.

Revisions are needed to Board Policy 01.45 – Powers and Duties of the Board of Education to align it with the changes in the 2019 Board Meeting Schedule which the Board approved on November 27, 2018.

Submitted by: Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached revisions to Board policy 01.45 - Powers and Duties of the Board of Education.

X.W. Recommendation for Approval to Request Permission from the Kentucky Department of Education to Reassemble the Local Planning Committee
Rationale

Pursuant to 702 KAR 4:180, the Kentucky Department of Education (KDE) requires permission to reassemble the Local Planning Committee for the purpose of amending the current District Facility Plan.

The primary reason for amending the current District Facility Plan is to modify the plan to reflect the location of the three new elementary schools currently listed in the plan. The District is in the midst of a process to determine the locations for these new schools, sharing information with and receiving information from a wide variety of stakeholders. Once the locations have been determined, the reassembled Local Planning Committee will convene to modify the plan accordingly.

Upon approval by KDE, the Board will reconvene the Local Planning Committee and apprise the members of the need for the amendment.

The amended District Facility Plan will be presented to the Board for review and approval prior to submission to the Kentucky Board of Education for final approval.

Submitted by: Dr. Michael Raisor

Recommended Motion

Superintendent Martin Pollio recommends the Board of Education grant approval to request permission from the Kentucky Department of Education to reassemble the Local Planning Committee.

X.X. Recommendation for Approval of a Resolution in Support of an Innovative Partnership Between Jefferson County Public Schools and Simmons College of Kentucky
Rationale

The District and Simmons College of Kentucky have been in discussions regarding the opportunity to collaborate in an innovative teacher preparation partnership, whereby JCPS will support Simmons College in developing programs and pathways for Simmons graduates to become teachers.

The long-term focus of the partnership is to significantly increase the number of well-prepared, highly qualified individuals who graduate from Simmons College and become teachers, significantly increasing the availability of diverse teacher and administrator applicants for certified positions in the District.

The partnership with Simmons, a Historically Black College or University (HBCU), can be an important component of a multi-faceted strategy to increase the percentage of teachers and administrators of color employed by the District to meet the goals established in the District Racial Equity Plan.

As the partnership progresses, it is anticipated that a memorandum of agreement will be executed to define the nature of the collaboration and partnership between the District and the Simmons College of Education. Similar collaborative agreements currently exist between the District and Bellarmine University and Murray State University.

Submitted by: Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached resolution in support of a partnership between Jefferson County Public Schools and Simmons College of Kentucky.

X.Y. Recommendation for Approval of an Amendment to the Settlement Agreement Between the Kentucky Department of Education and the Jefferson County Board of Education
Rationale

On August 28, 2018, the Board approved a Settlement Agreement with the Kentucky Department of Education (KDE) to address a series of issues that were identified in the KDE Management Review and Management Audit of the District.

As part of the Settlement Agreement, the District agreed to create a Cabinet-level position with responsibility for oversight and management of exceptional child education services, including special education pursuant to the Individuals with Disabilities Education Act, to be filled by January 1, 2019. The person to be selected must be an educator with at least ten (10) years of experience in the area of exceptional child education.

Despite significant efforts by the District, a suitable candidate has not yet been identified. Because of the importance of finding the best candidate possible for this critical role, KDE and the District have agreed to amend the Settlement Agreement to extend the deadline for the appointment a Chief of Exceptional Child Education to March 1, 2019. The Superintendent has appointed the current Director of ECE to serve as the Acting Chief until the permanent Chief is hired.

Submitted by: Amy Dennes

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education approve the attached amendment to the Settlement Agreement by and between the Jefferson County Board of Education and the Kentucky Department of Education.

XI. Board Planning Calendar
Rationale

Board members may review and offer suggestions for future Board meeting agendas during the Board Planning Calendar portion of regular Board meetings.

A list of selected Board of Education discussion agenda items has been compiled for use by the Board and administrative staff. The list includes activities for action and discussion. 

It is anticipated that staff will use this list to avoid scheduling conflicts, improve coordination and support of activities, enhance planning, and increase awareness of upcoming board meeting activities. 

Attachment

Attachments
Recommended Motion

Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items.

Actions Taken

Order #2019-14 - Motion Passed:  Superintendent Martin Pollio recommends the Board of Education receive for information a planning calendar outlining discussion agenda items. The recommendation passed with a motion by Mr. Chris Brady and a second by Dr. Christopher Kolb.

XII. Committee Reports
Rationale

Finance Advisory Committee Meetings are held on the second Thursday of each month, from 5 to 6 p.m., VanHoose Education Center in the Stewart Auditorium at 3332 Newburg Road.  Meeting materials and Minutes from previous meetings can be accessed here.

                   JCPS Calendar of Events

     
     

 

Audit and Risk Management Advisory Committee Meetings are held monthly at the VanHoose Education Center at 3332 Newburg Road.  Meeting dates and times can be accessed on the JCPS Calendar of Events. Meeting materials and Minutes from previous meetings can be accessed here.

XIII. Board Reports
Rationale

Each meeting shall contain an opportunity for Board members to report on noteworthy events pertaining to the work of schools and the District.

XIV. Persons Requesting to Address the Board (If Needed)
Rationale

Each speaker is allowed three minutes to address the Board. 

At the end of 2–1/2 minutes, a bell will sound once. You will then have 30 seconds to finish your statement.  

At the end of three minutes, the bell will sound twice, indicating that your time is up.

XV. Executive Session (If Needed)
XVI. Action Item (If Needed)
XVII. Adjournment
Recommended Motion

A motion to adjourn the January 8, 2019, meeting of the Jefferson County Board of Education.

Actions Taken

Order #2019-15 - Motion Passed:  A motion to adjourn the January 8, 2019, meeting of the Jefferson County Board of Education at 10:16 p.m. passed with a motion by Mr. Benjamin Gies and a second by Mr. Chris Brady.